19 Best Hours Tracker Apps | 2022 Reviews | Features | Pricing & Free Plans

19 Best Hours Tracker Apps | 2022 Reviews | Features | Pricing & Free Plans

July 30, 2021

With the events of last year, a large number of companies has transferred to remote work. This made a lot of them realize a simple truth. Namely, you can’t understand your business if you don’t know how your team works. That’s why many businesses are on the lookout for a great hours tracker app.

We searched the internet for the best solutions. Hopefully, it will help you choose the best app to track work hours and push your company to the next level.

List of the best apps to keep track of work hours

1. Time Analytics

Even though this platform is one of the newcomers to the game, it is rapidly gaining traction. The secret? The app’s intuitive interface allows anyone to use it easily, no matter their level of computer skill. Additionally, besides simply tracking time, the app also creates insightful reports for the employer.

hours app

Features

  • Simple timesheets – tracking time without tracking efficiency doesn’t make sense, and Time Analytics allows you to do both at the same time
  • Real-time performance tracking – a simple set of dashboards allows you to identify the exact points you need to pay more attention to
  • Client monitoring – sometimes the biggest problems don’t come from your company, but your clients instead
  • Project management – understand the cost and profit of every project you take on and learn how to negotiate your future jobs
  • Clear interface – tracking hours takes only a few minutes of your employees’ day and still manages to deliver all important data

Pricing

Free plan – for teams of up to five people

Starter – $4.99 per user per month

Optimum – $6.99 per user per month

Premium – $12.99 per user per month

Trial period

14 days

2. DeskTime

DeskTime is an hours tracking app that relies on an automatic timer. The platform is aimed at companies and freelancers alike. Its purpose is to help users organize and understand their work habits better.

desk time tracking software great for lawyers

Features

  • Time management – whether your employees are working or on a leave – you’ll know it
  • Automated hours tracking – forget about forgetfulness with a fully automatic counter
  • Activity insights – see which apps and websites your employees use while at work
  • Idle time tracking – find out when your employees aren’t being productive
  • Screenshot monitoring – get screenshots of your employees’ monitors

Pricing

Lite – free (basic features)

Pro – $5.97 per user per month

Premium – $7.77 per user per month

Enterprise – $11.93 per user per month

Trial period

14 days

3. HoursTracker

HoursTracker takes a more modern approach to time tracking, as the platform is available exclusively on mobile. This makes it very popular with younger users. However, it also offers many useful features and customization options.

Hours tracker online timesheets for managing time

Features

  • Reminders – set up reminders for the beginning and end of your shifts
  • Tag system – Organize and prioritize tasks with ease
  • Filtering options – navigate entries through filters you create on your own
  • Customization options – add and edit jobs, tasks, and overtime in a few taps
  • Jumping between jobs – a great feature for freelancers working on multiple jobs

Pricing

Personal Edition – $5.99

Pro Edition – $9.99

Trial period

No

4. ExakTime

Combining time tracking and field workforce management, ExakTime is a simple solution that offers a lot. It uses cloud-based storage, so you’ll have an overview of your employees no matter where they clock in.

Features

  • Rugged time clocks – have a physical portable tracking device directly at the site
  • Hours tracking app – GPS mobile time tracking app available on Android and IOS
  • Simple to use – the app works on a punch clock principle anyone can use with ease
  • Analysis – get comprehensible reports and use them to improve your business
  • Simple payroll – never wonder whether you’ve paid your employees accurately again

Pricing

Contact ExakTime’s representatives to find out all about their pricing and trial options

5. Qlaqs

Qlaqs, a German hour tracker app, combines simplicity and detailed reports. It enables users to observe their results daily and track hours very simply. The app also offers GPS tracking for a more accurate insight.

Qlaqs billable hours tracking app

Features

  • Timesheets – track hours and create insightful reports every day
  • Route – know exactly where your employees were during the day
  • Scanning – submit and archive paper documents by scanning them with your phone
  • Punch clock – an app that can be used as a common tracker in offices

Pricing

Qlaqs lite – free

Qlaqs Pro – €5 per user per month

Trial period

30 days

6. Timeular

Are you looking for an innovative hours tracker app that will also give your employees a physical reminder to track time? Timeular comes with a handy flappable tool that differentiates between different tasks. This app is more suitable for the younger generations.

Timeular time and cost tracking

Features

  • Innovative tracking – turn the dice to switch from one task to another
  • Hours tracking – track accurately to the minute for the most accurate analysis
  • Project tracking – track individual projects and work on your future strategy
  • Customization – use the app’s keyboard shortcuts and create your own
  • Overview – see all activity in your company for optimum management

Pricing

Personal tracker + Basic – $89

Personal tracker + Pro – $79 for 6 months

Team tracker + Pro – $79 per user for 6 months

Trial period

No information

7. TrackingTime

TrackingTime is a high-level app to keep track of work hours. The platform’s main advantages are clarity and visual appeal without being distracting. Also, the attractive design stands in front of a powerful reporting system.

Features

  • Hours tracker – a simple one-click solution for recording hours worked
  • Project management – a clearly marked board will make your work simpler
  • Communication – manage entire teams working on projects together
  • Timesheet – turn tracked hours into a comprehensible report
  • Timecards – modernize clocking in and out through smartphones

Pricing

Free basic option for up to 3 users

Pro – $7 per user per month

Trial period

14 days

8. QuickBooks Time

Intuit offers many accounting software solutions, and QuickBooks Time is one of their products. This time tracking app aims to simplify the everyday task of logging hours. It also includes team management features.

Features

  • Hours tracking – clock in and record your current task with a simple click
  • Schedule building – create and edit shifts through a simple interface
  • Team management – keep your teams updated and remind them to clock in
  • Reporting – analyze real-time data through interactive visual reports
  • Time Kiosk – let all your employees clock in from a single device

Pricing

Premium – $20 per month + $8 per user per month

Elite – 40 per month + $10 per user per month

Trial period

30 days

9. Timewerks

Timewerks is an hour tracking and invoicing app that simplifies the practice of time tracking. It offers a simple interface with few fields which makes it very easy to use. It also uses tracked hours to build custom invoices.

Timewerks iOS Billable Hours Tracker

Features

  • Time tracking – let your employees track their hours from anywhere
  • Project and client tracking – learn about the inner workings of your business
  • Expense management – track billable hours, materials, and other expenses
  • Fee management – calculate how much you should charge for different types of jobs
  • Device storage – you don’t need an internet connection to use the app

Pricing

Lite – free

Classic – $4.99 per user per month

Pro – $9.99 per user per month

10. Open Time Clock

One of the old favorites, Time Clock Software remains reliable and precise. Tracking hours through this app is extremely secure since there are multiple identification options. It also allows you to track different jobs and schedule shifts.

Features

  • Hours tracking – track time from anywhere and know what your employees are up to
  • Identification – the software offers multiple identification options, including facial recognition
  • Job tracking – track progress and costs of every task your company is working on
  • Scheduling – organize shifts and be notified if an employee is late
  • Calculating time off – know how much time off every employee has left

Pricing

Free plan

Paid plan – $25 per month per company

Custom plan – price varies

Trial period

No information available

11. Replicon

Replicon is an hour tracker app that focuses on time and resource management. Accuracy is one of the software’s main advantages both when it comes to data and time tracking. The purpose of the data is to help you make lucrative decisions.

Replicon billable time software

Features

  • Time tracking – ensures that every minute spent on a task is accounted for
  • Reporting – time tracking data turns into many useful metrics that help you manage
  • Integration – Replicon can merge with the tools you’re already using
  • Project tracking – track both the time and resources needed for any project
  • Attendance records – figure out your payroll accurately and with ease

Pricing

TimeBill Quick Start – $60 per month for up to 5 users: $10 per additional user

TimeBill Plus – $22 per user per month

Additional features are charged separately

Trial period

14 days

12. TimeTrack

TimeTrack is a time tracking application, and its target users are freelancers, small and medium businesses. It eases the burden of planning projects and offers an insight into project performance. Additionally, it is also possible to track time offline.

TimeTrack tracking project and billable hours

Features

  • Time tracking – time counter web and mobile app that syncs in real-time
  • Project planning – budget and plan the time needed for any job
  • Project tracking – stay up-to-date with the progress of all projects
  • Detailed reports – filter through the collected data to get all the information you need
  • Access possibilities – decide which employees have access to data

Pricing

Lite – free

Standard – $4 per user per month

Premium – $8 per user per month

Gold – $10 per user per month

Trial period

14 days

13. ATracker

ATracker is an hours tracker app available on Android and iOS devices. The app relies on a simple time logging principle anyone can use. It offers reminders and timers, as well as a web portal as an additional feature.

Features

  • Time tracking – effortless and minimalistic multifunctional time tracker
  • Current overviews – see your daily activities through the Today tab
  • Reports – transform all data into reports that will point you further in your business
  • Entry organization – group tasks by tags for an easier navigation
  • Alarms – never forget a task or a deadline again with this useful feature

Pricing

Free version

iOS version – $2.99

Android version – $4.99

Web portal feature – $2.99 per month

Trial period

No information

14. Timely

Timely is a time tracker app that still ensures a great level of user privacy. The tracking system itself is simple and completely automatized. The platform also drafts reports automatically according to the tracked hours.

Features

  • Hours tracking – track time automatically and add any details you need
  • Project overview – see real-time data and plan your strategy accordingly
  • Team tracking – make sure your employees get a breather when they need to
  • Reports – analyze any criteria to increase your company’s progress
  • Transparency – receive all the information about the current state of your business

Pricing

Starter – $10 per user per month

Premium – $18 per user per month

Unlimited – $26 per user per month

There is an additional option for a custom plan to suit your specific needs.

Trial period

14 days

15. Virtual TimeClock

Virtual TimeClock takes a different approach to business, as the app isn’t subscription-based. It is available on different platforms and devices and offers time clock services. Its simple and intuitive interface makes it very accessible.

Features

  • Timecards – timecards ensure that time reports are complete in time
  • Hours tracking – measure employee time with accuracy to improve your business
  • Automatic reports – never lose track of a single minute and add them up accurately
  • Billable hours reports – create accurate invoices for your clients quickly
  • Communication – Virtual TimeClock has a messaging system your employees can use

Pricing

Basic – $99 for 1 computer and 3 employees

Pro – $195 for 1 computer and unlimited employees

Network – the price depends on the number of devices

Trial period

Yes

16. Due Time Tracking

Due Time Tracker is an hours tracker app that helps users track the time needed for project completion. It tracks the time of all employees and makes sure all labor laws are at work. Productivity and business enhancement are the main focus of the app.

Due Time Tracking billable hours tracker

Features

  • Time tracking – transparency will give you an accurate assessment of employee time
  • Invoices – all data needed to create invoices is readily available at all times
  • Productivity monitoring – know exactly how long it takes to finish any given job
  • Track non-billable hours – understand which tasks actually bring you money
  • Plan for the future – identify any hiccups and prevent them from happening in the future

Pricing

Basic – free

Premium – $10 per user per month

Trial period

No information

17. Buddy Punch

Buddy punch is a time tracking tool that allows employees to clock in from anywhere. It gives the management an easy overview of attendance, overtime, and time off. The software makes payroll management straightforward.

Features

  • Hours tracking – real-time insights with a notification feature
  • Absence tracking – know when your workers plan their time off, paid or unpaid
  • Payroll software integrations – pay everyone exactly what they deserve on time
  • Different identification methods – pin and QR codes, facial recognition, password – you choose
  • Automatic breaks – create automatic breaks and schedule them for every day

Pricing

Time & Attendance – $25.99 per month for up to 4 employees

Time & Attendance + Scheduling – $35.99 per month for up to 4 employees

Enterprise – $45.99 per month for up to 4 employees

Trial period

14 days

18. TransparentBusiness

TransparentBusiness is an hours tracker app geared toward remote workforces. It is cloud-based and makes overall business more transparent and accurate. The software aims to make all employees more coordinated no matter their location.

transparentbusiness billable time software

Features

  • Remote team management – stay up-to-date with the daily activities of your employees
  • Payroll determination – filter your workers by education, skills, language, etc.
  • Time tracking – increase the productivity of all employees by knowing what they’re up to
  • Real-time reports – know exactly where you’re thriving and what needs tweaking
  • Timesheets – detailed daily overviews for each employee with different filters

Pricing

Business – $30 per user per month

Trial period

14 days

19. TopTracker

TopTracker tracking project and billable hours

TopTracker is a time tracking app for companies and freelancers. It aims to streamline all elements of managing a business and allow you to have a clear overview of all activities. The platform offers different privacy options as well.

Features

  • Hours tracking – a discreet time tracking app suitable for all devices
  • Project management – see everything your company is working on at any moment
  • Reports – learn which practices are lucrative and which ones need some adjustment
  • Privacy options – choose whether to simply measure time, take screenshots, or webcam photos
  • Invoicing – create accurate invoices with all hours accounted for

Pricing

Free

 

How to find the best app for tracking work hours?

 

As you know, there is no one-size-fits-all solution for the way you manage your company. No industry can move forward if no one dares to do something that defies the norm. That is why most companies conduct different experiments at some point in time. Moreover, some are constantly looking for a way to improve. That is why finding a tool that fits your needs is crucial.

This principle is especially important when time tracking is at stake. This practice in and of itself isn’t useful except if you are looking for a tool only to keep your employees at bay. However, this isn’t enough to reach the full potential of tracking hours. That is why there isn’t a single best hour tracking app that will fit every company.

Where to start

The best results come from using all features a time tracking platform offers. That is why you should consider the results you want before actually choosing the tool. Of course, the first thing you should consider is the size of your organization and the budget you can set aside for this purpose. If you are a freelancer or an SMB owner just starting to track time, using a free app to track employee hours, or a free trial of a paid option may be a good idea. Of course, you can also upgrade later.

The idea that should lead you is to meet your needs effortlessly. In other words, you should get all the data you need for improving your business. This means different things for different organizations. It is better to get a simple tracker with fewer features than an unnecessarily complicated one for some businesses. On the other hand, some companies really need many features or a specific design of the interface.

The market for time tracking tools is extremely healthy. This means that there are many options to choose from. Hence, you also need to think about which app would be the best fit for your long-term plans. That is why it is important to do your due diligence and consider multiple options before making your choice.

How to use hours tracker app?

You need to understand that an hour tracking app is only as useful as you make it. Flashy features you will never use will probably mean a higher price and proportionally lower functionality. The same can be said about the design of the app. Finally, you need to consider the average age and computer skills within your company.

To put it simply – don’t get carried away and get something you won’t get to use in its entirety. Look for an app that will give you the data you’ll be able to turn into valuable insights and change your practices accordingly.

Rather than choosing the most appealing or popular option, it is more important to know how to keep track of hours worked to propel you forward. So, even before you start, you should learn all about the best practices for time tracking.

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10 Best Employee Time Monitoring Software | 2022 Full Reviews

10 Best Employee Time Monitoring Software | 2022 Full Reviews

July 22, 2021

According to one study, around 38% of US employees still use paper timesheets and punch cards (WorkPuls, 2019). But, the following statistics are in favor of using time tracking software:

  • over 42% of companies in the United States use time tracking software and that percentage just continues to rise
  • the search term “Employee Monitoring” had an interesting value of 100 by December 2020

We all know the famous phrase „Time is money” by Benjamin Franklin. Therefore, we must be aware that we should use every tool that can help us in better time management and productivity growth. And the key to productivity is employee time monitoring software.

