Flextime: Definition, Types, Benefits, and Best Practices

Flextime: Definition, Types, Benefits, and Best Practices

March 30, 2022

Flextime is quickly rising in popularity in many companies. This way of working has been known since 1970s but has begun gaining traction in the last few years. It has become one of those buzzwords used to attract a younger workforce, and more and more employers are seeing its benefits and flaws.

If you want to learn more about flextime and see whether it would fit your company’s culture, you’re in the right place. This article is going to explain everything an employer needs to know about this practice.

What Is Flextime?

It is well known that people have different work rhythms. Many workplaces have realized this and are encouraging their employees to practice time blocking or other methods that will allow the employees to follow their rhythms. Flextime encapsulates many of these practices, albeit taking this approach a step further, most often reducing the time the employees spend in offices.

The most common examples of flextime include

  • Flexible working hours
  • Flexible and condensed workweeks
  • Remote work
  • Telecommuting
  • Part-time work
  • Job sharing
  • Compensatory time
  • Flexible vacation time

Flexible Working Hours

Flextime most often refers to the business practice of allowing your employees to start and end their workday at different times. The number of hours doesn’t change in most cases, and neither does the amount of required work. So you may be wondering why introduce this practice in the first place.

There are many companies that allow ‘’sliding’’ working hours. This means setting up the earliest and latest points in the day when an employee can start working. The workdays start when the employee clocks in and last the usual amount.

Most people’s first thought when it comes to working hours is 9 to 5. These eight hours have become the staple of the modern workplace. However, this time frame has nothing to do with following a person’s optimal work rhythm. On one hand, many people aren’t fully awake by nine AM and need quite some time to start working. Others, on the other hand, want to start their workdays as early as possible and dedicate the rest of their day to other activities.

Both cases can greatly benefit from sliding working hours. The ‘’morning people’’ will be able to get in earlier and have their free time. In contrast, the employees who like to sleep in will be able to do so, have their coffee, exercise, or simply take some more time to wake up while still handling their tasks.

Adapting the Workweek

Again, we are starting with the usual understanding of the workweek. The most common type of workweek accounts for 5 days of work and two days of rest. Flextime challenges the efficiency of this arrangement and offers different solutions.

Condensed Workweek

A condensed workweek means the employees will be working for 4 days with a long weekend each week. Usually, this means having Fridays off, but other possibilities are available as well. While some companies have the means to reduce the total number of working hours per week, others can’t afford this luxury. In the latter case, the working hours from the fifth workday (i.e. Friday) are divided among the other 4 days. This means that, if we are looking at a standard 40-hour workweek, your employees will be working for 10 hours Monday through Thursday.

That is to say, this isn’t a realistic option if the nature of your business doesn’t allow for longer shifts. If you are considering implementing this practice, it will probably have to be partial, as some employees cannot work for ten hours a day and remain productive.

Flexible Workweek

Merging workweeks is another option when it comes to adapting the workweek to suit your employees better. This practice means having your employees work for ten days followed by four days off. This is a system that works best for manual labor field teams, as the employees will be able to rest and spend enough time with their families even though they may be working very far from home.

As you can imagine, there are other ways to adapt to the workweek. If you are in an industry that could benefit from this type of flextime, you should conduct a pilot program with a smaller team and see which option suits your business best.

Remote Work

Many business owners have realized the benefits of working with remote teams. Remote work refers to the employees working from their homes full-time. That is to say, these employees are never or almost never at the offices.

The biggest benefit of having a remote team is the talent pool. If you open your business to remote employees, their location becomes completely irrelevant. They can work from the comfort of their homes, while you can choose the most competent candidates. Many successful remote teams are international as well since video conferencing software enables quick and easy communication among team members.

Telecommuting

Telecommuting is the combination of in-office and remote work. Telecommuting employees often work for a set number of days from the office or home. That is to say, they must live locally to be able to travel to the offices. The ideal ratio for maximum productivity when telecommuting is 2:3 days, be it in favor of working remotely or from the office.

Telecommuting is a positive practice as it allows the freedom of remote work and the structure of in-office hours as well. Studies have shown that remote work causes greater productivity, but faces the problem of communication since most famous work platforms that offer communication tools rely heavily on chat. Telecommuting resolves this issue, as it provides managers and business owners with the opportunity to directly communicate with their employees.

