Time Tracking Tips for Lawyers

Time Tracking Tips for Lawyers

December 24, 2021

Time and lawyers go together like peanut butter and jelly. Time tracking is an essential part of any lawyer’s workflow, but it might not be easy to track time when you’re in the thick of things.

Here are a few tips to help you track your time more effectively:

1. Use a time tracking app

There are several great time tracking apps out there that can help you keep track of your time. Apps like Timely and Toggl make it easy to track your time on specific tasks, and they provide reports that can help you analyze your time usage over time.

2. Set a timer

If you’re working on a specific task, set a timer and work until the timer goes off. You will stay focused and avoid getting bogged down in distractions.

3. Make a list of daily tasks

At the beginning of each day, make a list of the tasks you need to complete. It keeps you organized, and you will not forget the small things. If you have a resume help service schedule, add it to your to-do list.

4. Track interruptions

It’s easy to lose track of time if someone interrupts you throughout the day. Ensure to track every interruption to bill your client for your time correctly. It will assist in avoiding any issues in case your client disputes an item on your invoice later down the line.

5. Use a time log

A time log can be a great way to track your time usage over an extended period. You identify any patterns in your workflow and make necessary changes.

6. Set deadlines for yourself

Setting deadlines can be a great way to stay on top of your workload. If you work with multiple clients, setting deadlines for each client is an effective way to keep everything organized and ensure that you don’t fall behind on anything.

7. Be honest about time usage

While it’s essential to track your time, being too conservative with your time estimates can lead to problems later. Make sure that you’re honest with your clients about how much time something will take so that everyone is on the same page.

Best Time Tracking Apps for Lawyers:

The best time tracking app for lawyers should be simple, easy to use and provide cross-platform compatibility. Here is a catalog of the best time tracking apps for lawyers:

1. Time Analytics

The tracker is easy-to-use and comes with multiple benefits, including improved profits, productivity, and efficiency in the law firm. Time Analytics desktop app assists lawyers with improved billing and invoicing processes.

Key features:

  • Manage your time and tasks more effectively with customized workflows.
  • Follow law firm-specific billing schedules and automatic invoice generation.
  • Track all projects for a customer and bill them together or separately by adding tags to your entries. Add as many labels as you need.
  • Track billable time for each project individually or create an hourly rate applied across multiple projects.
  • See time trends and manage bookings more effectively.
  • Create custom reports for your firm, clients, or individual cases.
  • Monitor cost and profitability to make data-driven decisions in your business.

Price

The Time Analytics software is free for individual users or 30 clients/projects. The other pricing plans include Basic ($4.99 per user/month), Pro ($6.99 per user/month), and Premium ($12.99 per user/month). There is a special offer on the table for more than 50 user subscriptions.

2. TSheets

The time tracking app, TSheets, is used by over 500,000 businesses worldwide. Employees can track time on their computers, phones, or tablets with the TSheets timer or app.

Key features:

  • Clock in and out from any device.
  • Integrates with over 100+ apps.
  • Get real-time updates on time worked.
  • Military time tracking.
  • Punch in and out for breaks.
  • Upload timesheets and invoices.

Price

There is a free trial available for TSheets, and the pricing starts at $8 per month/per user. The premium version is $10 per month/per user and offers additional features like GPS location, in/out alerts, receipt photos, and time value adjustments.

3. TimeDoctor

TimeDoctor is a time tracking app that helps you and your team stay focused on work. Over 10,000 businesses use it to track time, manage projects and increase productivity.

Key features:

  • Track time on the web, desktop, or mobile app.
  • Set alerts for when you’re working on specific tasks.
  • See the lost time.
  • Track time for specific clients or projects.

Price

  • TimeDoctor offers a basic $7 and a standard of $10 per month/per user.

4. Timely

Timely is an intuitive tool for time tracking, team management, and project planning. It’s easy to use with a fresh, new design that makes it simple to see what needs your attention without opening multiple tabs in your browser.

Key features:

  • See what everyone on the team is working on at any given time.
  • Track time on tasks and projects.
  • Create estimates and track actuals against them.

Price

  • Timely offers its customers monthly prices of $7 for the moonlight package and a $23 option for a professional plan.

5. Myhours

Myhours is a simple time tracking app that makes it easy to track time spent on projects. The mobile app lets you know how much time was spent on each project with just one click of a button.

Key features:

  • Track billable hours for multiple clients.
  • Set hourly rates for each client and override them when necessary.
  • Add notes, tags, and photos to each entry.

Price

Myhours pricing starts at €7 per month/per user. Your law firm team might enjoy a free plan when using the software.

6. Chrometa

Chrometa is a fully-featured time tracking app that helps you track billable hours and manage projects. It’s a complete solution for team management, billing, and productivity.

Key features:

  • See what your employees are working on at the moment.
  • Track time from any device using the cloud apps or Chrome extension.
  • Gets automatic time tracking for new emails, documents, and calls.

Price

Chrometa pricing starts at $19 per month/per user for the standard plan. The premium version might cost you $49.

7 AccountSight

AccountSight offers a single platform to replace the three manual tasks of accounting, job costing, and time tracking. It’s purpose-built for small businesses and priced accordingly.

Key features:

  • Create invoices with billable time and expenses.
  • Track time on phone calls and meetings.
  • See how much your employees work each month.

Price

There is a free version that limits you to 4 clients or projects. It would be best for a small group to pay at least $9 per month. For enterprises with 20 to 100 users, they might pay a lower amount of $8 per person to enjoy the unlimited privileges.

8. ActiTime

ActiTime is time tracker software that helps you get better insight into how your employees spend their time. It’s an easy-to-use desktop app that tracks application usage, projects and sites visited.

Key features:

  • Track work over the web or just select applications.
  • See key metrics like total work hours, idle time, and application usage.

Price

ActiTime offers a free plan that has limited offers. Those with 40 users might pay $7 per person monthly. While those with more than that but less than 200 might pay $6 per person. Entreprises with more than 200 users get customized pricing offers.

9. DeskTime

DeskTime is a time tracking app that helps you and your team track time spent on productive activities. It’s a simple, easy-to-use app with a powerful reporting engine that will help you see where your time goes.

Key features:

  • Produces custom reports.
  • It tracks offline time.
  • Tracks document titles.

Price

DeskTime is free for a single user. The most popular plan is the Premium which might cost you a monthly bill of $7.8 per user.

10. RescueTime

RescueTime is a time tracking app that helps you understand how you spend your time and make changes to be more productive. It runs in the background on your computer and phone, tracking all of your time spent on applications and websites.

Key features:

  • Track time on specific tasks or projects.
  • Get detailed reports on time usage.
  • Set daily goals and track progress.

Price

RescueTime offers a free trial. The premium version is $12 per month.

Getting accurate time tracking data is critical for businesses of all sizes to measure employee productivity or monitor project profitability. The ten apps in this post are some of the best options around that can help you do just that. Choose the one that best suits your needs and get started today.

The Purpose of time tracking for lawyers

You can use time tracking for several different purposes in the legal profession.

For lawyers, time tracking can help with the following:

  1. Billable Hours: Time tracking can help lawyers track how many hours they spend on each case or project and generate invoices accordingly. It is beneficial for firms that bill clients by the hour.
  2. Client Management: Time tracking can help lawyers track which clients they are spending the most time with and what types of cases they are working on for each client. You can use the information to generate reports for clients or partners.
  3. Task Management: Time tracking can help lawyers track the time spent on different tasks such as legal research, document review, and drafting or seeking writing services from Careers Boosters. You can use the data to organize the workflow and identify areas to save time.
  4. Expense Tracking: Time tracking can help lawyers track the time spent on phone calls and meetings, which can then be categorized as billable or nonbillable expenses depending upon the nature of the meeting.
  5. Time Management: Time tracking can help lawyers identify how they are spending their time and where they might make changes to become more productive. You can use this information to generate reports or set goals for the future.
  6. Project Profitability: Time tracking can help lawyers track the amount of time spent on each project and compare it to the amount of money billed to the client. This data can be used to determine whether a project was profitable or not.
  7. Employee Productivity: Time tracking can help lawyers track how much time different employees spend on different tasks and identify areas where more or less time is spent. The information determines whether employees are productive and rewards the most merit employees.

