15 Best Time Tracking Apps for Developers

15 Best Time Tracking Apps for Developers

February 23, 2022

You might be aware that time tracking is a bit of a controversial topic among developers. First of all, nobody wants to be tracked.

When choosing a time tracker, it’s important to avoid tools that have options for employee monitoring or screen recording. Everyone wants privacy!

It’s also important that the system doesn’t require you to clock in and out every day – just focus on results and track what really matters!

If you are looking for an easy time tracking tool your developers will love, you are in the right place.

In this article, we analyzed the most popular options for time tracking for development and IT services.

A List Time Tracking Apps for Developers

A list of best time tracking apps for developers

1. Time Analytics

Best for effortless time tracking for developers

The Best Time Tracking Tool For Developers

 

Best features

A. Time tracking

Painless feature offers many options in time tracking:

  • Track time across projects and tasks in one click
  • Running timer
  • Add and edit time manually
  • Daily list or calendar workspace view
  • Automatic cost allocation to the projects
  • Hourly rates
  • Easy time-off tracking (vacation, sick leaves, daily breaks etc..)
  • No employee monitoring or screen recording

B. Reporting on project (services) performance

  • Revenue and profits for each project
  • Project time and cost reporting
  • Visual reporting and performance dashboard
  • All reports are exportable in excel

C. Productivity and efficiency reporting

  • Total work hours reporting per activities
  • Time utilization review
  • Reporting on billable hours
  • Timesheets: Review, edit, filtering and export
  • Overtime and time-off reporting

D. Transparent billing assistant

  • Increase client satisfaction with more transparency in billing
  • Review all services and tasks before invoicing
  • Export invoice and make final adjustments

Support options

  • In-app chat options
  • Email support
  • 50+ written articles and tutorials
  • Booking 1:1 live demo

Pricing

Time Analytics pricing review and plans:

  • Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
  • Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
  • Free trial: 14 days
  • Credit cart requirement during trial: No

If you have more than 50 users subscribed, Time Analytics offers a special pricing discount.

2. Time Doctor

Best for employee-friendly time tracking  and employee monitoring

time doctor time tracking app for IT firms

Time Doctor is a time tracking app designed to track employee time and increase your company’s productivity. Time Doctor will not only track time and attendance worked by each person on your team, but will also provide an analysis of the time spent on each project, client, or task.

Time Doctor is an ideal solution for enterprises, small businesses, IT firms, agencies, and more.

Main features:

  • Time tracking — track time and attendance of your team, and see time spend working and time wasted
  • Screenshots — automated screenshots help track activity
  • Reports — detailed daily and weekly reports, timesheets, and more
  • Clients — track time to clients and projects
  • Payroll — automatically calculate payroll, based on either fixed salaries or on hours tracked
  • Integrations with Jira, Zoho, QuickBooks, Slack, Asana and more

Pricing:

  • Basic — 7 USD per user, per month
  • Standard — 10 USD per user, per month
  • Premium — 20 USD per user, per month
  • Enterprise — custom price

Trial period:  14 days

3.ClickTime

Best for timesheet management

time tracking apps for IT firms

ClickTime is online time tracking software for developers that helps you plan and manage employee time, reduce costs and increase project visibility.

ClickTime helps IT departments to recapture costs, increase productivity, and better communicate with internal stakeholders. ClickTime makes it easier for IT departments to keep track of time and better manage projects, budgets, and teams.

Main features:

  • Time tracking — track employee time, and automatically record employee costs, billing rates, accrued time off, and more
  • Expenses tracking — quick and easy expense reports and approvals
  • Project budgets — monitor project profits, costs, billings, and control budget
  • Employee hours and performance — plan employee hours, increase utilization, stay on budget, and maximize profitability
  • Overtime tracking — review overtime hours and get custom overtime reports
  • Reports — powerful reports on employee profitability and performance
  • Integrations with Zoho, Sage, Trello, Hubspot, QuickBooks, Asana, and more.

Pricing:

  • Starter — $12 per user, per month
  • Team — $16 per user, per month
  • Premier — $28 per user, per month
  • Enterprise — custom price

 Trial: 14 days

4.Toggl

Time tracking and Work Hours Log

time tracking apps for IT firms

Toggl Track is a simple time tracker for freelancers, consultants, small and big teams.

With Toggl Track, you will be able to track time and use that data to go through your reports and break down your hours by projects, clients, and tasks. Toggl Track offers you client reporting, project tracking, team management, and more. This time tracking software allows you to export timesheets and email reports, helping your team improve productivity.

Main features:

  • Time tracking — one-click timer and calendar integration; enter time manually or track it automatically
  • Reporting — daily, weekly, or monthly reports and graphs
  • Project and revenue tracking — predict deadlines, budgets, and track the project progress; assign billable rates by workspace, team member, or project
  • Team scheduling and management — team dashboard will show you detailed time tracking data for everyone on your team
  • Integration with Asana, Xero, Trello, Google Docs, Basecamp, and more

Pricing:

  • Free —for up to 5 users
  • Starter — $10 per user per month if paid monthly, or $9 per user per month if paid annually,
  • Premium — $20 per user per month if paid monthly, or $18 per user per month if paid annually
  • Enterprise — custom pricing for an unlimited number of users

Trial period: 30 days

5.  Scoro

Work Management Software For Developers

scoro time tracking apps for IT firms

Scoro is time tracking software that helps IT companies efficiently scale and simplify work by centralizing all projects, tasks, and customer data into a single, real-time platform.

This solution offers the tools needed for efficient time tracking, team collaboration, reports, and billing.

With Scoro, you will be able to plan projects, allocate tasks and use team-wide task-boards for efficient collaboration.

Main features:

  • Time management — manage time with timesheets, shared calendars, a built-in-time tracker, and monitor billable and non-billable working hours
  • Project management – track project, task, daily activity, and profitability in real-time
  • Finances — manage finances in multiple currencies and get a comprehensive overview of your entire business
  • Reporting and dashboards – analyze processes, track performance, and KPIs, and create reports based on employees or teams
  • Sales and CRM – get contact details, communication history, files projects, quotes, and invoices for each client; create customizable invoices based on quotes or work reports
  • Integration with Asana, Xero, QuickBooks, Google Apps, Slack, and more

Pricing:

  • Essential — $26 per user per month; five users minimum
  • Work hub — $37 per user per month; five users minimum
  • Sales hub — $37 per user per month; for five users minimum
  • Ultimate — get the price on demand

Trial period: 14 days

6.  Timecamp

Time tracking software for businesses across all industries and sizes

time camp time tracking apps for IT firms

TimeCamp is a time tracking app for automatic timesheets, project management, invoicing, and reporting. Accurate timesheets and detailed reports allow you to improve your projects’ profitability, track your employees’ performance, and collaborate in your team and with your clients. TimeCamp will allow you to keep track of your expenses and control the budget.

TimeCamp is an ideal solution for creative agencies, software teams, and design studios.