Part-time Work

Some positions don’t require an 8-hour or everyday shift. This is where part-time work comes in handy. Simply put, you can find an employee (most often these are students) who has a limited time frame in which they can work.

Some people have different tasks during their days. This could be studying, taking care of a child or sick family member, or working at another company. Still, these individuals need an (additional) source of income. These people can be a great addition to your team if their schedules fit in with the requirements of the positions.

Job Sharing

Job sharing is one of the oldest types of flextime. It consists of two or more part-time employees sharing a single full-time job. Even though the practice is old, it doesn’t fit all businesses and positions. However, it can work splendidly if the industry and the specific position allow it. Another demand for job sharing is good communication among the employees doing the job.

Same as part-time work, job sharing doesn’t require the employer to provide most of the benefits full-time employees have. The downside of both of these flextime options is that the managers still have to keep their eye on more people, which tends to make things more complicated.

Compensatory Time

The nature of some professions requires the employees to work overtime or come to the offices during their free days. For example, this is common for accounting firms during the end of fiscal periods, or retail stores during the holiday season. That is to say, the time in which overtime is necessary is limited.

This means that the employer will have to compensate their employees in some way. Most overtime regulations call for an increased fee for the work done outside of the regular work hours. Yet, some companies decide to give their employees compensatory time off. This means that the employees can take time off or work shorter shifts due to the increase in their hours.

Flexible Vacation Time

A larger amount of paid time off is a great incentive for the employees as well as potential job candidates. Some companies have decided to include more, or even unlimited PTO as long as all tasks are done in time. In other words, the number of hours worked is secondary to quality and punctuality. Of course, not all businesses are ready for this step, and its effects are yet to be examined in detail.

The Benefits of Flextime

As you can see, flextime comes in many variations. Some companies offer many benefits akin to the ones we’ve described in an attempt to attract new employees. This is especially prominent with new teams and startups, as they haven’t yet established a 9 to 5 routine. However, even the businesses with a more traditional approach have been using some of these tactics.

Remote work has been extremely widespread in the last two years due to the pandemic. Even the strictest companies had to find a way to keep operating in the new climate. However, many of them have noticed an increase in productivity when their teams started working remotely. This helped create more opportunities for different forms of flextime. Here are just some of the benefits of allowing a more flexible working schedule, for employees and business owners alike.

The Importance of Balance

Work-life balance has become one of the biggest issues in the modern office. To put it plainly, between commuting, strict work hour schedules, and overtime, many people can’t manage to tend to their personal business. This significantly impacts their leisure time as well.

Having more time for your family, friends, and hobbies means more time to recharge. A person who, for example, doesn’t have to commute for an hour and a half twice a day, can use that time to get out, exercise, take care of their children (and be there for their important milestones), etc. In other words, this flextime is a great way to enable your employees to have all the special moments with the people they love and activities they enjoy. This clearly shows the employees you care about them.

Health Is Wealth

Different flextime options can accommodate different needs. That is why many candidates just entering the workforce are looking for a workplace that allows remote work or telecommuting. A flexible work schedule allows the employees to make different appointments and handle their personal matters without having to ask for days off, for example.

Additionally, if a person is kept busy by their work for too long, overworking and burnout are bound to take over. This means the employee who was otherwise healthy and productive can become unmotivated and even have problems managing their basic needs, let alone be an exemplary employee.

The short-term health benefits of flextime include

  • Reducing the time spent in an uncomfortable position
  • Reducing the stress of deadlines
  • Reducing the stress coming from driving or using the public transit
  • More time to exercise, go to a healthcare provider and prepare healthy meals

A Chance to Grow

Advancing in a career requires developing new skills, proving yourself in a leadership role, showing organizational capability. It also means denying yourself sleep, leisure time, and a great degree of commitment. Flextime allows employees both to prove themselves in their field, but also some additional free time, as well as time to take courses and develop the skills they need to.

We have to note that full-time remote work reduces the chances of being promoted. This is the case due to the fact that the higher-ups aren’t seeing the employee, so when the time comes to give the promotion, the person gets overlooked as well, no matter their skill level. That is to say – telecommuting is a better option than remote work. It is also important for employers not to pass up the chance to give a promotion to the most deserving person, no matter where and when they work.