Lawyers Time Tracking Common Mistakes

While time tracking can be a helpful tool for lawyers, many mistakes can be made when using it. The following are some of the most common ones:

  1. Not Tracking Time Spent on Tasks: This is the most common mistake lawyers make when using time tracking software. Not tracking the time spent on different tasks makes it impossible to determine profitable projects.
  2. Not Utilizing the Data: The data generated when using time tracking software can be extremely helpful for lawyers in many different ways. However, if this information isn’t put to good use, then there isn’t any point in tracking time in the first place.
  3. Not Tracking Time for all Employees: It is vital to track the time spent by all employees, to get an accurate picture of employee productivity, not just a select few.
  4. Not Tracking Time for all Cases: Lawyers should track the time spent on every case they are working on to picture how well each case was accurate. If some cases are excluded, this data may not be beneficial.
  5. Basing Billable Hours off Time Tracking Data: Time tracking for a specific task doesn’t always mean that it should be billed out at the rates set by the firm. Billable hours should also consider how good each case is and whether a minimum amount of time needs to be billed for the firm to make a profit on it.
  6. Not Allowing Adjustments: Time tracking software can assume that all tasks or projects were worked on for exactly as long as is tracked. However, this is often not the case, and there needs to be some flexibility built into the system to allow for adjustments.
  7. Not Reviewing Time Tracking Data Regularly: You can get the most benefit from time tracking by reviewing data regularly and making changes in how work is done. If this doesn’t happen, the data is generated for no reason.
  8. Inaccurate Tracking: To get an accurate picture of how time is spent during the workday, it is essential that time tracking software is accurate and not prone to human error.
  9. No Communication with Clients about Time Tracking: Clients need to be made aware of time tracking and why. It will help to avoid any misunderstandings or adverse reactions.
  10. Not Training Employees on Time Tracking: Employees need to be trained on using time tracking software to ensure accurate data.

Time tracking can be a handy tool for law firms with the proper planning. It can help to increase profitability, improve productivity and identify where time is being wasted or spent inefficiently.

Conclusion

Time tracking is a process that involves recording the amount of time spent on different tasks or activities. Lawyers can use it to track their working hours on different cases, projects, and tasks to improve productivity and profitability.

While some mistakes can be made when using time tracking software, these can be avoided by planning and utilizing the generated data.

 

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Top 15 Best Time Clock Apps

Top 15 Best Time Clock Apps

December 13, 2021

According to the results, companies spend 16 days a year looking for paperwork.

That could be a worrying fact if employees still rely on manual input and printed timelines. That could be one of the reasons why time clock apps are worth the investment.

Also, the other reason to use a clock in and out app should be considered:

Growing your business— As you employ more staff, it will take you more time to work out the hours completed. In addition, if there are queries over their hours, you won’t remember who did what.

Increasing productivity– With a time clock app, employees view their schedule, letting them know their time is valued.

Spending less time sorting– Online apps let you get back to work, not spend time searching for loose papers, and not worry about re-stocking unnecessary items.

Abiding by the law – Accurate timekeeping is very important and protects you from a possible lawsuit

Time tracking apps should preferably be simple to use and include the clock in and out feature. We collected 15 of them, so you can choose the right one that perfectly suits the specific needs of your business. We also collected reviews from G2 and Capterra.

1.  Time Analytics – Simple Time Clock App

time analytics time clock apps

Time analytics offers a comprehensible dashboard and detailed analytics per employee, task, project or service line, and client. It shows real-time data and accumulative reports and covers billable hours and non-billable hours, as well as total work hours, expenses, etc.

This time clock app offers a user-friendly interface that collects enough data to produce powerful reports that can propel your professional service company forward and ahead of the competition. It can guide the management in solving underlying problems while increasing transparency on all organization levels.

Time Analytics assesses companies progress by calculating key performance indicators.

Features

  • Comprehensive, intuitive, and detailed timesheets for consultants.
  • Intuitive workflow logging.
  • Calculation of billable hours, time utilization, total costs, and cost rate per client, activity, and project.
  • Time review for a selected period per each person, task, project, client, and billable/non-billable activity.
  • Insight in overtime and overtime reasons.
  • Productivity management-measurement of employee productivity and profitability.
  • Invoicing assistant- preparing data for the invoice, based on hard facts and time utilization.

  Pros:

  • Easy keeping records of activities, clients, employees and projects
  • Simple exporting data in order to create an accurate invoice
  • Insight into all activities done within a company
  • Data entry represents minimal engagement

  Cons:

  • Issues with exporting data
  • It takes time to load data

Pricing:

Starting from: $4.99/month

Free Trial: Available

  • Free
  • Starter — $4.99 user/month
  • Optimum — $6.99 user/month
  • Premium — $12.99 user/month

2. FindMyShift – clock in clock out app

find my shift time clock apps

Findmyshift is a time clock application that lets you track the hours your employees are working, so you can compare them against your schedule.

It enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, and more.

Features:

  • Easy online employee scheduling – simple, intuitive and no training is required
  • Clock in – clock out
  • Time and Attendance – recording the actual hours worked, allowing for more accurate cost reporting and payroll
  • Reporting and Payroll -forecast your labor costs in real-time while you work on your schedule
  • Reminders and Notifications – powerful messaging tools and intelligent automated shift reminders
  • Time off management

Pros:

  • Good functionality and easy to schedule
  • Great to customize and change the view

Cons:

  • Lack of notification to clock in/out at beginning/end of shift
  • Slightly disjointed web app for navigating

Pricing:

Starting from: $25.00/month

Free Trial: Available

  • Free: up to 5 employees.
  • Starters: $25 per team, per month
  • Business: $40 per team, per month
  • Enterprise: $70 per team, per month

3. Connecteamaccurate time clock solution for the deskless workforce

connectteam time clock apps

Connecteam is an employee management app that allows you to track the work hours of your team.

With its easy-to-use employee time clock, you can keep track of the hours spent on jobs, projects, clients, and other tasks your employees spend time on.

This time clock app allows your employees to easily clock in and out with a GPS time stamp directly from their mobile device, view current and past schedules, and add notes.

Features:

  • Time clock limitations
  • Overtime settings
  • Reminders and notifications
  • Time clock chat included
  • Automatic attendance reports
  • GPS location tracking and Breadcrumbs technology
  • Easily exporting timesheets
  • Absence management
  • Automated payroll processing

Pros:

  • Easy to set up and implement
  • Customer support is willing to listen to ideas that would make this software better
  • It’s easy to communicate with a team member

Cons:

  • Time clock and workflow reporting could be a bit more robust
  • Lack of the ability to customize time clock reports and fields
  • There is no automated ability to merge different workflow reports together

Pricing:

Starting from: $39.00/month

Free Trial: Available

  • Basic – $39/month (billed annually)
  • Advanced – $79/month (billed annually)
  • Expert – $159/month (billed annually)

4. Timely – time clock app for small business

timely time clock apps

Timelly is a web-based platform for small and medium-sized businesses, as well as for those in the areas of providing beauty and health services.

With Automatic Time Tracking, Timely records everything you work on, keeps it in its Memory Tracker, and report accurately on their business from billing and project management, to team management and resource planning.

Features:

  • Integration with tons of apps
  • Easily tracking project statuses
  • Easily tracking employee task progress
  • Invoicing and POS
  • Email reminders
  • Online bookings
  • SMS reminders
  • Customer records

Pros:

  • The simplicity and the automation
  • you can launch the app and forget it
  • Syncs seamlessly with google calendar

Cons:

  • Microsoft Teams are not reporting 100% satisfactory
  • Bigger tab names and browser windows disable see the UI text
  • The task management module/feature needs a separate subscription

Pricing:

Starting from: $10.00/month

Free Trial: Available

  • Starter: $8/month (billed annually)
  • Premium: $14/month (billed annually)
  • Unlimited: $20/month (billed annually)

5. Time Tracker by eBility – work clock in app

time tracker by ebility

 

With flexible time tracking options and customizable settings, you can easily manage employee hours in any situation; start the timer from any device, clock in on arrival at work. A simple solution for capturing employee time to launch payroll, invoice customers, and manage productivity.

