Employee and Project Time Tracking for Architecture Firms

Employee and Project Time Tracking for Architecture Firms

September 30, 2021

How can architecture firms benefit from a time tracking system?

Time tracking has become an integral part of modern offices in all industries. It allows companies to make informed decisions about their workflows and collaboration with clients, as well as to monitor their progress and compare it to the expected profit margins.

Time Analytics is a time tracking software solution that estimates overall company progress by monitoring key performance indicators, or KPIs. KPIs are quantitative parameters that indicate the current state of your company. Analyzing them helps the management find resolutions to underlying problems.

Addressing these problems can bring a positive change to the entire company’s inner workings, relationship with clients, and profit and loss account. Most common changes include redistributing tasks, identifying low and top performers when it comes to architects and clients alike. Only then is the management able to initiate positive changes?

Increased transparency is one of time tracking’s biggest benefits. Identifying the architects who are overwhelmed with work or struggling leads to a more equal work distribution, which will relieve some of the pressure on your employees.

time tracking for architecture firms

Which tracking options are the most important?

Here are the most important elements you should be tracking.

Employee time tracking

Understanding the way your employees spend their workdays is one of the biggest opportunities you will get from time tracking. It will give access to the following:

  • Insight into your employees’ work rhythms and time utilization
  • Measuring the effectiveness of their work
  • Identifying distractions and unproductive behaviors
  • Finding the top and low performing architects
  • Having an insight into overtime, vacations, sick time, and other important indicators
  • Time utilization breakdown

Work task time tracking

Time tracking per task gives you an insight into the state of your business in real-time. These insights can point you to organizational changes and modifications in task delegation you should make.

This practice also indicates changes you can implement to help it become more profitable in the future. Understanding how long a type of task takes to complete can help you make accurate time estimates, for example. Additionally, if some activities are taking up a lot of time and bring a disproportionately small profit, you can consider outsourcing them.

Client time tracking

Understanding the ebbs and flows of your company’s processes is crucial for growing and increasing productivity. However, it isn’t enough to become and stay successful. The way you collaborate with your clients is also integral to the improvements. Time tracking per client can help you by

  • Enabling you to track the profit individual clients bring to your business (as without the data coming from time tracking you won’t be able to make profit assessments or allocate costs accurately)
  • Giving you an insight into your most and least profitable clients
  • Offering information on unfavorable contracts you should negotiate or terminate
  • Helping you with creating offers for your future jobs

client hours

Project time tracking

Time tracking per project or service line gives you useful information about the company’s efficiency and profitability on a project level. For example, within an architecture firm, it is extremely important to know how much time is being spent on different tasks. This is true because you will need to know how much time goes into actual project development and how much on administrative tasks, phone calls, and other non-billable activities. It is also important to know what profit margin is coming from which task.

Time tracking basics

Easy time tracking

Measuring and increasing productivity requires an accurate, yet simple time tracking system. There are many time tracking platforms on the market. They range from simple timers that only offer one or two features and range to extremely sophisticated systems with multiple timers and a plethora of other components and add-ons.

To put it simply, every company has different needs, and each time tracking software solution has its own benefits and flaws. the simplest time trackers that only account for the time spent on a task can be useful when it comes to positions dealing with a couple of tasks. However, architecture isn’t one of them. on the other hand, the more complex systems can take a lot of time to set up and use daily. In other words, you should find a solution that is user-friendly and gives you enough accurate data.

Set boundaries for yourself

Time tracking platforms offer many tracking methods. They range from automatic timers to timesheets to more rigorous methods like tracking mouse and keyboard activities and taking screenshots of employee desktops.

As you can imagine, the last option isn’t very popular among employees. It sends a message of distrust and enables a high level of micromanagement. On the other hand, going through the screenshots for every employee is a tedious task as well.

Additionally, the screenshot method could go against the GDPR. Simply put, you shouldn’t create a hostile work environment or risk breaking the regulations.

Recurring task management

Recurring tasks are an integral part of efficient time tracking. If your team members have to create a new task for each activity, navigating the tracking platform can turn out to be very cumbersome. It is equally cumbersome to go through the entirety of logs just to find a single piece of information.

Creating recurring tasks that can be logged in a couple of clicks is a feature you should be looking for when choosing the best platform for your architecture firm. This is especially true when it comes to smaller repetitive tasks.

Billable rate management

Determining the realistic billing rate is the cornerstone of any business striving to grow. Determining the expected (planned) billing rate for each client is also important, as you will be able to compare it to the realistic billing rate and see whether you’re making the progress you are planning or not, and how different these two values are.

When an architect tracks their time while working on a project, they should be able to account for their default billable rate automatically through the time tracking software. Another option is to allow each employee to enter their rate manually, or use a billable hours chart to save time and focus on their work process.

After the project is complete and charged for, the managers can determine the realistic billable rate by dividing the total revenue of a project by real hours spent on the project by the employee. Then they can compare the sum with the planned profit and determine whether the company should make some adjustments to the fees on similar projects.

Cost rate management

Cost rates are comprised of the employee hourly rate (based on their salary and direct expenses) and the hourly rate based on general expenses. Time tracking software should be able to automatically draw the defined cost rate and determine cost rates per client or project. This is another important feature you should be looking for.

Timesheet review

Timesheets are a good way to confirm the accuracy of the time employees log. This feature of time tracking tools for architects is mandatory as well.

Timesheets are a good way to confirm work hours, breaks, leaves, overtime, and general accuracy. Some countries made them a mandatory addition to payroll slips. You will be able to find many useful timesheet templates to choose from. Each full-time equivalent timesheet should contain the following categories:

  • Activities performed per client
  • Details of the logged tasks
  • Sum of hours spent
  • The ratio of billable and non-billable hours
  • Billing rate per hour

timesheet for architecture firms

Observations through time tracking

While time tracking is a great way to stay informed about the current tasks your architects are working on, the real value of the practice lies within utilizing the data you collect over time. that is why high-quality reports are crucial for getting the most out of your chosen platform. These reports should indicate the ways you can improve your business.

Time Analytics includes analytics by task, client, architect, and project through a comprehensible dashboard. You can access data about the total sum of work hours, as well as billable and non-billable hours, expenses, and other metrics. You can monitor these values in real-time or through historical reports.

Time tracking and billing

Having an accurate list of activities performed for a client makes billing simple and transparent. Time Analytics allows you to create itemized invoices that account for all costs by implementing the collected data.

Tracking your costs

Cost tracking enables you to calculate efficiency and profitability indicators by clients and projects. This is possible because you can track both the profit and costs per working hour.

How to track costs per client or project

Let’s start with an example. Let’s say the total gross salary in a company is $1500 per month. If the average number of monthly working hours is 150, we come up with a pay rate of $10 per hour. Yet, this doesn’t account for other expenses. That is why you should calculate the overhead rate as well.

Overhead expenses include office space rent, utilities and internet bills, office supplies, etc. If, for example, they add up to $7500 per month in a company that has ten employees, that makes it $750 per employee. Then, by dividing this sum by the number of monthly hours, we will end up with an hourly overhead rate of $5. In other words, the total cost rate is $15 per hour.

A time and expense tracking program should account for the price of the work hour that includes direct and indirect costs. Then, it should allocate the expenses per project or client the employees are engaging with. This is done by simply multiplying the total cost rate by the time tracked.

This is a way to determine how much each client, project, or task costs you with no need to calculate or allocate the costs manually.

The essential KPIs for an architecture firm

Company average billable rate

This KPI represents the average amount your company makes by doing work for your clients. It is important to compare the average billable rate to the expected billable rate to make sure you are staying on track and making the profit you were planning.

Employee billable rate

It is impossible to determine your top performers without calculating the employee billable rate. This metric shows the rate your clients pay per hour for a specific employee.

Employee billable rate is crucial in employee assessment, as you should track the realized employee billable rate, compare it to the expected rate and the total cost rate to see how productive your employees are.

Project and client costs

This KPI indicates the total expenses allocated to a project or client. Time tracking is necessary for calculating it, as it logs time spent per project. This data, then, enables you to calculate the profit coming from each client as well.

Understanding how much each project and client costs will make budgeting for the next budgeting cycle more accurate and easier as well.

Time utilization

This metric shows how much work time goes into billable and non-billable hours. It is important to have a handle on these values, as you should be able to assess how much time your architects invest into making the company profit and how much of it is spent on non-billable activities. This indicator is crucial when deciding whether you should outsource an activity or not.

Average project billable rate

This indicator shows whether your projects are making you a profit or not. Naturally, that also means you’ll be able to determine whether you should adjust your fees in future projects.

You can calculate the project billable rate by dividing the total profit from a project by the total hours spent on said project.

Client billable rate

This metric is calculated by dividing the total income coming from a client by the total hours spent on that client. Similar to the project billable rate, it gives you an insight into your profitable and non-profitable clients.

Billing rate utilization

Billing rate utilization represents the difference between the planned and realized profit. It shows you whether you are making the profit you were expecting and can indicate that there are underlying problems within your firm.

Structure of tasks

Knowing how much a certain type of task takes to complete can help you increase efficiency. You can implement a productivity tool into your workflow or adjust its structure.

Overtime

There are two main reasons for an increase in overtime. Firstly, there is the possibility of increased task volume or difficulty. This problem can be solved by hiring an additional architect or transferring employees to a project that’s taking a lot of time and energy to finish. On the other hand, overtime can be caused by unproductive habits. In that case, you should talk to your staff and managers to find the reasons and a solution for these negative practices.

Either way, you can determine the reasoning behind overtime by tracking employee time.