From the Employer’s Perspective

All the benefits the employees receive reflect on their relationship with work and the company. It has been proven again and again that satisfied employees are more likely to stay with the company longer and get invested. If an employee’s needs are being met, they will consider the company’s successes to be proof of their own work and worth as an employee.

Happy employees will usually think harder about leaving their place of work. Simply put – flextime options show that you care about the people who make up your team, and they are far less likely to leave your organization. This way the team you’ve created will continue to function. Employee retention is a key component of a company’s reputation with new employees as well. Additionally, not having to constantly seek, hire, and train new employees is going to reduce the company’s costs.

Attract the Dream Employees

The market in most industries is becoming more and more competitive, and businesses are looking for a way to attract new employees and industry veterans alike. A company that cares about its employees attracts experts. After all, who wouldn’t want to be a part of a team that offers a lot of flexibility and supports its employees in their professional and personal lives and development?

As we have already mentioned, offering remote positions is a great way to attract the younger population, as they are more likely to look for such an arrangement in the first place. Furthermore, attracting industry experts who aren’t located close to your business, or even don’t live in your country is a great way to stay a step ahead of the competition.

Productivity Will Bloom

Working intensely at times your circadian rhythm allows best focus will increase productivity while reducing stress and the time needed for different tasks. in other words, your team won’t necessarily have to work harder, but the overall efficiency will increase, as everyone will be able to use their prime working hours to actually work. This will also significantly reduce the time the employees spend in the office but away from work (also known as time theft or wasting time).

The reason for these improvements is lower stress due to having to oblige to strict rules. Less stress means happier employees who are able to finish their tasks in time.

Reducing the Costs

Fewer employees on the premises means less necessary office space. Besides being great for the overall workspace safety, having to accommodate a smaller team is cheaper as well. Here are some costs you can reduce by including flextime in your routine:

  • Smaller office space (aka lower rent)
  • Lower utility bills
  • Fewer office supplies
  • Lower office perk costs (coffee, juices, snacks, etc.)

Additionally, there is the abovementioned higher retention rate, which helps you save on training new employees.

Is It a Perfect Solution?

As any employer knows, perfect solutions are extremely rare, if not non-existing. In other words, both the employees and the employers are going to face some challenges with flextime.

Leaving the Premises

Offices have been in use for such a long time for a reason. Some employees actually prefer the routine of coming to work and committing to it in a specific environment. They can feel like they’re being stripped of their right to that environment and daily routine that helps them focus on work and be productive. Hence, it is best not to force flextime on your employees, but enable them to choose it if they prefer to, or need to be home for other reasons.

Work vs Life

Many employees who have started working from home in the last two years have expressed the same gripe with remote work. Namely, without a strict structure of the office, they find it very difficult to differentiate between personal time and working hours. This will leave them working overtime and not knowing when to stop.

An employer may be thrilled by the increase in productivity, but the truth of the matter is that the more overtime someone works the more likely it is for them to overwork themselves and become burnt out.

Work vs Loved Ones

It was assumed, and the last two years have proven beyond the shadow of the doubt that working from home means actual work. However, family members, spouses, and children tend not to understand that. To them, a person working from home means that they are available and free to talk and do things around the house the entire day. This is one of the more difficult problems, as the employees are expected to be productive workers and an integral part of their family at the same time.

Communication

There are multiple problems regarding communication when it comes to flextime.

  • Getting used to using the communication channels regularly can be daunting. Especially so if the coworker you’re trying to reach has different working hours.
  • For the same reason, urgent matters may have to be rescheduled for a later date.
  • Organizing group meetings is very difficult, as the employees are all working on their own time. So, you may have to interrupt an employee in the middle of their most productive period, or insist on talking to another one who has just woken up and isn’t at their full capacity yet.

Getting Used to It

As difficult as it is for your employees, flextime is also challenging for the management of your company. The managers will need to learn how to coordinate teams comprised of in-office staff, part-time employees, telecommuters, or even employees in different time zones. That is why you need to equip them with the best project management tools out there.

Is It Worth It?

We wouldn’t be talking about flextime and all of its numerous benefits if there wasn’t a way to get over the obstacles. When implementing new business practices it is important to have a clear plan and set objectives for your employees and the management itself. So, here are our tips on how to best utilize all the possibilities flextime has to offer.

Set Clear Goals and Guidelines

As you may have noticed, communication is an integral part of making flextime work in your organization. Using communication software is important, but it is only one of the aspects of successful communication.