Main features:

  • Time tracking — one-click time tracker; track time on the web, desktop, or mobile
  • Productivity tracking — track time spent on productive activities, set up goals, and measure unproductive/idle time
  • Reports — create custom reports and get information about your projects and teams
  • Invoicing — create invoices based on timesheet data
  • Timesheet approvals — daily and weekly timesheet approvals and automatic reminders
  • Integration with Slack, Asana, Google Docs, Smartsheet, and more

Pricing:

  • Free
  • Basic — 25$ per user, if paid monthly or 7$ per user, if paid annually
  • Pro — 7.50$/user, if paid monthly, or 10$/user, if paid annually
  • Enterprise — get the price on demand

Trial period: 14 days

7. ClockIt

Best for attendance tracking

clockit time tracking apps for IT firms

ClockIt is time and attendance tracking software for small and midsize businesses in all industries. It is designed especially for business owners, IT administrators, sales teams, HR managers. This automation tool helps you manage employee time, attendance, payroll, leaves, and holidays.

This time tracking solution integrates with multiple mobile apps, biometric devices, and web portals.

Main features:

  • Time and attendance — track employees clock in and clock out with their location
  • Time tracker — track time for projects and tasks
  • Reports — customize reports with features like grouping, pinning, and filters
  • Shift planning and scheduling — create schedules and assign them to your employees
  • PTO, leave and vacation — manage your employee’s vacation days, leaves, and PTO with automated leave accruals
  • Manager dashboard — manage and maintain team’s leaves, business travel, performances, and more
  • Integration with Slack, Asana, Xero, Slack, and more

 Pricing:

  • XS — $29 per month, up to 10 users
  • S — $49 per month, up to 20 users
  • M — $99 per month, up to 50 users
  • L — $199 per month, up to 100 users

Trial period: 14 days

8. ProofHub

Best for timesheets and task tracking

proofhub time tracking apps for IT firms

ProofHub is project management software for creative and design firms, IT firms, sales and marketing, law firms, and more. ProofHub is a solution that helps you with project management, project collaboration, resource management, task management, and more.

Using ProofHub, you can easily plan, collaborate, organize and deliver projects on time.

Main features:

  • Timesheets — add timesheet, track time manually or using timers, and create reports
  • Task management — assign personal tasks or assign them to multiple team members
  • Table view — planning and presenting the project
  • Calendar — organize and schedule tasks, event, and milestones
  • File management — upload and organize documents and files
  • Reporting and analysis — get detailed resource and project reports and analyze the performance of the team
  • Gantt charts and planning — get a visual picture of projects
  • Discussions and chat — a communication tool for project teams
  • Integration with FreshBooks, Google Drive, Dropbox, QuickBooks, and more

Pricing:

  • Essential — $45/month billed annually, $50/month billed monthly
  • Ultimate control — $89/month billed annually, $99/month billed monthly

Trial period: 14 days

9. nTask 

Project Management Solution Made For Growing Teams

nTask time trackin for developer

nTask is a complete project management software with an intuitive time tracking and timesheet management feature that is available in the free plan. It is designed for enterprises, SME’s, small businesses, and even freelancers to manage their complete projects while tracking time for their tasks. The tool manages time for the tasks, and lets users share the timesheets for approval from the team managers.

It integrates with several third-party applications to make it a one hub platform to manage the work.

Main Features:

  • Time Tracking for Tasks – Track time spent on each task with an automatic timer and also with manual time estimate entries.
  • Timesheets Management – Ability to manage timesheets for all the tasks, and with approval system.
  • Project Planning – a complete project management solution with task management.
  • Gantt Charts – Manage workflows and see the progress using the interactive Gantt charts.
  • Manage workspace – Ability to create multiple workspaces in the team, and add team members for collaboration.
  • Integration with Zoom, Zapier, MS Teams, Google Calendar, and Outlook Calendar

Pricing:

  • Free
  • Premium – $3 per user/month
  • Business – $8 per user/month
  • Enterprise – custom pricing

Trial period: 14 days

10. ClickUp

Best for enterprises

ClickUp time reporting software

ClickUp is time tracking software designed for businesses of all sizes and industries. With ClickUp, you can customize the way you manage work, build docs, monitor and manage your strategy, keep track of billable hours and improve productivity.

Main features:

  • Time tracking
  • Task management
  • Team collaboration
  • Process management
  • Customization
  • Document management
  • Integrations with Slack, GitHub, Webhooks, Google Drive, Dropbox, and more

Pricing:

  • Free
  • Unlimited — $5 per user/month
  • Business —$9 per user/month
  • Enterprise — custom price

Trial: 14 days

11. BuddyPunch

Employee time reporting software for small development teams

buddy punch time reporting software
BuddyPunch is hour tracking software that helps streamline your time tracking processes.

With BuddyPuch, you will be able to run customizable reports, monitor remote employees and integrate with your payroll software.

Main features:

  • Time Tracking
  • Employee scheduling
  • Time off
  • Payroll and budgeting
  • GPS
  • Job costing
  • Integrations with Zapier, PayChex, QuickBooks, and more

Pricing:

  • Time and attendance — $25,99 per month
  • Time and attendance + scheduling —$35,99 per month
  • Enterprise — $45,99 per month

Trial: 14 days

12. Hubstaff

Time tracking and productivity tool for large development teams

hubstaff time reporting software

Hubstaff is employee time reporting software that enables teams to be as productive as possible. Hubstaff is a great solution for project managers, architects, remote teams, engineers, and freelancers.

This time reporting software helps you understand where you’re spending your time so you can optimize your workflow.

Main features:

  • Time tracking
  • Work orders and jobs
  • Productivity monitoring
  • Project budgeting
  • Online invoicing
  • Automated payroll
  • Integrations

Pricing:

  • Free — limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Trial period: 14 days

13. DeskTime

Best for screenshots and monitoring

DeskTime time reporting software

DeskTime is hour-tracking software for teams and freelancers. This time reporting software has powerful features for productivity measurement, effective workflow management, and attendance tracking.

Main features:

  • Time tracking
  • Project tracking
  • Cost calculation
  • Offline time tracking
  • Invoicing
  • Absence calendar
  • Integrations with Asana, Trello, Jira, and more

Reporting

Using filters for reports, you can get detailed data about your company’s productivity and the efficiency of certain employee groups or even specific people in the team.

  • Productivity report shows the average productivity and work efficiency of your employees in the selected time period
  • Time report
  • Application reports show all the programs and apps that employees have used
  • Extra hours report show over time of your employees
  • Offline time report
  • Project report shows the time employees have spent on specific projects and tasks
  • Custom reports
  • Export reports

Pricing:

  • Pro — $7 per user per month if paid monthly, or $6 per user if paid annually
  • Premium — $9 per user per month if paid monthly, or $8 per user per month if paid annually
  • Enterprise — $14 per user per month if paid monthly, or $12 per user per month if paid annually

Check out our article on what is included in DeskTime pricing plans.

Trial: 14 days

14. Timeneye

Best for timesheet management

Timeneye time reporting software

Timeneye is a time tracking and time reporting software that helps you save time, manage projects and monitor teams.

Timeneye has all features you need to maximize productivity.

Main features:

  • Time tracking
  • Team management
  • Project tracking
  • Calendar dashboard
  • Budget notification
  • Integrations with Asana, Basecamp, Trello, and more

Pricing:

  • $6 per user per month if billed yearly
  • $7 per user per month if billed monthly

Trial period: 14 days

15. Timely

Best for automatic time tracking

timely time tracking for professional services

Timely is the user-friendly software for professional services. It works on all your devices in a timely manner, giving you the freedom to run your business on the go. You can store all your client information in one place with notes and automated sales and appointment tracking.