To conclude

There is a lot of resistance toward time tracking among the workforce. This is especially true when it comes to creative industries, such as architecture. Many employees may think the company will be using this practice to micromanage and punish them simply for having a different work rhythm.

Hence, you need to avoid these mistakes to reap all the benefits of time tracking. Instead, you should use this practice to distribute tasks more equally and resolve issues your employees may have. Time Analytics has a trust-based timesheet system. It offers an opportunity to grow your business and improve morale instead of bringing it down.

 

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Overtime Calculator

Overtime Calculator

September 29, 2021

Overtime is the amount of time that an employee works beyond normally scheduled work-time.

The number of normal working hours might be determined by the best practices of a profession, legislation, or by the best practices of a profession. Most often, the working day lasts 8 hours, and the working week is equal to 40 hours.

Overtime Pay for Exempt and Nonexempt Workers

Overtime payments are commonly referred to as the overtime premium or overtime rate of pay. The most common rate for overtime hours is time and a half, which is 50% more than the standard salary of an employee. This means that for every hour of overtime you get the equivalent of a 1.5 regular hourly rate.

In the United States, under the Fair Labor Standards Act, certain jobs are excluded from overtime compensation requirements. They are called exempt and these exempt positions are excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers.

Consequently, employees who are usually entitled to overtime pay are called non-exempt employees. Typically, only executive, supervisory, professional, or outside sales positions are exempt positions

Free Overtime Calculator

You can download a free overtime calculator that will calculate your overtime rate of pay based on your regular hourly rate multiplied by the OT multiplier.

This overtime calculator is a tool that reveals how much you will earn if you have to stay at work longer. Note that this value may vary in different countries and companies, so make sure to enter the correct multiplier in the overtime calculator.

There are two options:

  1. The option to not account for overtime if the total number of weekly hours is smaller than the entered number
  2. The option to account for overtime depending on the number of hours worked on each individual day if the total number is smaller than the entered number

 

Option 1:

overtime calculator option 1

 

Option 2:

overtime calculator option 2

How to Calculate Overtime Pay?

First of all, the calculator calculates your hourly overtime pay by multiplying hourly regular pay and the corresponding multiplier.

Once you know this value, it calculates the total overtime salary by multiplying the overtime hourly rate and the number of overtime hours and adding the regular salary.

Download the overtime calculator here and calculate your overtime rate.

overtime calculator

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Time, Project, and Client tracking software for marketing firms and the creative industry

Time, Project, and Client tracking software for marketing firms and the creative industry

September 28, 2021

The importance of time tracking in the creative industry and marketing

All businesses are quickly realizing the importance and benefits of time tracking. The same applies to the creative field and marketing. Different time tracking solutions allow companies of all sizes to come to the most lucrative decisions regarding their businesses. We have created our platform to help us manage our own clients, track time and project progress.

Time Analytics tracks marketing and creative company progress by monitoring different key performance indicators. These indicators (or KPIs) are quantitative indicators of any business that come from the data the software collects. They measure the current state of any business, such as profit and loss account, and are used to make informed decisions about the next steps the management should take.

Analyzing KPIs results in resolutions that can propel your business forward and elevate you above the competition. Additionally, if you implement positive time tracking practices from the start, you will be able to bring your marketing or creative team closer together through increased transparency and more equal task distribution.

time tracking for marketing

What can you track?

Tracking employees

Understanding the current state of your company through employee KPIs is one of the most important benefits of time tracking. It can help you find out

  • Whether your employees are using all of their work hours to actually work
  • Observe how effective they are
  • Find out which distractors are making them less productive
  • Establish the top performers as well as the slackers
  • Track overtime and different leaves

These insights are important, as they can indicate both the positive and negative practices of your business. Then you can focus on increasing the former and reducing or eliminating the latter.

Tracking tasks

Tracking time per work task is another way to discover how you are currently doing and the ways you can improve. For example, knowing how long completing a certain type of task takes will help you with future time predictions for similar tasks.

More importantly, tracking tasks will allow you to identify oversights you’ve made in organization or task delegation. Additionally, you will see whether some tasks should be outsourced so you can have more time for other activities.

Client tracking

We have discussed the importance of understanding your business processes and the way your team structures their work. Yet, as you know yourself, this isn’t enough to run a successful business. Knowing how your clients operate is another important element to propelling your marketing or creative agency forward.

Simply put, these industries heavily depend on the way companies collaborate with their clients. Here are some indicators you will be able to track with a time tracker with the option of client tracking:

  • Tracking time allows you to allocate costs to specific clients and make profit assessments. This, then, makes profit tracking per client possible
  • Top and low performing clients and the differences between them
  • Identifying the proper fees, contractual terms, and collaboration models more suitable for your firm
  • What to focus on when negotiating a more favorable contract
  • When it’s time to terminate the contract
  • How to draft new offers for future clients

client hours

Tracking projects

Tracking time per project or service line will give you a detailed insight into your company’s efficiency and profit margin on a project level. It is crucial to understand how much time does it take to complete industry-related tasks, and how many hours your teams invest in other activities, like phone calls, drafting, administration, etc.

How should you track time?

Simple can be better

There is a plethora of different time tracking software solutions out there. They range from very simple clock-in/clock-out solutions to very sophisticated systems. As different companies have different needs, every solution is great for some of them. Each solution offers a way to measure and increase productivity. Yet, the questions arise – Is a basic system giving you enough data to work with? And, more importantly – How sophisticated is too sophisticated?

Marketing and creative professionals have to be quite proficient in computer usage. Yet, sometimes tracking systems can still take a lot of time to get used to and even set up initially. Additionally, complex platforms require a lot of attention and time just to log time daily. Hence, we suggest using a simpler solution that still allows you to access enough data to draw conclusions and make informed decisions in the future.

Different tracking approaches

There are many ways to log employee time. Some tracking platforms rely on timesheets, while others use automatic trackers that range from a single tracker to many different ones employees can switch between for accuracy. Finally, some strict solutions log keystrokes and mouse movements or take screenshots of user computers.

The creative process looks different for everyone. Additionally, most creative and marketing professionals won’t be too happy to have their every move recorded. This method is very limiting and leaves the impression of distrust and intense micromanagement. On the other hand, having to go through numerous screenshots can be cumbersome, especially in a large firm. Additionally, taking screenshots opposes the GDPR in some countries. You should do some research on local laws if you decide to use a platform that uses this monitoring method.

In contrast, a timesheet solution relies on trust. Even if some marketing directors or artists don’t fill their timesheets correctly, it will be easy to identify these behaviors, as their results will be behind those of their coworkers.

Repetitive task management

Even though there are many creative outlets and methods both in the creative field and marketing, they can still be divided into a finite number of categories. Looking through every individual project to find a single piece of information you need is tiring and can get frustrating. The same applies to logging repetitive tasks.

That is why you should choose a solution that offers the option of task subcategories. That way you’ll be able to find what you need quickly. Also, your team is going to log their activities in only a couple of clicks, which will reduce the time they take to log time quite a bit.

Billable rates

Defining the planned (expected) billable rate should be determined for each employee and client. Yet, it is even more important to define the realistic billable rate. In that case, you’ll be able to determine if your planned and realistic billable rates don’t match, and by how much. The billable rate can be calculated after the project is completed and invoiced. It is done by dividing total profit from the project by spent billable hours by employee.

The profitability of any company depends on reaching your planned billable rates. Time tracking software can help achieve this. Simply put, the platform should account for an employee’s default billable rate as they’re tracking their time. There is also the possibility of using a billable hours chart. Optionally, the employee can be authorized to set their rate manually.

Cost rates

Cost rates are comprised of hourly rates based on general expenses and employee hourly rates, which are defined by employee salaries and other direct expenses. Again, time tracking software can automatically include the defined cost rate and calculate the cost rates per client or project. This is one more useful feature you should rely on in order to have more time to dedicate to completing tasks.

Timesheet reviewing process

A time tracking platform for marketing and creative firms can’t reach its maximum potential if you aren’t going to review the reports. This process should be done regularly and be automated if needed. It is important to confirm the logged hours, breaks, overtime, different leaves, etc. Some countries made timesheets a mandatory document companies issue when paying their employees. You can find many useful timesheet templates, and here are are some categories every timesheet for a full-time equivalent should include:

  • Activities per client
  • Details of the performed tasks
  • Total hours spent
  • The proportion of billable and non-billable hours
  • The hourly billing rate (expected and realistic)

timesheet review

Time reporting insights

Similar to reviews, drawing conclusions from the data you collect through time tracking software is an integral part of this business practice. High-quality reports are a crucial part of a functional time tracking platform. They point you to good business decisions and indicate problems in real-time.

Time Analytics offers an all-encompassing dashboard. Through it, you can see analytics per artist or marketing professional, client, task, and project. You’ll be able to learn all you need about total hours, billable and non-billable hours within them, expenses, and other important elements of your business. This way you can notice changes and trends, as well as work on problems before they take a stronger hold on your business.

How does time tracking affect the invoicing process?

Having timesheets that list all activities your company has performed for a specific client makes billing easier. This is true since you will be able to create an accurate and itemized invoice that accounts for all expenses.

Tracking company costs

Client and project cost tracking

You can track client and project costs through a time and expense tracking program by calculating the work hour price and adding it to all direct and indirect costs. Then you should allocate the expenses per project or client. The total cost rate is the sum of the overhead rate and the pay rate. Our software offers the option of automatically setting the pay rate.

Here is an example: The total gross salary in your company is $1500 per month. The average time your employees spend at work is 150 hours per month. Thus, the pay rate is $10. Yet, this isn’t enough for an accurate expense estimate. To calculate that, you’ll have to add the pay rate to the overhead rate.

