15 Best Billable Hours Tracking Apps for 2021

Billable hours are the amount of your time spent on business projects that will be charged to the client in accordance with the agreed hourly rate. A lot of agencies, consultants, lawyers, freelancers are using billable hours to charge clients for the services they provide.

To make sure you track billable hours effectively, you’ve got to observe a specific, streamlined process:

  • Set hourly rate
  • Determine an invoicing schedule
  • Track hours by project
  • Calculate total hours
  • Create a detailed invoice

Billable hours tracking doesn’t have to be difficult, the simple solution is to track your hours with time tracking software, and automatically calculate your billable hours. Billable hours tracker will help you track billable hours efficiently and boost productivity.

We did a research and we are presenting you with a list of the 15 best billable hours tracking apps to cover all your needs. Read on to discover the best one for you!

1.Time Analytics Software – Billable Hours Tracker

Time Analytics software to track billable hours

Time Analytics is an online platform for tracking billable hours, time utilization, and cost of engagement, accompanied by excellent analytics for managing your clients, projects, and employees.

Time Analytics helps you to keep track of employee’s work hours and get comprehensive timesheets. Timesheet includes a record of billable and non-billable hours per employee, project (service lines), client and work task as well as billable rates.

This billable hours tracker tracks time utilization and efficiency and reduces unproductive hours.

What are the main product features?

  • Employee timesheet tracking – work hours tracking per employee, clients, projects, and specific tasks. Billable and non-billable hours management
  • Clients monitoring – monitor client and project profitability
  • Performance management – dashboard gives you an overall picture of organization performance
  • Cost tracking – allocate generated costs to projects and clients
  • Invoicing assistant – create invoices based on time utilization
  • Productivity management – based on tracking billable hours and costs, Time Analytics can help you do discover unproductive behavior and to resolve this
  • Accurate reporting – reporting tools for: workers, clients, projects, and tasks

Best for:

small businesses, lawyers, agencies, accountants, freelancers, and consultants

Pricing:

  • Free
  • Starter — $4.99 user/month
  • Optimum — $6.99 user/month
  • Premium — $12.99 user/month

Trial period:

60 days

2. Bill4Time –  Time Billing Software

Bill4Time software to track billable hours

Bill4Time is an excellent billable hours tracker with proven features and functionality. It servicing small to medium professional firms across the world.

This tool offers expense and time tracking, invoicing and billing, and project management capabilities to many different industries.

What are the main product features?

  • Time Tracking – flexible time tracking and easy time entry
  • Expense Tracking – simple, accurate expense reporting
  • Billing & Invoicing– quickly create, print, or email professional, branded invoices, pre-bills, and statements in minutes
  • Online Payments –24/7 availability
  • Client Portal – clients can view invoices, outstanding balances, and payment history
  • Mobile and Desktop Apps

Best for:

small to medium professional firms

Pricing:

  • Time & Billing
    Yearly: $ 27per user / month
    Monthly: $ 29 per user / month
  • Legal Pro
    Yearly: $ 45  per user / month
    Monthly: $ 49 per user / month
  • Legal Enterprise
    Yearly: $ 80 per user / month
    Monthly: $ 89 per user / month

Trial period:

14 days

3. TimeLog – Professional Services Automation Platform

TimeLog software to track billable hours

Time Log is a cloud-based time-tracking and leading financial project management solution for consulting-oriented consulting services.

This billable hour calculator helps businesses manage resource and invoicing operations.

Time Log integrates with several independent platforms such as Microsoft Dynamics NAV, Outlook, SharePoint, Fortnok, Ekact, and more.

What are the main product features?