Key Features:

  • Effortlessly Schedule Appointments — Calendar is always handy, as it is hosted in the cloud
  • Automatically Send Reminders – Automated reminders keep customers up-to-date with their appointments.
  • Easily Accept Payments — Timely makes invoicing for services and products effortless with its built-in Point of Sale feature
  • Generate Performance Reports — You can generate powerful and insightful reports in just a few clicks so you always know what’s really going on in your business

Pricing plan:

Starter

Monthly — $10 per user per month

Yearly — $8 per user per month

Premium

Monthly — $18 per user per month

Yearly  —$14 per user per month

Unlimited

Monthly — $26 per user per month

Yearly — $20 per user per month

Custom pricing

Trial:

14 days

Need a Help Choosing the Right Time Tracking Tools for Developers?

How to choose best solution?

  • Full privacy of employees, screenshotting is not popular among developers
  • Quick implementation
  • Ease of use
  • User interface and user experience
  • Features and benefits
  • Security
  • Integrations with project management tools like (Slack, Asana, Trello)
  • Support options
  • Pricing

In our opinion you can’t miss these features:

  • Start tracking time on activities with timer
  • Calendar workspace view
  • Mark time as billable or non-billable
  • Actionable reporting, visuals, dashboard
  • Time utilization reports
  • Import of client, projects and tasks
  • Time billing
  • Exportable reports and invoices

If you want to try Time Analytics take a few minutes and create an account.  Full featured version will be available for free in a 14-days trial.

Join thousands of companies that grow with Time Analytics

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Finexepertiza
ASW
BIB
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Zabriskie studio
19 Most Relevant Questions About Time Tracking and Timesheets!

19 Most Relevant Questions About Time Tracking and Timesheets!

February 23, 2022

Time tracking has never been as relevant as now. No matter whether you are managing a remote team, or simply want to improve the overall state of your business, you are most likely looking into time tracking solutions.

Many business owners are wondering about the necessity and benefits of time tracking. That is why we have gathered the most common and relevant questions about the practice and answered them.

1. What Are the Best Free Time Tracking Software Programs?

Pricing is one of the most important factors when it comes to time tracking software. Some business owners want to give the business practice a spin to see how effective it is. However, they may also want to do so without having additional costs to their budget.

Free time tracking software is available in many forms. From timesheet templates, over automatic timers to basic features of otherwise paid platforms. The solution you choose will depend on your business’s needs and the type of time tracking you want to implement into your team’s routine.

Simple automatic timers are a way to know exactly how much time your employees spent working. The downside of this method is the fact that employees can easily forget to turn the timer on or off.

Timesheet templates (either paper or Excel models) are a great way to get more details about your team’s activities. However, they aren’t perfect either. Namely, it takes a lot of time to go through the data and get the information you need.

Finally, free versions of paid time tracking platforms give you more options and usually deliver reports on different aspects of your business. These free versions are always restricted in some way. For example, some companies choose to offer limited features, while others limit the free version to a certain period.

Time Analytics offers a fully operational free version with no restrictions for small teams. If your team has more than five members, you can use the 14-day free trial of any of our other plans. You can find out more on our Pricing page.

2. What is the best time tracking software?

Unfortunately, there is no universal answer to this question. Each business is different and even the most similar companies can have vastly different policies. Additionally, labor laws in many countries also regulate time tracking. For example, taking screenshots of employee devices – a popular feature many platforms offer – is prohibited in the countries that fall under the FLSA.

In other words, even if you find the perfect solution for your team, it doesn’t mean you will be able to use it. Here are some things to consider when first getting a time tracking platform for your business:

  • Regulatory compliance
  • How easy or difficult is it to learn to use the program
  • How much time does it take to fill all the required fields
  • The level of customization
  • The quality of the reports
  • Whether the program shows you trust your employees or not

All these factors are very important, and you should take your time to go through them when choosing the best platform for your company.

3. What’s the most efficient way of tracking employee hours?

Again, a question with multiple answers. The efficiency of time tracking platforms depends entirely on what you expect of them.

If you are looking for maximum precision, a timer-based solution is a great option. However, automatic timers don’t account for human error. For example, if the users need to toggle between multiple timers dedicated to specific tasks, there is a great chance they’ll get confused or forget to switch to the according timer. Additionally, timers often don’t account for breaks.

A more sophisticated tracking system will also give you more accurate data, but most of these platforms are difficult to navigate to the average user. They also usually take more time to fill out each day. Additionally, the initial set-up of the system may take a lot of time and so can different tweaks.

If you are looking for a way to be sure your team is doing exactly what they need to be doing, you may want to look into different programs that monitor user activity. This is usually done through

  • Taking screenshots
  • Monitoring hardware use (keystrokes and mouse activity)
  • Monitoring software use (web pages, applications, and document names)

The downside of monitoring user activity boils down to trust. If you are looking at every move the members of your team make, you are bound to look like you don’t believe their word. Hence, the morale in the company could go down.

Timesheets come in two shapes – paper and electronic. Paper timesheets are not reliable, as they don’t offer any way to check whether the entered information is true. Also, you will need to go through many pages to find a specific piece of information.

Automated timesheet programs are efficient as any team member can fill them out quickly. You can filter through the information they enter by different criteria and find the specific piece of information easily. You can also check whether your employees are being truthful in their timesheets by comparing them to their peers.

4. How to do time tracking in my team?

Once you’ve chosen the time tracking method that suits you and your team best, it’s time to implement it. It isn’t a good idea to start using the software at the company level at once. You will need to conduct a trial program in a single team or department, so you can catch any mistakes, difficulties, and potential questions your team may have.

Simply put, the results won’t come right away. There will be a learning curve. It will depend on the complexity of the program you’ve chosen. That is why you will have to take your time and allow your employees to learn about the new tool. Be ready to answer some questions in the beginning, and above all – be patient with your employees.

5. What is the benefit of a time tracking app for a small business?

Many small business owners believe time tracking is only relevant for large companies. However, small businesses can also benefit from understanding how their teams spend their time.

  1. If you track the time of your projects you will be able to assess the length of your future endeavors. The same applies to the resources and manpower needed for a project.
  2. You will be able to see which team members are the most efficient. Also, you will recognize the warning signs of burnout and help the employees push through it by redistributing their workload.
  3. Recognizing unfavorable contracts is another benefit you will get by tracking employee time. Once you realize a client is costing you more than what they bring to your business, you’ll be able to draft a better offer for them.
  4. Time tracking apps also deliver numerous reports, both real-time and periodical. Any business needs to have these reports to be able to register both growth and warning signs of different problems.
  5. Many time tracking platforms help their users create itemized bills for their clients and employees alike. This way both your fees and employee payroll will be explained thoroughly, but you won’t have to spend any energy on them.

As you can see, this is a high degree of automation, which is especially convenient for small teams.

6. How to know your employees are filling timesheets every day?

Similar to any mandatory daily activity, many employees can overlook time tracking. That is why it is important to check in with your employees and make sure they’re submitting their logs regularly.