The communication process needs to start before you implement flextime. Moreover, you should consider it a key element of the implementation. Make sure most members of your team would truly benefit from remote work or other flextime options. Additionally, make accommodations for the employees who express the desire to stay in the offices as well. Talking with all employees one on one is a good way to reduce the pressure and get their honest opinions on whether flextime is a good choice for your company or not.

Establishing clear guidelines is the first step you want to make if you decide to go on with the change. The guidelines should contain the following:

Time frames

You cannot allow your employees to work at completely different hours. This may prove difficult if your team is comprised of people living on different continents. Hence, some rules must be set. For example, everyone should be available for a meeting at the same time. This may mean you will be waking up some of your employees in the middle of the night, though. That is why it’s important to only require these meetings when they’re truly necessary. You wouldn’t appreciate your boss waking you up at 4 AM for a meeting you don’t even get to speak in.

If, on the other hand, your team is local, there needs to be a period during the workday in which all team members are online. This means setting up a time frame that results in at least a couple of hours when all the employees would be available each day.

Hourly Requirements

Even the most liberal system will require a minimum of hours spent working. this can be a standard 40-hour week, or any other number of hours you find works best for your needs

Time tracking

Flextime allows for a flexible work schedule. The problem arises once you lose track of who has done what and how far along your team is with a specific project. That is why this flexibility in work hours and quotas must be accompanied by well-regulated time tracking solutions that clearly indicate the number of work hours that went into different projects by the employee.

Conclusion

Flextime is proving to be one of the best practices in modern business. However, the flexibility of working time and space can become uncontrollable if you aren’t clear about the rules. Hence, you will need to

  • Figure out whether flextime is a good option for your company
  • Find the best methods for your teams
  • Implement the system gradually and test its benefits compared to the drawbacks
  • Continue maintaining and improving upon your system so it fits your needs better

Remember, the most conventional solutions aren’t always the best for you. If you are deciding to think outside the box, you should be as unconventional as necessary.

 

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15+ Time Tracking Software for Non-profit Organization

15+ Time Tracking Software for Non-profit Organization

March 28, 2022

Non-profits do a lot of good in this world. However, keeping track of employee time can be challenging, and take away a lot of precious time intended for other activities. We are here to present the best time tracking software that will help you return to your activities and track all time easily and quickly.

1. Time Analytics

time analytics Time Tracking Software for Non-profit Organization

Time Analytics is a time tracking software solution that enables its users to log time quickly and efficiently. The platform offers a multitude of useful features that make the everyday operations of your organization much easier. It has a goal of reducing the time spent on administrative tasks as well as time tracking itself. This is possible due to the platform’s intuitive interface and simple commands. Hence, any employee or volunteer can track their activities quickly and with no hassle, leaving them with more time to work on their tasks.

The platform offers two ways to track time – through an automatic timer or manually. To make the use even more convenient, Time Analytics offers multiple ways to access the most common tasks in only a few clicks. You can copy timers related to specific tasks or projects, as well as create a timesheet template and use it every day, eliminating the need to create reports from scratch again and again.

Reports are some of Time Analytics’ best features. You can track your organization’s progress in real-time, but also its development through time. Tracking individual employees and volunteers, tasks, and projects will allow you to detect the warning signs of negative business practices. It will also warn you about burnout and overworking. If you are to lead a successful non-profit, it is important to keep the morale and the faith in the organization high. That is to say, you will be able to continue your mission by showing your own members you really care about them as well as your common goal.

Tracking different expenses while tracking time is a good way to keep tabs for your own, but also for your donors’ sake. Time Analytics automatically creates itemized lists of activities and their costs you can export and present to your donors to be as transparent as possible.

Features

  • Time tracking – track employee and volunteer work accurately, monitor project progress, and assess the time you will need for future endeavors
  • Time off management – track vacations, sick leaves, and other types of time off through the system
  • Cost tracking – know exactly where your money goes and manage your finances more efficiently
  • Reports – receive accurate reports that indicate your organization’s performance on all fronts and notice potential work mistakes before they become critical
  • Billing and invoices – track time and expenses by employee/volunteer and prepare itemized invoices both for your donors and employees

Pricing

  • Free
  • Starter – $4.99
  • Optimum – $6.99
  • Premium – $12.99

2. Hours Tracker

hours tracker Time Tracking Software for Non-profit Organization

This convenient mobile app available for all Mac devices is a great way to keep track of your remote team. Hours Tracker offers multiple automatic timers you can toggle between to keep track of different tasks. the app has started as a simple automatic tracker but has also recently added some new features. Now you can create accurate invoices for your employees and donors, as well as edit entries to be more accurate.