  • Time tracking – flexible and intuitive
  • Project management – a complete overview of projects and at the same time support for all work processes of the project manager in one system
  • Automated project invoicing – track your project economy with eight different types of contracts and get a complete financial overview
  • Reports – more than 80 management reports that allow you to always have a clear view of your company’s performance
  • Resource and HR management

Best for:

medium-sized (10-500) consulting firms, IT companies, consulting, engineers, accounting firms, public organizations, PR, and marketing agencies

Pricing:

TimeLog Projects

  • Basic 5€ per license/month
  • Basic Plus 10 € per license/month
  • Advanced 25€ per license/month

TimeLog Invoicing

  • Basic 8€ per license/month
  • Basic Plus 16 € per license/month
  • Advanced 35€ per license/month

Trial period:

30 days

4. Vericlock– Customizable Billable Hours Calculator

VeriClock software to track billable hours

VeriClock is a time-tracking cloud-based solution that saves your money and time.

An intuitive and reliable for teams, VeriClock offers a wide range of configuration settings over how and when employees log their time and its affordable price. It helps you keep your project on time and track.

VeriClock provides easy integration with your accounting, bookkeeping, or payroll software.

What are the main product features?

  • Cloud-Based –track easily time from anywhere
  • Simple interface –easy and fast integration with devices you already have
  • Real-Time Data– viewing employees clocking in and out, when and where it occurs, in real-time
  • Clock In Any Way – use the app, make a phone call, enter a text message, or use the website.
  • Seamless integration with accounting, bookkeeping, or payroll software- exporting data in a compatible format to accounting software

Best for:

businesses of all sizes

Pricing:

After a 30-days free trial period, pricing starts from $ 5 per month for one user.

Trial period:

30 days

5. Ztimesheet – Solution for Billable Hours Tracking

Ztimesheet software to track billable hours

Ztimesheet is a timesheet tracking software with many features, such as invoice management, employee database, automatic time capture, billable and non-billable hours, time tracking by project, and more.

ZTimesheet enables the exchange of data and information with all areas of the company so that all users can better perform their activities, thus improving the whole process.

It provides complete solutions designed for Windows.

What are the main product features?

  • Detailed and concise analysis, based on different time spans, and a support for decision making and business performance assessment
  • Performing a systematic comparison of the hours divided by job contract/order/project and the hours to be used for personnel salaries
  • Workflow timesheet
  • Integration – Natively integrates with other HCM software for complete and efficient management

Best for:

differently-sized companies in manufacturing, services, facility management, security, healthcare, cooperators, and more

Pricing:

starts at $1.29

Trial period:

not available

6. ClickUp –Productivity tool

ClickUp software to track billable hours

ClickUp is a cloud-based productivity tool designed for businesses of all sizes and industries. This software allows you to customize the way you manage work, build docs, monitor and manage your strategy, and connect the platforms you use into one place.

This time-keeping app allows you to keep track of billable hours and improve productivity, with a wide range of its features

What are the main product features?

  • Task management – organize tasks and make quick changes
  • Time management – schedule time, track milestones, tracking time, organize calendars, manage team capacity, and sync with Google Calendar
  • Process management – ensure your projects are streamlined and the steps to complete each task are precisely followed
  • Integrations – connect with popular productivity tools.
  • Collaboration and reporting – team reporting, real-time editing, and syncing

Best for:

businesses of all sizes and industries

Pricing:

  • Free forever – Unlimited tasks, five seats, 100Mb of storage
  • Unlimited – $9 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Business– $19 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Enterprise – you’ll need to contact the ClickUp sales team to get the details on the plan

Trial period:

available

7. Qbserve – Automatic Time Tracker

Qbserve software to track billable hours

Qbserve is a timekeeping solution for Mac, and automatically tracks work hours and generates invoices based on the collected data. Its primary goal is to help you analyze how you spend your time and increase productivity. Also, Qbserve is software for tracking billable hours, based on opened documents and web pages.

What are the main product features?

  • Accurate time monitoring – automatic productivity analysis, and project tracking based on opened web pages, documents, and window titles
  • Reports & timesheets – detailed productivity reports for days, weeks, and months; timesheets with activity summary
  • Privacy & affordability– all tracked data is stored locally
  • Automatic project time tracking – determining billable time based on opened documents and web pages

Best for:

freelancers, consultants, small teams

Pricing:

starts at $30.00

Trial period:

15 days

8. Jibble – Time clock app

Jibble software to track billable hours

Jibble is a cloud application that helps users effectively track time and attendance for their team.  With this solution, you will be able to track billable hours and improve productivity.