  • Incentives like small rewards can motivate employees to fill their timesheets regularly
  • A superior employee (i.e. a manager) can supervise whether this duty is completed
  • The systems themselves sometimes offer the option of reminding users to complete this task after they haven’t done it for a certain period

7. Why do companies use timesheets? How are they useful?

Timesheets are one of the most popular time tracking methods. This is true since many business owners understand the benefits of using them.

The purpose of timesheets is to account for all work time in a company. To put it plainly, automated timesheets contain all information about any given project’s progress. Having such a clear overview helps business owners and managers make informed decisions about the next step they should take. Timesheet programs show different metrics, such as employee productivity, time utilization, and account for all time and resources used for any particular project and client.

Additionally, timesheets are the most trust-based method to track employee time. In other words, your employees will see that you trust them to be honest when logging time. This way they are more likely to be honest when filling their timesheets than any other method of time tracking.

8. How timesheets are entered in companies?

Companies that use timesheets as a time tracking method have their employees fill out a form (timesheet) every day. The workers are usually given a template with space for all necessary data – the task, project, and client they’ve engaged with that day, the time they spent on any task, their billing rate, whether certain hours were billable or non-billable, etc. Once an employee is about to head home, they fill in all required fields with that day’s data and submit the timesheet to the program.

Some timesheet platforms allow for the revision of old timesheets for a while. That means users can make changes to their reports to make them more accurate. However, it is important to archive older timesheets after some time, as they will only take up the space needed for new entries.

9. What Pain Points Are You Experiencing With Time Tracking?

You need to be aware of the problems you’ll be facing while implementing time tracking in your company. After all, you are introducing another step to your team’s daily work routine, and there will have to be some hiccups.

For example, if you decide to use a more complex system, your team will need a bit of time to get used to it. Also, you will have to organize special training, which will take time and energy. Additionally, no matter how thorough you are, some employees will need more help as they get used to the platform.

Secondly, even if the system isn’t very difficult to manage, you (or your IT team) will have to explain some details quite a few times.

No matter the degree of difficulty, your employees will sometimes forget to use the program. This is normal, especially in the beginning. Hence, your system should feature a reminder of some sort to make sure all logs are submitted in time.

The morale of your team is also probably going to decrease. The nature of time tracking leads to grudges and resentment. This means that you’ll have to be very clear in explaining the benefits of the program, both business and personal. Additionally, your team needs to know the platform won’t be used to punish them for not working every single minute of their workday, and you will have to follow through on this.

10. What Is a Good, Simple Working Time Tracker?

Simple time tracking means that your employees can log their time in only a few clicks. Choosing the right one for your team depends on your expectations.

A single-click timer will allow your employees to log the time they came into work and left. this is the simplest way of logging time and doesn’t give you any additional information.

Time Analytics enables users to log their time in a few minutes. This comes from the fact that you can set up a template for your employees, so they only have to enter necessary data in a few clicks and submit the timesheet.

11. What Is a Reasonable Cost for Time Tracking Software?

It is understandable for a business owner to not want to spend a lot of money on time tracking. Fortunately, many time tracking platforms are reasonably priced. They cost approximately a few euros per user.

However, even this cost can add up to a large sum if you are leading a large team. We understand your hesitation in this case. That is why our pricing plan includes discounts for large teams. Don’t let the expense of a time tracking platform prevent you from reaping all of its benefits!

12. How to Analyze and Make Use of the Results from Time Tracking?

At a glance, it looks like time tracking is a way to monitor and control your employees. This can be a good use for the platform. However, the true worth of time tracking programs lies in the reports they deliver.

All the data your employees enter into the system is used to create an overview of your entire business. You will receive reports on your most important key metrics. Here is how you can utilize this knowledge.

  1. Profitability per project is an important metric that lets you see which projects are making you the biggest profit. You can compare different projects and determine whether you should redefine some of your contracts. You can also identify your least profitable projects and terminate those contracts. This way your team will be able to focus on a more important task and bring overall productivity up while working less.
  2. You can use time utilization reports to find a way to increase the number of billable hours. For example, you can analyze the activities that make up the bulk of your non-billable hours. Then, you can find a way to reduce these activities. Long daily meetings can usually take a lot less time, and so can long email threads.
  3. Recognizing your top performers, as well as the team members who are struggling, can help you in your day-to-day business. Leading a happy and productive team means utilizing everyone’s strengths. It also means knowing when to help a team member who is overwhelmed by tasks. If you are wondering how employee satisfaction helps your business – think of the costs, energy, and resources to find and train new employees.

There are many other examples of how detailed reports can help you make informed decisions about the future of your company. This is all possible since the employees are the most important asset of each professional service company.

13. Why Are Timesheets Necessary?

There are multiple reasons for this. We are going to list only some of the most important ones.

  1. As we have previously mentioned, some countries mandate timesheets are issued with employees’ payroll slips
  2. Understanding your business inside and out will help you make smarter business decisions and achieve higher profit margins while not overwhelming your team
  3. Your clients will have a transparent itemized bill for every project, which will increase your business’s reputation in your industry
  4. You will be able to delegate tasks fairly and according to each team member’s capabilities and current workload
  5. Your employees will notice their work rhythms and start adjusting their time, using their most productive periods to do the bulk of their most demanding tasks and taking breaks once fatigue sets in

14. How Do You Cure an Aversion to Completing Timesheets?

As we have previously mentioned, most employees won’t be jumping in joy once they find out you’re starting a time tracking policy. This is understandable though. You are adding an extra step into their daily routines. Additionally, the said step will make them more aware of how they spend their time. this may lead to some unpleasant discoveries.

It is natural for your employees not to enjoy filling their timesheets. However, the process is crucial to the progress of your company, and you will need the entire team to complete this task.

Hence, you will have to create an incentive for your employees. Whether it’s verbal praise, an award system, or monetary compensation, it is important to give your team a reason to complete this task regularly.

Negative reinforcement isn’t a good way to go about things. Don’t punish your employees who forget to complete their timesheets as long as it doesn’t keep happening.

Of course, if the software you use has a reminder feature you can avoid a lot of trouble. Our platform sends automatic reminders to the employees who haven’t submitted their timesheets in a week.

15. What Are the Best Project Management Tools with Time Tracking?

Combining two types of software can be a great way to be more efficient and save funds. Combining time tracking and project management tools is a great move, as the two are closely connected and depend on each other.

If you are looking for some options that offer both project management and time tracking options, you can check out our dedicated article on the topic.

16. Is a Timesheet Really Useful for the Employees?

Yes. Time tracking, and especially timesheets are very useful for the individual. However, getting the most out of this type of software isn’t a given. That is to say, the employees will have to work to get to the benefits.

Organizing a company-wide time audit is a great way to help your employees help themselves. This means your employees will have to be absolutely honest while tracking their time and dedicate a lot of attention to their work for a week.

Then, they will be able to get absolutely accurate information about their time. they will know the answers to the questions like

  • How long does a certain task take to complete?
  • What are my biggest distractors?
  • When does my productivity spike during the day?
  • When do I need to take a break?

This will enable them to organize their workdays more efficiently. They won’t be forcing themselves to work while they can’t focus. This will result in breaks that actually help them regain their energy and attack the rest of their tasks.