The application prides itself on its innovative approach to reports and graphic visualizations. You can get an insight into your organization’s business structure from multiple angles and project future steps.

Features

  • Time tracking – use multiple timers to track the time you spend on different tasks
  • Invoicing – create detailed itemized invoices that show how your team spends time and funds
  • Reports – receive an analysis that looks at your organization from multiple angles

Pricing

  • Free
  • Personal – $7.99

3. Clicktime

clcik time Time Tracking Software for Non-profit Organization

ClickTime is a time tracking platform that enables its users to track, manage and plan employee hours. The solution is also a great way to project budgets for different projects. Clicktime has a dedicated nonprofit module that also tracks funding sources, functional expenses, costs of programs, and other important metrics. This makes the platform especially suitable for all kinds of nonprofit organizations, no matter their branch.

The software solution makes tracking specific metrics very easy, as it allows different on-demand reports that can be filtered and customized to fit your needs. Time tracking is based on timesheets and offers a plethora of options to make filling them as simple and quick as possible.

Features

  • Time tracking – track the time your volunteers and employees spend on tasks as well as out of office
  • Expense tracking – receive accurate expense reports for each team member
  • Reports – get all necessary information about your organization and the way it functions

Pricing

  • Starter – $9
  • Team – $12
  • Premier – $24
  • Enterprise – custom plan

4. OnTheClock

on the clock Time Tracking Software for Non-profit Organization

OnTheClock is a web-based time tracking program that has a goal of reducing the time necessary to track time and comply with different regulations, leaving the employees and volunteers with more time to dedicate to their tasks and your organization’s vision.

The software is easy to use, as it has been designed with the users’ convenience in mind. However, this doesn’t mean the app’s functions are sub-par or insufficient. Like all good software, OnTheClock is aiming to provide powerful results with as little hassle on your team’s side as possible. The platform offers a phone app as well, so it is great for field and remote teams.

Features

  • GPS – know where all your employees and volunteers are clocking in from
  • Integrations – the platform integrates with multiple payroll programs, such as QuickBooks and ADP
  • Time off tracking – let everyone in your team be aware of their remaining and accrued paid time off

Pricing

The pricing depends on the number of employees and starts at $3 per employee for small teams

5. Time Doctor

time doctor Time Tracking Software for Non-profit Organization

Time Doctor is one of the most famous time tracking programs currently available. This is due to the platform’s long existence and well-deserved reputation. It offers some stricter methods of employee monitoring, such as taking screenshots and monitoring user activity. However, these features are optional.

One of the software’s strongest suits is the fact that it is available in multiple languages, which isn’t common for this type of software but is definitely important for many organizations. Time tracking through Time doctor is simple, and automatically analyzes the time dedicated to specific projects and tasks. additionally, the software’s payroll feature is a great addition and guarantees accuracy.

Features

  • Time tracking – receive time reports as well as an analysis of the time your employees and volunteers spend on different tasks
  • Employee monitoring – detect and prevent bad business habits within your team
  • Reports – receive reports on all important metrics to help you make good business decisions

Pricing

  • Basic – $7
  • Standard – $10
  • Premium – $20

6. Harvest

harvest non profit organization

Harvest is another simple time tracking solution that allows employees, volunteers, and organization higher-ups to log their hours in comprehensive timesheets from anywhere. The platform is available on all devices, which makes it great for remote teams. The platform’s goal is to help teams thrive by being as simple as possible while providing enough data to create powerful reports.

Harvest offers its users the opportunity to use its pre-made templates to reduce the time needed to track time even more. Even though entering the information takes very little time, Harvest delivers reports and analyses of any organization necessary to continue developing and furthering its cause.

Finally, Harvest gives its users the ability to create invoices and conduct payments accurately. This means that both investments and expenses will be accounted for.