Benefits of using  hours monitoring software

If employees are unproductive during working hours, it will certainly cost you money. By monitoring your working hours in real-time, you can check what your employees are spending their time on.

Using employee time monitoring software eliminates the need for manual data entry and avoids possible errors. A comprehensive timesheet gives you an accurate calculation of billable hours and payroll amounts.

Employee time monitoring software will give you data about:

  • the productivity of your employees
  • the calculation of billable hours
  • time utilization of each employee
  • payroll calculation

List of best product reviewed

We did some research and made a list of the 10 best employee time monitoring software solutions. Read more to find the best solution for your business.

1. Time Analytics — Employee Hours Monitoring Software

time analytics employee time monitoring software

Time Analytics Software is employee time monitoring software that monitors and tracks all your company processes, no matter if you are a freelancer, a company, or a Startup. This solution offers time and cost tracking per each project, client, or working task.

Time Analytics will help you find out who your most valuable clients are, and what your time utilization rate is for employees, clients, and projects.

Employee’s timesheet tracking

Time Analytics allows you to keep track of employee’s work hours and get comprehensive timesheets.  Periodical timesheets include records of billable and non-billable hours per employee, clients, projects (service lines), and work tasks as well as billable rates.

Performance management

Time Analytics gives you the ability to create and control value-driven key performance indicators (KPI) such as time utilization, billable and non-billable hours per project, employee productivity rate, accuracy in invoicing, the structure of time consumption per different working activities, client profitability, and more.

This employee time monitoring software can track employee’s billable and non-billable hours and increase their productivity.

With Time Analytics software, you can monitor productivity indicators for your employees: total hours spent per employee, the structure of work activities per employee, overtime, and the number of employees hired per project. Based on hard facts and time utilization, invoicing assistant prepares data for the invoice.

Key Features

  • Employee timesheet tracking – manage employees’ time and track billable hours and rates.
  • Performance management – dashboards provides an overall picture of organization performance
  • Accurate reporting – reporting tools for workers, clients, projects, and tasks
  • Cost tracking – cost tracking per each project, client, or working task
  • Clients monitoring – monitor the profitability of a client 24/7
  • Invoicing assistant – generate an invoice based on settled hourly rates
  • Productivity management – reduce nonproductive working hours and improve project profitability

Pricing:

TA pricing

Trial period: 14 days

Pros and cons of G2 reviews

2. Time Doctor — Employee Monitoring Software

Time Doctor employee time monitoring software

Time Doctor is employee time monitoring software designed to track employee time and increase your company’s productivity. Time Doctor will provide an analysis of the time spent on each project, client, or task.

Key Features

  • Time tracking allows you to see time spent working and on breaks
  • Screenshot
  • Reports —daily and weekly reports
  • Attendance tracking — track attendance and get alerts for employees who are late
  • Web and app usage allows you to see which websites and apps are being used
  • Clients feature allow you to track time to clients and projects
  • Payroll — process payroll and billing automatically
  • Integrations with Jira, Zoho, QuickBooks, Slack, Asana, and more

Pricing:

time doctor pricing

Trial period:  14 days

Pros and cons of G2 reviews

time doctor pros and cons

3. Connecteam —Time Monitoring Automatically connectteam employee time monitoring software

Connecteam is time monitoring software designed to simplify and automate time tracking and payroll processes. This employee time tracking allows you to manage your employees from one place.

Key Features

  • Time tracking allows you to track employee work hours on job, projects, and clients
  • Employee scheduling —easy schedule shifts and employees from anywhere
  • Employee communication simplifies your communication with an individual, a group, or the entire organization
  • Checklists and forms — custom checklists, reports, and form
  • Employee training — mobile training courses
  • Task management —assign tasks to your employees

Pricing:

Connecteam pricing plans

Trial period:  14 days

Pros and cons of G2 reviews:

connecteam pros and cons

4. Workpuls —  Full Employee Monitoring

workpuls employee time monitoring software

Workpuls is employee time monitoring software that gives you great insight into how your employees spend their working hours, helping them improve and increase their productivity. This intuitive employee time tracking software lets you track time, activities, productivity levels, budgets, and more.

Key Features

  • Time tracking — track employee time on projects and tasks
  • Employee monitoring allows you to see how your employees use their time
  • Time and attendance — real-time view of when your employees work
  • Project management
  • App and website usage —get insight on which app and websites your employees using while working on projects
  • Screenshots — capture employees screens
  • Reports

Pricing:

Workpuls pricing plan annually

Trial period:  14 days

Pros and cons of G2 reviews

workpuls pros and cons

 

5. Desk Time — Personal Time Tracking App

desk time employee time monitoring software

Desk Time is employee time monitoring software that allows you to track time on unlimited projects and tasks with unlimited team members.  It’s a time tracking app for teams, agencies, freelancers, and more.

Key Features

  • Time tracking — track time and calculate productivity automatically
  • Project tracking — track time of individual projects and tasks, and estimate the time required for similar projects in the future
  • Cost calculation allows you to automatically calculate project costs
  • URL and app tracking —see what websites, programs, and applications your employees use
  • Reporting allows you to see the exact data you need, by using various filters
  • Offline time tracking gives you data about the time spent away from the work computer
  • Invoicing — create invoices based on tracked time
  • Absence calendar allows employees to plan their schedules
  • Integrations with Trello, Asana, Jira, Zapier

Pricing:

desk time pricing

Trial period:  14 days

Pros and cons of G2 reviews

desk time pros and cons

 

6. MyHours — Free Time Tracker

MyHours employee time monitoring software

MyHours is employee time tracking software that helps you to coordinate your team, projects, and tasks and track your work hours, expenses, and more. You will be able to track employee attendance and time spent on projects and tasks.

Key Features

  • Time tracking — start a timer or add manually (or with a timesheet)
  • Timesheets – create weekly timesheets and reports
  • Cost tracking — track expenses and calculate balance per project, employee, or task
  • Reports —generate and download detailed time reports
  • Attendance —know who was present at work and track absences
  • Invoicing — automatically create invoices
  • Integrations with QuickBooks, Zapier, and more

Pricing:

myhoufrs employee time monitoring software

Trial period:  30 days

Pros and cons of G2 reviews

myhours pros and cons

7. ClickTime — Track Employees’ Time Easilyclicktime employee time monitoring software

 

ClickTime is time monitoring software that makes it easy for you to track, plan, and manage employee time. This software allows you to track employees’ time, manage employee capacity and increase employee utilization.

Key Features

  • Time tracking allows you to track, manage and plan employees time easy
  • Expenses tracking
  • Project budgets give the insight to project and employee performance
  • Employee hours and performance allows you to manage employees time and maximizes profitability
  • Reporting — over 80 timesheet reports
  • Overtime tracking — see which employees worked overtime, or who took time off
  • Integrations with Slack, Quickbooks, Salesforce, and more

Pricing:

click time pricing

Trial period:  14 days

Pros and cons of G2 reviews

click time pros and cons

8. WorkTime —Never miss to track employee hours

worktime employee time monitoring software

WorkTime is time tracking software that allows you to track employee time, boost productivity and minimize unproductive time. This software helps you in the management of employee time schedules and attendance data from any location.

Key Features

  • Time tracking —employers can track login/out times
  • Productivity tracking show how much time employees spend productively working on projects/tasks and the amount of time wasted
  • Remote team management keeps remote teams organized and synchronized
  • User activity tracking gives insight into what sites and applications employees use
  • Payroll
  • Budget —see which departments/employees waste most of their working time and company money

Pricing:

worktime pricing

Trial period:  14 days

Pros and cons of G2 reviews

worktime pros and cons

9. Kickidler — Effortless Employee Monitoring

kickidler employee time monitoring software

Kickidler is employee monitoring software that allows you to track employee time, increase data security measures, and track productivity. You can automate the process of tracking employees’ working hours, by generating reports and timesheets.

Key Features

  • Time tracking —track time, calculate the hours your employees spent working, and create timesheets
  • Work time report —automatically take into account the time your employees spent at their computers
  • Productivity analysis shows how productive the employees are with their time during work
  • Remote access include remote support and maintenance
  • Monitoring remote employees

Pricing:

kickidler pricing

Trial period:  14 days

Pros and cons of G2 reviews

kickidler pros and cons

10. Paymo — Simple time monitoring

paymo employee time monitoring software

Paymo is a time monitoring software for small businesses and remote teams that use advanced task management, time tracking, planning, collaboration, and invoicing.

You will be able to manage tasks, track employee time, create team schedules and reports.

Key Features

  • Time tracking offers more time tracking options such as web timer, desktop widget, mobile app, and more
  • Task management — keep tasks organized
  • Team collaboration allows you to communicate with your team, plan ahead and manage your work
  • Team scheduling — manage workload and leave days
  • Reporting —create time and user report, and see how much time employees spent on each project or task
  • Invoicing — manage expenses, create invoices and automate payments
  • Integrations with Zapier, Slack, Xero, Shift, and more

Pricing:

paymo pricing

Trial period:  15 days

Pros and cons of G2 reviews

paymo pros and cons

Conclusion

Managing a business is not easy. And you are in a constant search for the best strategies to increase workplace productivity. As we said at the beginning of this article, the key to productivity is employee time monitoring software.

With employee time monitoring software you will be able to:

  • Eliminate time-wasting
  • Track remote employees easily
  • Boost company and employees productivity
  • Save time and money
  • Motivate employees
  • Simplifies payroll process
  • Discover unproductive employees
  • Improve business results

All of these benefits will help to manage your business. And, as a manager, you have to make different business decisions, every day. If you want to make better business decisions, start using employee time monitoring software.

Join thousands of companies that grow with Time Analytics

WTS
Finexepertiza
ASW
BIB
Arcadius
Fidelis
Miras Managment
Zabriskie studio
Top 20 Timesheet Programs in 2021 + Free Templates

Top 20 Timesheet Programs in 2021 + Free Templates

July 21, 2021

Timekeeping has become one of the most useful practices in workplaces. Knowing how long a certain task takes and the manpower needed for it is great for predicting future projects. On the other hand, knowing the costs of any given project can help you negotiate better contracts.

When it comes to time tracking methods, some employers decide to use automatic counters, and many opt to use a timesheet program instead.

What are timesheets?

Timesheets are tables that reflect a particular employee’s activities during their workday. They contain information about time spent on different tasks, which connect to projects and clients. That is to say, when used properly, they can provide a comprehensive overview of the business in general.

Timesheets aren’t a new concept in workplaces. They used to come in the form of different logbooks and recordings.

Nowadays, however, most of them are kept through different software options. The most accessible option is Microsoft Excel, but this option is giving way to different programs with the specific purpose of tracking time.

Why timesheets?

The reasoning for this choice depends on the size of your organization in part. However, the atmosphere you want to nurture in your offices is the more important reason to use a simple timesheet program rather than an automatic tracker.

Put yourself in an average employee’s shoes. Think about how you’d feel if all of a sudden your employer announced they’ll start tracking your time.

Would you prefer to keep track of your activities on your own? Or would you like to have your screen, apps, websites, or keystrokes monitored at all times?

As you can imagine, some resistance is going to occur no matter your choice. Yet, timesheets allow users a level of autonomy automatic counter simply can’t provide. This autonomy signals an employer still has a level of trust in their workers. This, in turn, boosts overall morale in the company (at least compared to using a counter).

We have searched far and wide to bring you the best timesheet programs currently available. So, without further ado, let’s talk about them.

Best Timesheet Programs of 2021

1. Time Analytics

time analytics timesheet program

Time Analytics is becoming one of the fastest-growing employee time management programs on the market. No matter your industry, you will be able to utilize Time Analytics to its full potential.

Elegant simplicity is one of the platform’s main advantages. Both employers and workers will benefit from the software’s intuitive interface. Firstly, the program will provide all relevant data for the company’s goals through easy-to-understand graphs. Secondly, everyday use takes very little time and won’t interfere with an employee’s workday.  Additionally, the simplicity of the system makes it accessible to anyone, no matter their computer skills.

Top features

  • Employee tracking – the program allows employees to create timesheets and log their work hours with ease, making tracking billable and non billable time a breeze
  • Performance management – manage your clients and projects and overview your costs from a single dashboard
  • Comprehensive reports – learn exactly how your business is doing with easy-to-understand reports and data visualization
  • Ease of use – intuitive design allows accurate time tracking with minimum hassle for everyone involved
  • Future investments – plan your future projects by analyzing the data you gather
  • Reliable customer support – you can contact the Time Analytics customer support team if you have any questions or need additional information

Pricing

Free plan – for small teams and start-ups

Track up to five users, 30 clients, and 30 projects

Starter – $4.99 per user per month

Up to 15 users, 150 clients, and unlimited projects

Optimum – $6.99 per user per month

Unlimited users, clients, and projects

Premium – $12.99 per user per month

Get all the benefits of the Optimum plan with added phone support

Trial period

14 days

2. Everhour 

Everhour timesheet program

Everhour is a reliable timesheet solution for businesses. It simplifies the way companies handle invoices, payrolls, and overall budgeting. The platform tracks progress in real-time for optimal budget adjustments. It is possible to integrate the program with other project management tools like Asana, Jira, and Github.

Top Features

  • Time monitoring – track the time and resources that go into every task
  • Third-party integrations – this time-saving tactic allows you to avoid the hassle of switching tabs
  • Budgeting – observe the progress of each project and client to avoid losses
  • Invoicing – create detailed billable time invoices for your clients
  • Resource planning – Plan future projects according to your capacities

Pricing

The minimum number of users is 5

Monthly – $10 per user per month

Unlimited users, projects, and integrations

Yearly – $8.50 per user per month

Trial period

14 days

3. Elapseit

elapseit timesheet program

Elapseit is a time tracking program that prides itself on being there for its clients every step of the way. The platform allows users to overlook each aspect of their business through employee time tracking and simple timesheets. The app is focused on giving users options of looking into details and seeing the bigger picture.

Top features

  • Task management – see all tasks and subtasks and the people responsible for them
  • Bird’s eye view – overview the data you collect individually and as a whole in real-time
  • Managing expenses – view and predict employee and project expenses ahead of time
  • Invoicing – the data Elapseit provides is easily turned into customizable invoices
  • File sharing – the program allows users to upload and share files relevant to different projects and clients

Pricing

Resourcing – $14 per user per month

Unlimited users and projects, document management, audit log

Complete – $21 per user per month

Everything the Resourcing plan offers with added time management feature

There is an option to create a customized plan

Trial period

Yes

4 Elorus

Elorus timesheet program

Elorus is a cloud-based time tracking, billing, and invoice platform. It is a multi-function tool that will allow you to access all relevant data you need to manage your business. The platform prides itself on its aesthetic, youthful approach, and customization options.