The overhead rate is calculated by dividing the total overhead expenses (office supplies, utilities and renting the office space, etc.) by the number of employees and the number of working hours per month. So, if the monthly overhead costs add up to $7500 for a company of 10 employees, the overhead costs per employee come up to $5.

In other words, the cost rate isn’t $10, but $15 per employee. You can simply enter this sum, and the program will automatically allocate expenses to the projects employees are working on.

Basic KPIs marketing and creative companies should track

Average billable rate on the company level

This KPI represents the average amount you make by performing work for your clients. You need it to determine if your business is as profitable as planned. You can achieve this by comparing the average billable rate to the planned (expected) billable rate.

Billable rate on the employee level

This KPI illustrates the hourly rate your clients pay for a specific employee working on their project. In other words, understanding employee billable rate means understanding who your top performers are.

Billable rate on the project level

Understanding project billable rate is highly important, as this indicator shows whether a project is profitable or not. Knowing this can help you adjust your rates for future projects.

It is calculated by dividing total project revenue by the total hours that a particular project took to complete.

Billable rate on the client level

Similarly to other billable rates, this KPI shows whether your collaboration with a client is profitable or not. You can calculate it by dividing the total income from a client by the total hours you’ve spent on that client.

Billing rate utilization

This indicator shows whether you are achieving the planned profit. It is calculated by dividing the realized total billable rate by the planned rate. In other words, this metric shows if the company’s progress rate is reaching the rate you’re expecting.

Cost per client or project

This metric determines the total expenses a company has allocated to a specific client or project. Once you know your expenses per client or project, you will be able to budget more accurately in the next budgeting cycle.

Time tracking is essential for this KPI, as it gives you the data needed to determine your expenses. Then, with the expense data, you can determine the profit coming from a client and the resources allocated to them.

Time utilization

This indicator represents the ratio between billable and non-billable hours within total hours spent. Its importance lies in showing the management how much time the employees spend making the company a profit and how much goes into non-billable activities. As you know, the goal is to reduce the number of non-billable hours, and this insight can point you to the changes you’ll need to implement.

Task structure

Knowing how much time, manpower, and other resources a certain type of task takes will allow you to adjust your team’s workflow to increase productivity and efficiency.

Overtime by employee

Overtime is becoming the norm in many companies. While at a glance this practice may seem positive, it is important to understand why it’s needed. It is normal to require overtime if you are working on more projects than usual, or if the current clients are more demanding.

However, the lack of organization or unproductive practices can also result in the need for overtime. If this is the case, you are going to have to look into the reasons for the unproductivity and find a solution with managers and team members.

Final words

Time tracking is a business practice that has a bad reputation in many companies. This is especially true if you are in the creative field, as people who can force themselves to be creative are rare. Hence, the resistance toward time tracking software can be very strong.

If you are looking to actually increase productivity and get your employees to use the platform, you must avoid using it as a tool for micromanagement and punishment. Instead, you should point out the numerous benefits this practice brings, such as understanding personal work rhythms. Additionally, time tracking will allow you to delegate the tasks more efficiently, so no employee is overworked.

Time Analytics offers a trust-based system that still has powerful reporting capabilities. It can help you detect and solve underlying problems, no matter where they’re coming from – your workflow, employees, contracts, or clients.

 

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Overtime Regulation

Overtime Regulation

September 28, 2021

Overtime and wage regulations can protect workers who would otherwise be required to work more than they would like at the current rate. Most national countries have overtime laws that may take into account aspects other than humanitarian, such as preserving the health of workers so that they continue to be productive or increase the overall level of employment in the economy.

These laws regulate how to compensate employees for working in excess of a standard workweek.

With certain exceptions related to industry, federal and state law requires that nonexempt employees be paid when they work overtime.

USA

The Fair Labor Standards Act of 1938 (FLSA) introduced two forms of federal wage regulation into the U.S. labor market: a minimum wage and a requirement that an overtime wage at least one and one-half times the straight-time hourly wage.

The law does not limit the number of hours that employees over the age of 16 can work during any workweek. The law does not require the payment of overtime for work on Saturdays, Sundays, holidays, or regular days off unless overtime is worked on those days.

The Fair Labor Standards Act states that any work over 40 hours in a 168-hour period counts as overtime because the average U.S. workweek is 40 hours – that’s eight hours a day five days a week.

The Act applies on a workweek basis. The working week is fixed and the period of 168 hours is regularly repeated – seven consecutive periods of 24 hours.

It doesn’t have to coincide with a calendar week, but it can start any day and at any time of the day. Different workweeks may be established for different employees.

Overtime rate:

Most waged employees must be paid at a wage rate of 150% of their regular hourly rate for hours that exceed 40 in a week.

USA - Overtime Regulation

United Kingdom

Regulations say most workers cannot be forced to work longer than an average of 48 hours a week, but can agree to work longer.

Overtime rate:

The United Kingdom has no minimum statutory levels of overtime pay, and employers are not forced to pay workers for doing overtime.  However, the average wage for the total hours worked must not fall below the National Minimum Wage. Employee employment contracts should include details of overtime pay rates and how they’ve worked out.

United Kingdom - Overtime Regulation

EU

The European working time directive (EWTD, passed in November 2003) regulates labor and working hours. According to the EWTD, employers must ensure that employees do not work longer than 48 hours, including overtime, during a seven-day period, calculated as an average over a four-month period.

Each worker is entitled to 11 hours of uninterrupted rest per day and 24 hours of uninterrupted rest after each seven-day period, which must be taken within 14 days. Employers must have a time tracking system not only to keep track of overtime hours but also to ensure that employees get their mandatory rest periods.

France

According to French law, the employer is free to require each employee to work overtime up to an annual limit agreed in the applicable collective agreement or, in the absence of a collective agreement, up to a legal limit of 220 hours per year per employee.

Provided that the employer does not require the employee to work outside the legal limits, the employee has no right to refuse to work overtime.

Over this threshold, employees are entitled to “mandatory rest” in addition to financial compensation.

Overtime rate:

Any hour performed over the weekly working time of 35 will be paid at an additional 25% premium on top of your normal rate of pay.

Overtime beyond those hours receives an additional 50% premium.

France - Overtime Regulation
Spain

Full-time work in Spain is based on a maximum of 40 hours per week, calculated on an annual basis. Overtime at night is illegal, with very few exceptions.

The employer can compensate you for overtime work with paid vacation time.

Overtime rate:

Overtime hours are usually paid at 75% of the basic hourly rate.

Spain - Overtime Regulation

Poland

In Poland every hour work more than 8 hours a day and 40 hours a week count as overtime. According to the Polish Labor Law, you are allowed to work a maximum of 150 hours’ overtime per year.

Overtime requires the payment of 100% compensation in addition to the regular remuneration for:

  • On Sundays and holidays which are days off according to the employee’s schedule
  • Working overtime at night
  • A working day that is assigned to an employee in exchange for work on a Sunday or a holiday according to the employee’s schedule.

Overtime rate:

After working 8 hours a day, you are entitled to 50% extra of the standard wage for every hour you work overtime.

Poland - Overtime Regulation

Italy

According to Italian law, work performed in excess of 40 hours a week is overtime. Unless otherwise specified, overtime cannot exceed 250 hours per year.

Failure by the employer to comply with these restrictions may result in the collection of administrative penalties.

Overtime rate:

Overtime is usually compensated by an increased rate of pay, ranging from 15 percent to 50 percent depending on the collective agreement and when the overtime takes place.

Italy - Overtime Regulation

Sweden

Working Hours Act in Sweden, define a standard working week of 40 hours but also place caps on overtime. No employee can work more than 50 hours of overtime in a calendar month or more than 200 in a calendar year.

Overtime rate:

Overtime is usually rewarded with an additional 50-100% of salary above the standard employee rate.

Sweden - Overtime Regulation

Germany

Overtime must comply with the maximum working hours –  no more than 60 hours per week, on average up to 48 hours over a period of 6 months.

Overtime will usually be compensated instead of free time, although some companies will pay for all overtime hours.

Overtime rate:

Right for compensation for hours worked overtime will be specified in your employment contract.

Some companies claim that a little overtime is a normal part of the job and will not provide additional compensation.

Germany - Overtime Regulation

Hungary

According to Labour Law in Hungary, the maximum limit on overtime is 250 hours per calendar year. This can be increased to 300 hours if provided for in the collective agreement. The maximum daily working time is 12, and the weekly working time is 48, including overtime work, so the employee can work a maximum work 4 hours a day overtime and 8 hours overtime a week.

The employer and the employee may agree that the employee voluntarily undertakes 150 hours of additional overtime work on an annual basis.

Overtime rate:

Employees are entitled to a 50 percent wage allowance for overtime work performed in excess of the daily working time (100%, if the work is performed on a rest day).

The agreement between the parties may stipulate the provision of time off in lieu of a wage allowance

Hungary - Overtime Regulation

Iceland

According to Icelandic Labour Law, employees in this country have to devote a standard time of 40-hours per week to work. Overtime work is limited to 48-hours per week.

Overtime pay is paid for work in excess of 8 hours per day and 40 hours per week.

Overtime rate:

The overtime pay rate per hour in Iceland is 1.0385% of monthly salary per hour of overtime worked.

Employees receiving salaries usually take additional time off work instead of receiving overtime pay.

Iceland - Overtime Regulation

Serbia

Accoring to an Employment Act, the overtime cannot last longer than eight hours a week. An employee cannot work more than 12 hours a day, including overtime.

Overtime rate:

Overtime is paid at 126% of a regular salary.