17. Is Time Tracking Software Essential for Startup Business?

There is no better time to obtain a firm grasp on the inner workings of your company than right at the start. This is especially true if you are taking on the role of a business owner for the first time.

Using time tracking can help your business and your team develop more quickly. You’ll also be able to prevent losses and recognize problems before they become unmanageable.

So, to sum things up – a startup can benefit from a time tracking software solution even more than an established business.

18. How Does an Automated Time Tracking Tool Work?

Most automated time tracking programs include an automatic stopwatch. There can be single or multiple timers.

If there is just one stopwatch, your employees will simply turn it on once they start working and turn it off when they’re done for the day.

On the other hand, if there are multiple stopwatches, each one of them is connected to a different activity. Hence, the employees will need to switch between different timers as they go from one task to another.

If the stopwatches are connected to different clients, the system will automatically allocate the time spent on a specific task to the client and charge them.

19. How to Cheat a Time Tracker?

No software is perfect. Time tracking platforms aren’t an exception either. If you are looking for a way to trick your company’s system, you will probably find one. Even when it comes to the systems that monitor keyboard and mouse activity, some people will put a heavy object on their keyboard or move their mouse from time to time.

However, cheating a time tracker isn’t viable in the long run. That is to say, if an employee is slacking at work, their results will show it. Once the managers compare everyone’s work, they will definitely see whether you are cheating the time tracking software or not.

To put it simply, if you decide to avoid your responsibilities, the time tracking software will show it. Maybe this won’t happen immediately, but your bosses will catch on relatively quickly.

 

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How to Effectively Track Project Progress for Success?

How to Effectively Track Project Progress for Success?

February 17, 2022

Project management skills are essential in any endeavor, from opening an ice cream shop and renovating a house to launching a Falcon rocket. Not surprisingly, many business topics at international conferences and meetings often include the importance of project management. Our article discusses the intricacies of project management and provides tips to help you complete any project successfully.

How to control the progress of a project?

Control over project implementation compares planned terms and budgets with actual ones on different stages of the project. If before the quality control of the project was reduced to filling hundreds of papers (some of which were lost, of course), today you can control the implementation of the project with the help of various project management systems. The choice of system depends on your personal preferences.

Project control comes down to systematization, generating reports for any period, tracking project costs at different stages of its implementation. And all this in one system.

How to control the progress of a project

What are project success criteria?

Project success criteria are a set of qualitative and quantitative indicators formulated at the planning stage, allowing you to judge the project’s success. They should be clearly identified, evaluated, and thought through. The indicators of project success are:

  • It’s quality.
  • Satisfying or exceeding the customer’s expectations.
  • The project’s completion following the established deadlines.
  • The allocated budget.

Project milestones are a set of specific milestones that are defined at the project planning stage and for which a schedule is created and visualized (results are linked to their due dates). The description of the milestones contains information about the due dates of the planned tasks and what will be the result of their accomplishment. When the milestones are reached, the actual performance (at the time the milestone is reached) is compared with the planned performance.

Milestones are defined at the project planning stage, after which a schedule of milestones is drawn up (results are linked to the dates of their achievement), visualized, and regularly monitored. Defining the milestones includes:

  • Defining the project products.
  • Assigning and agreeing on a reasonable deadline for their achievement.
  • Assigning a responsible person who can confirm the result and its compliance with the declared quality — someone who can independently monitor the implementation of the milestones and control rules.

Project Task Scheduling. Why split the project into separate tasks

Once a project and its information are entered into the project management service, the next step is to split the project into separate tasks. For each individual task, you can specify the title, folder (select the team to which the task belongs), assignee, status and labels, due date, planned expenditures, and team.

The control of employees’ tasks will be carried out with the help of tools that in project management improve the efficiency of the entire team, each individual participant, and lead to the successful implementation of the entire project.

How to control the execution of tasks

For each task, there is initial data, which can change during the work process. For example, twenty hours were planned for the task, but in fact, it took thirty.

Comparing the plan and the fact allows you to argue to the client why the costs of a particular task should be adjusted.

It is better to entrust one employee to monitor the implementation of tasks. It could be the task manager, for example.

Tools for tracking project implementation and tasks

The process of implementing a project management system can be difficult for a team (everything new is often painfully perceived), so it is important to explain why this or that tool is important to the overall result of the team and the effectiveness of each individual participant.

You can test the project management service yourself and then help the team adapt to the new project and task management rules. You can also assign a person to be responsible for training the team.

What are the most popular and effective tools for tracking the project progress?

Timer

Tools for tracking project implementation and tasks

A timer can be used for each individual task. If more than one person is working on a task, the timers are summed at the end of the task, but each participant sees their own data and can use it in the report.

The timer makes it possible to control the actual time spent on the task.

The actual cost of time becomes clear, and if it differs from the plan, it can be shown to the manager or the client to make changes in the planned costs.

The question “how to control the time?” is one of the most frequent. Supervisors, project managers, clients want to control time on the project and individual tasks. Controlling the time spent eliminates mistakes that can cost money, reputation, and the final result.

Calendar

All tasks for which a deadline was specified at creation will be displayed on the calendar. But these are not all the benefits of the calendar within the project management system.

A calendar can also help you to:

  • see the start and deadline dates for employee vacations/sick leaves;
  • filter tasks by tags, statuses, and priority;
  • filter tasks by the entered data, attached files.

Kanban

This is a visualization board that shows all tasks at different stages of completion. The stage of execution is the status. That is, in order for a task to move through Kanban, it is important to specify a status for it.

The advantage of Kanban as a visual tool for controlling the implementation of tasks is the ability to drag a task from one stage to another. Visually, Kanban looks like individual columns (they used to be colored stickers on the physical board). Each column corresponds to a specific status.

Gantt Chart

The Gantt Chart displays projects, tasks, and subtasks. On the Gantt Chart, you can change the deadline for a task, for example, without going to edit it.

The Gantt Chart is a project roadmap on which the links between tasks, critical points, start and finish dates of the task are tracked.

Controlling the execution of tasks with the help of the Gantt Chart is based on the visual color indication of deadlines, creating links between tasks. For example, if the deadline for a task is delayed, this will be displayed on the Gantt Chart with a colored indicator.

How to associate tasks with each other on a Gantt Chart? You can associate the finish date of one task with the start date of another if they are linked, and the result of the second depends on the successful completion of the first.

Reports

Tools for tracking project implementation and tasks - report

In the project management system, you can generate and upload reports for any period and by the parameters you need. That is, now the reports will not be closed at the end of the month, where approximate data is taken as the basis. In the unloaded report for the day, week, month, year, or any manually selected period, the exact information on the tasks of the project will be displayed.

The variability of reports allows you to control project implementation and tasks flexibly. You can independently choose the report generation time and parameters. It is best to make a report for a small period for new projects: a day, a week. This way, you can correct the workflow in time and avoid mistakes that can cost money.

Things to consider when choosing a project management system

  • Availability of tools for quantitative control (time and money)
  • Presence of tools for visual control (Kanban, Calendar, Gantt Chart, Report)
  • The functionality of the system must be understandable and easy to use for the whole team: from an accountant to a developer.
  • The possibility of detailing data on projects and tasks (availability of filters)

How many types of controls does the project involve?