Features:

  • Employee Time and Attendance Tracking
  • Employee Time Approval
  • GPS Time Tracking
  • Employee Scheduling
  • Time Clock

Pros:

  • Super easy to use
  • The table layout is quick to use with a keyboard and mouse
  • Ability to project manage off-site

Cons:

  • Adding and deleting employees is confusing
  • You can’t have more than one timer running at a time
  • Sometimes TimeTracker goes down or is offline

Pricing:

Starting from: $16.00/month

Free Trial: Available

  • Time Tracker: $6 per user/month
  • Time Tracker +Billing: $10 per user/month
  • LawBillity: $24 per user/month

6. Harvest – easy clock in clock out system

harvest time clock apps

Harvest is a productivity time tracking app available for desktops. Its features include time and expense tracking, team time tracking, timesheets and logs, an overview of projects, and scheduling.

The interface is simple and user-friendly, while the platform still manages to create high-quality reports.

Features:

  • Time tracking either through an automatic timer on any device or enter time manually.
  • Visual reports that offer an insight into your company’s inner workings, be it teams or projects
  • Itemized invoices that show the reasoning behind your fees
  • Work clock in app
  • Numerous integrations with the most popular business management tools available

Pros:

  • The ability to keep track of hours for projects or assignments is extremely useful for invoices that do not apply to all projects
  • Very easy to use
  • Great for professional services organizations

Cons:

  • Notifications can’t be configured for a project and time off
  • Missing advances features such as billing.
  • The Android app sometimes doesn’t sync in the background

Pricing:

Starting from: $12.00/month

Free Trial: Available

  • Free – for one user and two projects
  • Pro – $12 per user per month

7. On the Clock – Online employee time clock

on the clock time clock apps

OnTheClock.com is an online time clock app that enables users to schedule employee shifts, automatically calculate hours worked and track time off, and supports a number of different clock-in options.

OnTheClock.com allows users to set up clocking-in rules, such as preventing clock-ins before set times, and define whether employees are allowed to clock in from single or multiple locations. Punches can be left unrounded or adjusted automatically with a 6-minute or 15-minute rounding. Employees can easily clock in and clock out from an authorized device that is assigned by the Administrator.

Features:

  • User-friendly time clock messaging
  • Time Clocks For Desktop, Mobile and Phone Apps
  • GPS Tracking, Geofencing, Fingerprint and Live Tracking
  • Payroll And Project Reporting
  • Paid Time Off (PTO)
  • Mobile and Online Time Clock
  • Job Costing

Pros:

  • It is easy for employees to use,
  • It is easy to pay employees accurately for an accurate working hour
  • It can restrict clock punches by location

Cons:

  • The GPS feature does not work with enough precision to be useable
  • Creating schedules is not user-friendly
  • There is no Quickbooks Online integration

Pricing:

Starting from: $7.50/month

Free Trial: Available

  • For up to 2 employees, OnTheClock.com is free.
  • 3 – 10: $3.00 per employee, per month
  • 11 – 25: $2.95 per employee, per month
  • 26 – 50: $2.90 per employee, per month
  • 51 – 100: $2.85 per employee, per month
  • 101 – 200: $2.80 per employee, per month
  • 201 – 300: $2.75 per employee, per month
  • 301 – 400: $2.70 per employee, per month

8. WhenIWork – Online time clock app with GPS

When I Work time clock apps

When I Work is an employee clock in app that helps ​businesses to schedule, track time and attendance, and communicate with their hourly employees.

Activate Time and Attendance to let employees use a mobile time clock through their own device or one you set up as a terminal. Manage shift requests, time off, and availability.

Features:

  • Time and attendance tracking
  • Visualization tools allow for insight into workload and overtime
  • Free app for iPhone and Android
  • Schedule templates reduce hours spent scheduling and save money
  • Chat with coworkers about current work matters

Pros:

  • An easy layout that makes accessing your schedule
  • Employees are easy to train to use
  • Easy to understand and functional

Cons:

  • There is a problem with the GPS when you try to enter
  • There is still no ability to track paid lunch breaks
  • Lack of data behind the product, like seeing trends

Pricing:

Starting from: $2.00/month

Free Trial: Available

  • Small business: $2/user/month.
  • Contact When I Work for enterprise pricing.

9. Homebase – leading time clock app for large teams

Homebase time clock apps

Homebase is a scheduling and time clock tool for time tracking, and communication for companies and their employees in industries such as retail, catering, and health and beauty.

You can allow employees to clock in based on their geolocation or with a pin number.

Once you’ve configured Homebase to meet the needs of your business, you just need to decide how your employees will clock in (via the web, mobile or tablet apps), and your employees can start tracking hours.

Features

  • Employee Scheduling
  • Labor-Cost Reporting
  • Monitor Paid and Unpaid Breaks
  • Schedule Creation and Management
  • Automatic Calculations
  • Time Clock
  • Shift Management
  • Custom Schedule Templates
  • Automatic Error Identification
  • Offline Mode For Time Clock
  • Labor, Sales, and Weather Forecast
  • Pin-based Entry
  • Schedule Notification
  • Time Off and Availability Management

Pros:

  • Very easy to request time off,
  • Affordable for small business owners
  • Easy way to create staff schedules

Cons:

  • The application does not automatically fill in the username
  • The basic plan doesn’t allow certain things
  • Initially signing up is slow

Pricing:

Free TrialAvailable

Starting from: $19.95/month

  • Basic: Free
  • Essentials: $19.95/month/location or $14/month/location
  • Plus: $49.95/month/location or $35/month/location
  • All-in-One: $99.95/month/location or $70/month/location

10. Time Clock Wizard

time clock wizard time clock apps

Time Clock Wizard is an online employee time clock system for businesses of all sizes. It includes the ability to control where, when and what device your employees can use to clock in.

Features:

  • Employee Scheduling: Intuitive employee scheduling with self management and attendance tracking features
  • Employee Time Tracking: Track work hours, absences, late clock ins, PTO, and all the important timesheet data.
  • Payroll Reporting: Customizable payroll reporting
  • Expense Reimbursements: Highly customizable and easy to use
  • PTO Reports: Verify payments, including OT, bonuses, and reimbursements
  • Photo Capture: Photo verification at clock in

Pros:

  • It automatically adds up time and also tracks time off and time-off requests
  • Customer service is fantastic
  • Very simple to use

Cons:

  • You need to email the admin to fix errors
  • GPS dot is an hour behind with no other information as to the employee’s current location
  • Customer selection in desktop scheduling and reports a little clunky

Pricing:

Starting from: $19.95/month

Free TrialAvailable

  • Free – (unlimited users)
  • Value – $19.95 per month (unlimited users)
  • Pro – starting at $39.95 per (up to 50 users)
  • Enterprise – $179.95 per month (unlimited users)

11. Toggl

toggl Employee clock in app

Toggl Track’s online time clock app tracks and manage work hours without time cards. With this employee time clock app, you can clock in or out with our time clock app and syn work hours across all of your devices.

Features:

  • Time tracking—one-click timers, background tracking, calendar integration, auto tracker
  • Reporting—summary, detailed, and weekly reports, saved reports, schedule reports to email, time rounding
  • Project and revenue tracking—project dashboard, billable rates, project estimates and alerts, profits vs labor costs
  • Team scheduling and management-—team dashboard, email tracking reminders, and time audits

Pros:

  • Helps you increase productive time and track
  • very simple interface
  • Possibility to classify the tasks and time them accurately
  • Features like recurring projects

Cons:

  • Difficult to create branded invoices and time logs for clients
  • It’s hard to see all the tasks in chronological order
  • There is no way to share time reports directly via a private or public link

Pricing:

Starting from: $19.95/month

  • Free —for up to 5 users
  • Starter — $10 per user per month if paid monthly, or $9 per user per month if paid annually,
  • Premium — $20 per user per month if paid monthly, or $18 per user per month if paid annually
  • Enterprise — custom pricing for an unlimited number of users

12. Wrike – Don’t missing building blocks

wrike Employee clock in app

Wrike is primarily a project management platform but also includes a timesheet feature. It offers numerous features that help companies organize their workflow. Most notably, tasks are easy to manage, as you can simply drag and drop them into different categories.
The software has a communication feature that reduces the time needed to get to an agreement among teammates. Finally, it offers accurate reports based on all the data it gathers.