Serbia-Overtime Regulation

Russia

Overtime work must not exceed four hours for two days in a row and 120 hours a year. At the request of the employee, overtime work can be compensated by additional free time instead of an increased salary.

Overtime rate:

Overtime should be compensated in the amount of 150% of the regular hourly rate for the first 2 hours of overtime and 200% of the regular hourly rate for each subsequent hour.

Russia - Overtime Regulation

Australia

Generally, a full-time employee may work a maximum of 38 hours per week, unless the employer requires them to work reasonably more hours.

These additional hours will usually be paid as overtime, but there may be variations depending on the nature of the job and the current remuneration, which may determine the maximum normal working hours an employee can work daily or weekly.

Overtime rate:

From Monday to Saturday, overtime work is paid at a rate that is one and a half times higher than the usual salary of employees for the first three hours of overtime work on any day and at twice the usual salary rate for all overtime work he worked after.

At 150% of the employee’s regular working hours for the first two or three hours of overtime.

At 200% of normal working hours per hour after two or three hours of overtime.

Australia - Overtime Regulation

India

According to the Factory Act of 1948, every adult (a person who has reached the age of 18) cannot work longer than 48 hours a week and a maximum of 9 hours a day.

Overtime work should be voluntary, not forced by agreement.

Employees should decide whether they want to work overtime or not.

Overtime rate:

Overtime workers will be paid overtime wages at a rate of twice the ordinary rate of wages.

Indi- Overtime Regulation

 

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A Time Tracking Solution For Constructing and Real Estate Companies

A Time Tracking Solution For Constructing and Real Estate Companies

September 27, 2021

What are the benefits of using time tracking for construction and real estate businesses?

Time tracking is one of the most positive business practices you can start. Whether in the office or the field, it enables businesses to understand the work rhythms of their employees. It also makes both project progress and resource allocation crystal clear if you implement positive time tracking habits.

In the field of real estate and construction, it is very important to stay on track both time and resource-wise. Staying within the budget can get difficult, as initial assessments can be lacking once the works start. Simply put, you and your employees can’t predict or control the weather conditions, or the state of the property you’re working on. That is why companies in this industry often have to renegotiate their contracts during and after the job.

A time tracking software solution shows all activities are done by your contractors and agents, as well as the time the tasks took. In other words, it justifies any additional expenses and deadline moving. This allows employers to create itemized invoices that account for all work a single project requires.

Yet, there are more time tracking benefits than accurate billing. Our platform can also give employers valuable insights into their business’s development and progress through different quantitative indicators. Key performance indicators, or KPIs for short, present the current and historical state of any business. This includes both the trends among the employees and clients. That way the employers can plan their next steps in managing their workers and reconsider the way they negotiate contracts in the first place.

time tracking for Constructing and Real Estate firms

Which values should a contracting business track?

Time per employee

Tracking time per contractor, construction worker, agent, etc., is one of the biggest benefits of time tracking. This practice will allow any employer to gain valuable insights into the average workday of their employees. Here are some of the benefits of tracking time per employee:

  • Identifying the hardest-working contractors and low performers
  • Discovering whether the workers are working during the entirety of their work hours
  • Identifying unproductive practices and finding a way to eliminate them
  • Tracking different leaves as well as overtime
  • Observing the effectiveness and productivity of all personnel

Time per task

Time tracking can result in an in-depth understanding of the way your employees manage their tasks. This understanding allows you to make more accurate time and cost estimates in the future. Additionally, you will be able to compare how much time each employee takes for the same type of task. If there are some major discrepancies, you should take the time to see whether the employees need additional training or help from more experienced coworkers.

Finally, you will be able to recognize oversights made while determining the workflow and task delegation. Time tracking can help you find the solution to your troubles, whether it requires hiring more contractors, adding or removing steps in the business processes, or outsourcing.

Time per client

As you know, clients can sometimes be demanding and difficult to handle in this line of work. The success of your business can largely depend on the way you manage your collaborations. Gaining a deeper understanding of your contracts and everything they entail is the first step to negotiating more favorable jobs in the future.

Here are some ways tracking time per client can improve your business:

  • Identifying top and low-performing clients
  • Tracking the profit you make from every client
  • Allocating costs and assessing the profit
  • Adjusting your fees for different types of work
  • Negotiating more favorable contracts in the present and future

client hours

Time per project

Tracking time per project enables businesses to determine their efficiency and profitability. It is very important to know how much time a construction team dedicates to actual work on the project and what time is invested into other tasks, like supplying the material and equipment. It is also important to know how much profit is coming from either of these activities.

How to track time efficiently?

Simple is better

Even the most capable construction teams are very busy on a daily basis. That means they can’t take a lot of time to track their hours. Even though more complex systems offer more options and features, they are often very complex. You can apply this statement to the initial administrative setup as well.

Additionally, a field team needs a fully optimized mobile application to successfully log time. As you can imagine, a simple, quick, and intuitive app will allow your team to seamlessly integrate time tracking into their usual workflow.

Ways to track

There are multiple methods of time tracking, and different platforms offer various options. The three main options are:

  • Timesheets
  • Automatic timers
  • Stricter trackers that take screenshots or track mouse movement and keystrokes

The industry itself doesn’t allow for the last option, as construction work can’t be tracked via computers. This leaves you with automatic time trackers and timesheet solutions. Both of these have their benefits and flaws. when it comes to timesheets, there is always the possibility of misrepresenting data, but this method shows more trust and raises morale. On the other hand, automatic timers are more precise, but employees can easily forget about them.

Recurring tasks and time tracking

One of time tracking software’s biggest advantages is the possibility to create recurring tasks. This makes tracking time even quicker, as it can be done with only a couple of clicks. On the other hand, the management will be able to filter through different types of tasks and avoid confusion and tedious searching through a multitude of similar entries.

Billable rates management

Knowing exactly how your projects are progressing is only one of the benefits of time tracking. Assessing and determining different billing rates is another advantage of the process.

Any business must calculate the expected billable rate for every client or employee. However, the work doesn’t stop there. Determining the realistic billable rate is even more important since you can track your company’s profitability only once both of these values are known.

You can calculate the realistic rate if you divide the total profit from a project by billable hours the project took per employee. Of course, you won’t know the total profit until the entire project is completed and invoiced.

Time tracking software can apply a contractor’s or subcontractor’s default billable rate as the employee tracks their time. You can also allow the employees to enter their own rates. Lastly, you can implement a billable hours chart, which is a great time—saving option.

Cost rates

Cost rates contain the employee hourly rate (based on the salary) and the general expenses hourly rate. Time tracking platforms calculate cost rates for different projects and clients automatically by accounting for these rates.

Timesheet analysis

Timesheets are one of the time tracking software’s major features. They are crucial when it comes to working hours confirmation, tracking time off and breaks as well as overtime. A timesheet is necessary for salary payment in some countries.

There are many timesheet templates and pre-made models you can use (daily, weekly etc.). However, if your business model requires an accurate timesheet for full-time equivalents, you should either create your own template or find one that contains the following fields:

  • Details of the work being done
  • Total hours
  • Structure of billable and non-billable hours
  • Activities per client and project
  • Hourly billing rates

timesheet reviews For Constructing and Real Estate firms

Time reporting and insights

If you are using your preferred timesheet tracking solution exclusively to keep an eye on your employees, you are missing out on many opportunities this type of software offers. While following your short-term goals is a good strategy, you should also utilize all the reporting features you can.

Time trackers can deliver different reports which can make the decision-making process simpler for any construction or real estate company. They will point the management in the direction they need to take to become more profitable and make other positive business decisions.

Identifying problematic practices and understanding the ways they affect your company are the first steps to resolving these issues. There are multiple ways to fix bad business practices, including hiring more subcontractors or allocating more experienced team members to mentor their younger peers.

We gave Time Analytics a powerful reporting feature that offers many different ways to track your company’s current and past situation. This is possible since both real-time and historic reports are available.

Billing and invoices

Creating itemized bills that account for all expenses is another option Time Analytics offers. It is important to create these detailed invoices, as they are necessary to justify your fees. Since the bills are based on constructors’ and subcontractors’ timesheets, there is no room for mistakes and inaccuracies.

Track costs

How to track costs by client and project?

The short answer? By using a great time tracking solution. A good platform will automatically account for the price of a working hour, as well as all expenses, direct and indirect, and allocate them per project. You can calculate the total cost rate by calculating the sum of the pay rate and the overhead cost rate. Time analytics has a system that defines the employee cost rate by default, which makes this calculation automatic and straightforward. Through it, you can see the costs of each task, project, and client without manual allocation.

Most important KPIs for a construction or real estate business

Here are some of the most important key performance indicators and ways to use them

Average company billing rate

This KPI represents the average earnings your company receives through its engagement with clients. This indicator is important since it shows whether you are meeting your planned goals or not. You can find this out by comparing your expected billable rate to the average.

Client and project costs

This KPI is the result of adding up all expenses allocated to a project or client. As time tracking is necessary to determine expenses, it is needed for this metric. Cost per client is important, as it can help you budget costs in the upcoming budgeting cycle.

Utilization of time

This indicator is represented by the proportion between billable and non-billable hours. As construction and real estate businesses don’t only focus on their primary tasks, it is important to know how much time your teams spend making you money and how much time goes into non-billable hours.

Billable rates – employees

This metric explains how much you are charging your client per specific contractor or subcontractor. It is a good way to determine your top performers. You can compare the realistic monthly billing rates to total cost rates to assess your employees accurately.