Features

  • Time tracking – an intuitive interface to help your team log their hours with as little hassle as possible
  • Reports – a wide variety of visual reports to illustrate progress and indicate problems
  • Invoicing – create itemized lists of activities and expenses for your donors and transparency

Pricing

  • Free
  • Pro – $12

7. Cashboard

cashboard Time Tracking Software for Non-profit

Cashboard is a time tracking software solution that aims to reduce the time needed for paperwork as much as possible. Even though the app is primarily aimed at freelancers, nonprofit organizations can also use it to their benefit. It offers simple timesheets that can be edited and added retrospectively as well.

Task management is another element of the platform, whether personal or collaborative. Tasks are clearly marked and can be dragged and dropped into different columns to indicate progress. Finally, Cashboard also supports online payments and lists and organizes them. The app is cloud-based, which makes both work, task management, and invoicing possible from anywhere.

Features

  • Timesheets – log your hours quickly and accurately and predict future projects
  • Project management – view all projects, divide them into tasks and allocate said tasks
  • Online invoicing and payments – receive donations the easiest way possible

Pricing

  • Freelancer – $8.25
  • Premium – $15
  • Ultra – $250

8. Tsheets

tsheets Time Tracking Software for Non-profit

Tsheets is a time tracking platform created with the intention of making job cost and payroll calculations, as well as billing and invoicing as simple as possible. The app has mobile and desktop versions, so your team can access it from anywhere, team, field, or office alike. This app is an integral part of QuickBooks, so it is a great option if you are already using QuickBooks for accounting purposes and to make and receive payments.

Tsheets relies on automatic time trackers, which ensure maximum accuracy without your employees and volunteers having to toggle between different timers. The program makes invoicing and payroll processes very simple as you can mark the logged time as either billable or non-billable.

Features

  • Timesheets – each team member can log their activity through a simple timesheet
  • Offline tracking – the automatic timers enable your team to track their time even without internet access
  • Payments – the platform is integrated with QuickBooks, so you can send and receive payments through it

Pricing

  • Premium – $20 base rate + $8 per user per month
  • Elite – $40 base rate + $10 per user per month

9. Toggl

toggl Software for Non-profit Organization

Toggl is a time tracking software solution with a youthful approach and design. Hence, it is a great solution if you are managing a younger team. The platform is available as a web, desktop, and mobile app. It is optimized for all devices, so it’s a great solution for teams on the go. Toggl offers over one hundred integrations with other business software solutions, so you don’t have to worry about switching from your favorite platform either.

The platform’s main goal is to save its users time and money by allowing teams to find their work rhythms and work smarter, rather than harder. In the same vein, Toggl offers powerful reports that help users recognize both current and underlying problems and resolve them in the best possible way.

Features

  • Time tracking – the platform offers a timer mode and a manual mode for your team’s convenience
  • Integrations – you can track time from other apps, like Asana and Trello
  • Reports – receive regular reports via email and get all crucial information on your organization

Pricing

  • Free
  • Starter – $10
  • Premium – $20
  • Enterprise – Custom plan

10. Noko

noko Time Tracking Software for Non-profit Organization

 

Noko (formerly known as Freckle) is a timesheet-based time tracking solution. It reduces the need for administrative tasks and leaves your volunteers and employees with more time to dedicate to the good work you’re doing. Noko uses the data from the timesheets to create a plethora of important reports that directly answer the most important questions of any organization.

This is another app that aims to make time tracking more enjoyable and less of a burden for all users. This approach has gotten the platform quite a faithful user base. Noko is famous for its flexibility and simplicity.

Features

  • Time tracking – use timesheets to understand how your team functions
  • Reports – understand time utilization, your most and least profitable activities, and much more
  • Invoicing – create detailed invoices with a click of a button

Pricing

  • Team – $49 for 5 users
  • Organization – $199 for 25 users
  • Enterprise – $499

11. ToDoist

todoist Time Tracking Software for Non-profit Organization

ToDoist has a different approach to time tracking than most other entries on our list. It is a great tool for organizations and users that rely on lists to track their progress. You can add tasks to each list item and cross them off as you finish them. Additionally, you can create multiple lists, relating to different teams and projects, with different priorities and task types.

The platform is designed to be available on the go. You can assign lists to different volunteers and employees and label them for easier managing. In other words, the platform offers an overview of all tasks and the ability to delegate them. Hence, it is also a great project management tool.

Features

  • Recurring lists, tasks, and due dates – each team member can create their routine
  • Favorites – prioritize and keep the most important tasks visible at all times
  • Task management – create and delegate different activities to your team

Pricing

  • Free
  • Pro – $3
  • Business – $5

ToDoist offers a special 50% discount for registered nonprofit organizations.