Top features

  • Simple time tracking – Elorus includes a live hour tracker as well as timesheets
  • Expense management – the platform tracks company expenses, including recurring ones
  • Support from anywhere – the company’s customer support team is available in live chat, help center, and social media
  • Unlimited projects – you can track an unlimited number of projects with any payment plan
  • Invoices – charge clients according to hourly rates, expenses, and timesheets

Pricing

Free – for small teams

Up to 5 active clients

Starter – $9 per user per month

Up to 25 active clients

Standard – $19 per user per month

Up to 500 active clients

Premium – $39 per user per month

Trial period

Yes

5 Harvest

harvest timesheet program

Harvest is a time tracking platform that allows easy navigation between different tasks. It gives detailed visual reports on active tasks, which makes overseeing progress extremely simple. The platform enables users to track billable time and quickly turn it into invoices as well.

Top features

  • Automatic task-specific tracker – set up a timer for every task you do and switch from one to another
  • Visual reports – see what works for you and what doesn’t by identifying problematic practices with ease
  • Project reporting – make sure your business is staying profitable with budget and expense reports
  • Team management – make sure everyone is pulling their weight and no one is overworked
  • Integration – include Harvest reporting and timer in your existing business practices

Pricing

Free – for the freelancer

1 user and 2 projects available

Pro – $12 per user per month

Unlimited users and projects

Trial period

30 days

6 Hubstaff

hubstaff timesheet program

Hubstaff prides itself on being an all-in-one employee tracking and managing software. The program is designed to focus less on the tracking process itself and more on increasing productivity. It is designed to recognize problematic patterns through simple timesheets, and offer solutions.

Top features

  • Time tracking – track employee attendance and time automatically or let them do it manually
  • Shift management – plan and schedule shifts through an online interface
  • Productivity monitoring – understand how to optimize your practices by observing collective data
  • GPS tracking – use every benefit a remote team can bring and allow users to track time anywhere
  • Project budgeting – predict your expenses and profit based on the actual time a project takes

Pricing

All plans require a minimum of two users, except for Time Free

Time Free – For the freelancers

One user, basic features

Time Starter – $7 per user per month

Limited features

Time Pro – $10 per user per month

All features

Enterprise – $20 per user per month

All features plus special benefits

Trial period

14 days

7. MyHours

MyHours timesheet program

My Hours is a cloud-based time tracking and reporting platform. It offers a clear overview of individual tasks and projects. The platform makes billing and changing rates easy due to its flexibility. It also offers many customization options within the reports themselves.

Top features

  • Time tracking – log all time in highly customizable forms that offer many tagging possibilities
  • Custom billing rates – bill each employee, task, project, and client separately or group them for easier management
  • Custom client reports – make sure your clients don’t get irrelevant information while missing important details
  • Time log approval – approve submitted time logs to avoid mistakes and increase accuracy
  • Automatic invoice generation – My Hours calculates billable hours for every client for you

Pricing

Free – For the newbies

Unlimited team members, and projects, basic features

Pro – $6 per active team member per month

Priority support, invoices, auditing logs, etc.

Trial period

30 days

8. Replicon

replicon timesheet program

Replicon is a time management software that values using work time intelligently above all. The design of the service is fully adjustable to all devices. Many different timesheet formats are available to fit any company’s needs.

Features

  • Time tracking – create highly timesheets to fit your needs, track time, and manage teams
  • Pre-populated timesheets – get all the data you need with customizable forms that don’t allow submission until they’re filled
  • GPS tracking – know where your employees are at any point in time to avoid falsely filled timesheets
  • Billable hours – keep an eye on every project’s billable and unbillable hours to be as accurate with your clients as possible
  • Personalized reports – add comments and clarifications to client reports when needed

Pricing

TimeBill Quick Start – $60 per month for up to 5 users: $10 per additional user

TimeBill Plus – $22 per user per month

Additional features are charged separately

9. Rescuetime

ResqueTime timesheet program

Rescuetime is a time tracking platform that promises to take back control of its users’ time. It is designed to track and quantify time spent at computers and mobile devices. Its final goal is to create insights and show users where they can change their habits to become more productive.

Top features

  • Personalized work goals – the platform follows users and recognizes their work styles to create the optimum work goal for them
  • Focus sessions – a great option for time-blocking enthusiasts blocks all distracting sites and applications for a set period
  • Daily accounts – get a mini insight that gives a realistic overview of the workday you can contribute to
  • In-depth reports – comprehensible data collection that shows long-term patterns and solutions
  • Active reminders – never miss a meeting again with Rescuetime’s assistant

Pricing

Lite – Free

Track time, get reports and set goals for yourself

Premium – $9 per month

Track idle time, get alerted when reaching daily goals, block distractions, etc.

Trial period

14 days

10. Scoro

scoro timesheet program

Scoro is a time management solution that boasts of being able to replace numerous apps through a single interface. This multi-faceted tool focuses on tracking every aspect of a company’s practices. The program takes a holistic approach to time management and aims to help users work smarter, rather than harder

Top features

  • Time management – get an overview of daily activities in a planner app or Kanban board and share them with coworkers
  • Optimize your team’s day – understand every member’s strengths and weaknesses and use them to plan
  • Billable hours – Track time with great precision for accurate payroll and increased transparency
  • Project management – be up-to-date with everything that happens in your company
  • Task automation – use pre-set project templates to save time and make time tracking simpler

Pricing

All plans have a minimum of 5 users

Essential – $28 per user per month

Small team management

Work Hub – $42 per user per month

Holistic time and project management, collaboration tools

Sales Hub – $42 per user per month

A plan aimed at sales departments

There is a possibility of getting Ultimate plan which accommodates all departments’ needs

Trial period

14 days

11. Timecamp

timecamp timesheet program

TimeCamp is a simple and free time tracking software. It promises to make project management by making all aspects of your business clear. This level of insight is then used to make changes to your workflow and practices for optimum results.

Top features

  • Automatic time tracking – the software tracks and reports on time used on different apps and websites
  • Performance tracking – a comprehensive overview of your team’s performance and time management
  • Productivity tracking – understand what makes your team work better and which practices hinder it
  • Reports – TimeCamp collects data and turns it into reports with any information you may need
  • Billing – Mark time as billable or non-billable for 100% accurate invoices

Pricing

Free

Unlimited users, projects, and tasks

Basic – $5.25 per user per month

Time rounding, management roles, unlimited integrations

Pro – $7.50 per user per month

Custom user roles, invoicing, timesheet approval

Trial period

14 days

12. TimeDoctor

time doctor timesheet program

TimeDoctor is a time tracking platform that automates many of its versatile functions, including filling in simple timesheets. It turns data it collects into easy-to-read graphs to illustrate productivity levels. Besides managing individual employees, you’ll be able to oversee daily activity and individual projects.

Features

  • Attendance report – this feature is especially useful when managing a remote team, as it shows who showed up at work even from home.
  • Activity tracking – watch daily activity of your employees through website and app usage tracking
  • Task monitoring – be aware of all the tasks your employees are working on on any particular day
  • Distraction prevention – the app will send out reminders to employees who are spending their time on social media and other work-unrelated sites
  • Transparency – TimeDoctor allows you to give viewing permissions to your clients as you work on their projects

Pricing

Basic – $6 per user per month

One group or department support with all basic features and 1-month data storage

Standard – $9 per user per month

Up to 3 groups, 6 months data storage

Premium – $17 per user per month

VIP support, unlimited groups, and data storage

Trial period

14 days

13. Timely

timely timesheet program

Timely is a timesheet program that focuses on user trust and privacy. That is why users have the option to control which elements of their work reports will be available to everyone. The process of time tracking is simple, as the program tracks activity automatically and creates drafts for reports.

Features

  • Time tracking – time tracking through Timely is very simple, as the app does most of the work itself, and employees only need to add details
  • Project tracking – visualize the progress of your projects and predict their budget in real-time
  • Instant reports – get all necessary information about any aspect of your business in a few keystrokes
  • Team tracking and health – provide a good work to life balance in your remote teams
  • App integration – don’t lose your trusted digital tools, but reinforce them instead

Pricing

Starter – $10 per user per month

3 teams and 50 projects

Premium – $18 per user per month

Unlimited teams and projects, real-time tracking

Unlimited – $26 per user per month

Unlimited teams, projects, and features

There is an additional option of a custom plan made to suit your specific needs.

Trial

14 days

14. Timesolv

TimeSolv timesheet program

Timesolv is a simple timesheet tool specifically designed to help legal companies. The software’s main goal is to help users increase their billable time. As legal firms often work with numerous clients, it focuses on customization.

Features

  • Time tracking – detailed timekeeping is crucial for any law firm’s optimum functioning since all time is valuable
  • Reporting – understand how your business functions and which practices need a little more refinement
  • Budgeting – get an estimate of how much you should charge your clients and never have an unfavorable contract again
  • Project management – keep tabs on all business processes and make sure they’re going according to plan
  • Integration – connect your favorite tools like LawPay and QuickBooks to your new timesheet program

Pricing

Legal – $39.95 per user per month

Unlimited clients and matters, six options for hourly rates, flexible billing options

Pro – $24.95 per user per month

Unlimited projects and clients, numerous integrations, accounting features

Trial period

Yes

15. Timeular

Timeular timesheet program

Timeular is an innovative timesheet program that features a physical tracking device shipped straight to you. The platform aims to allow users to set goals for themselves and guide them on the journey to success. It transforms the entries of different timesheets into reports and comprehensible charts.

Top features

  • Tracking device – a smartly designed physical reminder users flip to track different tasks
  • Time tracking through the app – track time accurately to the minute and with ease
  • Project tracking – observe how your business is going and predict your future steps
  • Shared spaces – obtain a full overview of your team activities and manage them accordingly
  • Keyboard shortcuts – navigate the system quickly and efficiently with custom shortcuts

Pricing

Personal tracker + Basic – $89

Physical tracker, unlimited tracking, basic software

Personal tracker + Pro – $79 for 6 months

Tracking device, unlimited tracking, priority support, unlimited goal tracking

Team tracker + Pro – $79 per user for 6 months

Trial period

None

16. actiTIME

Actitime timesheet program

Actitime is time tracking software that focuses on collecting data intelligently and with ease. It doubles as a management system, as you can also create future projects and assign them to different users. Finally, it transforms the raw data into easy-to-read graphs.

Features

  • Time tracking – improve productivity by understanding how your days are structured
  • Project tracking – gain full transparency of your teams’ activities to increase efficiency
  • Payroll calculation – prevent any billable hours from being unaccounted for
  • Cost management – predict future costs by having a complete overview of your current expenses
  • Online and self-hosted options – versatility for users looking for something a little different

Pricing

Free – limited features

up to 3 users

Up to 40 users – $7 per user per month

41 to 200 users – $6 per user per month

Trial period

30 days

17. BeeBole

BeeBole timesheet program

BeeBole is a simple timesheet program that allows flexible time tracking. It saves users time as it tracks through automatic timers and converts their entries into timesheets. Still, it offers some flexibility, as editing timesheets are also allowed

Top features

  • Time tracking app – customize the ways your employees report depending on their position and team
  • Attendance tracking – make sure you’re in the loop with worker days off and vacations
  • Log approval – see the results of individual and teamwork and compare them with the logs
  • Rewards and reminders – send automated encouragement messages to boost productivity
  • Payroll reports – pay every employee according to the work they put in

Pricing

€5.99 per user per month

Trial period

30 days

18. BigTime

BigTime timesheet program

Bigtime offers many customization options when it comes to structuring your timesheets. The platform’s goal is to increase productivity through real-time analytics and reports. This versatile tool allows complete project management through a single dashboard.

Top features

  • Time tracking – customize the way your employees track time and make the entries fit your needs
  • Expense tracking – never lose track of the big picture with an integrated expense tracker
  • Timesheet review – be sure your billing system is working without problems at all times
  • Real-time reports – analyze the crucial elements of your business and know exactly where you stand
  • Project management – stay informed about the progress of your projects and how your teams are doing

Pricing

Express – $10 per user per month (5 users minimum)

Basic features from all categories

Pro – $30 per user per month (5 users minimum)

Additional features

Premier – $40 per user per month (10 users minimum)

Full access to all features

Trial period

Yes

19. Bill4time

Bill4Time timesheet program

Bill4Time is one of the best legal practice timesheet programs. It offers an easy all-in-one solution to managing your law firm. The platform accounts for all specific needs of law practices non-specific time management solutions tend to neglect.

Top features

  • Time tracking – never allow your firm to lose revenue by forgetting to log billable hours again
  • Time reporting – stay informed about daily and weekly activities so you can optimize your practices
  • Expense tracking – organize your expenses, big and small, through a simple dashboard or your cellphone
  • Billing and invoicing – know exactly where your money is going and coming from with customizable rates
  • Online payments – use all the convenience of online banking with Bill4Time Payments

Pricing

Time & Billing – $29 per user per month

Time tracking and billing features

Legal Pro – $49 per user per month

Workflows and management software

Legal Enterprise – $89 per user per month

Customize the platform to your needs

Trial period

14 days

20. Clockify

cockify timesheet program

Clockify helps its users keep accurate timesheets and track time across multiple projects. It offers activity tracking, as well, keeping tabs on the apps and websites the employees frequent. The platform converts the collected data into clear graphs and reports, pointing out potential solutions.

Top features

  • Time tracking – choose between an automatic and manual time tracking option to fit your needs
  • Timesheets – Create your own or use ready-made templates you can review and approve later
  • Dashboard insights – have a comprehensive insight into your own and your team’s workday
  • Reports – know where your employees, funds, and projects are at all times
  • Invoices – let the program take care of issuing accurate invoices for everyone

Pricing

Free for unlimited users

Conclusion

As you can see, there are many methods of timekeeping and many options to create a great timesheet. The most important principle is to think about your specific needs before you start using a timesheet program. This also means focusing on the needs of your team. In other words, you will have to account for their level of computer skills and the complexity of the timekeeping requirements.

A youthful workforce will embrace new practices quicker. Generally speaking, the younger generations are more eager to learn and use new software solutions. On the other hand, you may find some unexpected learning curves with a more experienced team. Especially so if the members aren’t used to using time tracking tools.

Yet, the unnecessary complexity of the time tracking process can create an unnecessary resistance toward using the time tracking program. That is to say, the entire ordeal needs to take as little time as possible. Intuitive design and customization options are always a plus as well.

That is to say, your employees could get acquainted with some of the best time tracking practices even before you implement the system.

To conclude, your timesheet program should reflect your goals, needs, and company culture. We have given you many different great options to choose from. Yet, you may need some additional help.

Finally, here are some free timesheet templates you can use.

 

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Cost and Revenue Budgeting

Cost and Revenue Budgeting

July 20, 2021

In this article, we will explain how to budget costs and revenues for professional service companies. You can download an excel model of cost and revenue budgeting that you can easily modify to fit your needs.

Revenues budgeting

Preparing a budget at the level of service lines is crucial for a professional service company. If you want to be more detailed, you can do a budget for each individual client and then allocate budgeted client revenues per service line.

For example, you have Client A and you provide accounting and consulting services to them. You have agreed fixed monthly fee for accounting services in the amount of 1000 USD. So, the budgeted amount would be 1000 USD x 12 = 12000 USD.

Additionally, you have agreed upon consulting fees based on an hourly rate. As your estimated fee depends on the number of hours your team will be investing, you cannot predict exact revenues. Hence, you need to make an estimation based on historical hours worked for that client. In case you do not have historical data, you need to make an estimate about engagement, keeping in mind that it is always better to count on the worst-case scenario instead of optimistic projections.

Cost budgeting

1. Subcontracting fees

Subcontractors are the first level of expenses you will need to budget.  We recommend listing all potential subcontractors and predicting their costs in the next 12 months.