Billable rates – project

This KPI determines whether a project is profitable or not. You can calculate it by dividing the total income coming from a project by the total hours that went into the project. This metric can point you to more favorable rates for similar projects in the future.

Billable rates – client

This indicator points out the average billable rate by the client. It is calculated by dividing total revenue coming from a client by the hours spent on that client. Again, you can use it to adjust fees in the future.

Utilization of billing rates

It is important to know whether you are making the profit you are expecting. You can calculate it by dividing the profit you’ve made by the estimated value.

Structure of work tasks
Establishing an effective workflow that allows you to be more productive is much easier once you understand how long each task takes and how different tasks affect each other.

Overtime

The need for overtime is a result of two different cases. Firstly, the specific team may be understaffed, or there are other reasons (task difficulty and scope, lack of experience, etc.) that are slowing the project down. However, overtime can also come from unproductive business practices. In that case, you should find a solution that will suit both you and your team.

Final words

Time tracking systems are a necessity in construction and real estate businesses. Positive time tracking practices can propel the company and its teams forward. Yet, you need to remember that these platforms aren’t made to punish or micromanage your employees. Instead, you should try to make time tracking a positive experience for everyone involved.

The point of this practice is to bring benefits to any company and the individuals within it. Thus, you will need to be mindful about the implementation of these systems, and make them more convenient to use for your employees. Equal work distribution and a raise in productivity without being overworked can be great incentives for your contractors and subcontractors.

 

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Time Tracking Regulation

Time Tracking Regulation

September 23, 2021

Adequate timekeeping practices are crucial for a successful business. But mostly, time tracking can be difficult to monitor, especially if staff work online from home or unsupervised. These factors can make it difficult to manage time or keep track of time. Because of that exist many important laws that HR should stay aware of.
As an employer, one of the most important responsibilities you have is to comply with federal and state labor laws and regulations.

Every country has different labor laws. Regulations on the organization of working time are part of such laws.

USA

Although special time rules and regulations vary from state to state, there are a number of federal requirements that apply to all U.S. employees by the hour.

FLSA

The FLSA is the federal law that sets standards for minimum wage, overtime, recordkeeping, and youth employment. The Fair Labor Standards Act requires employers to keep time and pay records of employees who are not exempt. These employees are eligible for the overtime provisions of the Fair Labor Standards Act and must complete monthly timesheets to track all hours worked.

According to law, employers must have an accurate record of each employee with detail of their number of hours worked per day and per workweek, date and time when the working week began, hourly pay rate, regular earnings, and overtime hours worked.

FLSA Minimum Wage: The federal minimum wage is $7.25 per hour effective July 24, 2009, and $4,25 for employees who are younger than 20 (during their first 90 days in the new position)

FLSA Overtime: employees must receive overtime pay for hours worked over 40 per workweek. There is no limit on the number of hours employees 16 years or older may work in any workweek.

Hours Worked: Working hours usually include all the time during which the employee is required to be at the employer’s premises, on duty or at the prescribed workplace.

Time spent checking emails and answering phone calls outside of work hours is generally considered time worked under FLSA. As a result, employees should record and be paid for the time spent in performing this activity.

Electronic timekeeping

According to the Department of Labor, it’s your choice how you log and track those hours. It allows you to use a time clock, have a timekeeper keep track of employee’s work hours, or tell your employees to record time themselves.

Any time tracking solution is acceptable as long as it is accurate and complete—but no matter which method you use, you need to accurately track working hours for your non-exempt employees.

Exempt employees are not required to have them fill out a timesheet—but if they fall under the non-exempt category (for example, if the employee’s salary is less than $684 per week) then they would need to fill out a timecard.

DCAA

Being DCAA compliant means following the agency’s recommendations and guidance to stay in compliance with federal law and be ready for audits. Companies with DCAA-compliant contracts require daily time tracking and accurate records.

DCAA compliant timekeeping requires businesses to be diligent in their record-keeping. While it can be huge, if you deal with it one step at a time, DCAA compliant time tracking can become less boring and help avoid large penalties for your firm.

In order to be compliant with the DCAA, it is necessary for employees to record every hour of their working day, as well as any leave time. This includes vacation, holiday, or sick days.

Both manual and electronic timekeeping systems are acceptable and time must be entered under the correct project name.

Rules for electronic timekeeping

  • Password protection must be required. Passwords should be changed periodically not less frequent than 6 months.
  • Workforce protection should be initiated to restrict access to project numbers, names, and codes for employees authorized to work on a given project.

United Kingdom

Working hours in the UK are governed by the Working Time Regulations 1998, and small business owners should be aware of the basics of this law.

  • The maximum working week is set at 48 hours a week on average, which is taken over a period of 17 weeks. These limit the working day to an average of 8 hours.
  • For employees under the age of 18, the maximum is 8 hours per day and no more than a 40-hour workweek.
  • Workers are also entitled to a 20-minute break every six hours and the right to 11 hours of uninterrupted rest between shifts.
  • Timesheets are a mandatory requirement for businesses and you must keep records for each employee for a minimum of two years.

How you manage your time is up to you because the format doesn’t matter. As long as time tracking records are kept they meet all legal obligations.

If you choose the modern way by using modern technology, that will give greater insight into employees’ productivity. Tracking technology methods can measure the hours spent at work and also record periods of absence from the desk.

However, if you do use this type of time tracking technology it is a legal requirement that these records must be available for the employee to see on request.

European Union

Until now, timekeeping in the EU was not obligatory. It’s been used voluntarily by companies who wanted to increase employees’ productivity and become more profitable. With the latest regulation of the Court of Justice of the European Union, the practice of time tracking has become a standard for the citizens of European countries.

Each member state of the EU can form its own regulations, but they must comply with EU directives, regulations, and labor law. The Court of Justice of the European Union, the highest court in the EU, ruled on May 14, 2019, that member states must require employers to establish a system that allows measuring the duration of daily working hours. The ultimate goal is to prevent fraud and ensure that employees are paid for overtime.

The EU’s Working Time Directive  requires the EU Member States to guarantee the following rights for all workers:

  • The average working time for each seven-day period must not exceed 48 hours, including overtime
  • A rest break during working hours if the worker is on duty for more than 6 hours
  • In every 24 hours, a worker is entitled to a minimum of 11 consecutive hours of rest
  • For each period of 7 days, the worker is entitled to at least 24 uninterrupted hours in addition to the 11-day rest
  • Paid annual leave of at least 4 weeks per year
  • Average working hours must not exceed 8 hours per 24-hour period,
  • night workers must not perform heavy or dangerous work for longer than 8 hours in any 24-hour period,
  • Night workers are entitled to free medical examinations and, under certain circumstances, to switch to day work

Timing in the EU varies from country to country; every member state has to work out specific laws.

France

As a whole, employee protections in France are robust.
The French labor code (Code du travail) is the nation that governs work and labor relations in the country.

In France, you get a 35-hour workweek and higher-than-average minimum wage, and it’s harder for employers to terminate employees in France than in many other countries.

Labour Regulations

  • Maximum working time:
    Daily: 10 hours, but can be increased to 12 hours subject to conditions
    Weekly: standard workweek is 35 hours, but increased within the limit of 44 hours averaged out over a period of twelve consecutive weeks and within the limit of 48 hours in a single calendar week.
  • Fixed-term contract: The maximum length of Fixed-term contracts is usually 18 months. Under certain circumstances, this can be extended to 24 months
  • Minimum wage: As of 1 January 2021, France has a minimum wage, set at €10.25 per hour. This law stipulates that the initial eight additional hours will be paid with an additional 25% premium in addition to your usual salary rate. Overtime beyond those hours receives an additional 50% premium.
  • Overtime: Every hour worked during a weekly working time of 35 hours should be paid at an increased rate (125% or 150%) and, above a certain threshold, should lead to compensatory rest.

Spain

Spain is the first country that introduced the law based on the EU directive: It has precise laws on work hours.

The most important include the following:

  • The maximum duration of a normal working day is on average of 40 hours per week of effective work
  • If the working day exceeds 6 hours, employees must have at least a 15-minute break
  • Employees under the age of 18 have a break of 30 minutes and cannot work longer than 8 hours a day
  • If the employer and the employees agree, the employee is allowed to work longer than 8 hours a day
  • Employees must be paid for overtime

Spanish law does not define how employers should record the working hours of their employees. In most cases, companies need a clock-in / clock-out system that will allow them to monitor when employees start and finish work, and when people have breaks.

It is important that the following requirements are met:

  • All companies must keep an hourly record of their employees regardless of the workday they have
  • Companies must keep the employee’s time record for four years
  • Time records must be public and available to employees, unions, and the government
  • Employees must know the distribution and duration of an ordinary workday
  • The unions must be notified monthly of employee overtime hours
  • A record must be kept of the start and end of every working day for each employee, including breaks (even for remote workers)

Poland

Labour Regulations

  • Working time generally may not exceed 8 hours in a 24-hour period and an average of 40 hours in a 5-day work week.
  • Overtime work requires a payment of 100% remuneration in addition to regular remuneration for:
  • Working overtime at night
  • On Sundays and holidays
  • On a day off work granted to the employee in exchange for work on Sunday or a holiday
  • If an employee has completed 6 hours of working time in a 24-hour period has the right to a break from work of at least 15 minutes
  • Employees are entitled to at least 11 hours of uninterrupted rest in each 24-hour period.
  • If an employee is required to work on a Sunday, he is entitled to a rest day within the period of 6 calendar days preceding or following that Sunday

Italy

The basic rights of employees are determined by the Constitution of Italy and the Civil Code. There is no central employment law, but there are different laws addressing various aspects of the employment relationship.