Features:

  • Gantt Charts, Wrike Proof tool, Workflow Statuses, File Sharing tool
  • Built-In time tracking software
  • Detailed analytics and insights to calculate deliverables
  • Two-factor authentication support

Pros:

  • Useful for project management, workflow, task request
  • Task management is excellent
  • Clean interface with variant functionality.
  • Comments on tasks
  • Ability to update the due date on tasks without clicking into a task

Cons:

  • The folders can get confusing
  • The dashboard feature can get confusing
  • Customer support is poor
  • Lack of visibility to see tasks that are linked together
  • Doing something new is not intuitive

Pricing:

Starting from: $9.80/month

  • Free version
  • Professional– $9.80 per user per month
  • Business– $24.80 per user per month
  • Enterprise– you can find out the price if you contact the Wrike team

13. ActiTime – app for clocking in and out free

Actitime Employee clock in app

actiTIME is a team time clock app you can use to assign tasks, create workflows and receive reports. The software’s goal is to improve team management by making each part of the business process transparent. It also offers insights by turning the data it collects into reports.

Features:

  • Managing time, projects, teams, and clients
  • Automating billing with billable and non-billable tasks, user- and task-specific rates
  • Reviewing your projects’ health and team performance with time and financial reports
  • Sticking to time and cost budgets using notifications and reports

Pros:

  • Follow up on pending tasks
  • Collect data using useful reporting tools.
  • Obtain accurate information for customer billing
  • Analyze the cost of various work activities

Cons:

  • The free version has certain limited or unavailable functions
  • The main menu is hard to understand
  • This program has an obsolete design
  • High prices
  • The time it takes to load the different phases of the program

Pricing:

Starting from: $5.00/month

  • 1-3 users – free
  • 1-40 users – $7 per user per month
  • 41-200 users – $6 per user per month
  • 200+ users – fixed cost for unlimited users

14. Clockify – best free time clock tool

clockify Employee clock in app

Clockify is a time tracking software for freelancers and agencies with project management, team management, and reporting capabilities.

Clockify simplifies time analysis and scheduling, so you no longer have to fill out, scan, or save paper schedules.

Features

  • Time tracker – helps you set specifics regarding the hours you’ve worked on a project
  • Timesheet – quick and easy with custom fields
  • Dashboard – summary of your employees’ work hours
  • Reports – Three types of reports
  • Projects – intuitive features such as job types, and hourly rates

Pros:

  • It is easy to set up and easy to use to keep track of time.
  • Extremely quick and easy to install
  • You can really know where your time is being spent it

Cons:

  • Occasionally, the desktop application loses connection
  • Sometimes there is maintenance and this causes service interruption.
  • The free version does not allow you to see the time tracked in fractions of an hour

Pricing:

  • Free
  • Basic – $4.99 per user per month
  • Standard – $6.99 per user per month
  • Pro – $9.99 per user per month
  • Enterprise – $14.99 per user per month

15. Tsheets – time clock app for enterprises

stheets Employee clock in app

TSheets is an employee time clock app for creating, editing and tracking workforce schedules.

It has a comprehensive mobile module with offline accessibility. Automated notifications and GPS functionality help with resource deployment.

Features:

  • Automatic clock in/out with geofencing
  • Location and Mileage Tracking
  • Robust Scheduling
  • Integrates with QuickBooks and other payroll software

Pros:

  • It’s easily acceptable anywhere you are
  • It is easy for employees to manage and edit their time cards
  • Easy to see all reports hours, and also easy to filter

Cons:

  • The App version is not very user friendly
  • The functions of capturing the screen or recording keystrokes are missing
  • Unable to schedule a future time

Pricing:

  • Premium – $20 per month + $8 per user per month
  • Elite – $40 per month + $10 per user per month

Conclusion

If you are looking for a good time clock app for your job, then you definitely value your time. Business development requires skill and consistency. Clock in apps helps to make this possible in several ways.

The most positive effects employee time clock app on the company’s end result is the elimination of buddy punching and the decrease in administration costs.

Also, the time clock application will prevent employees from wasting time at work and increase the positive effects on the company’s results and user experience.

In general, It can help you save both time and money.

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17 Ways and Techniques to Evaluate Employee Performance

17 Ways and Techniques to Evaluate Employee Performance

December 10, 2021

Employees and their time are the biggest assets of any company. They drive the business forward and cultivate company culture.

As any manager and business owner knows, today’s market is extremely competitive, and many companies have to go above and beyond to remain relevant. That is why reaching and maintaining high performance among the employees is one of the biggest priorities in any office.

The results of a high-performing team are twofold. Firstly, the company’s profit and reputation will flourish. Secondly, the members of the team themselves will become a force to be reckoned with. They will also develop a positive relationship with their collective, reducing employee turnover. That is to say, the benefits of good performance are both short and long-term and reflect on the immediate results of work and the overall company morale.

How to Define Employee Performance?

When we are talking about employee performance, we are describing the way team member acts in their role within the company. The components of the role are numerous and depend on the industry, company policies, and individual business roles themselves. However, you can divide them into qualitative, quantitative, and consistency-based.

Qualitative elements

This part of employee performance regards whether the quality of work of an individual employee meets the company standards. The company’s goal is to produce products and services of the utmost quality. Hence, it is important to evaluate the way your employees fulfill their tasks.

Quantitative elements

It is equally important for the employees to complete their tasks well and do them on time. That is to say, the speed of work should be as high as possible while still being able to turn in high-quality work. Combined, qualitative and quantitative elements create the

Consistency

Can you rely on your employees to continue producing the same amount of work on a regular basis? This component reflects the level of trust you have for your employees to come through the hardships independently.

Why is it Important to Evaluate Your Employees?

The evaluation process is important both for the employer and the employee. As long as you do it constructively, it can pinpoint any team member’s strengths and areas for improvement. The employer, on the other hand, will obtain a deeper understanding of their company’s inner workings.

However, the evaluation process isn’t an easy one. It can get very complicated and time-consuming depending on the size of your team and the amount of data you’d like to receive and communicate. Hence, it is important to start off right and create a plan for evaluation that will provide you with relevant information.

Employee Performance Evaluation Techniques and Tips

1. 360-Degree Feedback

This method of evaluation includes assessments and opinions of multiple team members. That is to say, the employee’s coworkers, managers, subordinates, etc., are all giving their opinions on them. This is a good way to obtain a well-rounded report on the way each team member acts both within their role as a worker and as a team member. You will be able to catch on to any disagreements and problematic behavior early on.

This method is important and necessary if you are interested in creating a positive atmosphere and strong company culture.

2. Survey

This is another method of employee performance management. Surveys are generally a quick and easy way to receive relevant information while taking as little time as possible. The survey can be aimed toward employees themselves, their coworkers, managers, supervisors, etc. If you choose this way of conducting the evaluation, you will need to consider the wording of your questions carefully.

Think about the data you want to receive. Considering that, choose the type of questions you will ask (open-ended, multiple-choice, yes/no questions, or a combination).

3. Supervisor Evaluation

It is important to understand how the employees directly involved in the production are doing. Yet, knowing whether the supervisors within your organization are doing a satisfactory job is equally significant. Supervisors are the loadbearing pillars in any organization, and it is important to know how much value they bring to it.

Supervisor evaluation is important as it is a good gauge of company morale and company culture as well. A supervisor who is either too lenient or too strict can impact the overall success of their department.

4. Manager Evaluation

Similar to supervisor evaluation, measuring the effectiveness of the managers in your organization is important. It shows whether the most important employees within your company are doing their best to motivate their subordinates, whether they offer adequate help, etc.

Since managers work with teams more directly than supervisors, their evaluation is going to give you an even closer assessment of the way your teams function and the interpersonal connections within them.