There are three types of control: pre-project, ongoing, and final. The pre-project control is carried out before the start of work. It is aimed at controlling all types of resources according to the requirements and limits set for them. Ongoing control is already carried out at the project implementation stage by comparing the results achieved with the established quality, time, budget, and resources. Final control takes place at the final stage of the project. Its purpose is an integral assessment of the project as a whole.

Tips for a project manager for successful project tracking

Discuss risks, obstacles, and problems

Be open with your team members and other people involved in the project: managers, owners, and sponsors. Discuss possible risks, obstacles, and problems as transparently as possible in advance and relay necessary information to all concerned. Remember that no one is more interested in the success of your project than you are.

Keep detailed records of the project

Keep track of the status of tasks, and don’t stop communicating. Keep detailed project documentation and keep all team members up-to-date on the latest news about your shared brainchild.

Listen to what others have to say, even if they may have to be rejected later

Be open to all interested parties. This doesn’t mean you should always be guided by the opinions expressed. However, when making a decision, you must consider the wishes of others. Listen to everyone, and then choose the best path.

Distribute responsibilities properly and set an example for others

Choose carefully the tasks you can delegate. Decide who you can delegate them to. Set an example. Work harder than anyone else on your team. Show respect and tact when dealing with others.

 

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Employee Objectives: Settlement and Assessments

Employee Objectives: Settlement and Assessments

February 14, 2022

You can track whether your organization is reaching necessary work results through balanced employee objectives. The objectives represent the results you want to get through work. Achieving the objectives also fulfills corporate goals, which gives companies the opportunity to develop and grow.

Professional service companies base their developments on their staff. That is why this issue is especially important. When setting objectives it is crucial to make your employees aware of the importance of achieving their objectives.

The employees shouldn’t feel pressure because their work will be controlled and assessed. Instead, they should keep in mind that the objectives represent an element of their personal and professional development.

Employee Objectives – the Basics:

The objectives are related to the employee’s job description. Employee objectives are:

  • Time-limited
  • Measurable
  • Realistically achievable
  • In tune with the job description from the work contract
  • Balanced

The objectives are often conflicting. They shouldn’t be set too high, so they can’t demotivate the employees. Instead, they should always be reasonable.

The Time Frame of Setting the Objectives

Employee objectives are usually set once a year or biannually, and they are tracked continuously on a monthly level.

The final evaluation is usually conducted either quarterly or on a monthly level.

Finally, the objective time frame can match the time of the project, and the evaluation should take place immediately after the project is completed.

Typical Objective Variations

We will list the most common employee objectives, as well as the methods to set and track them.

Employee Objectives Relating to Corporate Culture

  • Building and maintaining efficient business relationships with coworkers
  • Creating and maintaining efficient business relationships with clients, supervisors, and external associates
  • No criticism from external clients

Employee Objectives Relating to Advancing Leading and Managing Skills

Usually, employees in higher positions get these objectives, which include:

  • Education in leadership and managing relationships with clients; reading relevant articles on the topic
  • Employee satisfaction
  • Helping younger coworkers with their tasks, educating and supporting them
  • 1 conversation about objective and career development with all employees on a quarterly level
  • Maintaining the overall knowledge level and transferring said knowledge to coworkers
  • Organizing five educations per year regarding important topics
  • Organizing 10 ad hoc 30-45 minute educations

Objectives Relating to the Implementation of Business Strategy and Business Procedures

Similar to the previous type of objective, these objectives are mostly for managers or directors:

  • Support with strategy implementation and compliance
  • Support with reaching the company’s budget and targeted KPIs
  • Making sure there are no omissions due to not following the company procedures
  • Regular reading of the strategy and procedures, initiating conversations about any unclarities
  • Making sure the employees understand and respect the strategy and the written internal procedures
  • 2 strategy and procedure educations
  • 1 knowledge test through a case

Time Utilization Employee Objectives

Time utilization represents the degree to which the working hours are being used. In professional service companies, time utilization is measured as the percentage of billable hours within total hours worked. Usually, the employees in senior positions have a higher target for utilization, while juniors and partners have a lower target. Namely, partners should spend a lot of time developing the organization itself, which reduces the time they spend working on projects. On the other hand, juniors spend more time in training and education.

These goals are often tracked through time tracking tools or similar software solutions.

Employee Objectives for Project Supervision

  • Correct risk identification in the performed work
  • Timely and efficient control of the said work
  • An audit of checklists through Trello focusing on key risks
  • Giving valuable feedback to the employees and making sure the number of repeated mistakes reduces
  • Monitoring the objectives of lower-level employees and helping them achieve their goals
  • Ensuring the employees follow the methodology and procedures

Employee Objectives for Project Management

  • Executive project planning and organization through Trello, communication with team members and clients
  • Adequate deadline and project length management without unreasonable project extensions
  • Regular filling of timesheets and other tools
  • No omissions due to poor information flow, bad communication, poor duty and responsibility delegation, etc.
  • Improving the flow of information and documents needed to provide the services; reducing misunderstandings among the staff and between the staff and the clients

Risk Management Employee Objectives

  • A proactive approach to potential client risks
  • Minimal omissions when identifying significant risks
  • No omissions when communicating the identified risk to the supervisors
  • Ensure all clients have a signed contract containing safeguard clauses or general conditions

Employee Objectives Related to Billability

These goals relate to the adequate management of the billable rate, as well as the optimization of billable hours.

  • There should be 100 billable hours on average per month
  • The real billable rate should be $90
  • Increasing the number of work tasks that are billed to the clients

Commercial Objectives

  • Organize 30 qualified meetings with the high-class potential customers
  • Sales deals with 10 new customers
  • 90% customer retention rate
  • Increase success in cross-selling activities and keeping relevant evidence (Value of new cross-selling at existing clients should be $6000, 5 sales of services to existing clients. Average product per client ratio should be 2.5 )
  • Increase success in up-sell activities and keeping relevant evidence (Value of up-sell activities at exiting services to an existing client is 2500, 3 new up-sales, average product per client ratio 2.5)

Measuring the Objectives

The objectives can be measured quantitatively and qualitatively. The most common methodology for objective tracking is measuring them through key results. The concept of OKR management (Objectives and Key Result) came to be because of this.

The foundation of this methodology is setting a key result – a result that needs to be achieved, for every objective. When it comes to quantitative objectives the measuring is simple, as the results are evaluated quantitatively or financially. For example, a manager’s objective for the first quarter is to make deals with 10 new clients. In this case, you can measure objective achievement by tracking the number of new clients.

It is a bit more difficult to monitor the achievement of objectives that can’t be numerically expressed. We could look at customer relationship improvement, for example. In this case, it is necessary to introduce qualitative assessments. For example – does the employee have regular communication; how many times they’ve talked to the client, whether they’ve sent newsletters regularly, whether the client has complained, etc. These objectives are usually measured qualitatively by the manager. you can create a scale that shows expectation fulfillment, for example from 1 to 10.

This method of measuring would eventually result in each employee having a certain percentage of achievement of their objectives. However, not every goal carries the same weight. Hence, to calculate the total score, you should account for the weighted average of all objectives.

 

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Best Time Tracking Apps for Designers: 13 Tools to Maximize Efficiency

Best Time Tracking Apps for Designers: 13 Tools to Maximize Efficiency

Jelena Lukic
Written by Jelena Lukic
February 7, 2022

Interested in the best time tracking apps for designers?