Jibble helps you track billable time spent on activities associated with clients.

What are the main product features?

  • Timesheet and reports – you can automatically create daily, weekly, or monthly timesheets and reports
  • Selfie clock-ins – set your baseline photo and, enable facial recognition
  • Automatic overtime – use work schedules to manage working hours, breaks, and calculate overtime
  • Project costing – identify how many hours are spent on projects and activities, with automated project costing reports
  • GPS attendance – tracking staff’s time and attendance with their location

Best for:

startups, agencies, construction, manufacturing, retail, HR.

Pricing:

  • Free — unlimited users, includes attendance with facial recognition, GPS, and timesheet reporting
  • Premium – $2 per user per month, or $1,50 per user per month if paid annually
  • Ultimate – $4 per user monthly per month, or $3 per user per month if paid annually

Trial period:

available

9. Minute7 – Online Time Keeping App

Minute7 software to track billable hours

Minute7 is employee time clock software that integrates with QuickBooks. This billable hours tracker has a lot of great features: customized reporting, a timer to clock in and clock out, QuickBooks data import, search time and expenses, mileage calculator.

Users can enter time and expenses from anywhere, no matter if they use PCs, Macs, iPhone, or Android devices.

What are the main product features?

  • Timesheet and time tracking – easy to add, edit, and approve time entries, and track the time manually or using a timer
  • Reporting – filter and export data, and generate reports easily
  • Expense tracking – quickly record and approve expenses
  • Secure data – Amazon Web Services® keep the data secure
  • Attach receipts – add attachments to expense entries

Best for:

small to medium businesses.

Pricing:

$8 per user per month; the company offers a discount for clients with 100+ employees

Trial period:

30 days

10. BeeBole – Employee Time Tracking System

BeeBole software to track billable hours

BeeBole is an easy and flexible time and billable hour tracker designed to help businesses of all sizes. With a customizable dashboard, employees can generate reports based on-time attendance, budget, billable hours, margin, and profits. With BeeBole you can integrate timesheets with ERP and billing software.

What are the main product features?

  • Time tracking – daily, weekly or monthly time tracking, and employee attendance and absence tracking
  • Payroll and budgets –budget tracking, cost control by project, invoicing, and payroll
  • Reports – customizable dashboard, export, and integration
  • Mobile – mobile clock timer
  • Security – strong encryption, backups, software, and network security
  • Integration – integrate with payroll and accounting tools

Best for:

small, midsized, and large companies

Pricing:

€ 5,99 per user/month

Trial period:

30 days

11. Nexonia Expenses – Expense and Time Reporting

Nexonia Expenses software to track billable hours

Nexonia Expenses is a simple, cloud-based web and mobile expense tracking solution. With this software, you can track your billable hours for each project and rate. Nexonia Expenses allows you to track expense data that are important to your organization.

What are the main product features?

  • Access expenses anywhere – manage expenses from desktop or mobile devices, online or offline
  • Reports – analyze your business expenses with customized reports
  • Multi-entity enabled – align and manage expenses from multiple locations
  • Mileage tracking
  • Multi-Currency support – rates from 161 worldwide currencies update daily
  • Integrations
  • Credit card integrations

Best for:

small to medium businesses

Pricing:

the prices are not available on the Nexonia Expenses website

Trial period:

not available

12. Mavenlink –  Project Management Software

Mavenlink software to track billable hours

Mavenlink is a software platform for consulting firms, creative agencies, and professional services teams, and helps them run their business more efficiently. With this solution, you will be able to track billable and non-billable time against tasks, projects, and clients, and have control over timesheet processes and workflows.

Mavenlink is the first g2 leader in Professional Services Automation, Project Management & Resource Management.

What are the main product features?