Assumptions to consider:

  • Current number of subcontractors
  • Historical costs of subcontractors
  • New subcontractors
  • General rules about the margin you expect in case you use subcontracts

2. Salaries and staff costs

Before you fill your budget, you should prepare a supporting calculation of gross salary for each employee and all related costs such as bonuses, education, travel, etc. Take into consideration that salaries can increase and that bonuses may depend on overall company results. When you have all figures calculated based on realistic assumptions you can fill a summary budget table like the one presented below.

Assumptions to consider:

  • Number of employees
  • Historical fluctuation (in the case of frequent fluctuation you need to assume additional recruitment costs)
  • Replacement (in the majority of cases new people cost more than replaced people)
  • Salary increase
  • Leaves
  • Bonuses
  • Travel (planned meetings for example)

salaries

3. Direct costs

A direct cost is a cost directly related to service and revenue generation.

Assumptions to consider:

  • Fixed fees (list all fixed monthly costs and calculate the budget)
  • Different marketing channels (marketing strategy)
  • Travel plans
  • New investments
  • Office space change

direct costs

4. General costs

General costs

5. Profit indicators budgeting

Based on the calculation above you can calculate budgeted EBITDA (Earnings before interest tax depreciation and amortization).

In the next stage, you can budget interest expenses and depreciation.

6. Interest expenses

For the most accurate estimation of interest expenses, you can use your loan amortization plan. In that plan, you can find the total sum of interest for the period you are preparing the budget for.

7. Depreciation

In order to make the best depreciation cost budget, you need a supporting excel file that contains all fixed assets’ purchase value and depreciation rates. You need to add planned capital expenditure for next year to that list and apply depreciation rates to all items. Depreciation is to be calculated by multiplying the purchase value of the asset and the depreciation rate for that asset.

Depreciation

8. Performance budgeting

After you budget for each category of revenues and expenses, you can also make a budget of your key performance indicators. We include the calculation of key performance indicators in the excel model for preparing the professional service company budget.

What is the best time for budget preparation?

The budget is most often prepared for one (next) year. In most cases, companies prepare their budgets in September or October of the current year for the next year. Some companies also prefer to make certain budget adjustments in December, based on new assumptions.

 

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Income Statement for Professional Service Companies

Income Statement for Professional Service Companies

Bojan Radojičić
July 16, 2021

An income statement is a powerful tool that shows you how profitable your business is. It summarizes your revenues and expenses for a specific period, and reveals the net profit or loss at the end.

You may also hear it called a profit and loss account or a statement of operations.

However, not all income statements are the same.

Depending on your business needs and goals, you can choose from different types of income statements that present the information in different ways.

In this article, we will explain the different types of income statements and how they can help you manage your business functions and profits more efficiently.

By the end of this article, you will be able to create the perfect income statement for your business’s needs.

income statement

Income statement for service company

This example of the Profit and Loss account is based on the functions of the service company.

As such, it contains few profit levels. The profit levels shown in this income statement are:

  • gross margin
  • commercial margin
  • EBITDA
  • and net profit.
in EUR k20172018201920212022
      
Service line 1150180200220250
Commercial Margin69120140150200
Service line 350463441100
Service line 46080104131169
Service line 52020253070
Service line 61515152025
Total Revenues364461518592814
      
Subconsultancy Fees1720362550
      
Net Revenues346441482567764
      
Salaries110140180200250
Bonuses5060402050
Salaries total160200220220300
      
Gross Margin186241262347464
      
Rent20,025,025,025,030,0
Agency fees5,05,05,05,05,0
Database15,315,418,221,022,0
Software4,04,04,04,04,0
Marketing7,49,611,810,625,0
Education6,06,06,06,06,0
Direct Costs5865707292
      
Commecial Margin129176192275372
      
G&A5,54,78,17,58,0
Car4,73,06,07,77,6
Bed Debt5,05,07,09,49,0
Bed Debt Reversal-20,1-1,3-9,8-8,4-7,0
Representation & Gifts1,04,01,45,00,6
Insurance & Health1,51,03,01,02,0
Donation1,00,51,01,61,0
Provisions1,01,01,02,011,9
Provisions Reversal0,00,00,00,00,0
General Costs018182633
      
EBITDA129158175250339
Service Company Income Statement

The file includes:

  • Income statement with basic calculations
  • All important components of the income statement
  • Historical presentation through our 5 years (separate columns)
  • Contribution to growth analysis
  • Vertical analysis – ratio numbers
  • KPIs calculation based on the Income statement

Components of income statements

An income statement is like a puzzle that shows you how your business is doing. The management decides how many pieces to include in the puzzle.

But there is a catch: if the puzzle has too many pieces, it can be hard to put it together and see the big picture. This is called analysis paralysis syndrome.

On the other hand, if the puzzle has too few pieces, it can be too vague and miss important details. This can lead to poor decision making and missed opportunities.

We shall explain the basic components below.

Revenues

Sale Revenues

These are the basic incomes – the ones you make by selling your services.

In some cases, the income statement only contains this item. However, if your business has multiple service lines, you can display each sales revenue per service line within the income statement.

Increasing the Value of Unfinished Services

Companies usually don’t calculate these revenues, which can affect the income statement’s accuracy.

Usually, you only record your services as income when you send the invoice to the customer. But what if your project takes several months to finish and you invoice at the end?

For example, you start a project in September and complete it in March of the next year.

You shouldn’t recognize all revenues within the following year (invoicing period). Instead, a part of the revenue should be recognized in the year in which expenditures were made for a specific project.

This is backed by the principle of causality in accounting.

The revenues in the current year should be recognized in the amount of the change in the cost price of the unfinished services.

Expenses

Cost of services (products) sold

These are the most direct costs you need for the production of a service, project, or product. Such costs are:

  • Salaries
  • Other expenditures to employees
  • Bonuses
  • Payment to subcontractors directly involved in the production of services
  • Direct material costs
  • Cost of goods sold (COGS – relevant for trading business only)

Direct costs

  • Rentals
  • Software use
  • Staff education (this can be presented in the general cost as well)

Sales costs

Sales costs reflect the effort for selling your services.  Here are some examples to keep in mind:

  • Marketing costs
  • Networking costs
  • Referral fees
  • Sales costs
  • Car costs for sales staff
  • Other costs related to sales staff

General and Administration costs

  • Insurance and Health
  • Internet
  • Courier, post office, phones
  • Car costs (for general and admin staff)
  • Office costs
  • Donation and social responsibility costs

Depreciation

Depreciation is the process of measuring how much value fixed assets lose over time. Fixed assets are long-term assets that a business uses, such as buildings, equipment, or vehicles.

Depreciation helps a business set aside money to replace or repair fixed assets when they wear out or become obsolete. Depreciation also affects the selling price of the products or services that the business offers.

The basis for this calculation is the purchase value of the fixed asset.

For example, the cost of a piece of equipment is $5000, and its estimated useful life is 10 years.

The depreciation rate is 10% per year. So, the annual depreciation expense is $500.

Impairments

This cost is related to the loss of value of an asset.

Sometimes, you may not be able to collect the money that your customers owe you. When this happens, you need to reduce the value of your receivables and record the loss in your income statement.

Operating profit (EBIT)

The operating profit represents the difference between all operating incomes and operating expenses. It is the company’s income before interest and taxation.

EBITDA

EBIT and EBITDA are both ways to measure a company’s profitability. The difference is that EBITDA adds back the cost of amortization, a non-cash expense that reduces the value of intangible assets.

This means that EBITDA shows the company’s earnings before deducting depreciation, taxes, amortization, and interest.

Tax

The corporate tax represents the expenses coming from taxes. This expenditure depends on the corporate income tax rate applicable in the specific country. For example, this rate is 33% in some US states while it’s 19% in the UK.

Net profit

Net profit is the difference between total revenues and total expenses that have been reported in accordance with the generally accepted accounting principles for a certain period.

Net profit shows how efficient and profitable a business is, and it is also known as net income or the bottom line. Net profit must follow the rules and standards of accounting that are widely accepted and used by businesses.

How to prepare an income statement?

Technically, anyone can make an income statement if they have a basic understanding of calculations via tables (in Excel, for example).

The income statement preparation is based on accounting data.

If your accountant provides you with a trial balance or an accounting general ledger you can create an income statement fairly easily.

However, ensuring that the figures that form the basis for the preparation of the income statement are aligned with the generally accepted accounting standards (GAAP) is a challenge.

You will need some accounting knowledge for that.

Cost and profit centers

A good accounting system should let you assign a cost, profit, or organization center to each general ledger account. A general ledger account is a record of all transactions related to a specific type of account, such as cash, sales, or expenses.

A center is a way to group transactions by a certain criterion, such as a product, a department, or a location. If you set up a center to include only one item from the income statement, you can easily export the statement from the accounting software.

Statutory vs Management Income Statements

An income statement is a document that is usually submitted to the state authorities in all countries.

It lists the revenues, expenses, and net income or loss of the business. Most countries require businesses to submit an income statement to the government every year.

Some countries have a fixed format for the income statement that businesses must follow. This is called a statutory income statement.

However, businesses may also create their income statements for internal use. These income statements can have different formats depending on the needs and goals of the management.

They can show how well different parts of the business are performing and what factors affect the income and expenses of the business. These income statements are customized to the type of business and its activities. This is called a functional income statement.

Income statement analysis

Income Statement Vertical Analysis (variance analysis)

The income statement shows how much money a business makes or loses in a certain period. Vertical analysis is a way of comparing the income statements of different periods by using percentages.

Each line item on the income statement is shown as a percentage of sales or revenue. Then, you can see how much each item has increased or decreased from one period to another.

For example, you can have a column on the income statement that shows the percentage change of each item from the previous year. For example, the cost of salaries may have gone up by 14%.

But percentages are not enough. You also need to look at the actual amounts of money. Sometimes, a big percentage change may not mean a big difference in money. And sometimes, a small percentage change may mean a lot of money.

Vertical analysis    
     
in EUR k20212022LY Var%
     
Service line 122025030.014%
Service line 215020050.033%
Service line 34110058.8143%
Service line 413116938.429%
Service line 5307040.0133%
Service line 620255.025%
Total Revenues592814222.238%
     
Subconsultancy Fees255025.0100%
     
Net Revenues567764197.235%
     
Salaries20025050.025%
Bonuses205030.0150%
Salaries total22030080.036%
     
Gross Margin347464117.234%
Income Statement Vertical Analysis (variance analysis)

Income Statement Horizontal Analysis

Horizontal analysis is a way of comparing the financial statements of different periods to see how they change over time.

It helps you understand the trends and patterns of a company’s performance. It calculates the percentage change of each item from one period to another.

For example, you can use horizontal analysis to compare the net profit and sales revenue of a company for two years.

The net profit is the money that the company earns after paying all the expenses. The sales revenue is the money that the company makes from selling its products or services. You can divide the net profit by the sales revenue to get the net profit margin. This is a measure of how profitable the company is.

For example, if the net profit is $1,000 and the sales revenue is $100,000, the net profit margin is 1%. This means that for every dollar of sales, the company keeps 1 cent as profit. You can compare the net profit margin of different years to see if the company is becoming more or less profitable over time.

Some other examples of ratios in the horizontal analysis are:

  • Share of wages in income
  • Share of EBITDA in income
  • Share of rentals in income
Horizontal analysis     
      
in EUR k20172018201920212022
      
Structure (% in Revenues)     
      
% Salaries total44.0%43.4%42.4%37.2%36.8%
% Total Costs66.2%67.0%68.4%59.7%60.9%
% Direct Costs15.9%14.1%13.5%12.1%11.3%
% General Costs-0.1%3.9%3.4%4.4%4.1%
% Subconsultancy Fees4.8%4.3%6.9%4.2%6.1%
% Rent5.5%5.4%4.8%4.2%3.7%
% Marketing2.0%2.1%2.3%1.8%3.1%
% Bad Debt net1.4%1.1%1.4%1.6%1.1%
% Database in TP10.2%8.6%9.1%9.5%8.8%
      
Profitability     
      
Gross Margin Rate51%52%51%58.6%57.0%
Commercial Margin Rate35%38%37%47%46%
EBITDA Rate35.4%34.3%33.7%42.2%41.7%
Net Result Rate28.7%28.0%26.9%34.3%33.2%
Effective tax rate15.0%15.0%15.0%15.0%15.0%
      
Time based KPIs     
      
FTE6.56.59.011.513.5
Total Hours11,79811,79816,33516,74319,640
Billable Hours8,2008,20011,00011,12012,962
Time Utilization69.5%69.5%67.3%66.4%66.0%
Gross hourly rate3139323541
Billable hourly rate4456475363
Average Cost rate2026222125
Revenue per employee5671585160
Income Statement Horizontal Analysis

Analysis Concerning the Budget

As a rule, you should calculate the budget in the same form as your income statement.

If you have a monthly budget for every item in the income statement, you can see how far behind the budget you are at any time and take appropriate action.

Actual vs Budget      
       
in EUR k2022 2022 BUD BUD Var%
       
Service line 1250 251 -1.00%
Service line 2200 220 -20.0-9%
Service line 3100 95 5.05%
Service line 4169 180 -10.8-6%
Service line 570 72 -2.0-3%
Service line 625 28 -3.0-11%
Total Revenues814 846 -31.8-4%
       
Analysis Concerning the Budget

 

Contribution to Growth Analysis

This analysis is utilized for performance monitoring. It is used on a specific service line or product group level.

in EUR k20212022
   
Service line 1220250
Service line 2150200
Service line 341100
Service line 4131169
Service line 53070
Service line 62025
Total Revenues592814
Contribution to Growth Analysis

contribution to growth

 

Specifics of the income statements for different businesses

Here we list some specifics about the appearance of the income statement example, depending on the type of business

Law firm income statement

With law firms, it is important to monitor income in all branches of law.

Thus, the income statement should include income from, for example:

  • Litigation
  • Real Estate
  • Banking and Finance
  • Labor law
  • Commercial Law

When it comes to expenses, it is most important to track the salaries.

The law firm’s gross margin is the amount of money left after paying the salaries of its employees. This is calculated by subtracting the salaries from the revenues. The gross margin shows how profitable the law firm is before considering other costs.

Some of the other costs that the law firm has to pay are rent, internet, and utilities. These costs are also part of the income statement.

The difference between revenues and salaries represents the law firm’s gross margin. Other expenses that should be included in the income statement are rent, internet and utility bills, etc.

If you have a functional income statement, you can track law firm metrics very efficiently.

Accounting firm income statement

In an accounting business, it is important to monitor revenues by service lines. These are, for example:

  • Bookkeeping
  • Payroll
  • Tax advisory and compliance
  • Financial reporting

The key expenses in the income statement are salary expenses, bonuses, software expenses, and rent. Marketing and sales costs are no less important.

Segmented income statement

A segmented income statement is a detailed version of the income statement that shows the profitability of different parts of the business, such as service lines.

This helps you understand how much money each segment contributes to the overall profit of the company (i.e organic profit).

You can segment the income statement by business units, service lines, or projects, depending on your needs. You can also track the income statement by employee, which shows you how much revenue and cost each employee generates. Hence, it can help you assess employee performances.