5. Effective Work Tracking

Different time management platforms can contribute greatly to employee performance tracking. Tracking the ratio of effective work to total work time is a great example.

You can calculate effective work by comparing the total logged work time spent on tasks to total time – spent at work and time off.

6. Employee Satisfaction

While it is important to know how well your employees are doing, it is crucial to understand whether they are satisfied with your company or not. Employees who aren’t satisfied with their work conditions, including

  • Interpersonal problems
  • Hiccups with the equipment
  • The amount of work
  • The way work is divided among coworkers

tend to be less involved with their roles within the company. In other words, their productivity won’t be satisfactory to you. Hence, you should allow them to express their concerns and suggestions for improvement. This feedback is the key to creating a more positive work environment for every team member and raising productivity.

7. Employee Engagement

Understanding the level of engagement throughout your workforce is a good way to gauge productivity. Motivation is what drives the employees to do their work more or less efficiently. The lower the motivation on the company level, the more likely will it be for negative practices and work mistakes to occur and spread. That is why an employee engagement survey can be crucial in understanding employee performance.

8. Self Assessment

This is a way to gauge employee performance metrics by allowing the employees to assess themselves. You will need to create a questionnaire where the employees can express different elements, such as

  • Stress levels
  • Their views of their work quality
  • Identifying problems

It is important to accompany the self-assessment process with a one-on-one conversation. Some employees will have more difficulty seeing their own work and accomplishments realistically. That is why you should compare their opinion of themselves with the objective truth – key performance indicators like productivity assessments, motivation levels, etc.

9. Team Assessment

This is another form of manager assessment, except it doesn’t concern a single employee, but a team instead. Of course, some team members will be more or less prominent within these assessments. Yet, it is crucial to understand whether a team is functioning at its optimum capacity and the roles within it.

No man is an island, and a strong company needs fully functional building blocks (aka teams). Their solidity and the way members interact with each other are all good indicators for employee performance assessment.

10. Tracking time utilization

Employee performance metrics, such as time utilization can be calculated very accurately. For example, timesheet time tracking software clearly shows the ratio of billable and non-billable hours within total hours worked. This is a great performance metric, as it shows how much time your employees spend on task-related activities and how much is spent on non-crucial tasks, such as mandatory meetings, phone calls, and also time-wasting activities.

11. Billing Rate Tracking

Billing rates are another amazing performance metric, as they show the monetary value of your employees’ time. Namely, the billing rate shows how much your clients pay for a specific employee’s services. This is a great way to discover your top performers. After you’ve discovered who they are, you’ll be able to track them more closely and allow them to set a positive example for your other employees.

12. Training Needs and Opportunities

There are multiple benefits to providing training to your employees. Firstly, the individuals who may be falling behind can catch up with their colleagues. This way, you’ll signal that you care about your team and would rather invest in a current employee than simply replace them. This simple act of good will and trust can make all the difference between employee retention and turnover.

On the other hand, you can also invest in an employee’s further training and education to prepare them for a more responsible position. Again, this indicates you recognize your employees’ hard work and dedication and want to give them a reason to stay with you.

Performance evaluation is the key component to understanding which employees need some additional help or have the potential for something more serious.

13. Readiness to Step Up

Simply having the potential for something more is a good starting point. Being able to take on new duties and wanting them are the deciding factors, though.

Some employees won’t be interested in changing positions. The reasons can be personal or business. Whichever may be the case, you should first assess if they are ready and willing to take on a new role and its corresponding workload.

A 360-feedback is a good addition to examining whether an individual within a collective is ready to step up to a more responsible role.

What to Do Once You Identify Low Performance

14. Uncover the Reasons

Identifying the causes for low performance is the first step you should take. As we have previously mentioned, low morale and results can happen due to many different circumstances. That is why it is important to have a well-rounded understanding of your company and all its moving parts.

For example, outdated equipment can significantly slow down production. So can low morale and be prone to negative business practices. In other words, two completely different causes can lead to the same consequence. You will have to find the actual reason for lower performance.

Doing your due diligence and ensuring all your employees have optimal work conditions will show a spike in productivity. If the unproductive behavior continues without any outer cause, the time has come to take corrective measures.

15. Make the Feedback Constructive

Feedback is the natural conclusion of any employee performance evaluation. If you want to get the most out of its results, it is important to give praise where it’s due. Being just and objective (that is, putting your personal thoughts on the employee aside) will be appreciated.

Neither praises nor critique should be completely one-sided and generic. There is always room for growth, and you should point it out. The same applies to the positive impact any member of the team has on the company.

You should strive to be as constructive with your feedback as possible. Don’t be aggressive or condescending in your delivery, and offer help if you see an employee is struggling.

16. Continue the Feedback

A single employee performance review is not enough to completely turn your company around. To put it plainly, you will have to make the evaluation process a regular part of your business, even though it will take up time and energy.

Your employees should know whether they’re still on track, or if their performance has improved or worsened in the last period. So, you should provide them with that information and make sure as many employees as possible are on an upward path.

In other words, evaluation isn’t an occurrence, but a process. Furthermore, it needs to be a constantly ongoing process to take effect.

17. How to Improve?

Employee performance evaluation shouldn’t be set in stone. You will have to test its aspects and your own approach to the practice. It is important to strive toward process improvement. This will mean adding new steps that became relevant or removing those that don’t give you the results you want.

However, we can’t recommend changing the structure of the evaluation too often. Continuous improvement is a noble cause, but your employees won’t take the process seriously if there aren’t at least some constants. Here are some mistakes to avoid.

  • Inconsistent evaluation timing
  • Adding and removing questions constantly
  • Changing the formatting of the assessment
  • Not being specific enough for the employee’s position

To conclude

Employee assessment is a necessary process in any company. The process itself takes major coordination, especially in bigger businesses. Yet, the results of the process are important for understanding the way your company works. The conversations with your employees are a key part of the assessment and should be taken seriously. There are multiple ways to conduct the evaluation, such as questionnaires, interviews, going through logs, etc.

You may have to experiment with multiple methods in the beginning, but once you discover the best way to evaluate your employees you should hold on to it. Employee feedback is one of the best ways to recognize whether your evaluation strategy is working or not.

Remember, the evaluations’ goal isn’t to tear down the employees who are struggling, but to find a solution that will allow them to reach their full potential. This dynamic should go both ways. To conclude – use the evaluation process to create a more pleasant work environment to motivate your employees to give their best.

 

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How Much Does a Partner at a Law Firm Make?

How Much Does a Partner at a Law Firm Make?

December 6, 2021

Law is one of the most lucrative branches of industry. Yet, it isn’t easy to find out how much does a partner at a law firm make. Fortunately, we are here to answer this burning question.

The Function of a Partner

An equity law firm partner holds joint ownership of their law firm. On the other hand, a non-equity partner isn’t an owner but climbs the corporate ladder instead. There is also the option of turning changing your position from non-equity to equity. This can be done either by buying a share of the company or providing great value to it.

The most prominent role of partners is to supervise and coordinate their teams, as well as take care of budgeting. However, they most often also have a part in multiple cases at the same time. Basically, they are overseeing every aspect of the firm, from determining salaries to handling cases and making sure everything is functioning at top capacity.

As you can see, the duties and obligations of a partner are numerous and require a lot of responsibility. Hence, law firm partners have to have a lot of education and experience under their belt.  They also understand the way their respective business functions and have the opportunity to suggest improvements to their law firm.

How Much Does a Partner at a Law Firm Make in a Year?

The average law firm partner salary in the US ranges from $180.000 to $260.000, which makes the average being $216.000 as of Oct 29th, 2021. We will be focusing on the US firms, as there is enough data for a thorough analysis.

How to Determine a Partner’s Salary?

As you may have noticed, a partner’s job is not simple. The expertise, flexibility, strategic knowledge, and success necessary to become a partner are the basis for their salaries.

Position of the Partner

There are two distinct groups of law firm partners. They are equity and non-equity partners. The first group consists of the partners who own a part of the company. Their position depends on the success of their firm. That is to say, they are more at risk than non-equity partners if things go awry. The pay of equity partners depends on their billable hours, while an equity partner will receive partnership distributions.