  • Resource management – plan and optimize resources
  • Project management – create projects and manage timelines, review timesheet systems, and share statuses with clients
  • Project accounting – track billable and non-billable time against tasks, projects, and clients
  • Business intelligence – forecast based on reliable information
  • Team collaboration – project communication, file sharing, and organized tasks

Best for:

professional services businesses, especially in marketing, advertising, public relations, engineering, architecture, IT services, and management consulting

Pricing:

customized for each client

Trial period:

available

13. Hubstaff – Productivity Monitoring App

Hubstaff software to track billable hours

Hubstaff is a time tracking and productivity tool designed to help you with reporting, invoicing, employee payments, and more. A very simple yet comprehensive billable hours tracker with over 70 thousand active monthly users.

Hubstaff gives you reports with your company billable hours and their impact on revenue.

What are the main product features?

  • Time tracking – track work hours spent on every single project and task
  • Productivity monitoring – GPS and location monitoring
  • Reporting– build detailed and actionable time reports and avoid errors with accurate timesheet reporting
  • Billable and non-billable time – identify projects and time entries as billable or non-billable
  • Online timesheet – detailed time records spent on projects
  • Automated payroll – track work hours and sync timesheets with payroll

Best for:

remote teams, small businesses, consultants, and freelancers

Pricing:

  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Trial period:

14 days

14. Timelive – Time and Expense app

Timelive software to track billable hours

Timelive is an online web-based time tracking app that offers you many powerful features for smart project management. With Timelive, you can manage time, expenses, and billing.

This timesheet tracking solution allows you to track productivity, working hour expenses and generate reports quickly.

What are the main product features?

  • Timesheet tracker – track employees’ time spent on different tasks and projects, as well as the track of billable/non-billable hours
  • Time and billing – generate client invoices directly
  • Expense tracker – manage and monitor your project expenses
  • Project management – manage and track project with different reports
  • Customizable reporting – customize expense, reports, and projects, in the online timesheet
  • Time off management – manage accruals and balances with automatic schedulers

Best for:  

small, medium, and large size companies

Pricing:

  • Standard– $3 per user
  • Premium (50 users) – $200 per month
  • Enterprise (200 users) –$400 per month
  • Ultimate (unlimited number of users) – the price is provided on demand

Trial period:

30 days

15. Xero – Accounting Software

Xero software to track billable hours

Xero is a cloud-based billing and timesheet software for small businesses. With this billable hours tracker, you can see your cash flow in real-time with online billing, banking, and accounting.

Xero gives you a full financial picture of your business, an easy connection with your bank, and financial information. Using Xero you will collaborate in real-time, and work with your accountant, bookkeeper, or employees from anywhere.

What are the main product features?

  • Pay bills –track and pay bills on time
  • Claim expenses – capture costs, submit, approve and reimburse claims, and view spending
  • Bank connection – connect to your bank to get automatic bank feeds
  • Track projects –track time, cost, and projects, and view profitability with the dashboard
  • Files – manage and share documents, contracts, bills, and receipts safely from anywhere
  • Reporting – track your finances with accurate accounting reports

Best for:

small businesses, accountants, and bookkeepers

Pricing:

  • Starter – $20 per month.
  • Standard – $30 per month.
  • Premium – $40 per month.

Trial period:

30 days

Conclusion

Accurate hour billing is important, and there is a need for a billable hours tracker that will work as a billable hours calculator for you. Billable hours tracker will help you to organize your schedules, track time in real-time, and offer you extensive reports and timesheets. Also, you will be able to track billable and non-billable hours per each project and client.

Brief Overview

Keeping in mind our reviews list and your needs, we grouped the software into four categories:

Best price: Time Analytics, Bill4Time, TimeLog, ZTimesheet

Most features: Time Analytics, BeeBole, Hubstaff

Best integration: ClikuUp, BeeBole

Longest trial period: Time Analytics

We hope this list has helped you choose the right billable hours tracker. You can get benefits from using the billable hours tracker and improve your productivity!

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