When you are paying for a service on hourly basis, you want to know what you are paying for.
That is exactly what your clients expect from you.
Keep track of billable hours per each service or takes help you build trust between your firm and client.
Time tracking tool gives you a clear picture of which projects are profitable and which ones aren’t. This can help you make better decisions about how to allocate time and people to future projects and set more realistic fees.
But how do you know which app is best for your company?
In this article, we analyzed the most popular tools for billable hours tracking.
A Snapshot of the Best Billable Hours Trackers
1.Time Analytics Software
Best for lawyers, consultants, agencies and accountants
What are the main product features?
A. Time tracking
This feature helps service professionals to track billable and non-billable time on tasks, projects and clients:
- Start timer
- Add time manually
- Edit billable vs non-billable activities
- Daily or calendar workspace view
- Billing rates
- Cost rates (labor and overhead)
- Automatic cost allocation to the projects
B. Project (service) performance reports
- Billable hours vs non-billable hours reporting per clients and services
- Hourly based revenue, cost and profit reporting
- Visuals and dashboard
C. Team productivity and efficiency reporting
- Reporting on total work hours tracked
- Time utilization reporting
- Daily and weekly timesheets (review, edit, and export)
- Overtime insights
- Time-off reporting
D. Transparent and accurate invoices
- Review billable hours for each client for each task
- Export invoice to the Excel
Pricing
Time analytics offers few pricing plans:
- Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
- Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
- Free trial: 14 days, no credit card required
Time Analytics offers a 30% of discount for more than 50 users on-boarded.
2. Bill4Time
Best for time based billing
Bill4Time is an excellent billable hours tracker with proven features and functionality. It servicing small to medium professional firms across the world.
This tool offers expense and time tracking, invoicing and billing, and project management capabilities accross many different industries.
What are the main product features?
- Time Tracking – flexible time tracking and easy time entry
- Expense Tracking – simple, accurate expense reporting
- Billing & Invoicing– quickly create, print, or email professional, branded invoices, pre-bills, and statements in minutes
- Online Payments –24/7 availability
- Client Portal – clients can view invoices, outstanding balances, and payment history
- Mobile and Desktop Apps
Best for:
Small to medium professional firms
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Pricing:
- Time & Billing
Yearly: $ 27per user / month
Monthly: $ 29 per user / month - Legal Pro
Yearly: $ 45 per user / month
Monthly: $ 49 per user / month - Legal Enterprise
Yearly: $ 80 per user / month
Monthly: $ 89 per user / month
Trial period:
14 days
3. TimeLog
For Medium sized consulting firms
Time Log is a cloud-based time-tracking and leading financial project management solution for consulting-oriented consulting services.
This billable hour calculator helps businesses manage resource and invoicing operations.
Time Log integrates with several independent platforms such as Microsoft Dynamics NAV, Outlook, SharePoint, Fortnok, Ekact, and more.
What are the main product features?
- Time tracking – flexible and intuitive
- Project management – a complete overview of projects and at the same time support for all work processes of the project manager in one system
- Automated project invoicing – track your project economy with eight different types of contracts and get a complete financial overview
- Reports – more than 80 management reports that allow you to always have a clear view of your company’s performance
- Resource and HR management
Best for:
Medium-sized (10-500) consulting firms, IT companies, consulting, engineers, accounting firms, public organizations, PR, and marketing agencies
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Pricing:
TimeLog Projects
- Basic 5€ per license/month
- Basic Plus 10 € per license/month
- Advanced 25€ per license/month
TimeLog Invoicing
- Basic 8€ per license/month
- Basic Plus 16 € per license/month
- Advanced 35€ per license/month
Trial period:
30 days
4. Vericlock
Best for attendance tracking
VeriClock is a time-tracking cloud-based solution that saves your money and time.
An intuitive and reliable for teams, VeriClock offers a wide range of configuration settings over how and when employees log their time and its affordable price. It helps you keep your project on time and track.
VeriClock provides easy integration with your accounting, bookkeeping, or payroll software.
What are the main product features?
- Cloud-Based –track easily time from anywhere
- Simple interface –easy and fast integration with devices you already have
- Real-Time Data– viewing employees clocking in and out, when and where it occurs, in real-time
- Clock In Any Way – use the app, make a phone call, enter a text message, or use the website.
- Seamless integration with accounting, bookkeeping, or payroll software- exporting data in a compatible format to accounting software
Best for:
Businesses of all sizes
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Pricing:
After a 30-days free trial period, pricing starts from $ 5 per month for one user.
Trial period:
30 days
5. Jibble
Best for time and resources planning
Jibble is a cloud application that helps users effectively track time and attendance for their team. With this solution, you will be able to track billable hours and improve productivity.
Jibble helps you track billable time spent on activities associated with clients.
What are the main product features?
- Timesheet and reports – you can automatically create daily, weekly, or monthly timesheets and reports
- Selfie clock-ins – set your baseline photo and, enable facial recognition
- Automatic overtime – use work schedules to manage working hours, breaks, and calculate overtime
- Project costing – identify how many hours are spent on projects and activities, with automated project costing reports
- GPS attendance – tracking staff’s time and attendance with their location
Best for:
Startups, agencies, construction, manufacturing, retail, HR.