The increased risk also brings more responsibility, rights, and benefits. In other words, equity partners earn more than their non-equity counterparts. For example, Major, Lindsey & Africa found out that equity partners of the 200 top US firms make more than three times as much as non-equity partners (1.39 million and $432.000 respectively). We will be focusing on non-equity partners in our article.

Location

Many other variables determine a partner’s salary. The location of their firm is, naturally, the biggest factor. Simply put, salaries vary based on geographic location. The main reasons for these discrepancies are the differences in living costs and GDPs in different areas of the world. The cost of living and standards can vary even in different areas of the same country.

Education and Skills

Education level can significantly impact the height of a law firm partner’s income. This relates both to the level of education they’ve completed and the field they’ve specialized in.

Most (96%) of law firm partners have a doctorate. 3% have a Master’s degree, while only 1% hold a Bachelor’s. The education level also impacts the scope of a law firm a lawyer can join in the first place.

Additionally, the field of specialization and skills a partner possesses can also affect their pay. The most sought-out skills change as time goes. So, we have brought you a list of the most popular skills a partner can have at the present moment

  • Intellectual property skills
  • Corporate skills
  • Legal document review
  • Contract negotiation
  • Mergers and acquisitions
  • Regulatory compliance

Possessing these skills can bring a partner’s salary up from 10% to 19%. Hence, intellectual property (IP) skills will bring the partner’s average yearly salary up to $223.000.

Experience

The number of years in law also affects a partner’s salary. The more time one spends in the business, the higher their salary. That is to say, a partner with one to four years of experience will earn 37% less than the average wage in their field. On the other hand, mid and late career (5-9 and 10-19 years in the field respectively) will earn 19% and 1% less than the average.

Experienced partners, with over 20 years of experience in the field under their belt make 1% more than the average.

To put it differently, the average wage related to experience goes as follows:

  • 1-4 years – $118.000
  • 5-9 years – $151.000
  • 10-19 years – $185.000
  • 20+ years – $212.000

Trends in the Previous Years

Even though we cannot provide you with this year’s final set of data, we wanted to take a look back at the past.

Male and Female Partners

Even though we’d like to think the wage gap is a thing of the past, reaching wage equality among genders is still to be completed. Fortunately for female law firm partners, the growth of their wages in 2019 only was twice as big as their male peers (15% among women and 7% among men). To compare to the previous years, female partners saw a growth of only 8% in 2016 and 2018.

Pandemic Consequences

Despite bleak predictions at the beginning of 2020, the consequences of the COVID pandemic on the field of law were relatively small. They were, however, a lot different than the initial surveys have made out. The combination of the field being strong and the companies’ adaptability even resulted in some firms increasing their profit.

White and Non-white Partners

There is a significant difference between the salaries of white and non-white law firm partners. To be exact, this difference totaled 20%. Yet, there is good news in this field too, as Black partners saw a 78% salary increase in 2019.

To conclude

Becoming a partner in a law firm takes hard work and dedication. Their salaries should reflect that as well. However, not every law firm partner makes the same amount. The most important factors that impact how much a partner at a law firm makes are

  • Position of the partner in the company (equity vs non-equity)
  • Location of the company
  • Education
  • Experience
  • Specific skills
  • Gender
  • Race

Recently, we have learned that global events of great significance don’t have to impact the salaries of law firm partners. Simply put, the industry is extremely stable and doesn’t falter when facing adversity. As the trends suggest, the salaries of law firm partners are going to continue to grow.

 

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Ultimate Guide for Employee Time Management

Ultimate Guide for Employee Time Management

December 3, 2021

Are your employees struggling to finish and submit their tasks on time? Do they find themselves overwhelmed by your expectations and impending deadlines? If the answer is yes, your team members are probably headed toward burnout, and the pile of tasks in front of them seems to be constantly growing.

As you can imagine, these circumstances aren’t great for the overall company morale. Moreover, they are probably also damaging your bottom line, as the workers can’t reach their full productivity potential. If you recognize these problems within your organization, it is time to think about employee time management and the way to improve it.

What Is Time Management?

Time management represents a collection of tools, strategies, and principles that will allow your employees to use their time more efficiently. As time is one of the main components of productivity, you will be able to improve that aspect of your business as well.

Why Is Time Management Important for the Company?

As we have previously mentioned, productivity is one of the biggest benefits of better employee time management. The implementation of positive business practices takes time and effort, but they also bring significant advancement to the team’s performance. They can also help improve company culture by bringing more transparency into the equation.

Removing or minimizing the biggest hurdles is something every company should strive for. Managers, higher-ups, and team leaders have the task of constantly finding ways to boost productivity and raise profit. Hence, making sure all employees have the opportunity to reach their full potential is high on their priority list.

Meeting Deadlines

If you are running a team or a company that provides goods or services keeping a squeaky clean reputation is one of the most important ways to develop your business. However, you won’t be able to achieve that if you don’t meet the deadlines you’ve set for your clients.

As you know, a business is comprised of many little pieces that often have to come in place in a certain order. Making employee time management a priority is a good way to be certain they will deliver their completed tasks in time. this way the projects will move smoothly.

Stress Relief

Crunch time is one of the biggest stressors in the modern office. Having to deal with delays, late submissions, teams having to catch up to each other, etc. is a big source of discord in any workplace. That is why it’s crucial to make sure your teams are synchronized in managing their time.

Unpredictable changes and unplanned delays can worsen a well-prepared project. However, preventing work mistakes that can be accounted for early on will lighten the workload and relieve stress within your teams.

Prioritizing (and) Quality

One of time management’s main benefits is allowing each employee to learn how to prioritize. Most employers expect their employees to understand which tasks deserve their attention the most. Yet, people rarely take the time to learn how to prioritize. On the other hand, many managers also don’t communicate which aspects of the work their teams should be focusing on.

Time management training gives both sides the opportunity to understand both priorities themselves and the way to present them clearly. Once the most important parts of the work are known, the employees can focus on them and finish them sooner while keeping the quality of the work at a high level.

Why is Time Management Important for the Individual?

From a manager’s point of view, the improvement of the company comes first. However, time management can bring many benefits to the employees themselves. Clearly, less stress is a great incentive. But, once your team members become aware of the benefits they will personally experience, they will be more inclined to use the techniques you suggest.

Rise in Productivity

Most people want to be more productive. Even those prone to time theft will want to be able to reduce the stress that comes with work. however, many outside factors prevent them from doing so, so they end up overwhelmed by a large number of tasks.

Once the employees understand their priorities and have time management techniques under their belt, they will feel more confident and avoid the constant stress and overwork while remaining as productive as before or even improving their results.

Time for Oneself

Finishing work in time instead of having to work from home or stay for overtime significantly improves work-life balance. Additionally, being able to fully relax and not think about the workload waiting for you tomorrow (or on Monday) leaves employees who manage their time successfully more prepared for new challenges.

Professional Improvement

If a person is striving to climb the corporate ladder, they must be able to manage their time well. Simply put, this skill is necessary to keep up with more responsibility that comes with a higher position.

Organizing Time Management

There are multiple ways to help your employees learn to manage their time. The most common tactics include

  • Hands-on approach during work
  • Organized time management training for the team
  • Online courses and training

Whichever option you may choose, you will have to do some diagnostics first. Here are the basic preparatory steps.

Identifying the Problems

There are many causes for bad time management. Surveys show that many employees consider lengthy email chains and meetings some of the main reasons they lose valuable time. Yet, many distractors cause work mistakes and time management blunders.

Before you start fixing problems, you need to make sure you identify all of them. The management will probably hear some things they won’t be thrilled about. However, the employees will probably have to face some hard truths.

This is where time audits come in. We have a detailed guide on how to conduct a successful time audit. Yet, when you use this method to improve employee time management, you should add another step to the beginning of the routine. Namely, ask your employees to write their expectations and the way they see the way they spend their time. Then, at the end of the week, they will be able to analyze the discrepancies between expectations and reality.