Labour Regulations

  • The normal working week is 40 hours, and the maximum working week is on average 48 hours every seven days, including overtime, calculated over a reference period of four months.
  • Work done in excess of more than 40 hours per week is considered overtime. Unless otherwise specified, overtime work may not exceed eight hours per week or 250 hours per year.
  • Night working hours may not exceed eight hours on average at twenty-four hours, unless collective agreements, including corporate agreements, identify a broader reference period for which the above-average average is calculated.
  • Employees are entitled to rest periods of at least 10 minutes after working six consecutive hours.
  • Workers who must work on a holiday are paid overtime.
  • Employees are entitled to 4 weeks paid annual leave, 2 of those weeks consecutive at the employee’s request
  • Italian law does not specify a minimum wage. Wages are usually set by collective labor agreements.

Russia

The principal Russian statute governing employment is the Labor Code, which is supplemented by other labor-related laws and regulations.

  • The normal working week should not exceed 40 hours, which amounts to 8 hours per day when distributed evenly over a 5-day working week.
  • Employees are entitled to a lunch break which should not be less than 30 minutes or more than 2 hours. Lunch breaks are not included as working time.
  • The minimum weekly rest period may not be less than 42 consecutive hours.
  • Employees cannot work more than four extra hours on any two consecutive working days and the total number of hours of overtime cannot exceed 120 hours per year.
  • Overtime pay is set at a time and a half for the first two hours and double time for each subsequent hour.
  • When working on holidays or at weekends, employees are entitled to be paid at least double time or to be paid normally and receive an extra day off.
  • The minimum statutory paid holiday entitlement is 28 calendar days per year.

Australia

The Fair Work Act is the key federal legislation that governs employment and workplace relations in Australia and applies to most Australian employers.

The purpose of the Fair Work Act is to introduce a national system of workplace relations that sets minimum standards and conditions for employees and provides a legal framework for employer-employee relations for most jobs in Australia.

Labour Regulations

  • An employee can work a maximum of 38 ordinary hours in a week.
  • The time of the day ordinary hours are worked is called the spread of hours (e.g. between 7 am – 7 pm). Working hours outside normal working hours can attract overtime rates.
  • A break for a meal is not a condition provided under the National Employment Standards.
  • Employers must keep records of time and wages for 7 years.
  • Time and wage records must be readily available to the Fair Work Inspector (FVI), legible and in English.
  • According to the Fair Work Act, there are eight public holidays.
  • Employees are paid at least their basic salary for all hours spent on public holidays.
  • From July 1, 2021, the national minimum wage is $ 20.33 per hour or $ 772.6 per week.

India

Working hours in India is one of the highest in the world, according to the NSSSO report. The official workweek in India runs from Monday to Saturday, from 10 am to 6 pm each day.

Although the maximum working hours are determined by law People in India devote one of the longest hours at work on average compared to their global peers.

One of the many laws it regulates working conditions is the Factories Act, 1948.

The main objectives of the Indian Factories Act, 1948 are to regulate the working conditions in factories, to regulate health, and annual leave, as well as to enact special provisions in relation to young people, women, and children working in factories.

Labour Regulations

  • Every adult cannot work for more than 48 hours a week and not more than 9 hours a day.
  • Any work longer than 8 or 9 hours a day or 48 hours a week is considered overtime and is entitled to overtime pay.
  • Employees covered by the Minimum Wage Act are entitled to double pay for working hours exceeding the working day.
  • Women’s night work in factories and commercial establishments is generally prohibited.
  • A break for a meal or rest from half an hour to an hour is required for employees who work continuously for five hours.
  • Employees must have a minimum of 12 hours free between shifts and one rest day per week. All employees must receive a day of rest in every period of seven days.
  • The employer is obliged to provide 5 to 9 festival holidays, which depends on the country in which operations are located. Employees who are required to work on a public holiday are entitled to extra premium pay, or substitute holiday according to the applicable state-specific Shops and Establishments Act.
  • Holidays that are commonly referred to as “annual” or “privileged” leave in any organization (except factory) are governed by the provisions of the relevant state-specific Shops and Establishments Act.
  • Minimum wages in India are divided into different categories depending on the type of job and can vary from country to country.

 

 

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Law Firm Hours Tracker for Better Cases and Project Efficiency

Law Firm Hours Tracker for Better Cases and Project Efficiency

September 23, 2021

Why is time tracking necessary for a law firm?

Tracking time is crucial for all businesses. This is especially true for law firms and other businesses that have hourly fees.

As you know, lawyers, paralegals, and other law firm employees don’t spend their days exclusively working on big projects. Moreover, many tasks – phone calls, for example –  can take only a couple of minutes.

A law firm looking to increase its profit needs to find a way to include these smaller tasks into its invoices. Otherwise, they will be losing a significant amount of billable time, since the smaller tasks can add up to quite a sum. Time trackers like Time Analytics are the optimal solution to this problem, as they cover and justify all items on an invoice down to the minute.

However, accurate billing is only one of the reasons to start tracking time. Time Analytics also offers valuable insights into your company’s progress through key performance indicators. These indicators (KPIs for short) quantify the state of any business and present them comprehensibly. Hence, they can offer insights into the inner workings of your company, such as top and low-performing lawyers, team performance, profit and loss accounts, etc.

Without further ado, let’s see how time tracking can help your law firm.

time tracking for law fims

What are the categories you can track?

Time tracking per employee

Tracking time per lawyer, consultant, paralegal, etc., is one of time tracking’s biggest benefits. Even though it doesn’t directly increase billable time, it will give you valuable insights into the way your employees spend their days. With time tracking per employee, you can

  • Understand the way your employees structure their workdays
  • Discover unproductive behaviors and find their causes
  • Track overtime and days off
  • Identify the top performers as well as employees who may need some guidance
  • See the difference between effective and ineffective business practices

Tracking Work Task time

Gaining a deeper understanding of how your employees manage their tasks is another positive influence work hours  tracking can bring.

Firstly, tracking time per work task can help you make accurate estimates for future clients. Secondly, if some lawyers or teams are significantly slower than their peers while doing the same type of work, you should probably consider adding team members or a mentor.

On the other hand, you can discover weak spots in your workflow and mistakes while delegating tasks. Time tracking can point you to the solutions, whether they include reorganizing your business, hiring additional attorneys, or outsourcing some of the tasks.

Tracking Client time

The success of a law firm doesn’t only depend on the company itself. The quality of collaboration with different clients is equally important for profitability. Understanding your clients and the specifics of your contracts compared to the actual work you do for them is a great way to determine if you need to make adjustments to your future projects.

As result, tracking time per clients can help you:

  • Track the profit coming from each client
  • Allocate costs to clients and make profit assessments
  • Identify most and least lucrative clients
  • Calculate the optimum fees for specific tasks and projects
  • Negotiate more favorable contracts with existing clients

client hours

Time tracking per project

You cannot assess the profitability or efficiency of your company if you don’t track time per project. As we have previously mentioned, a large portion of a lawyer’s or paralegal’s tasks take very little time to complete. It is important to know the profit margin coming from law-related projects compared to the profit coming from advisory and other activities.

Time tracking process insights

Simple time tracking

There are many time tracking software solutions for law firms. Some take up a lot of time and effort in day-to-day tracking. In an industry where each minute is important and makes up the total billable time, it is important to be able to log time quickly and efficiently. In other words, you should look for a platform that will give you the most data with as few fields to fill as possible.

The initial setup of the time tracking system is important as well. You should weigh in between high customization options and a streamlined system that will be reliable and simple for all team members right from the start.

Which values should you track?

There are different levels and types of tracking. Some tracking platforms offer stricter tracking options, such as screenshots and keystroke monitoring. Others, on the other hand, allow for more freedom and less micromanagement. These solutions are more convenient for a law firm, as the ultimate goal of the time tracking process isn’t to make sure everyone is working for 8 hours straight but to measure productivity.

Generally, employees are more likely to accept a trust-based time tracking platform and use it to its full potential. This way you’ll avoid implying distrust or invading your legal team’s privacy. Additionally, taking screenshots of your employees’ computers can be against the GDPR depending on your location.

Repetitive task management

When it comes to time tracking in an industry that deals with many small tasks, it is important to be able to filter through the logs quickly. That is why creating recurring tasks is a crucial feature of time tracking software for law firms.

Through this feature, you’ll enable your team to create new entries in a couple of clicks and dedicate more time to their tasks.

Billable rates for a law firm

Defining planned billable rates for each client and employee is a crucial part of task management for a law firm. Yet, the realistic billing rate is an even more important factor. Determining both of these values is one of the most critical conditions for calculating the company’s profitability.

Time tracking software should automatically account for an attorney’s default billable rate as the tasks are being performed. Another option is giving the employee the option to set up their rates manually. Finally, the time tracking platform can allow the implementation of a billable hours chart. This method is a great option if you want to save time.

Tracking and comparing billable rates is crucial for knowing the realistic rate. The realistic rate is calculated by dividing the total profit by billable hours invested in the project per employee. You can only do this once the project is completed and charged for.

Cost (rates) management

Cost rates are comprised of the employee hourly rate, which is based on their salary, and the hourly rate coming from the general expenses. Time tracking can calculate cost prices of projects and clients by drawing defined cost rates automatically.

Timesheets

All-encompassing timesheets are some of the time tracking software’s most important features. These reports play a significant role in the confirmation of working hours. They help track breaks, overtime, vacation or sick leaves, etc. Some countries have pronounced them a mandatory document for paying your employees.