To create a segmented income statement, you need to allocate some general expenses and incomes to specific projects and employees. Time tracking tools are very efficient in tracking time per individual service line, and provide good directions for the allocation, i.e. creating a segmented income statement.

Income statement FAQ

  1. Is the income statement the same as the profit and loss account?

    In a nutshell – yes. It is the same financial report, but the terminology is different.
    The term Income statement is more prevalent in the US, while the term Profit and Loss Account is used in Europe for the most part.

  2. When Is the Income Statement Drawn Up?

    The statement is usually compiled once a year when it comes to statutory reporting.
    For management purposes, the income statement is prepared either every month or every quarter. The periods depend on the size and complexity of the indicators.

  3. How can I analyze the income statement of a company?

    One way to analyze the income statement of a company is to use ratio analysis. Ratio analysis involves calculating and comparing various ratios that indicate the profitability, efficiency, liquidity, solvency, or growth of the company.
    Some common ratios that can be derived from the income statement are the gross profit margin, the operating profit margin, the net profit margin, the return on sales, the return on assets, and the return on equity.
    These ratios can help you evaluate the performance of the company over time or against its competitors.

  4. Can You Calculate KPIs From an Income Statement?

    This depends on the type of KPI you want to calculate.
    The income statement gives you the data to calculate KPIs related to profitability and structure.
    Here are some KPIs you can determine through an:
    – EBITDA Margin
    – Net profit margin
    – Gross profit margin
    – Wage costs share in total revenues
    – Revenues per FTE

  5. What are the mandatory items in Income statements?

    The income statement should contain revenue, expenses, and profit, at least.

  6. What is the difference between gross profit and net income?

    Gross profit is the amount of money left after subtracting the cost of goods sold from the sales revenue. Net income is the amount of money left after subtracting all other expenses, such as taxes, interest, depreciation, and amortization, from the gross profit.
    To put it differently, gross profit shows how profitable the business is before considering other costs, while net income shows how profitable the business is after considering all costs.

  7. What are operating and non-operating activities?

    Operating activities are the main activities that generate revenue and expenses for the business, such as selling products or services, paying salaries, or buying materials.
    Non-operating activities, on the other hand, are activities that are not directly related to the main operations of the business, such as investing, borrowing, or paying dividends. Operating activities affect the operating income, while non-operating activities affect the net income.

  8. What is EBITDA and why is it important?

    EBITDA stands for earnings before interest, taxes, depreciation, and amortization. It is a measure of the profitability of the business before considering the effects of financing, taxation, and depreciation.
    EBITDA is important because it can be used to compare the performance of different businesses, regardless of their capital structure, tax rate, or depreciation method. EBITDA can also be used to estimate the cash flow of the business, as it excludes non-cash expenses.

 

 

Bojan Radojičić

Bojan Radojicic, Master Degree in Economics, is a financial performance consultant with more than 15 years of experience. He is responsible for adding value services based on innovative solutions.

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25 Best Online Timesheet Software Solutions in 2022

25 Best Online Timesheet Software Solutions in 2022

July 12, 2021

Want to know what a timesheet software can do for your profitability? Here’s everything you need to know to get started.

Whether you are a CEO, manager, or a regular team member, the most important thing is to know where your time is going. And we all know that time is the most precious commodity in any line of work.

The benefits of online timesheet software

All types of businesses can benefit from online timesheet software, no matter how large or small a business is. Time tracking offers a myriad of benefits for your business and any time tracking at all is better than none. All business owners who use this technology find increased productivity.

If you still asking why should you be tracking time at all, we’ll give you 10 good reasons.

The following benefits of using an online timesheet software for your business will certainly clear up any relevant doubts.

  1. They’re simple and accessible
  2. They drastically reduce errors
  3. Analytic reports are easy to generate
  4. Boosting productivity
  5. Better workflow
  6. Employees are in charge of their time off
  7. Improve project schedules and compare projects over time
  8. Review team performance
  9. Free up your HR department’s time
  10. Better client billing

What is the best free timesheet app?

Once you have decided that you want to have a timesheet software for your company, you need to figure out which software package will be best for your company’s needs.

There are a number of companies that offer different features for different-sized companies.

Most providers offer fully customizable platforms that allow you to create custom fields and budgets to suit your business needs.

Find the best!

1. Time Analytics — Best Online Timesheet Software

time analytics online timesheet software

Time Analytics is an automated online timesheet software, designed to help users keep track of billable hours and improve the profitability of projects.

With this software, you can discover the most valuable clients, the time utilization rate for each employee, and more.

It takes a few minutes a day for each employee to fill the timesheet, thanks to the simple workflow and timesheet templates.

Time Analytics integrates with Excel, making it your perfect invoicing assistant that presents your time data quickly at the touch of a few buttons.

For whom?

For accounting and tax advisors, law firms, HR and recruiting firms, architects, designers, etc.

Special features:

  • Comprehensive, intuitive, and detailed timesheets
  • Cost tracking solution
  • Performance management solution – billable and non-billable hours per project, client and project profitability, tracking time utilization, tracking employee productivity
  • Invoicing assistant – preparing data for invoicing
  • Preparing transparent appendix of the invoice as evidence that additional work has been completed

Price:

Trial period: 14 days

Pricing Plan:

time analytics pros and cons

2. Monday.com — The Visual Platform that Manages Everything

Monday online timesheet software

The Monday.com platform allows you to efficiently manage your workflows thanks to its fun and easy-to-use features.

Monday.com is designed for sales, marketing, and project management.

For whom?

Creative design, Software development, Task Management, HR and recruitment, IT, Operations.

Special features:

  • Detailed insights on your projects, tasks, and performance.
  • Easily customize and configure all options to create a brand-specific platform.
  • Save time with Automations- Automate the repetitive work in a second so you can avoid human error
  • Employees need to simply click on an action to discuss or change it
  • Organize tasks and projects them in a historical spreadsheet
  • Daily webinars
  • 24/7 customer support

Price:

Trial period: 14 days

Pricing Plan:

monday price

3. Beebole — Easy and Beautiful Timesheet System

Beebole online timesheet software

BeeBole is a simple and flexible online timesheet software for tracking time and bills for all types of companies. Using a customizable dashboard, employees can generate reports based on budget, attendance, hours accrued, and profits.

For whom?

For all types of companies.

Special features:

  • Easy time tracking app
  • Employee attendance and absence tracking
  • Timesheets approval
  • Automated timesheet reminders and rewards
  • Configurable employee time reports and auditing
  • Payroll ready
  • Multidevice, multicurrency, multilingual time tracking

Price:

Trial period: 30 days

Pricing Plan:

 

4. Paymo —Keep Your Team Aligned and Engaged

paymo online timesheet software

Paymo is a time tracking tool that offers time tracking, project management, and team collaboration services.

It is designed to help companies gain insight into where they may be losing resources such as time and money, and make changes in their work plan to gain higher profits. It allows you to delegate tasks according to employees’ booking and make business plans tailored based on paymo’s smart and credible estimates.

For whom?

For small teams, growing teams and departments, and large teams.

Special features:

  • Activity stream which monitors each separate user and lists recent activities
  • Ability to assign multiple users to a single task
  • Inbuilt templates and charts
  • User permissions can be changed for each separate user by the moderator
  • Option to create invoices in a number of languages
  • Works with desktop applications and mobile apps

Price:

Trial period: 15 days

Pricing Plan:

paymo price

5. Harvest — Modern Online Employee Timesheet Software

harest online timesheet software

Harvest is an online timesheet software that provides time tracking, invoicing, and team management features.

With Harvest, you can plan and evaluate projects with real data, manage workflows, and pay quickly. You can start and stop timers while you work or fill in your timesheet.

It’s easy to learn and use, and gives you instant insight into the action.

For whom?

Harvest is ideal for client services businesses.

Special features:

  • Adjustable time tracking
  • Desktop and mobile applications
  • Tracking reminders
  • Possibility to integrate with other time-tracking tools
  • Detailed visual project reports in real-time
  • Team reports
  • Synchronization with third-party analysis tools
  • Paypal and Stripe integrations for easy and quick invoices both to your employees and from your clients
  • Adding time tracking to the tools your employees already use, such as Asana, Slack, and Jira

Price:

Trial period: 30 days

Pricing Plan:

harvest price

6. Tempo Timesheets — Track and Manage Time

tempo online timesheet software

Tempo Timesheets is an online timesheet software in Jira that enables teams to track time online, and collect reliable data for reporting, invoicing accounting, and more.

Users can also set timers to automatically track the time they work in Jira.

With the mobile applications, employees have the flexibility to track time on the go via  Android devices and iOS.

For whom?

For large and small teams.

Special features:

  • Seamless and easy time tracking
  • Calendar Integrations
  • Customization and automated suggestions
  • Intuitive user interface
  • Meaningful reporting
  • Save and export reports as PDF, CSV, XLS
  • Integration with other tools

Price:

Trial period: 30 days

Pricing Plan:

tempo price

 

7. Deputy — Reliable Time Tracking Software

deputy online timesheet software

Deputy is an all-in-one tool, time and attendance tracker, and communication platform.

Deputy iPad app provides clock in/out for employees with complete self-service. Employees can use mobile apps with geo-location tagging or they can use the Deputy Kiosk iPad app with face detection.

This tool integrates with leading POS, payrolls, and HR systems.

For whom?

Deputy serves the following industries; hospitality, retail, event, healthcare, construction, teaching, childcare, security, etc.

Special features:

  • Scheduling software
  • Time tracking software
  • Deputy mobile app
  • Auto scheduling
  • Time clock app
  • Leave management

Price:

Trial period: 31 days

Pricing Plan:

deputy price

8. Toggl — Simple and Elegant Tool

Toggl track online timesheet software

Toggl is a time tracker designed to help managers gain a visual overview of business operations and track deadlines.

Toggle integrates with several third-party platforms such as Drupal, Pivotal, Treloo, and more. Also, the app allows integration with calendar applications, enabling employees to directly convert various events into time entries.

For whom?

For freelancers, small and big teams.

Special features:

  • Single-click time tracking-track time
  • Online and offline tracking
  • Auto tracker
  • Toggle integrates with FreshBooks, Basecamp, and more
  • Detailed reports
  • Free time card calculator

Price:

Trial period: 30 days

Pricing Plan:

toggl price

9. Avaza — All-in-One Time and Project Software

avaza online timesheet software

Avaza helps companies save time by simply tracking time.

Avaza is a time tracking solution for the company’s professional services and is optimized for tablet and mobile devices.

Employees can run efficient projects with support for resource management, project and task tracking, time and expense management, quoting, invoices, and online payments.

For whom?

For small and medium-sized client-focused businesses.

Special features:

  • Online timesheets
  • Project management
  • Project resource scheduling
  • Expense management
  • Team chat
  • Online invoicing
  • Quotes and estimates
  • Business reporting
  • Integrations

Price:

Trial period: available

Pricing Plan:

Avaza pricing plan

10. Desk Time — Automatic timesheet software for teams and freelancers

DeskTime online timesheet software

Desktime is an online timesheet software tailored to assist both teams and freelancers in their tasks, providing you with everything they need to keep track of their timeline, attendances, and workflow. It also tracks the resource usage on all your devices greatly increasing your productivity and minimizing any business losses caused by the lack of organization or less than optimally planned timetables.

For whom?

For teams and freelancers.

Special features:

  • Automatic time tracking
  • Document title tracking
  • Cost calculation
  • Absence calendar
  • Offline time tracking
  • Mobile app
  • Invoicing and custom reports
  • Pomodoro timer
  • Shift scheduling

Price:

Trial period: 14 days

Pricing Plan:

desk time price

11. Elorus – All-Inclusive Business Software

Elorus online timesheet software

Elorus provides a set of powerful features that will help you make clever decisions based on a detailed reporting system.

This time tracking and fully-featured billing software provide solutions to agencies, freelancers, and startups.

The interactive dashboard informs you about business statistics related to tracked business hours.

For whom?

Elorus is designed to meet all business sizes: from freelancers to SMBs and more.

Special features:

  • Share timesheets with your clients
  • Real-time team monitoring
  • Invoice project hours and expenses
  • Automate recurring invoices
  • Monitor expenses and control project costs
  • Manage bills and payments

Price:

Trial period: available

Pricing Plan:

Elorus pricing plan

12. Replicon – Automatic Timesheets for Your Business

Replicon online timesheet software

With this hassle-free time tracking software, you will be able to simplify your time-off management and gain visibility into your employee time-off usage and availability. This time tracking solution offers configurable project time tracking and mobile compatible timesheets.

With this tool, you will be able to improve profits and increase efficiencies.

For whom?

IT Services, Consulting Services, Marketing Firms, Engineering Firms, Nonprofits, Architectural Services, Federal Agencies

Special features:

  • Project Management
  • Custom Sheets
  • Mobile Compatibility
  • Workforce Management
  • Real-Time Expense Capture
  • Reporting and Analytics
  • Cloud Clock
  • Cost Control
  • Automated Vacation Management
  • Email Reminder
  • Payroll Management
  • Portfolio Management

Price:

Trial period: 14 days

Pricing Plan:

Replicon pricing

13. Scoro— End-to-End Work Management Timesheet Software

scoro online timesheet software

Scoro is the most comprehensive online timesheet software solution for creative and professional services.

It allows you to control the entire workflow in one place. Scoro helps professional service companies simplify projects, automate billing, and optimize utilization.

For whom?

For small to medium companies in advertising, IT, consulting, and other industries.

Special features:

  • Time Management
  • Sales and CRM
  • Reporting and Dashboards
  • Project Management
  • Finances
  • Integrations

Price:

Trial period: 14 days

Pricing Plan:

scoro price

 

14. ClickTime— Online Timesheet Solution that Improves Your Performance

click time online timesheet software

ClickTime is online employee timesheet software that assists you to drive a firm’s efficiency.

It is an excellent solution for improving employee utilization, resource planning, and remote team management.

You will always stay on budget and optimize administrative costs.

For whom?

For Agency, Nonprofit, IT, Consultants

Special features:

  • Easy time tracking
  • Powerful reporting:
  • Customize everything
  • Connects with your existing software
  • Incredible customer service

Price:

Trial period: 14 days

Pricing Plan:

click time price

 

15. Zoho Projects — Online Timesheet Software For Any Business 

zoho online timesheet software

Zoho is a software that allows you to assign tasks easily, communicate effectively with both your team and clients, and get detailed reports on work progress. This time tracker helps you plan your projects, and execute them with perfection.

It allows you to enter manually or with a timer so you can record every minute of your hard work.

For whom?

For Construction Industry, IT, Marketing Agency, Education, Consulting, Real estate.

Special features:

  • Tracking, reporting.
  • Integration with Zoho CRM, Google Apps.
  • API
  • List management
  • Canned or customized templates
  • Social media integration
  • Process automation

Price:

Trial period: 10 days

Pricing Plan:

zoho price

 

16. Mycase — Simple Solution to Monitor, and Analyze the Work Done

my case online timesheet software

 

MyCase is a law practice management solution that easily tracks firm performance. It helps small law firms solve their most critical business problems. You will spend less time on monthly billing, and get paid faster.

For whom?

For Law firms.