This is a diagnostic method, and you will have to explicitly explain that no one will suffer consequences once the results come in. Then, you will need to fulfill this promise to continue in a constructive direction.

The types of problems that occur include

  • Not knowing how to prioritize
  • Needing more time for certain activities due to the workload
  • Having too many unnecessary obligations (i.e. meetings that don’t solve a problem)
  • Different distractions and wasting time

The way you’ll conduct the training depends on the size of your organization. For example, a hands-on approach is great for small companies or teams. On the other hand, organized training is better for bigger teams. Finally, online classes are great for remote employees or companies that can’t afford the time needed for the first two options.

Approaching the Solution

The way you’ll handle solving time management issues within your company depends largely on the types of problems that occur. Our biggest advice at this stage is – don’t take it personally. Sometimes, employees truly aren’t the ones causing the problem. Hence, the entire team, including managers and team leaders will have to learn how to manage everyone’s time better.

For example, frequent meetings can take up a lot of time and cause burnout even if a particular employee only attends them, without having to speak. Not to mention attending multiple meetings a week, or even a day in some cases, will disrupt anyone’s workflow and slow them down.

On the other hand, spending time on social media and talking to your colleagues reduces the time you have for serious work.

Once both sides take accountability and realize the scope of their mistakes, it is time to be as constructive as possible.

Adjusting Plans

As your time audit will probably show, people aren’t aware of how much time they need for a particular task. That means that your projects are jeopardized right from the planning stage. If you take a realistic look at how much gets done, make your assessments according to the facts, and do not underestimate the time a task will take.

However, you shouldn’t drag out the time and give your teams too much time. The reason for this is Parkinson’s law, which claims a task will take as much time as it is allowed. To put it simply – employees are going to believe they need all the time they get for a task and do it slower even if the deadline is much longer than needed.

How to Plan?

Again, you will need to solve the problems that cause the mistakes in time management. The planning process needs to reflect the solutions. So, here are some suggestions.

  • Split projects and tasks into smaller steps that all have a tangible deadline
  • Try to understand whether the team needs more manpower or resources
  • Reduce the number of meetings to the bare minimum at first, and add some only when necessary
  • Encourage your employees to make personal plans so they can prioritize their tasks

Communicate

Don’t make the initial informing sessions and meetings the only way to reach the management. While it is important to remote employees sometimes an additional conversation is absolutely necessary.

Also, remember that communication should never be one-sided. Be open to listening to suggestions and making adjustments during the process itself. Sometimes you will even have to change plans in the middle of a project due to unforeseen circumstances. Stay open and flexible, and most importantly, make sure you’re doing everything to make time management easier for your team.

Workload Distribution

The time audit you’ve conducted gives you a great insight into the way your employees work. It also shows you whether some team members are overwhelmed with the amount of work they need to complete. If this is the case, you should offer them some help and delegate a part of their tasks to a team member who has more time.

Still, you need to remember that the workload can’t be equal for every member of your team, as some of them have more experience and can manage more work. Your attempts to make the distribution as equal as possible will be appreciated.

Track Time

Using time tracking software is a great way to stay on top of time management. You and your employees will be able to see how your projects are developing, and whether you are staying on track.

A good time tracking solution will also offer other options besides time management. These options include

  • Tracking projects, tasks, clients, and employee time
  • Managing billable hours
  • Delivering reports on the most important KPIs
  • Being unobtrusive to the work process

Use Productivity Apps

Even though they try their best, your employees may need some additional help. Fortunately, there is a great choice of different productivity apps, add-ons, and programs available.

Our advice is to suggest using these tools individually, depending on the problems specific team members are facing. The solutions can range from a simple to-do list to a finely-tuned timer that allows you to focus on separate tasks at separate times

Allow Enough Break Time

Yes, you’ve read that right. People are more inclined to put more effort into their work when they have the energy to do so. It is on you to allow your team to take their much-needed breaks, and be able to return to their tasks.

Some employees will forget about their breaks. Even though this seems like a good thing, you should encourage them to take some time to reenergize while they’re switching between tasks. Otherwise, they are likely to burn out after some time.

Once a person experiences burnout, it can take them months of rest to completely recover. You don’t want your most hard-working employees going through this. Hence, you should cultivate an atmosphere where breaks are not only possible but strongly supported

Understanding the Work Rhythm

Most of the world considers working 9-5 ‘’normal’’ work hours. Yet, every person has their own work rhythm, which can be completely different. To achieve maximum productivity, you should encourage your employees to find their rhythm and then follow it.

If you are working from an office this flexibility is limited. On the other hand, employees who work from home have a greater ability to adjust their professional lives to their circadian rhythms (otherwise known as the most and least productive periods during the day).

You can suggest using a Pomodoro timer or time blocking, as well as encourage your employees to find their own ways to increase productivity. The methods can range from creating a strict schedule for each day to keeping a simple to-do list. Either way – as long as it works, it is good enough!

What Can an Employer Do?

There are some ways you can organize your workspace to increase productivity and improve time management too. The biggest favor you can do for your employees is minimizing or removing physical distractions from their space.

Noise is one of the biggest distractors in an office. However, some people’s productivity rises when they’re listening to their favorite mixes or music that encourages work. That is why you should inspect the opinion on music during work hours.

Set an example

Expecting your employees to always try their best and change their behavior to suit the company’s interest seems hypocritical if you aren’t ready to do the same. In other words – find your work rhythm and manage your time more responsibly.

True leaders are prepared to set an example and give their workers a practical guideline of how to best use their time while preventing burnout. Employees, on the other hand, are more likely to take their part within the organization more seriously if they see their bosses are passionate about it and doing their part to improve the business.

Of course, leading isn’t as simple as behaving a certain way. If necessary, you can also provide advice. If you are running a big organization it would be good to put your time management tips tricks in writing. This way everyone working at the company will know how seriously you are taking the business. It will also be a handy guide for the onboarding process.

Make the Improvements Worthwhile

You are guaranteed to motivate your employees more if you recognize their improvement. Don’t hesitate to recognize and reward results. You can do so privately in one-on-one conversations or team meetings.

The recognition doesn’t have to be verbal either. Small rewards like gift cards, lunches, or personalized gifts. If you notice an employee showing serious potential you can even organize and pay for their further training.

To Conclude

Even though some tasks may seem menial, they take time to complete. That is why an organization looking to increase productivity and profitability has to take time management seriously. This includes

  • Tracking time and conducting time audits
  • Setting clear expectations and timelines
  • Providing guidelines
  • Offering help either in person or through a productivity app
  • Taking steps to reduce distractions in the office
  • Rewarding positive changes

However, each business is different, and so is each employee. That is to say, don’t put your team in clearly defined boxes, and allow them to find a way to manage their time. As long as their actions increase productivity and don’t harm anyone else, you can allow them to continue. Who knows, you may learn a new tactic yourself!

 

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9 Best Ways to Stop Employees Wasting Time at Work

9 Best Ways to Stop Employees Wasting Time at Work

December 1, 2021

Most employers face the problem of their employees slacking off and wasting time. Even though the problem is basically inevitable, there are some steps you can take to minimize it.

The Problem Itself

If you own or lead a business, you want it to function at maximum capacity. This means being as productive as possible.

There are two important components to productivity – resources and time. However, the most important component is the people turning that time and those resources into a product or a service. Hence, if your employees start wasting time on a concerning level, the productivity will plummet, and so will your profit. Simply put – you will be paying for the hours your employees haven’t worked but wasted their time instead.

The Non-solutions

It is understandable for this type of behavior to be frustrating to an employer. If the scope of time-wasting behaviors is so widespread, you may want to absolutely eliminate them. That may mean taking certain corrective measures, like

  • Blocking certain websites
  • Micromanagement
  • Tracking employee computer usage and taking screenshots

Let’s see why these solutions aren’t the best option.

Blocking Distracting Websites

Scrolling through social media is one of the biggest causes of wasting time in workplaces. Simply put, it is one of those behaviors that make people lose track of time. Hence, many employers believe blocking social media and other distracting sites will solve (at least a part of) their time-wasting problems.