Timesheet templates and models are a useful shortcut, but they can’t answer every company’s needs. If you are planning to create a detailed timesheet for full-time equivalents, you shouldn’t forget:

  • Activities per client
  • Work details
  • Total hours invested
  • The ratio of billable and non-billable hours
  • The hourly billing rates

timesheet for law firms

Time reports and insights

Contrary to popular belief, controlling your team’s every move isn’t the primary purpose of time tracking. The data you collect over time shouldn’t be disregarded. Instead, it can be turned into different reports that indicate both positive and less profitable business decisions. These reports are a great tool that can help any higher-up make positive changes to their law firm. Once you know where your problems are stemming from, you can hire additional help, restructure the workflow, or suggest a productivity tool that could help your employees.

Time Analytics offers an intuitive dashboard comprised of different analytics – track time, clients, team members, tasks, and projects in real-time and notice trends and changes.

Time and invoicing

Our platform enables you to generate accurate itemized invoices that account for each task done for a client. The bills come from attorney timesheets and include all relevant data.

Cost tracking

The importance of this metric comes from its necessity to calculate individual client and project profitability indicators. It is impossible to get these values without tracking costs per work hour.

How to track costs per client and project?

A high-quality time and expense tracking platform can automatically draw the price of a work hour with all direct and indirect expenses and allocate them to projects.

The system sets up the cost rate for each employee by default. You can calculate the total cost rate by adding the pay rate to the overhead cost rate.

Our platform also offers an easier option that only requires setting up the pay rate. If, for example, the gross salary is $1500 per month with an average monthly working time of 150 hours, the pay rate ends up being $10. This is how you can find out the gross expenses. The next step is adding the overhead rate.

If the total overhead expenses (renting the office space, utility and internet bills, different supplies) add up to $7500 monthly in a company with ten employees, the overhead costs per employee are $750. Once you divide this sum by the monthly working hours, the overhead hourly rate will be $5.

In other words, the total cost rate is $15. You should enter this rate for each employee into the program so it can automatically add the expenses to the projects and clients the lawyer is working and tracking their time with. You do this by multiplying the time logged by the hourly rate.

Now you can see how much each activity, project, or client costs you without calculating and allocating the expenses manually.

Essential KPIs any law firm should track

The company’s average billable rate

The company average billable rate is the average amount of money your company receives working for your clients. This KPI is crucial to any law firm. You should compare the average billable rate to the planned billable rate. This way you’ll know whether you are meeting your goals or not.

Billing rate per employee

Keeping your eye on employee billing rates makes determining your most productive attorneys easy. This indicator shows the hourly rate you charge your clients for a specific employee.

If you want to assess your employees realistically, you need to track the realistic monthly billable rate and compare it to the total cost rate.

Costs per client/project

This KPI is the sum of company expenses allocated to a client or project. Time tracking is crucial to figuring out these costs, as it is necessary for calculating expenses.

This metric is important because it can facilitate cost budgeting in the next budgeting cycle.

Time utilization

Time utilization represents the ratio between billable and non-billable hours. It is especially important for law firms, as it points to how much time the attorneys are dedicating to making a profit and how much to non-billable activities.

Project billable rate

It is important to know your project billable rate, as this metric shows whether your projects are bringing you profit. It is a good indicator of whether you need to increase your rates in the future.

This KPI is calculated by dividing total project revenue by total hours invested in that project.

Client billable rate

You can calculate this metric by dividing the total income by the total hours spent on a client. It shows the average billable rate per client.

Billing rate utilization

This KPI represents the difference between the planned (expected) and achieved profit. You can calculate by dividing the realized billable rate by the planned rate.

Work task structure

Knowing how much time each task takes up, and understanding task structure helps companies adjust their workflow and increase efficiency.

Overtime

There are two general types of reasons for overtime. The first one regards realistic company needs and may require you to delegate tasks again or add more attorneys to a specific task. On the other hand, overtime can come from unproductive behaviors. In that case, you will probably have to find specific problems that make your team members less productive and find solutions for those problems.

To conclude

There are many time tracking benefits in the field of law. Even though time tracking platforms aren’t a popular solution among employees, using them the proper way can alleviate the growing pains. If the lawyers and other personnel use the system well, they can benefit from time tracking themselves, as the indicators can help them structure their workdays more efficiently.

However, you need to be careful with the implementation of time tracking systems or time blocking app. This is especially true if your partners, attorneys, paralegals, etc. are more experienced and set in their ways. Hence, you will need a system that allows a lot of flexibility and benefits for the users. Time analytics offers many useful features, a clean and intuitive interface. Using our system can also point out the employees who are overwhelmed with work, as well as the attorneys who can help them by taking on some of the workloads.

 

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Team time tracking for accounting, tax, and audit firms

Team time tracking for accounting, tax, and audit firms

September 21, 2021

Why is a time tracking relevant for an accounting or audit firm?

Time tracking is proving itself to be one of the most important business practices in the modern office.

It enables companies to track their progress and make informed decisions about their next steps. Our solution was created by solving different tax and financial issues for our own clients.

Time analytics measures accounting company progress through key performance indicators. KPIs are quantitative gauges of the current state of any business. Their analysis can help managers come up with resolutions that will bring a positive change to the entire team’s performance as well as profit and loss accounts. This can be done through task redistribution, identifying top and low performers among accountants and clients alike, and in many more ways.

time tracking accounting

Also, time tracking can help you bring your accounting team closer together. Namely, knowing how your projects are progressing and which employees are working with which clients is the basis for transparency and equal work distribution.

Which categories should you track?

Time Tracking per Employee

Employee time tracking is one of the most important opportunities time tracking brings. Its benefits include:

  • Insight into whether your employees are working during the entirety of their work hours
  • Seeing the effectiveness of their work
  • Discovering unproductive behaviors
  • Finding out who are the top and low performers
  • Tracking important indicators, such as overtime and vacation and sick time
  • Tracking time utilization

Time Tracking per Work Tasks

Work hours tracking per  task can help you determine both the current state of your company and the possibilities for improvement in the future. Knowing how long a certain task takes will help you in future time predictions as well.

Other important results of task tracking include determining organizational oversights as well as identifying lapses in task delegation. The practice also answers the question of whether some activities should be outsourced and time better used.

Time Tracking per Client

Understanding your own company is very important. Yet, it is by no means enough for success. Understanding your clients and their demands is equally significant, as your profit doesn’t depend exclusively on your own work. It is a combination of your efforts and the clients you take on. Here are some of the benefits of time tracking per client.

  • Firstly, it enables companies to track the profit each client makes them (without time tracked you cannot allocate a cost to a certain client, and as a result, you cannot make profit assessments)
  • It gives you an insight into the top and low performing clients
  • You can redefine prices, contractual terms and suggest a different cooperation model according to these insights
  • You will know if you need to terminate contracts with your low performing clients
  • Finally, this analytic will guide you in drafting new offers for future clients

client hours

Projects / Service line

Tracking time per service line or project enables an accurate insight into profitability and efficiency on a project or service line level. For example, within an accounting firm, it is very important to know what profit margin is coming from accounting itself and how much do payroll, invoicing, tax advice, financial advice, etc. contribute. It is also important to know how much time each of these activities takes up.

The Time Tracking Process

Track time easily

Simple time tracking is important for companies striving to increase and measure productivity. There are many time tracking software solutions out there, but many are very complicated for the average user. This means that some employees will take a lot of time to learn how to track time within complex platforms. Additionally, some solutions require a lot of time for the initial setup on the administrator’s side as well.

To put it plainly – with some systems, time tracking and even getting the platforms’ initial settings right, require a lot of time which could be spent working on tasks. Hence, a user-friendly solution is the best way to go.

Track only what you need to

There are many ways to track employee time. Some companies use timesheets, others opt for automatic work hours trackers, and some decide to record keystrokes and mouse activity, and take screenshots of user desktops at set intervals.

The last option can be overwhelming for many employees since it raises privacy and trust issues. It also creates tension in the company, as it implies distrust and a level of micromanagement many people have a problem with.

Finally, using a platform that takes screenshots can oppose the GDPR. Hence, other tracking options are a more universal solution.

Create recurring tasks

Time tracking platforms are very difficult to navigate when you have to create each task separately. This also makes the software’s logs hard to review.

If you are looking for a time tracking solution, make sure to choose one that enables the employees to make their time entries in a couple of clicks, especially when it comes to repetitive tasks.

Billable rates

When it comes to billable rates, it is important to define the planned (expected) billable hourly rate for each employee or client.

Additionally, it is even more important to calculate the realistic billing rate. Then you can see whether it differs from the planned billing rate and by how much. Determining these values is important for any company that aims to remain profitable.

When an accountant or consultant tracks their time while they perform the service, the time tracking software should account for the employee’s default billable rate. Alternatively, the employee can manually adjust their rate.

When a project is completed and invoiced, the managers can calculate a realistic billable rate by dividing total revenues with real spent billable hours by employee.

Time tracking allows easy implementation of a billable hours chart, which can save a significant amount of time.

Cost rates

Cost rates include the employee hourly rate based on their pay and other direct expenses, as well as hourly rate based on general expenses. Some of time tracking software’s most important abilities include drawing the defined cost rate automatically and calculating the cost prices per project or client.

Review timesheets

A comprehensible timesheet is one of the reports every time tracking tool for accountants should have.

Timesheets are important for work hours confirmation, as well as tracking breaks, leaves, overtime, etc. In some countries, they are a mandatory document when it comes to paying the salaries. There are a and models, but a detailed timesheet for each full-time equivalent should include:

  • List of all activities performed per client
  • Details of work performed
  • Total hours spent
  • Billable and non-billable hours structure
  • Hourly billing rate

timesheet for accountants

Get an Insight through Time Reporting

If you track time without actually using the data you collect, you are not utilizing this business practice’s full potential. If you want to get the maximum out of your time tracking software, it is important to be able to receive high-quality reports that help you make better business decisions. Time analytics comes with a comprehensible dashboard that offers analytics per client, accountant, task, and project or service line.