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Pricing:
- Free — unlimited users, includes attendance with facial recognition, GPS, and timesheet reporting
- Premium – $2 per user per month, or $1,50 per user per month if paid annually
- Ultimate – $4 per user monthly per month, or $3 per user per month if paid annually
Trial period:
available
6. Minute7
Best for attendance tracking
Minute7 is employee time clock software that integrates with QuickBooks. This billable hours tracker has a lot of great features: customized reporting, a timer to clock in and clock out, QuickBooks data import, search time and expenses, mileage calculator.
Users can enter time and expenses from anywhere, no matter if they use PCs, Macs, iPhone, or Android devices.
What are the main product features?
- Timesheet and time tracking – easy to add, edit, and approve time entries, and track the time manually or using a timer
- Reporting – filter and export data, and generate reports easily
- Expense tracking – quickly record and approve expenses
- Secure data – Amazon Web Services® keep the data secure
- Attach receipts – add attachments to expense entries
Best for:
Small to medium businesses.
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Pricing:
$8 per user per month; the company offers a discount for clients with 100+ employees
Trial period:
30 days
7. BeeBole
Best for payrolls and budgets
BeeBole is an easy and flexible time and billable hour tracker designed to help businesses of all sizes. With a customizable dashboard, employees can generate reports based on-time attendance, budget, billable hours, margin, and profits. With BeeBole you can integrate timesheets with ERP and billing software.
What are the main product features?
- Time tracking – daily, weekly or monthly time tracking, and employee attendance and absence tracking
- Payroll and budgets –budget tracking, cost control by project, invoicing, and payroll
- Reports – customizable dashboard, export, and integration
- Mobile – mobile clock timer
- Security – strong encryption, backups, software, and network security
- Integration – integrate with payroll and accounting tools
Best for:
Small, midsized, and large companies
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Pricing:
€ 5,99 per user, per month
Trial period:
30 days
8. Mavenlink
Best for full project tracking
Mavenlink is a software platform for consulting firms, creative agencies, and professional services teams, and helps them run their business more efficiently. With this solution, you will be able to track billable and non-billable time against tasks, projects, and clients, and have control over timesheet processes and workflows.
Mavenlink is the first g2 leader in Professional Services Automation, Project Management & Resource Management.
What are the main product features?
- Resource management – plan and optimize resources
- Project management – create projects and manage timelines, review timesheet systems, and share statuses with clients
- Project accounting – track billable and non-billable time against tasks, projects, and clients
- Business intelligence – forecast based on reliable information
- Team collaboration – project communication, file sharing, and organized tasks
Best for:
professional services businesses, especially in marketing, advertising, public relations, engineering, architecture, IT services, and management consulting
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Pricing:
customized for each client
Trial period:
available
9. Hubstaff
Best for contractors and location tracking
Hubstaff is a time tracking and productivity tool designed to help you with reporting, invoicing, employee payments, and more. A very simple yet comprehensive billable hours tracker with over 70 thousand active monthly users.
Hubstaff gives you reports with your company billable hours and their impact on revenue.
What are the main product features?
- Time tracking – track work hours spent on every single project and task
- Productivity monitoring – GPS and location monitoring
- Reporting– build detailed and actionable time reports and avoid errors with accurate timesheet reporting
- Billable and non-billable time – identify projects and time entries as billable or non-billable
- Online timesheet – detailed time records spent on projects
- Automated payroll – track work hours and sync timesheets with payroll
Best for:
remote teams, small businesses, consultants, and freelancers
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Pricing:
- Free – limited to one user
- Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
- Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
- Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)
Trial period:
14 days
10. Timelive
Best for timesheets and expense tracking
Timelive is an online web-based time tracking app that offers you many powerful features for smart project management. With Timelive, you can manage time, expenses, and billing.
This timesheet tracking solution allows you to track productivity, working hour expenses and generate reports quickly.
What are the main product features?
- Timesheet tracker – track employees’ time spent on different tasks and projects, as well as the track of billable/non-billable hours
- Time and billing – generate client invoices directly
- Expense tracker – manage and monitor your project expenses
- Project management – manage and track project with different reports
- Customizable reporting – customize expense, reports, and projects, in the online timesheet
- Time off management – manage accruals and balances with automatic schedulers
Best for:
small, medium, and large size companies
Pricing:
- Standard– $3 per user
- Premium (50 users) – $200 per month
- Enterprise (200 users) –$400 per month
- Ultimate (unlimited number of users) – the price is provided on demand
Trial period:
30 days
Need a Help Choosing the Right Billable time tracking app?
How to choose best solution? Try to apply this criterion list.
- Quick implementation
- Ease of use
- User interface and user experience
- Product reviews (Capterra and G2)
- Features and benefits
- Security
- Integrations
- Support options
- Your budget
In our opinion you can’t miss these features:
- Tracking billable time on projects and activities
- Review billable hours in timesheet per clients
- Reporting billable vs non-billable time
- Time utilization reports
- Billing rates, cost rates
- Time billing
- Exportable reports and invoice
If you want to try Time Analytics take a few minutes and create the account for free. Full featured version will be available for free in a 14-days trial.