Unfortunately, this isn’t the case, and the reason is quite simple. Most employees all around the world have a cellphone and a data plan that will allow them to access social media. On the other hand, you blocking these sites will create displeasure among your staff.

Finally, some of these distracting sites, like YouTube, are beneficial for your business. Many employees don’t like working in complete silence, and YouTube provides them with the background noise they need.

Micromanagement

Micromanagement is another counterproductive method of dealing with time-wasting behaviors. This behavior creates a tense and unpleasant atmosphere and increases the chance of mistakes. The feeling of always being watched and listened to will negatively impact the company morale.

Micromanagement doesn’t have to be strictly on a personal level. Insisting on office doors being open, measuring the length of employees’ lunch breaks, and frequent conversations about productivity can all be a heavy weight on the team.

Tracking Employee Computer Usage and Taking Screenshots

This unproductive method is a combination of the first two. It doesn’t exactly block the apps and websites employees frequent during their workdays. However, simply being aware of your boss or manager knowing you’ve spent some time on Facebook can still make you turn to your phone.

On the other hand, these measures are basically a type of electronic micromanagement. Especially so if the platform you use takes screenshots, gives out inactivity alerts, or tracks keystrokes and mouse activity. This method is especially unproductive in large organizations, as it will take a lot of time and effort to go through everyone’s logs and screenshots.

So, now that you know what not to do, here are some solutions that work.

Timesheet-based Time Tracking

This type of time tracking won’t feel intrusive as the previous ones we’ve mentioned. Yet, it will give your employees a perspective on how they’re spending their time, and make them aware of the hours they waste. Simply put, it will show them the realistic picture of their work and make them more conscious of it.

Make sure the solution you choose has the option of creating templates and models suited for the different needs of your employees so they can simply track their time in a couple of minutes. Otherwise, tracking time will turn into even more time-wasting.

The most positive effect of time tracking this way is that you are approaching your employees as responsible adults you trust. This will entice them to actually act that way. Additionally, time tracking solutions based on timesheets are a good way to also track different KPIs for your company and plan your future steps.

Clear Expectations and Guidelines

If your employees don’t understand what you expect of them, they won’t understand that they need to structure their time in a certain way. Hence, it is up to you to make your expectations known in due time. We recommend putting these expectations and basic guidelines in writing. Then you’ll be able to include this document in the onboarding process.

The expectations should be as detailed as possible and represent the basic workflow guideline. You should also explain how employee efforts impact the big picture and push your company forward. This will show the importance of every employee’s work and motivate them to raise their productivity.

Productivity Tools

If a person’s tasks are repetitive or too complex, they will naturally gravitate toward wasting time. No one likes being stuck doing the same thing or working on a seemingly unending project. Hence, your employees may need some type of productivity tool to help them focus.

There are numerous productivity programs, apps, to-do lists, and calendars that notify users of their progress, block applications for a certain period, turn work into a game, etc. Now, you may be wondering – Didn’t you just say blocking apps and micromanagement are bad practices bound to reduce productivity? And the answer is still yes.

However, these applications aren’t mandatory, nor do the employees have to use them for their entire work time. Instead, they offer the benefits of using stricter monitoring strategies with the flexibility of using them on your own when you need to focus and get more work done.

Longer Breaks

This method of reducing time wasting may seem counterintuitive. Yet, it is extremely efficient. Giving your employees enough time to eat, catch up with their coworkers, have a little time for social media, etc. will reduce the time they spend on these activities during the time they should be working. This is especially important once you know the activities most time wasting goes toward are eating, catching up with their peers and spending time online.

Longer or more frequent breaks also allow employees to rest and reenergize after a productive period. You cannot expect your employees to be at their top performance at all times. Hence, allotting time to breaks and recuperation is a great solution. Especially so if you compare it to time theft, which will occur if you don’t give your workforce enough time to rest.

Productivity Incentives

If you are looking for a way to create a more positive relationship with work, different incentives are a great way to go. Of course, we are talking about positive incentives, also known as perks and rewards.

A positive incentive is proven to be more effective than a negative one. The rewards you pick should be as personalized as the size of your company allows. For example, if your coworker is a passionate reader, you can get them a bookstore gift card or a book they’ve been coveting. On the other hand, if a team is doing particularly well, you can get them a collective gift, like a treat or a day off.

You need to make sure the rewards are fun and your employees really want them. you also need to treat all your employees the same way. This means always rewarding good behavior and being consistent when it comes to the rewards.

Increased Flexibility

This is a good tip for managing a remote team. Create the basic timeline for the projects and let your employees organize their time. It is basically impossible to lead a remote team with members all over the globe without time zone-related problems. That is why you should make sure all parts of the work are done in time, but individual tasks can wait until the deadlines.

On the other hand, there are simply people with different work rhythms (and we’ll talk about them in our next tip). In their case, the flexibility reflects on their most and least productive periods during the day. You should only strive to have all daily tasks done by the end of the day. If let’s say, answering emails is not crucial for the day’s work, you should let your employees do it at their convenience.

This step in preventing time wasting is also great for building morale. You are approaching your employees as responsible professionals who are accountable for the work they finish or don’t finish. Hence, they will see themselves as such as well.

Creating a Schedule

This tip seems counterintuitive when you compare it to the last one. Well. Let us tell you a little secret: a strategy that works for one employee doesn’t have to work for each of them. In other words, you will have to adjust to different rhythms. In that sense, allowing employees to create schedules for themselves is also a kind of flexibility.

A personal schedule often involves time blocking as a successful practice. This method is comprised of analyzing an employee’s work habits through time tracking. After conducting a successful time audit, an employee will be able to recognize their most productive periods during the workday. They will also probably notice a pattern of breaks and decreased productivity.

Time blocking is the practice of setting aside the hours when you’re most productive for your main and most responsible tasks. In contrast, your less productive periods should be used for breaks and lower priority tasks. This way you won’t be losing productive hours or forcing yourself through the more difficult ones.

Any other way of organizing your time is good as well, just as long as it leads to heightened productivity. Some of the most common ones include:

  • Focusing on one task at a time
  • Having a certain amount of time allotted to a specific task
  • Grouping similar tasks one after another
  • Using to-do and goal lists
  • Delegating if possible
  • Not picking up coworkers’ work (unless urgent)

Setting up Priorities

Whether it’ll be a meeting for the entire team or a department or a personal session, each employee should understand their priorities. Each complex project should contain smaller milestones, so everyone working on it can measure the progress tangibly.

This means that a portion of work should be done by a certain point in time. This is impossible if your staff gets carried away with smaller and less meaningful tasks instead of focusing on their priorities. In other words, creating a priority list, on a personal and team level is a necessary process before you start a project.

Yet, people tend to forget the way they need to do certain things. Especially if it doesn’t fit their personal criteria for priorities. That is why it’s important to hold regular meetings to make sure the most important work is treated as the highest priority.

The frequency of these meetings should match the scope and importance of the project at hand. They can be individual check-ups or official meetings for the entire team, department, or the company.

Make the Atmosphere More Relaxed

Working in strict conditions is one of the reasons people start wasting time. Simply put, not enough positive stimulus can make the work tedious more quickly. This is where the need to diverge from your planned tasks.

A simple change, such as allowing music in the office – whether through a sound system or headphones – is a good step to making your employees more productive. It also reduces the inclination to waste time, as it gives every employee a chance to have some time to themselves even while they’re working.

Other changes that increase the atmosphere include having occasional lunches as a team, allowing casual banter among the coworkers, and offering high-quality equipment and furniture in the office. Make their workspace as non-disruptive as possible and allow your team to flourish with small nudges of appreciation.

To Conclude

Being constructive when approaching the problem of time wasting among your employees is always the best option. A negative reaction or reducing their free time are bound to drive the general atmosphere down.

In other words, your attempts to reduce time wasting will only increase it if you don’t approach it in a nurturing and understanding way. On the other hand, if you manage to do that, you will allow your employees to bring their best game while not micromanaging or making them feel overwhelmed.

Don’t forget, people from different industries will be interested in different perks. So, you should avoid generic incentives and be as creative as you can. Smaller teams also allow for more personalization, as most people in the collective know one another well.

 

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