12. WeWorked

weWorked Time Tracking Software for Non-profit Organization

WeWorked is a timesheet-based time tracking software solution. It is suitable for remote and field teams, as it allows tracking from anywhere. You can be sure the timesheets will be delivered on time, as the platform sends reminders to the users who haven’t filled their timesheets. Time tracking itself can be manual or through a time clock for better precision.

The platform offers integrations with the most popular business tools, like Xero and QuickBooks. Managers can approve timesheets or send them back for revisions. However, this isn’t a tedious activity, as it requires clicking a single button. That is to say, the process is simple for everyone involved.

Features

  • Time tracking – clock in on the location or use an online timesheet to log hours
  • Reports – generate accurate and detailed reports from the collected data
  • Billable project balances – calculate balances and add them to itemized lists of activities

Pricing

  • 3 users – $12.50
  • 10 users – $25
  • 25 users – $50
  • 100+ users – $83.33

13. ProofHub

proofhub Time Tracking Software for Non-profit Organization

This project management software solution doubles as a time tracking platform. It offers different views for all projects, like Gantt charts, boards, and workflows. In other words, you can observe your projects and their progress, delegate tasks, and see exactly who is working on which task and project.

ProofHub’s interface is available in multiple languages, which is great for non-English speaking users and international teams. The platform ensures all projects are finished and delivered on time. On top of it all, the interface is very intuitive, so your volunteers and employees can use the software no matter their level of computer knowledge.

Features

  • Project management – divide projects into tasks and allocate them to your staff
  • Discussion topics – start direct conversations on different subjects with your employees
  • Multiple views – no matter whether you prefer Kanban boards, Gantt charts, or lists, ProofHub will deliver

Pricing

Pricing depends on the number of team members, starting at $50 and five users

14. Track it Forward

Track it Forward Time Tracking Software for Non-profit Organization

If your organization runs primarily on volunteer work, Track it Forward is a great solution for you. The platform relies on a mobile app that allows volunteers to track their own hours from anywhere. It also offers different ways for the volunteers to identify themselves – through check-in kiosks, taking selfies, using GPS, or signatures.

As the entire app is geared toward non-profits and volunteer-based organizations, Track it Forward offers some specific features, like an event calendar that allows the volunteers to log their hours around specific events. Finally, you can monitor your organization’s progress through general and custom graphs.

Features

  • Time tracking – you or the volunteers can log hours manually and submit timesheets for approval
  • Reports – download 6 different types of reports on all logged hours and observe project progress
  • Verification – use the verification method that suits your organization best to avoid buddy-punching

Pricing

The pricing depends on the number of volunteers whose time you’re tracking. The platform offers a free version for up to 25 volunteers

15. TimeCamp

TimeCamp Time Tracking Software for Non-profit Organization

TimeCamp is one of the most well-known time tracking platforms currently on the market. It allows its users to track their time automatically and through timesheets. By doing so, your team will provide important data that is later calculated and turned into performance reports, so you can track your organization’s work.

TimeCamp relies on automatic time tracking, as well as monitoring user activity to an extent. Namely, the app will scan the domain names of the apps your staff and volunteers are using while at work, and sort them into pre-defined categories to help every team member focus on their work.

Features

  • Time tracking – automatic time tracking for your team’s convenience
  • Reports – get productivity and profitability reports, as well as other types of summaries of your business
  • Billable time – mark the logged hours as either billable or non-billable for easier invoicing

Pricing

  • Free
  • Basic – $7
  • Pro – $10
  • Enterprise – custom plan

16. Monitask

monitask Time Tracking Software for Non-profit Organization

Monitask is another time tracking app that provides a significant discount for nonprofit organizations. Besides that, it is a great option for international and remote teams, as it offers remote time tracking as well as a multi-language interface. However, one of the platform’s main features is a screenshot option, which may not be very popular with your team members. Another monitoring option is website and app tracking, which ensures there is no time theft.

Monitask is a great project management tool, as you can easily monitor the time and funds invested in a project. finally, you will receive reports on your organization’s most important metrics you can customize.