We’ve rounded up the best choices in one place!

Running a business in the creative industry is highly stressful.

Creativity can’t be delivered on command. Yet, your clients will expect you to deliver their projects on time. Unfortunately, the nature of the work itself often doesn’t allow for accurate assessments.

That is why many business owners in the creative industry, as well as freelancers, have seen the value of time tracking.

Why Use a Time Tracking App for Designers?

While the benefits of tracking time are obvious, you may wonder why you should use a time tracking app instead of simple manual models. Here are some of the most important reasons

  • Easy overview of your business
  • Accuracy and transparency
  • Saving time
  • Different reports on the most important KPIs
  • Identifying best performers among clients and employees
  • Increasing productivity instead of overworking your team

💡 Industry Insight
Designers often work on multiple projects simultaneously. Time tracking apps help them accurately measure the time spent on each project. They allow designers to track and allocate their time effectively, ensuring that they meet project deadlines and manage their workload efficiently.

While Excel sheets and paper logs will give you the same information, time tracking software will allow you to use it to improve your business overall. Not to mention the convenience of finding the information you need with a few clicks!

So, without further ado, let’s see the best time tracking apps for designers and their features.

1. Time Analytics

Time Analytics is one of the newest time tracking apps for designers on the market. The app is extremely simple to use, and its straightforward design will be a nice break for any designer who has to deal with many visual inputs during their working hours.

The software allows all your team members to track their time in only a couple of minutes at the end of their workday. This will ensure easy implementation of the system that doesn’t disrupt anyone’s work. Yet, the information your employees enter will be transformed into comprehensible reports that will help you lead your business.

🔝 Features

  • Time tracking – know how your staff spends their time each day, how long each task takes to complete, and make accurate assessments in the future
  • Reports – even though the employees will only need to use the platform for a few minutes a day, the data they enter will create powerful reports that can point out both positive and negative business practices. Real-time reporting allows you to see exactly which tasks are being done and by whom
  • Hours structure analysis – find out how much of your company’s time is billable or non-billable. Use this information to increase the number of billable hours
  • Client tracking – differentiate between your profitable and unprofitable contracts so you can change the fees for the clients that don’t bring in much profit
  • Payroll and billing – add detailed itemized lists of activities that go into a project, or add an employee’s tasks to their payroll slip to increase transparency

Lawyer timers

💰 Pricing

  • Starter – $4.99 per user per month
  • Optimum – $6.99 per user per month

Time Analytics offers special quantity-based pricing discounts.

🆓Trial period

14 days. No credit card is required.

2. eBillity’s Time Tracker

eBillity came up with an automatic time tracking solution for designers. The platform has the goal of increasing the overall success of a business by delivering reports based on the data employees enter. Again, transparency is a big part of the program, as it enables administrators to follow the progress of different projects.

Employees can clock-in/out, take breaks using electronic time cards, and receive alerts and push notifications. Team managers have the ability to manage employee timesheets through time editing, monitoring, and bulk approval/rejection. They can also identify timesheet inaccuracies and track employees’ real-time status with GPS time tracking.

🔝Features

  • Time tracking – automatic timers will show exactly how much time went into each task
  • Reports – have all the information about your projects in only a few clicks
  • Alarms – employees who haven’t submitted their reports will receive email reminders
  • Mobile app – the tracker features a mobile app that enables your employees to track time from anywhere

💰Pricing

  • Time Tracker – $7.2 per user per month
  • Time Tracker Premium – $12 per user per month
  • LawBillity – $24 per user per month

🆓 Trial period

14 days

💡 Industry Insights
Time tracking software enables designers to track billable hours spent on client projects. By monitoring the time invested in each project, they can accurately estimate project costs, create realistic budgets, and ensure that they are adequately compensated for their work.

3. Tick

Time Tracking Apps for Designers - Tick

Source: Tick website

Tick combines the features of time tracking and time management apps. This time tracking app for designers assists businesses in recording time and managing budgets across projects and tasks. Administrators can utilize the platform to add notes and receive budget feedback through timesheet reporting features. With Tick, managers can create and monitor timers in real-time using the mobile applications available for both Android and iOS devices. Additionally, teams can establish task-specific budgets and track project statuses through a unified interface.

🔝 Features

  • Track project progress – know exactly how much time and resources you still have
  • Recurring task management – set up the most common tasks to track automatically
  • Integrations – Tick offers numerous integrations with the most famous project software solutions
  • Automatic timers – turn a timer as you start a task and let it track your time

💰 Pricing

  • 1 project – Free
  • 10 projects – $19 per month
  • 30 projects – $49 per month
  • 60 projects – $79 per month
  • Unlimited projects – $149 per month

All plans allow unlimited users and archived projects

🆓Trial period

30 days

4. AtTrack

If you are looking for more hands-on time tracking apps for designers, AtTrack could be a great option for you. This modular platform allows you to monitor your employees closely, as it offers many monitoring features. For example, you will be able to see which apps your employees are using during their work hours. you can also receive screenshots of your employees’ devices.

🔝Features

  • Screenshots – make sure your team stays on track by knowing exactly what they’re doing
  • Invoicing – base your invoices on real data and give your clients an overview of their projects
  • Autofill – create tasks in a few clicks for more accurate time tracking
  • Track time offline – know whether your employees were productive or not while offline

💰 Pricing

  • Basic – free
  • Pro – $3 per user per month
  • Business – $5 per user per month

🆓Trial period

1 month

5. Timely

Time Tracking Apps for Designers - Timely

Timely is another time tracking app for designers that combines the features of two different types of apps. This comprehensive project management software assists in assigning and scheduling tasks to team members. It also tracks project deliverables for visual project management. Administrators can allocate resources across multiple clients and projects based on deadlines and budget agreements.

With Timely, businesses can monitor team performance against key productivity indicators (KPIs), generate timesheets to identify workload imbalances, and share reports to analyze employee performance.

🔝Features

  • Organization – set up and change shifts quickly and painlessly
  • Integrations – integrate Timely with your favorite calendar apps to avoid re-entering all entries
  • Automatic time tracking – let the timers do their jobs while your team works on projects
  • Project tracking – a real-time overview of all your projects and their progress and budget

💰Pricing

  • Starter – $11 per user per month
  • Premium – $20 per user per month
  • Unlimited – $28 per user per month

🆓Trial period

14 days

💡 Industry Insights
Designers often work on a freelance or contract basis, and time tracking software simplifies the process of client billing. It allows designers to generate accurate timesheets, track billable hours, and create detailed invoices for their clients. This ensures transparent communication and helps designers get paid for the work they have completed.

6. TimeCamp

Time Tracking Apps for Designers - TimeCamp

TimeCamp is a time tracking platform for designers that includes an automatic timer. Again, this tracker is a great option for managers who want to know more details about their employees’ time at work. that is why this platform offers an add-on that tracks the websites your employees are using during working hours.

Online distractions are some of the biggest causes of time wasting in any industry, and TimeCamp is a great way to eliminate them.