Special features:

  • Time Tracking and Invoicing
  • Collecting Payment
  • Text Messaging
  • Document Management
  • Calendaring
  • Reporting
  • Security and Backup

Price:

Trial period: available

Pricing Plan:

my case price

18. Tick — Straightforward Time Management Software

Tick online timesheet software

Tick is a time tracking online software that helps businesses of all types to prioritize and track tasks and collaborate with one another.

The scheduling application helps employees manage tasks, deadlines, emails, files, and more from one central location.

The app is available for more than ten platforms, and you can easily export your time entries to Quickbooks or Freshbooks for simple invoicing.

For whom?

For companies and professionals.

Special features:

  • Simple time tracking — the timecard, running timers
  • Bird’s-eye view on everything
  • Time reporting for better communication, and planning
  • Setting budgets for individual tasks
  • Get instant budget feedback right on the timecard

Price:

Trial period: 30 days

Pricing Plan:

Tick pricing plan

19. Journyx — Easy and Accurate Time Tracking

Journyx online timesheet software

Journyx makes it easy to keep track of employees’ time and expenses by projects or accounts.

It offers two core products Journyx JX Time Tracking Software (for a project and expense tracking) and Journyx PX Resource Management Software (for an overall picture of project status and budget)

With Journyx you can collect more accurate data, and simplify client billing.

For whom?

Journyx is a great choice for mid-size to large companies.

Special features:

  • Time and expense entry by account or project
  • Smart timesheet suggestions
  • Leave requests and time-off accruals
  • Automated custom workflows and timesheet approvals
  • Powerful visual reports and business insights
  • Integration with other business systems
  • Billing and payroll automation

Price:

Trial period: No

Pricing Plan:

journyx price

20. TeamWork Projects — Easy-to-Use Online Management Software

teamwork online timesheet software

With this time tracking tool, you will be able to manage the team’s workload in real-time, improve processes, and get more done.

Teamwork gives customers every advantage to stay on track and deliver work on time

For whom?

For marketing agencies, marketing teams, product teams, and enterprises.

Special features:

  • Basic project and task management
  • Time tracking and Invoicing
  • Agile view with workflows
  • Integrated team chat
  • Resource scheduling
  • Project time budget
  • Utilization reports
  • Hubspot Integration

Price:

Trial period: 30 days

Pricing Plan:

teamwork price

 

21. Hubstaff — Keep track of employee hours, projects, and tasks

hubstaff online timesheet software

Hubstaff is a very simple yet comprehensive online time tracker designed to help you with reporting, invoicing, employee payments, and more.

No matter how many projects or different teams you have, they can all be under the same account, in separate projects.

For whom?

For remote teams, small businesses, consultants, and freelancers

Special features:

  • Billable and non-billable time tracking track work hours spent on every single project and task
  • Online timesheets with detailed time records
  • Productivity monitoring
  • GPS tracking
  • Projects budgeting
  • Payroll management and payments
  • Reporting– detailed and actionable time reports

Price:

Trial period: 14 days

Pricing Plan:

hubstaff price

22. Timesheets.com — Easy-to-Use Timesheets for Employees

Timesheets online timesheet software

Timesheets.com allows managers to monitor employee attendance and status in real-time.

Employers can track employee attendance and manage the payroll process from any location.

The manager may also choose to allow a stricter level of permissions by restricting manual entry and allowing location and identity restrictions.

For whom?

Timesheets.com is ideal for freelancers.

Special features:

  • Time tracking for accurate payroll or invoicing billable time
  • Time off and PTO: track time-off balances, and review usage
  • Mileage and Expense: track expenses for billing and employee reimbursement
  • Human Resources: integrated HR system
  • Real-Time reporting and exporting to QuickBooks
  • Mobile app

Price:

Trial period:  15 days

Pricing Plan:

timesheets.com price

23. ExakTime— Cloud-Based Timesheet Software

exak time online timesheet software

EkakTime’s simple cloud-based time is a powerful choice for time tracking your employees.

It gives you visibility on the field in more ways, helping your company reduce labor costs, ease wage and hour compliance.

With this tool, you can accurately track the working hours, activities, and GPS location of workers, and reduce payroll costs.

For whom?

For construction, landscaping, energy and mining, transportation, and all field service-related markets.

Special features:

  • GPS Tracking: Track employee location data for traveling workers or crews on the job site.
  • Photo ID Capture: The mobile app uses the front camera of the device to take a photo of each worker when they clock in and out.
  • Easy Clock In: Employees can clock into locations and cost codes with a few taps.
  • Scheduling: Employees can see the date, location, time range, and cost code for upcoming shifts directly on their mobile app.
  • Reporting: 40 types of powerful reports

Price:

Trial period:  15 days

Pricing Plan:

exak time price

24. WebWork Time Tracker —  Employee Monitoring Software

webwork online timesheet software

WebWork Time Tracker provides the easiest way to understand productivity, calculate time and time spent on each task.

All this information is automatically generated and transmitted to accurate reports in the form of screenshots, statistics, charts, or online reports in the user’s web account. Users can generate invoices and send them to their clients.

For whom?

WebWork tracker is suitable for teams of any type and size.

Special features:

  • Accurate Time Tracking
  • Screenshots – 4 Screenshot modes for employee monitoring
  • Activity Levels – Activity Tracking
  • Different types of exportable reports
  • Invoice generator for billable contracts
  • Adding time manually without tracking
  • Apps and Websites Usage Monitoring
  • Editable Activity Descriptions for each screenshot

Price:

Trial period:  7 days

Pricing Plan:

webwork price

25. Time Doctor – Easy-to-Use Time Tracker For the Whole Team

Time doctor online timesheet software

Time Doctor is a time tracking tool that helps professionals from companies of all types and sizes monitor every important detail regarding their work teams with ease, and build an efficient workforce in the process.

It provides various useful insights into projects, budgeting, working habits, and levels of employees’ productivity.

For whom?

For Individuals and teams.

Special features:

  • Time tracking and employee monitoring
  • Online timesheets and payroll
  • Productivity measuring and summary reports
  • Distraction alerts
  • Screenshots and activity levels
  • Information necessary for payroll
  • Reporting on time spent by employees and on project

Price:

Trial period:  14 days

Pricing Plan:

time doctor price

 

Conclusion

Choosing the right online timesheet software is based on understanding exactly what you need from the system. Only if you really understand what your goal is and how it will be used, the best option becomes clear.

The benefits of using a time tracking system are so significant that some form of time management tool is essential for any such business.

Successful time tracking involves recording relevant data in your company.

It is up to you to use that data wisely and put it to the right use.

 

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Best 25 Timesheet Reporting Software Solutions in 2022

Best 25 Timesheet Reporting Software Solutions in 2022

July 7, 2021

If you want to ensure your company’s growth, you will face so many challenges. But, there is a tool that can help you to stay organized, to save your time and money: Timesheet reporting software.

Timesheet reports key benefits

Turn time into insights

With timesheet reporting software you can turn timesheet data into reports. This will help you to have a complete picture of your business, the project’s progress, and the working hours of your employees.

Stay on budget

Reports will show you exactly how much of the initial budget has been spent.  You can identify unbilled time and track projects’ costs and profits in real-time.

Collect all data in one place

Timesheet reporting software allows you to create a complex report for two different projects and several tasks, users, time entries, and days.

Keep clients up to date with real-time data

In addition, to improve communication with clients, you can share reports with them. If you’re charging by the hour, reports can be a great addition to your client’s invoice.

List of Best Timesheet Reporting Software Solution

We did some research and made a list of the 25 best timesheet reporting software solutions. These timesheet reporting software solutions can help you manage your team better. Read on to discover the best one for you!

1. Time Analytics — Timesheet Reporting Software

time analytics timesheet reporting software

Time Analytics is simple timesheet reporting software that helps you to improve profitability, productivity, and efficiency.

Time Analytics offers you: monitoring of time analytics, structure, and movement of billable hours, utilization rate, activities structure, cost of each engagement, and rates. Also, this software allows you to track the hours spent per customer, employee, and service line, as well as their movements over a given period (day, week, month, and year).

This timesheet reporting software will help you reduce unproductive hours and improve your productivity with a wide range of its features.

Key Features

  • Employee timesheet tracking
  • Performance management
  • Cost tracking
  • Clients monitoring
  • Invoicing assistant
  • Productivity management

Reporting

Time Analytics allows you to evaluate your ROI much more effectively with a unified reporting dashboard.

  • Main dashboard with the monthly movement of total hours, billable hours, and time utilization indicators
  • Timesheet reporting contain time and data of work hours, billable and non-billable hours, hours spent on different tasks, projects, and clients as well as billing rates for each task
  • Reporting of time spent on different tasks
  • Reporting of total time, billable time and time utilization for each team member
  • Client reporting includes the calculation of billable and non-billable time spent for each client. The report contains information on how much time is spent on each task or service for a certain client
  • Project reporting include the presentation of the total time spent for each project and tasks within the projects
  • Cost reporting – calculated cost amounts for each project, task and client based on employees’ pay rate and time consumed

Pricing:

  • Free
  • Starter — $4.99 user/month
  • Optimum — $6.99 user/month
  • Premium — $12.99 user/month

Trial: 14 days

Pros and cons of G2 reviews

time analytics pros and cons

2. ClickTime — Online Timesheet Reports

 clicktime timesheet reporting software

ClickTime is online timesheet reporting software that makes it easy for you to track, plan, and manage employee time.

With ClickTime, you can control complex data sets to understand long-term trends or analyze employee, project, or team performance.

Key Features

  • Time tracking
  • Expenses tracking
  • Project budgets
  • Employee hours and performance
  • Overtime tracking
  • Integrations

Reporting

ClickTime offers over 80 timesheet reports about project performance, employee utilization, budget availability, and more.  With ClickTime timesheet reports you will be able to manage budgets and plan employee time.

  • Expense reports allow you to analyze expenses by employee, project, or client.
  • Overtime reporting provides a quick look at employees who worked overtime, who took time off, and who approved overtime hours
  • Employee performance reporting helps you optimize your team for maximum billability
  • Custom reports are based on time, cost, budget, client, project, or any other type of data
  • Nonprofit reports

Pricing:

  • Starter — $12 per user, per month
  • Team — $16 per user, per month
  • Premier — $28 per user, per month
  • Enterprise — custom price

 Trial: 14 days

Pros and cons of G2 reviews

click time timesheet reporting software

3. Teamdeck — Timesheets for Teams

team desk timesheet reporting software

Teamdeck is employee timesheet software for teams that want to plan and measure their work effectively.

With this timesheet reporting software, you can create reports from recorded timesheets and time tracking information to analyze team performance and gain a visual overview of team productivity patterns.

Key Features

  • Time tracking
  • Timesheet
  • Leave management
  • Resource scheduling

Reporting

Using Teamdeck’s reports, you will be able to calculate the payroll, invoice your clients and understand productivity patterns within your team. You can customize reports to your needs: edit labels, add diagrams, and enter custom formulas as needed.

  • Team utilization report allows you to visualize your team workload in a specific period
  • Project budget reports track projects’ costs and profits in real-time
  • Employee payroll report gives you a visual breakdown of your team’s time
  • Absence report allows you to keep track of time off taken by your team members and vacation days
  • Custom reports
  • Export and share reports

Pricing:

  • $3.99 per member/month

Trial period: 7 days

Pros and cons of G2 reviews

team deck pros and cons

4. Harvest — Easy Time Tracking Software

harvest timesheet reporting software

Harvest in online timesheet reporting software that offers time tracking, expense tracking, invoicing, and time-based reporting. Harvest turns timesheet data into reports that help you get critical info about your business.

Every feature in Harvest is useful, makes time tracking simple, improves your performance, and transforms time into revenue.

Key Features

  • Track time
  • Invoice and get paid
  • Integrations

Reporting

Harvest helps businesses by turning working time data into intuitive, visual charts and reports. With Harvest reporting, you can gain insight to improve performance.

  • Project reporting keep projects profitable and on track
  • Team reporting helps you manage your team’s workflow
  • Time report shows the hours and billable information for each client, project, task, and team member
  • Detailed reports show hours or expenses by date and entry
  • Custom reporting
  • Export reports

Pricing:

  • Free plan: up to one user and two projects
  • Pro plan: 12$ per user per month

Trial: 30 days

Pros and cons of G2 reviews

harvest pros and cons

5. Toggl Track — Productivity and Reporting Solution

toggl timesheet reporting software

Toggle Track is online timesheet software for small and big teams.

Toggl Track allows you to track time and use that data to go through your reports and break down your hours by clients, projects, and tasks. This timesheet reporting software allows you to export timesheets and email reports, helping your team improve productivity.

Key Features

  • Time tracking
  • Project and revenue tracking
  • Team scheduling and management
  • Integrations

Reporting

Toggl Track allows you to create reports filtered by client, team, project, task, billable and non-billable hours. You can use these reports to see how you spend your time and improve your productivity.

  • Summary report
  • Detailed report
  • Daily, weekly, or monthly report
  • Schedule reports to email
  • Export timesheets and email reports to customers

Pricing:

  • Free —for up to 5 users
  • Starter — $10 per user per month if paid monthly, or $9 per user per month if paid annually,
  • Premium — $20 per user per month if paid monthly, or $18 per user per month if paid annually
  • Enterprise — custom pricing for an unlimited number of users

Trial period: 30 days

Pros and cons of G2 reviews

6. ProofHub — Online Reporting Tool

 

ProofHub is a timesheet solution that helps you with project management, resource management, project collaboration, task management, and more. This timesheet reporting software allows you to track multiple projects, create dependencies among tasks in a Gantt chart view, and obtain time estimates from your team members.

Key Features

  • Timesheets
  • Task management
  • Table view
  • Calendar
  • File management
  • Integrations

Reporting

ProofHub offers you detailed resource and project reports and analyzes the performance of the team.

  • Project reporting gives you the ability to visualize every aspect of your project and the overall project progress
  • Task progress reporting allows you to see at what pace the tasks are performed
  • Workflow task report gives you the number of tasks in each stage and how work is progressing
  • Resource reports track your team’s progress
  • Custom reports

Pricing:

  • Essential — $45/month billed annually, $50/month billed monthly
  • Ultimate control — $89/month billed annually, $99/month billed monthly

Trial period: 14 days

Pros and cons of G2 reviews

proof hub pros and cons

7. Hubstaff — Time Tracking Tool

hibstaff timesheet reporting software

Hubstaff is a time tracking and task management solution for businesses to track and improve each employee’s productivity. Hubstaff is a perfect solution for project managers, architects, engineers, remote teams, as well as freelancers.

This timesheet reporting software offers time tracking, payroll, and project management.

Key Features

  • Time tracking
  • Productivity monitoring
  • Project budgeting
  • Work orders and jobs
  • Online invoicing
  • Automated payroll
  • Integrations

Reporting

With Hubstaff you will get detailed reports for your business.  Generate detailed and actionable time reports and avoid errors with accurate timesheet reporting. You can customize your reports by week, member, project, or client.

  • Time and activities reports
  • Timesheet reports allow you to see time worked, activity levels, and amount earned per week for each individual on your team
  • Weekly reports
  • Project budget reports allow you to see weekly limits for your team members
  • Custom reports
  • Scheduled reports

Pricing:

  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Trial period: 14 days

Pros and cons of G2 reviews

hubstaff pros and cons

8. TMetric — Free Time Tracking Software

tmetric timesheet reporting software

TMetric is time tracking software that helps you to focus on your growing business. TMetric allows you to track work time, set up billable rates, create projects, and prepare reports and printable documents for clients.