Our platform displays data regarding total, billable hours,  non-billable hours, expenses, etc. it offers real-time data, as well as accumulative reports.

Time billing

Time Analytics enables you to create transparent and accurate invoices for your clients. These invoices are based on timesheets and overviews of all tasks per client and hours data.

Cost tracking

Cost tracking is important because it is only possible to calculate profitability and efficiency indicators per individual client and project through tracking costs per work hour.

How to do cost tracking per project and clients

A time and expense tracking program should draw the price of a work hour, including all direct and indirect costs automatically, and allocate them per project.

By default, the system sets up the cost rate for each employee. The total cost rate equals the sum of the pay rate and overhead cost rate.

The software offers an easier option as well, which is just setting up the pay rate. For example, if the total gross salary is $1500 monthly and if the average monthly working time is 150 hours, the pay rate will be S10.

This way you can access only the gross expenses and clients. Yet, if you want to see closer expense estimates, our suggestion is to add the overhead rate to the pay rate.

For example, the total overhead expenses (office space lease, office supplies, phone and internet bills) are $7500 per month for a company with 10 employees, which makes it $750 per employee. If we divide that sum by the number of working hours on a monthly level, we will come up with a $5 overhead hourly rate.

This means the total cost rate is $15. Once you enter this rate for each employee into the program, it will automatically add the expenses to the projects and clients the employee is engaging and tracking their time with. This is done by multiplying the logged time by the hourly rate.

This way you can see how much each activity, client, or project costs you without calculating and allocating the expenses yourself.

What are the essential KPIs that accounting and audit firms need to track

Company average billable rate

The average billable hourly rate is the average amount of money your company receives for the work you do for your clients. It is important, and you should compare it to the planned billable rate to determine if you are making the expected profit.

Employee billable rate

Tracking the billable rate per employee is crucial in determining your top performers. This KPI represents the hourly rate you bill your clients for a specific employee.

Tracking the realized billable rate by month as well as compared to the expected billable rate and total cost rate is necessary for a more accurate employee assessment.

Cost of project/client

This metric represents the total company expenses allocated to a client or project. Without the expenses data, you can’t know what profit is coming from an individual client. Without the data about the time spent per project, you can’t determine your expenses. Hence, time tracking is the link connecting these two values.

Knowing your expenses per client and project makes cost budgeting in your next budgeting cycle easier and more accurate.

Time utilization

This metric shows how much time is taken up by dividing billable and total work hours. It is an important KPI, as it gives the management insight into the time the staff takes to make the company profit vs the time non-billable activities take up.

Project / Service line billable rate

Understanding the project billable rate is important since you need to know whether you are making a profit from your projects. It can also help you define the rates for future ventures.

The average billable rate per project is calculated by dividing the total revenue from a project by the total hours spent on said project.

Client billable rate

This KPI gives you all the necessary information on the average billable rate you are getting per client. It is calculated as total income divided by the total hours spent on a client.

Billing rate utilization

This indicator shows the difference between the planned and realized profit. In other words, the realistically achieved billing rate versus the projected amount.

It is calculated as the ratio between the realized billable rate and the planned or negotiated rates

Work task structure

Companies can adjust their organizational design and increase efficiency based on the work task structure and the knowledge of how much time each of them takes.

Overtime per employee

Understanding the reasoning behind overtime, and calculation of overtime is very important for any organization. You need to know whether the overtime hours were caused by the demands of the job or employees being unproductive. If the former is the case you may need to look into hiring additional help or transferring another team member to the task. On the other hand, if the latter is true, you should probably talk to the managers or employees about their work habits, identify the problems and find the best solutions.

Conclusion

Understanding the benefits of time tracking is extremely important for the accountancy business, especially for easier managing KPIs.

Work hours tracking platforms shouldn’t be seen as a way to micromanage or punish employees, even though this is the easiest option. Instead, the true potential of time tracking lies within the reports and metrics it provides over time.

Time Analytics offers powerful reporting features that can help any accounting, tax, or auditing firm. Our platform can point the management towards underlying problems within their organizations. It can also increase transparency among the employees themselves and help distribute the tasks so no team member is either over or underworked.

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Time and Work – The Most Common Questions and Answers

Time and Work – The Most Common Questions and Answers

September 15, 2021

How many hours does an average person work a year?

Specifically, under U.S. labor law, if you work full-time, that leaves us with 1,081 hours a year. However, for a typical employee who works a 40-hour workweek, 52 weeks a year, there are 2,080 working hours on the yearly level.

Assuming 8 paid holidays and 10 days of PTO, a typical employee in the company will actually work 1,943 hours a year.

How many hours does an average person work a year
How much time do we spend at work?

On average, people now spend approximately 13 years and two months of their lives at work.

What countries have a four-day workweek?

Around 85% of workers in Iceland have the option of working just four days a week.

A shorter workweek has been tested in Sweden, and similar pilots are underway in Spain and Japan. Some companies in the U.S. are trying it out, too.

The four-day workweek idea has gained some acceptance in both the private and public sectors. Here are some of the pioneers:

  • Utah state government
  • K-12 public schools in the United States
  • The Gambia civil service
  • Perpetual Guardian trial in New Zealand
  • The United Kingdom, c. 2018–2019
  • Japan

What is the longest and shortest annual leave by country?

The country with the most generous annual leave policies is Spain (25 days of paid annual leave, plus 10 government-national public holidays), while the USA has no federal or state statutory minimum paid vacation or any paid public holidays.

Employers have the liberty to decide on the paid leaves and public holidays.

Despite being the world’s biggest economy, 1 in 4 Americans are offered no paid vacation time.

Annual leave by country:

Annual leave by country:
How many days are there in 2000 hours?

2,000 hours is equal to 83.33 days.

How many days is 300 hours worth?

3,000 hours is equal to 125 days.

Average working hours per week by the country

According to the OECD Better Life Index Turkey, Colombia, and Mexico all have workweeks that are over 40 hours long. The longest workweeks in Colombia, where workers are expected to clock in 47.7 hours.

According to an OECD study, the Netherlands has the shortest workweek in the world. In the Netherlands, women usually work an average of 25, while men work 34 hours a week. This gives an average of 29 hours, close enough to a four-day working week.

Below you can find the average working hours per week by country:

Average working hours per week

How many work hours in a month?

If we assume one employee will work a 40-hour workweek, that will be 160 hours for the month.

How many hours are in a typical workday?

According to the Bureau of Labor Statistics, the average American works 8.8 hours every day.

An interesting fact by various studies is that in an eight-hour day, the average worker is only productive for two hours and 53 minutes. Or an average of 12.5 hours per week.

How many hours does a full-time person work in a year?

For a typical employee who works a 40-hour workweek, 52 weeks a year, there are 2,080 work hours in a year.

What is the average number of working hours in a month?

On average there are 173.33 work hours in a month

2021

Average work hours in a month

Standard work hours per year

Standard working hours refer to the legislation to limit the working hours per day, week, month, year. Standard working hours of countries worldwide are around 40 to 44 hours per week, which makes 2080 hours per year.

How many hours a week is full-time?

There are no universally set hours that are considered full-time, but most employers expect their employees to work 35 to 40 hours a week. Of course, these numbers can vary depending on the length of the workweek.

What are the average working days in a year?

average working days in a year

How many hours in 2 years?

Two years is equal to 17520 hours.

Average part-time hours

The Bureau of Labor Statistics recognizes individuals working at least 35 hours per week as full-time employees. Therefore, part-time work usually requires fewer than 30-35 hours a week but can vary widely depending on the company.

How many hours are there in a week?

168 hours

1 week = 7 days x 24 h = 168 hours

How many hours in 10 years?  

10 years x 8760 = 87.600 hours

Working 7 days a week

California law stipulates that employees are entitled to one day of rest in seven days and that no employer may “force” an employee to work more than six days in seven days.

When employees work more than 5 days, they eventually become totally burnt out and very unproductive.

But if the nature of the work reasonably requires them to work seven or more consecutive days, they have to get the equivalent time off in a calendar month to make up for the days off they did not get in those seven days.

Also, employers must pay one and a half the regular rate of pay for the first eight hours you work.

Average weekdays per month

The range of working days per month moves between 19 and 22.

 Working Days in the USA in 2021

Average weekdays per month

2000 hours to days

2000/24 = 83.33

Average vacation days by industry

Average vacation days by industry 

How many hours are in one week?

There are 168 hours in a week.

24 x 7 = 720

How many hours can you work a week?

By law, your employer can’t make you work more than 48 hours a week, including overtime. If your employer wants you to work more than that, they have to ask you to opt-out of the 48-hour limit.

How long are 3000 hours?

3,000 hours is equal to 125 days

3000h / 24h = 125 days

How to calculate average hours worked per week?

To calculate your average weekly working time, you should add up the number of hours you worked in the reference period.

Then divide that number by the number of weeks in the reference period, which is usually 17 weeks.

How many hours a week is a part-time job

Part-time work usually requires less than 30-35 hours per week but can vary depending on the company.

How many weekdays are in a year?

In the calendar year 2021, there are a total of 261 working days.

Maximum hours allowed to work in a day?

The maximum number of hours that an adult employee can work in an average working day is 8 hours.
The eight-hour workday is based on employees sticking to a 40-hour, overtime-free workweek.

 

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