🔝 Features

  • Activity tracking – monitor the websites your employees visit to remove distractions
  • Performance tracking – see how long any given task takes to complete and assess future projects
  • Reports – the platform gathers data and turns it into accurate reports on your business
  • Quick approvals – approve the reports your team submits with a single click

💰 Pricing

  • Free
  • Starter – $3.99 per user per month
  • Premium – $6.99 per user per month
  • Ultimate – $10.99 per user per month
  • Enterprise – custom pricing

🆓 Trial period

14 days

7. Hours

Time Tracking Apps for Designers - Hours

Hours is a time tracking app for designers who use Mac devices.
Even though it started as a simple time tracker, the app grew into a reliable system that teams can use with no problem. The app is available on all Apple devices, so your team members can synchronize it for remote work needs. With a sleek design and clear interface, the app is quick and easy to use.

🔝 Features

  • Easy mobile tracking – this application is great for organizations that aren’t looking for a complicated system
  • Remote team management – get a detailed overview of your team’s activities no matter where their office is
  • Freelancer tracking – if you need to add another temporary team member, Hours has your back
  • Personal or team – both freelancers and teams can get the most out of the platform

💰 Pricing

Hours Pro – $ 7.99 per user per month

🆓 Trial period

No information available

💡 Industry Insights
Time tracking apps for designers provide users with valuable insights into their productivity and efficiency. They can analyze the time spent on different design tasks, identify bottlenecks, and optimize their workflow. This helps designers identify areas for improvement, streamline their processes, and enhance productivity.

8. Time Doctor

Time Tracking Apps for Designers - Time Doctor

Time Doctor is one of the oldest and most reliable time tracking apps for developers. This platform combines time tracking, employee monitoring, and project management. This software solution offers a great degree of insight into your employees’ workdays. There are multiple aspects of their work you can monitor, such as screenshots of employee devices and tracking websites your team uses during working hours. In other words, if you are looking for a more accurate time tracking app, Time Doctor may be just the solution for you

🔝 Features

  • Real-time data – make informed decisions when it comes to running your business
  • Reminders – let the system remind your employees once it notices inactivity
  • Billing – use the platform to track time for your clients for increased transparency
  • Screenshots – you can know exactly what your employees are doing at any point in time

💰 Pricing

  • Basic – $7 per month per user
  • Standard – $10 per user per month
  • Premium – $20 per month per user
  • Enterprise – Custom pricing

Read more on what is included in Time Doctor pricing plans.

🆓 Trial period

14 days

9. TrackingTime

Time Tracking Apps for Designers - Tracking time

Even though TrackingTime is one of the simpler time tracking apps for designers on our list, it has many benefits. This easy-to-use tool includes a to-do list which can be of great help when it comes to prioritizing tasks. The app includes both real-time and historical reports, which is a great feature if you want to observe how your business is progressing over time. Managers can organize and assign tasks to team members, all while managing their access through user permissions.

🔝 Features

  • Time tracker – you can track time automatically or add your entries manually
  • Attendance tracking – know exactly who is available and who isn’t at any point
  • To-do list – never lose track of your priorities again
  • Reports – see the inner workings of your organization and team anytime you need to

💰 Pricing

  • Free
  • Pro – $7 per user per month
  • Freelancer – $10 per user per month
  • Business – $12 per user per month

🆓 Trial period

14 days

💡 Industry Insight
Time tracking software serves as a reliable source of project documentation. Designers can refer back to their time logs to retrieve information about specific tasks, project timelines, and milestones. This documentation can be valuable for future reference and performance evaluations. Finally, it makes client communication more accurate.

10. TMetric

Time Tracking Apps for Designers - TMetric

TMetric is a time tracking app that also offers the features of billing and invoicing, as well as some project management options. it tracks time automatically, so your team doesn’t have to interrupt their creative processes to log different activities. The app is available on web, mobile, and desktop, which enables you to track time from anywhere.
It allows users to accurately track time across various tasks, making it easy to calculate billable hours, budgets, payroll, and more. Manual time entries can be added with specific details such as project name, task description, start/end time, and total duration.

🔝 Features

  • Time tracking – monitor how your team spends their time each day
  • Activity tracking – get an insight into the websites and apps your employees interact with
  • Billing and invoicing – you can transform the reports you receive into itemized bills
  • Project management – see whether you are distributing tasks equally

💰 Pricing

  • Business – $7 per user per month
  • Professional – $5 per user per month
  • Free

🆓 Trial period

30 days

11. Paydirt

Time Tracking Apps for Designers - Paydirt

Paydirt is a cloud-based time tracking software solution that doesn’t only focus on time. It is also a budgeting tool that will prevent you from going over your means in a project. This software solution also offers the option of invoicing. Finally, Paydirt will notify your employees if they forget to switch between tasks or clients.

🔝Features

  • Time tracking – never allocate time to the wrong client again with Paydirt’s reminders
  • Invoicing – create itemized and accurate invoices for your clients
  • Team management – assign tasks, view everyone’s progress and distribute the workload justly
  • Business reports – receive reports on your team’s productivity and progress

💰 Pricing

  • Starter – $8 per month
  • Hustler – $16 per month
  • Co-op – $29 per month for 3 users
  • Small team – $49 per month for 6 users
  • Large team – $79 per month for 10 users
  • Agency – $149 per month for 20 users

🆓 Trial period

Available

12. Harvest

Time Tracking Apps for Designers - Harvest

Harvest is one of the most famous time tracking apps for designers currently on the market. It allows for simple time and expense tracking. Like some other entries on our list, Harvest allows you to track time per task, project, and client. It detects idle time and deducts it from the total working hours automatically, so you don’t have to worry if some of your team members have been slacking.

🔝 Features

  • Cross-device design – an intuitive interface that works on any device
  • Time tracking – track both the time your employees spend working and their idle time
  • Billing – create accurate invoices for your clients for maximum transparency
  • Integrations – Harvest can integrate with a great number of other popular business platforms

💰 Pricing

  • Free
  • Pro – $12 per month per user

🆓 Trial period

30 days

13. Toggl

Time Tracking Apps for Designers Toggl

Source: Toggl web

Toggl is the final entry on our list. It is a real visual treat, as it has an especially youthful approach to time tracking and app design alike. It is a simple, yet effective time tracking tool that also allows other features you can add to it. Invoice generation is a large part of Toggl’s functionality, as the software allows you to export time reports to different formats you can add to your invoices. . Additionally, the app has a great budgeting suite for additional convenience and automation.

🔝Features

  • Simple time tracking – a one-click timer that will run in the background
  • Task management – Create task boards and let your employees cross off completed activity
  • Project management – plan your projects from start to finish and assign them to your team members
  • Invoices – add time reports to your bills to explain your fees

💰 Pricing

  • Free
  • Starter – $10 per user per month
  • Premium – $20 per user per month
  • Enterprise – custom pricing

Check out our article on what is included in Toggl pricing plans.

🆓 Trial period

30 days

Conclusion

Whether you are a freelancer or own a design agency, time tracking is the best way to increase productivity within your business. Recognize your strengths and weaknesses when it comes to time management to avoid burnout.

The creative industry doesn’t give much opportunity to breathe, and people who work in this field can feel overwhelmed and get into an artist’s block if they don’t take care of themselves.

We have given you the 13 best platforms to help you take care both of your business and your and your team’s well-being. Hopefully, some of our candidates will pique your interest!

 

Jelena Lukic

Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.

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