Also, with this timesheet reporting software, you can collect all-time tracking data into reports for calculating payrolls and allocating resources for better load distribution.

Key Features

  • Time tracking
  • Project management
  • Team management
  • Time-off
  • Billing and invoicing
  • Task management
  • Integrations

Reporting

TMetric reports give you insights into projects and team productivity. Also, with flexible reports, you can analyze incomes and keep costs under control.

  • Project report summarizes data on all projects in your workspace, including data on clients, project budgets, budget spendings, time, and billable time
  • Task report gives detailed data on the amount of time spent by each member on tasks within your projects
  • Team report gives you information about all the members of a workspace
  • The detailed report presents time tracking details on a day-by-day basis

Pricing:

  • Free
  • Business — $7 a month or $72 a year
  • Professional — $5 a month or $48 a year

Trial period: 30 days

Pros and cons of G2 reviews

tmetric pros and cons

9. ClockIt —Time Clock App

clockit timesheet reporting software

ClockIt is a simple time tracking software that helps you with monitoring the time, attendance, and GPS location of your employees.

This timesheet reporting software will make it easier for you to manage employee time, attendance, payroll, leaves, and holidays

Key Features

  • Time and attendance
  • Time tracker
  • Shift planning and scheduling
  • PTO, leave and vacation
  • Manager dashboard
  • Integrations

Reporting

With ClockIt, you can easily pull out and format reports based on your needs. You can customize reports with features like grouping, pinning, and filters, and use these reports for payroll calculations and automate your process.

ClockIT allowing you to see your employee information in one single timesheet report.

  • Row grouping will enable you to run complex reports in real-time
  • Pining allows you to read reports easily and scroll through large data sets
  • Filters allow you to find and categorize data and create powerful reports
  • Export reports

Pricing:

  • XS — $29 per month, up to 10 users
  • S — $49 per month, up to 20 users
  • M — $99 per month, up to 50 users
  • L — $199 per month, up to 100 users

Trial period: 14 days

Pros and cons of G2 reviews

clockit pros and cons

10. Beebole — Project time tracking software to help teams thrive

Beebole

Beebole is an all-in-one project time tracking software that can help you manage your team’s time, breaks, billable hours, and time spent on clients, projects, and tasks. With maximum flexibility to fit your needs, you have control over roles and permissions to manage data access, team structure, and approval workflows.

Apart from time tracking capabilities, you can also use Beebole for project planning by configuring rates and costs for team members, clients, projects, and tasks. Easily set budgets to help you keep track of project profitability, non-billable and billable hours tracked, and so much more. With custom reports, you can unlock invaluable data about how your team is spending their time. And of course you can save your frequently used reports to your dashboard to you can easily export your company’s most important data.

Key Features

  • Easy time clock and project time tracking functionality
  • Customizable reporting and configuration to fit your exact needs
  • Mobile and desktop app
  • 11 languages
  • Customer service during both North American and European business hours

Reporting

  • Create unlimited reports on employee time, tasks, projects, clients, overtime, billable hours, etc.
  • Build your own KPI dashboard
  • Easily share and assign reports to specific users or groups
  • Export branded timesheet reports to .csv, .PDF or to Google Drive
  • Use google Sheets add-on or Excel add-in for automated reporting

Pricing

  • $6.99 per user per month

Trial

  • 30 day free trial

Pros and cons of G2 reviews

Beebole

 

11. Avaza —Timesheets for Teams
avaza timesheet reporting software

Avaza is timesheet reporting software that helps you manage successful projects and collaborate on projects and tasks with your team and clients.

You can use this productive platform for collaboration on projects, schedule resources, track time, manage expenses, and invoice customers.

Key Features

  • Time tracking
  • Project management
  • Resource scheduling
  • Expense tracking
  • Invoicing
  • Integrations

Reporting

To provide business insight, Avaza offers you powerful reporting on metrics such as estimates by status, financial transactions, expenses by customer, and more.

Avaza has 50+ real-time reports that can be customized, saved, and also scheduled for automatic delivery. You can use powerful filters on every report to narrow down your data by date range, projects, customers, team members, and more.

  • Project report allows you to see which projects are running over budget, need to be invoiced, or are at risk
  • Staff utilization report provides data of everyone’s billable vs. non-billable hours, scheduled hours, and more
  • Timesheet Details Report – analyze timesheet cost per employee, task, project, customer, and more
  • Task report
  • Export reports

Pricing

  • Free
  • Startup — 95 USD per month
  • Basic — 19.95 USD per month
  • Business — 39.95 USD per month

Trial period: available

Pros and cons of G2 reviews

avaza timesheet reporting software

12. Paymo — Timesheet Software

paymo timesheet reporting software

Paymo is time tracking software that offers task management, time tracking, and invoicing in one place. Paymo is suitable for agencies and small/medium businesses.

Paymo focuses on helping teams with collaboration, timesheet management, project accounting and it allows you to manage projects from start to finish.

Key Features

  • Time tracking
  • Task management
  • Team collaboration
  • Team scheduling
  • Invoicing
  • Integrations

Reporting

With Paymo static and live time reports, you can see what you’ve been working on daily and how much time you spent on each project or task. As well as the default text version, you can choose to display a report as a pie chart or bar chart.

  • Time report shows the time allocated and/or spent on certain tasks or projects
  • User report gives you the ability to create and view reports on each user within your projects
  • Custom report allows you to choose from more than 20 parameters to personalize the report
  • Export reports
  • Share reports

Pricing:

  • Free plan
  • Small office — 11.95 per user, per month
  • Business — 18.95 per user, per month

Trial period:  15 days

Pros and cons of G2 reviews

paymo pros and cons

13.  TimeIQ — Simple Time Tracking

Time IQ timesheet reporting software

Time IQ is an online time tracking that helps businesses track hours, monitor productivity, and simplify accounting.  This timesheet reporting software, allows you to estimate your company’s profitability by tracking billing rates and individual employee costs.

With Time IQ you will able to create an insightful report that helps you understand productivity.

Key Features

  • Time tracking
  • Expense tracking
  • Budgets
  • Billings
  • Timesheets
  • Management
  • Integrations

Reporting

With these reports, you will know where you stand on current projects and what each person has been working on. You will have a
wide view of where your time is being spent.

  • Budget report shows a comparison of the estimated projections with actual performances
  • People report
  • Payroll reports help you with payroll for hourly employees
  • Client and project report
  • Dashboard
  • Custom report – build and export your custom reports
  • Export reports

Pricing:

  • 5$ per user per month

Trial period:  30 days

timeIQ pros and cons

14. Timesheet.com —Free Time Tracking Software

timesheet timesheet reporting software

Timesheet.com is time tracking software that helps businesses reduce payroll, manage time-off, and maximize the hours they bill.  Timesheets.com offers a full range of features like project tracking, time-off management, overtime calculations, attendance tracking, customizable reports, and more.

With this solution, you will have control over projects and the ability to and improve payroll and billing processes.

Key Features

  • Time tracking
  • Mileage & Expense
  • Time Off and PTO
  • Human Resources
  • Project tracking
  • Integrations

Reporting

No matter whether you are tracking time for payroll or dozens of projects for client billing, creating reports is easy and fast.

Payroll and project time reports can be viewed and downloaded in multiple formats or exported to payroll or accounting software.

  • Time reporting allows you to create over 50 customized reports that help you gain total control of your overtime and billing
  • Expense reporting provides exact costs in real-time
  • Location and tardy reports show  attendance information, IP addresses, GPS mapping with pins, and more
  • Custom reports
  • Export reports

 Pricing:

  • Freelancer plan — free
  • Standard plan —$4.50 per user monthly
  • NonProfit plan —$ 3.60 per user monthly

Trial period: 15 days

Pros and cons of G2 reviews

timesheet pros and cons

15. WebWork — Time Tracker

webwork timesheet reporting software

WebWork time tracker is timesheet software that allows users to track time, add billable contracts, and generate invoices and timesheet reports.

With WebWork you can boost your productivity using features like screenshot monitoring, powerful reports, web & app usage tracking, keyboard and mouse activity tracking, and more.

Key Features

  • Time tracking
  • Screenshots
  • Activity levels
  • User types
  • Invoice
  • Tasks
  • Integrations

Reporting

WebWork offers you different types of exportable reports. You can filter the reports by users, projects, project tags, or user groups. You will be able to have daily, weekly and monthly reports.

  • Timesheet reports – review employee timesheets in a single report
  • Activity reports show activity description, user name, project name, duration, and date
  • Statistics reports show data by graphs: pie, line, and bar
  • Task reports give you data on the amount of time spent on each task within various projects by each member of your team
  • Invoice reports allow you to create invoices and send them to your clients or partners
  • Apps and websites usage reports
  • Export reports

Pricing:

  • $2,99 user/month

Trial period: 7 days

Pros and cons of G2 reviews

webwork pros and cons

16. Clockify — Time Tracker and Timesheet

clockify timesheet reporting software

Clockify is employee timesheet software for teams of all sizes. With this powerful timesheet reporting software, you will be able to track billable and non-billable time on tasks and projects.

Clockify allows you to track time on activities with one click and get an accurate view of your workweek. Also, you can improve the profitability of your projects.

Key Features

  • Time tracker
  • Timesheet
  • Calendar
  • Dashboard
  • Projects
  • Team
  • Integrations

Reporting

With these reports, you will be able to see who worked on what, how much money you earn, review your team’s time, and export the data. You can use a filter such as a team, client, task, project, tag, status. In the reports, you will get an overview of all your tracked time by project and date. You can export customizable reports in PDF, Excel, and CSV formats.

  • Summary report – break down all tracked work hours by project and user
  • The detailed report allows you to see all-time entries you and your team logged
  • Weekly report – see all tracked time by week
  • Custom reports
  • Export and share reports

Pricing:

  • Free
  • Basic — $3,99 user/month
  • Standard —$5,49 user/month
  • Pro —$7,99 user/month
  • Enterprise — $11,99 user/month

Trial period: available

Pros and cons of G2 reviews

clockify pros and cons

17. ActiTime — Free Timesheet Solution

actitime timesheet reporting software

 

ActiTime is simple free timesheet software suitable for freelancers and small teams. With this timesheet reporting software, you can keep track of working hours, manage project scope and run detailed reports on collected data to analyze business performance.

Key Features

  • Time tracking
  • Scope management
  • Team management
  • Billing and accounting
  • Data analysis
  • Leave time management
  • Integrations

Reporting

This powerful timesheet reporting software allows you to review the gathered time and billing information with a number of custom reports and charts. With dozens of available filtering and sorting options, you will be able to view the data exactly how you want to.

  • Staff performance report gives you data to see how your team is performing on selected projects
  • Overtime and leave report provides you with an accurate list of employees eligible for overtime pay
  • Compare estimates with actuals
  • Cost and billing reports analyze the profit/loss ratio per project and provide you with detailed information on billed hours
  • Custom reporting

Pricing:

  • 1–40 users — $7 per user per month (billed monthly)
  • 41–200 users — $6 per user per month (billed monthly)
  • 200+ users — fixed price

Trial: 30 days

Pros and cons of G2 reviews

acti time pros and cons

18.  QuickBooks Time — Time Tracking Software

qucikbooks timesheet reporting software

QuickBooks Time is employee timesheet software that helps you coordinate teams, schedule jobs, track time and projects, and more.

With this timesheet reporting software, you can predict time needs for job costs, plan for payroll, and increase profitability. Also, you can run and export reports including profit & loss, expenses, and balance sheets.

Key Features

  • Time tracking
  • Timesheets
  • Scheduling
  • Invoicing
  • Payroll
  • Team management
  • Integrations

Reporting

With QuickBooks reports, you can predict future expenses. Also, you can ensure current projects stay within your budget. Reports help you predict, plan and execute future projects.

  • Payroll summary reports track labor costs
  • Project reports allow you to see how much time employees spend on each job or task
  • Wage reports show employee hours by rate, regular hours, and overtime hours
  • Daily, weekly, and monthly reports
  • Export reports

Pricing:

  • Premium — $8/user/month +$20 base fee/month
  • Elite — $10/user/month +$40 base fee/month
  • ProAdvisor — free

Trial: 30 days

Pros and cons of G2 reviews

quick books pros and cons

19. WeWorked — Employee Timesheet Software

we worked timesheet reporting software

WeWorked is timesheet software that offers you timesheet approval, leave balances tracking, user searching tool, billable projects calculation, customize tasks, powerful reports, and more. WeWorked makes it simple to track employee leave balances and run detailed reports.

This employee time tracking software is an ideal solution for remote teams in service, retail, manufacturing, hybrid, and more.

Key Features

  • Timesheet
  • Time clock
  • Timesheets approval
  • Invoicing
  • Project templates
  • Customize tasks
  • Email reminders
  • Integrations

Reporting

With this timesheet reporting solution, you can create detailed reports from timesheet data. Specify report filters to return only the results you want.

  • Payroll reports show the total hours worked and leave hours used during a specific period
  • Expense reports
  • Leave report shows the current leave balances for all the people on your team
  • Detailed timesheet report shows a row for each timesheet entry along with the task and date information
  • Export reports

Pricing: 

  • $9.99/month (includes three users)
  • $19.99/month (includes ten users)
  • $39.99/month (includes 25 users)
  • $79.99/month (includes 100 users)

Trial period: available

Pros and cons of G2 reviews

we wroked pros and cons

20. TrackingTime — Time Tracker Software

tracking time timesheet reporting software

TrackingTime is a timesheet reporting tool that will help you track your projects’ progress, organize and assign tasks to your team.

With this powerful timesheet reporting software, you can manage your business efficiently using project budgeting, client billing, payroll data, productivity analytics, and much more.

Key Features

  • Time tracker
  • Online timesheet
  • Project management
  • Timecard
  • Attendance tracking
  • Integrations

Reporting

TrackingTime offers reports with detailed information to improve productivity and measure the profitability of your business. These reports perform payroll calculations, customer billing, measure project profitability, and budgeting.

  • Company reports give you an overview of all your running projects, active clients
  • Project reports help you prioritize tasks, stay focused, and allocate time efficiently
  • Billing reports
  • Payroll reports – weekly, be-weekly, or monthly timesheets
  • Export reports

Pricing:

  • Free
  • Pro — $5 per user/monthly

Trial period:  14 days

Pros and cons of G2 reviews

tracking time pros and cons

21.  Bill4Time —Time Billing Software

bill4time timesheet reporting software

Bill4Time offers invoicing and billing, expense and time tracking, scheduling, project management capabilities to many different industries. With Bill4Time, you can track billable and non-billable hours, to set billing rates for each user

This timesheet reporting software simplifies billing and invoicing, raises productivity, lowers labor costs, and minimizes compliance risks.

Key Features

  • Time Tracking
  • Expense Tracking
  • Billing & Invoicing
  • Online Payments
  • Task management
  • Project management

Reporting

Bill4Time allows you to easily create reports that show time billed in a week or month, by client, by user, or by case. Also, you can calculate time and expenses by user, client, or project.

  • Time reports
  • Accounting activity shows all accounting activity, outstanding balances, work-in-progress and aging reports
  • Client reports show time, expenses, file uploads, and note entries
  • Productivity reports show billable and non-billable hours
  • Project reports
  • Expenses reports allow you to see expenses by client, project, or user
  • Export reports

Pricing:

  • Time & Billing — $29 per user / month
  • Legal Pro — $49 per user / month
  • Legal Enterprise —$ 89 per user / month

Trial period: 14 days

Pros and cons of G2 reviews

bill4time pros and cons

22. Active Collab — Time Tracking Solution

active collab timesheet reporting software

Active Collab is a time tracking software that allows you to plan and organize your entire work, from start to finish. You can communicate and collaborate with your team, track your time, and evaluate your progress.

Active Collab gives you complete control over your work –projects and tasks, communication, files, and team members.

Key Features

  • Time tracking
  • Projects
  • Tasks
  • Calendar
  • Teams
  • Invoicing

Reporting

Reports help you get information on assigned tasks, payments, and tracked time or expenses.

  • Tasks report give you a list of all tasks that fill a predefined criteria
  • Workload report – see task distribution across team members
  • Time report gives you an overview of records across projects
  • Invoice report
  • Advanced time report – find and filter all the time records that meet the criteria
  • Project report – find and filter all projects that meet predefined criteria
  • Export reports

Pricing:

  • $7 per month per user if billed monthly
  • $6,25 per month per user if billed annually

Trial period: 14 days

Pros and cons of G2 reviews

active collab pros and cons

23. Time Doctor – Smart Time Tracking Software

time doctor timesheet reporting software

Time Doctor is timesheet reporting software designed to track employee time and increase your company’s productivity. Time Doctor simplifies employee monitoring and project management.

With this reporting solution, you will be able to accurately track employee time and automatically create timesheets.

Key Features

  • Time tracking
  • Timesheet
  • Project management
  • Payroll
  • Clients
  • Screenshots
  • Integrations

Reporting

Time doctor will help you to increase your company’s time management and efficiency, with powerful timesheet reports. You can minimize administrative tasks through automated reports and improved payroll. Also, you can break down your summaries into daily, weekly, and monthly reports.

  • Timesheet report gives you an overview of the total time worked by a user on a daily, weekly, and monthly basis
  • Time use report show you how much time the user track for a certain task
  • Timeline report shows user activity during the day
  • Project report shows how much time total was tracked to a certain project by all users
  • Attendance report
  • Web and app usage report
  • Export reports

Pricing:

  • Basic — 7 USD per user, per month
  • Standard — 10 USD per user, per month
  • Premium — 20 USD per user, per month
  • Enterprise — custom price

Trial period:  14 days

Pros and cons of G2 reviews

time doctor timesheet reporting software

24. My Hours – Free Time Tracking Software

myhours timesheet reporting software

My Hours is time tracking software that helps you organize your project, track time, and create powerful reports. Also, with this software, you can grow your business faster by calculating project profitability.

This impressive timesheet reporting software is designed for small teams and freelancers.

Key Features

  • Time tracking
  • Timesheets
  • Invoicing
  • Alerts
  • Attendance
  • Projections
  • Integrations

Reporting

With this timesheet reporting software, tracked time on projects and tasks can be easily turned into reports for your clients or managers.

These reports will show you how much time has been spent on your projects and tasks in a specific period of time. You can create and download detailed time reports, to gain valuable insight into a team or individual performance. Also, you will see the difference between total and billable hours

  • Activity report gives you all the details entered by yourself or your team like project, task, client, expenses, and more.
  • Dashboard report – analyze time spent by client, task, project, and team members
  • Economy report shows how profitable you were for each day, week or month
  • Timesheet report
  • Team pivot report shows time spent by team member, project and task
  • Export reports

Pricing:

  • Free
  • Pro — $6 user/month

Trial period: 30 days

Pros and cons of G2 reviews

myhours pros and cons

25. Everhour – Time Tracking Software

everhour timesheet reporting software

Everhour is time tracking software for teams.  With Everhour, you will be able to track time, estimate tasks, set budgets, and generate powerful reports.

Everhour helps you to keep track of all your project budgets, send invoices, track billable and non-billable hours, and more.

Key Features

  • Time tracking
  • Task management
  • Billing and budgeting
  • Expenses
  • Invoicing
  • Integrations

Reporting

Reports and dashboards allow you to dive deep into how your team spends time, money, and resources. Everhour offers you 5 new report types with their specific purposes and features: by date, by member, by issue, by project, and time off. These reports will help you to analyze results from different angles.

  • Timesheet reports — weekly and monthly
  • Project reports — watch projects in real-time
  • Project cost report shows a financial picture of projects
  • Task reports
  • Dashboard
  • Custom reports
  • Export reports

Pricing:

  • Monthly — $8,50 user/month
  • Yearly — $10 user/month

Trial period: 14 days

Pros and cons of G2 reviews

everhour pros and cons

Conclusion

After analyzing all these products, we came to the conclusion that timesheet reporting software has many advantages:

  • transform working hours into timesheets and reports
  • summarize all information about projects, users, tasks, billable and non-billable time
  • cut down the number of hours spent on analyzing a project’s status
  • customize reports with a lot of different filters, in order to adjust them to your needs
  • invoice your clients accurately and easy

All of these benefits and advantages will save you time and improve the productivity of your team, company, and employees.

Get ready to turn your time into money – try Time Analytics for free.

 

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Top 8 Timesheet Apps for Construction and Real Estate Business

Top 8 Timesheet Apps for Construction and Real Estate Business

July 2, 2021

According to research, 35% of construction professionals time is spent on non-productive activities including looking for project information, conflict resolution, and dealing with mistakes.
We all know that the labor-management is the biggest and least controllable expense. This is a major obstacle for companies that employ an outdoor, roaming, or remote workforce.

Those non-optimal activities cost the U.S. construction industry over $177 billion in labor costs in 2018. All this indicates that construction organizations are suffering from lost productivity, in the office, and on the job site.

How do construction workers keep track?

The construction industry is one of the least digitized sectors.
But, 70% of contractors believe that advanced technologies can increase productivity, improve schedule, and enhance safety.

Still, many companies use paper timesheets and state that the reason technology was failed because of poor fit with current processes and procedures.

There are several different solutions available on the market today that can save companies from outdated time tracking methods.

For example, a timesheet app for construction can do much more for businesses than manage time and costs. It will not just track working hours, but also ensure that time is used productively and keeps projects on schedule.

Construction timekeeping apps can help construction workers to make better decisions and reduce risk on a job.

Which app is best for construction?

Choosing the best timesheet app that best fits your specific construction business needs can be hard.

There a lot of great construction timekeeping app options available that help you stay on budget, manage your time and grow your business.

To help you decide, we created an exclusive list of the most comprehensive time tracking apps on the market.

After you start using one of them,  you’ll wonder how you ever got the job done without them.

1. Time Analytics – The Best Timesheet App For Construction

Time Analytics- timesheet app for construction

If you own or operate a construction business, Time Analytics time tracking software is a perfect solution for your team.

With this timesheet app for construction, you’ll know exactly when and where your team has been working and for how long, leading to better management.

All its features not only help keep your jobs running smoothly but can more accurately measure time spent on each project, potentially saving your money on project costs.

Main Features and Benefits:

  • Comprehensive timesheets: Powerful timesheets track billable hours and make it easy to analyze how you can work smart. Gain insight into all relevant information in the employee timesheet software.
  • Painless and transparent invoicing: Time Analytics integrates with Excel, making the preparation of transparent invoices and presentations as simple as clicking a few buttons.
  • Clients monitoring: You will be able to monitor the profitability of each client and each project within the engagement with a specific client.
  • Cost tracking per project: The timesheet app automatically assigns all generated costs to projects and clients.

Markets: United States, United Kingdom, Italy, Norway, Finland, Poland, Estonia, Canada, Hungary, Belgium, Romania

Pricing:

Starting from: $4.99 user/month

Free trial: 14 days

Pricing plan:

  • Free
  • Starter — $4.99 user/month
  • Optimum — $6.99 user/month
  • Premium — $12.99 user/month

2. ExaktTime — Making Payroll for Construction Businesses Easier

exakt time- timesheet app for construction

EkakTime’s simple web-based solution is a powerful choice for time tracking your workforce.

It gives you visibility on the field in more ways, helping your business lower labor costs, ease wage and hour compliance.

With this tool, you can accurately track the working hours, activities, and GPS location of remote workers, and reduce payroll costs.

Main Features and Benefits:

  • GPS Tracking: Track employee location data for traveling workers or crews on the job site. Get real-time motion data on employee location and travel speed whenever they’re at work
  • Photo ID Capture: The mobile app uses the device’s front-facing camera to snap a photo of each worker when they clock in and out.
  • Easy Clock In: Employees can clock in to locations and cost codes with a few taps. Using their own device, workers click green to start and red to clock out.
  • Scheduling: Employees can see the date, location, time range, and cost code for upcoming shifts directly on their mobile app.
  • Reporting: You’ll have access to over 40 types of powerful reports at your fingertips, so you can make data-driven business decisions on the go.

Markets: Australia, Canada, United States

Pricing:

Pricing plans aren’t publicly available

3. Raken — Software Designed For Construction

raken-timesheet app for construction

Rakenapp is an engineering project management with timesheeting capabilities.

This construction timekeeping app, includes timecards, synced payroll, cost codes, and daily reporting.

Their production tracking and time card modules are built to help transfer hours and schedule teams to work.

You can enter and edit working hours to predict labor costs.

Main Features and Benefits:

  • Easy-to-complete branded daily reports
  • Time-stamped photos, videos, and attachments
  • Real-time updates and jobsite data
  • Digital time tracking for crews and individuals
  • Cost codes for budgeted hours
  • Instant, standardized reports
  • Real-time field productivity data
  • Equipment log and time and materials tracking
  • Historical production data to make better decisions

Markets: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Pricing:

Starting from:

Free trial: 15-days

Pricing plan:

Pricing plans aren’t publicly available

4. Hubstaff The all-in-one work time tracker for managing field or remote teams

hubstaff-timesheet app for construction

Hubstaff is one of the more comprehensive construction timekeeping apps.

Key features include time tracking, and field service management with plugins for Asana, Trello, Quickbooks, and JIRA. Time clock desktop helps you track employee time on-site or on the road in real-time.

Hubstaff is ideal for remote and field service teams, SMBs, and consultants.

Main Features and Benefits:

  • GPS time tracking for real estate teams: track your team’s hours as they travel from property to property. You will get more accurate timesheets with minimal effort.
  • GPS time tracking for construction workers: Workers can be automatically clocked in and out of job sites, so you always know who is working where.
  • Receive alerts about late workers and no-shows: Create schedules for your team and receive alerts when workers don’t arrive at work on time.
  • Time cards are built automatically: Timesheets are built based on the hours employees actually worked, so they’re always accurate.

Markets: Australia, Brazil, Canada, Germany, India, Japan, Mexico, United Kingdom, United States

Pricing:

Starting from: $7 per month

Free trial: 14 days

Pricing plan:

  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

 

5. QuickBooks Time clock app for construction and field crews

quick box-timesheet app for construction

QuickBooks Time is a top-rated solution for construction time tracking, and time tracking for realtors.

This app is the all-in-one solution: mobile, digital timesheet for accurate payroll, and higher profits.

With project tracking, job scheduling, and GPS location tracking, this timesheet app has everything you need to efficiently deploy your team, maximize time with your clients, and close faster.

Main Features and Benefits:

  • Detailed timesheets
  • Mobile time tracking
  • Mobile job scheduling: Create and share schedules with your real estate team and notify them of new appointments.
  • Notifications and reminders : Remind workers to clock in or out and warn them of schedule changes.
  • Real-time reports:Track time against jobs or customers to see exactly where teams are spending their resources.
  • Accurate payroll

Pricing:

Starting from: $8 per active user, per month

Free trial:  30 days

Pricing plan:

  • Elite    —    $ 40 /mo + $10 per user month
  • Premium — $ 20 /mo + $8 per user per month

6. busybusy — The Only Truly Free Time Tracking Software for Construction

busybusy-timesheet app for construction

busybusy is built to suit construction companies where workers are on site or traveling. It is a cloud-based solution that’s available on any browser, mobile device, or tablet. This tool will save your time, increase profitability, and eliminate time tracking hassle.

Main Features and Benefits:

  • You can use the photos feature to look at project progress, documents, receipts, and plans. Store, organize and share each individual project from any device.
  • Employees can clock in/out, take a break, and switch between projects
  • Receive productivity data digitally
  • Make notes on the time card app for more detailed time records of project progress.
  • Set location-based reminders to clock in/out when a employee enters or exits the job site.

Markets: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United Kingdom, United States

Pricing:

Starting from: $9.99 user/month

Free trial: 30 days

Pricing plan:

  • FREE — 0 Free Forever
  • PRO — $ 9.99 per user, per month, billed annually ; 11.99 billed monthly

7. ClockShark – Real Estate Time Tracking Software

clockshark-timesheet app for construction7

ClockShark is everything you need to automate timesheets, finish jobs, and get paid faster in one tool.

It is a mobile construction time tracking software with a dashboard, that shows you where your employees are on the map and geolocate them.

Basic features include task summaries, timesheet reports, payroll reports, and PTO reports.

Main Features and Benefits:

  • Allow employees to clock in and out, log tasks, and track sites visited. All important timesheet data will be automatically organized and sent to your desk in seconds.
  • Keep your employees on task with shared schedules between office and field.
  • Attach files, photos, and documents to share them from the office to the field.
  • Send customized quotes via email so your customers can see and accept online
  • Create custom invoices from timesheets

Markets: Australia, Canada, United States

Pricing:

Starting from:  $3/user/month

Free trial:  30 days

Pricing plan:

  • Basic — $ 3/mo per user +15/mo base fee
  • Standard — $ 6/mo per user +25/mo base fee
  • Pro —   $ 8/mo per user +45/mo base fee
  • Expert — $ 12/mo per user +90/mo base fee

8. Workyard

Workyard provides leading workforce management solutions to construction, service, and property maintenance companies of all sizes.

Main Features and Benefits:

  • Accounting Integration.
  • Activity Dashboard.
  • Activity Tracking.
  • Alerts/Notifications.
  • Attendance Tracking.
  • Billable & Non-Billable Hours.
  • Budgeting/Forecasting.
  • Calendar Management.

Pricing:

Starting from:  $6/user/month

Free trial:  30 days

Pricing plan:

  • Time tracking   —    $ 40 per user per month
  • Wokrforce management — $ 13 per user per month

Conclusion

If you have decided to choose one of the above-mentioned software, you can be sure that your profit margin will change for the better when you simplify your payroll process and start paying only for the time actually worked.

In construction, time is money. This is the reason engineers and structural detailers turn to the timesheet app for construction. Also, without time tracking it’s not possible to track the KPIs of Construction and Real Estate Business.

If you manage workers in construction, turning to time tracking software can unlock benefits absent from traditional paper timesheets, such as greater accuracy on hours worked, simple scheduling, and streamlined payroll.

Without time tracking we can not track the KPIs of Construction and Real Estate Business

 

Start managing your time

FREE 14-day trial – no credit card required

Run Trial

Join thousands of companies that grow with Time Analytics

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Finexepertiza
ASW
BIB
Arcadius
Fidelis
Miras Managment
Zabriskie studio