Features

  • Time tracking – automated time tracking that starts and finishes with a simple click of a button
  • Employee monitoring – receive screenshots and reports of the apps and websites your team uses
  • Reports – customize the aspects of your business you want to receive reports on

Pricing

  • Pro – $5.99
  • Business – $8.99
  • Enterprise – $19.99

Monitask provides a 30% discount for eligible nonprofits

To Conclude

Nonprofit organizations open many opportunities for their users. They aren’t easy to run, as their reputation directly affects their funding and further operations. That is why it is very important to know exactly what is happening in your organization at all times. We have provided a list of the most popular time tracking platforms your organization can use. Hopefully, you’ve found your perfect match among our suggestions.

 

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What Can A Software Company Do To Increase Productivity?

What Can A Software Company Do To Increase Productivity?

March 24, 2022

A software company can increase productivity for their employees by providing them with the best hardware and software to do their jobs. They should also have ergonomic furniture and offer adequate caffeine breaks. These are just some of the ways you could keep your employees working at top speed without affecting their quality of work. Let’s explore some of the best ways this can be done.

What Can A Software Company Do To Increase Productivity

Better Task Management Software

One of the best ways to increase productivity for a software company is to invest in better task management software. This will allow employees to easily see what they need to be working on and will help them stay organized. There are several different task management software options on the market, so find one that fits the needs of your team. You can start by looking at some of the services at Opal.dev to see what task management implies. Most of the time, this can be a huge help to employees and will help them be more productive. Also, it can help your company, in general, become more time-efficient.

Invest In The Best Hardware

To keep up with the latest trends in technology, a software company needs to invest in the best hardware. This will allow employees to work on the latest software and will keep their computers running at top speed. You don’t want your employees struggling with outdated technology, so make sure you invest in the latest and greatest. Not only will this increase productivity, but it will also show your employees that you’re committed to helping them do their best work. Invest in new computers, monitors, and other devices that will make their job easier. This will not only increase their productivity, but it will also make their job more enjoyable.

Ergonomic Furniture

Employees who are uncomfortable in their work environment are not going to be as productive as they could be. This is why a software company needs to invest in ergonomic furniture. This type of furniture is designed to reduce stress on the body and to make it easier to stay focused on work. There are several different options on the market, so find something that will fit the needs of your employees. You can start by looking at some of the online stores that offer such furniture options. They offer a wide variety of ergonomic chairs, desks, and other furniture that will help your employees be more comfortable and productive.

Offer Caffeine Breaks

If you want your employees to be productive, you need to allow them to take breaks. This doesn’t mean you have to let them take a break every hour, but you should offer them the opportunity to get up and get a cup of coffee or tea. Caffeine is a great way to improve productivity, so make sure your employees have access to it. You can even offer them caffeine breaks as an incentive to work harder. This is a great way to show your employees that you’re committed to helping them be productive.

Offer Reward Programs and Flexible Schedules

Another great way to increase productivity for a software company is to offer reward programs and flexible schedules. Reward programs will give employees an incentive to work hard and be productive. Flexible schedules will allow them to work when they’re most productive. This is a great way to show your employees that you’re committed to helping them be successful. It also increases employee satisfaction, which can lead to lower turnover rates. The best options to consider when it comes to implementing reward programs include things like free lunches, team outings, and gift cards. Flexible schedules can be implemented in several different ways, so find one that fits the needs of your employees.

Types of Reward Programs to Consider

There are many different types of reward programs that can be effective in increasing productivity. Let’s take a look at some of them.

  • Cash Rewards – Cash rewards are one of the most common types of rewards used in businesses today. They are simple to understand and administer. The only downside is that they can be easily spent, which may not always result in an increase in productivity.
  • Gift Cards – Gift cards are another common type of reward. They allow the recipient to choose the gift they want, which can be very motivating. They also have the added benefit of being used as a thank you or recognition for a job well done.
  • Paid Time Off – Paid time off is another great way to reward employees for their productivity. It can be used as an incentive to work harder or as a way to show appreciation for a job well done. Either way, it is a great way to increase productivity.
  • Career Advancement –  Career advancement is a great way to reward employees for their productivity. It shows them that the company is willing to invest in their future and that they are valued members of the team. This type of reward can be very motivating and lead to an increase in productivity.

There are many other types of rewards that can be effective in increasing productivity. The ones listed here are just a few of the most common ones. Businesses should experiment with different types of rewards to find out which works best for them. By doing this, they can increase the productivity of their employees and improve their bottom line.

Encourage Open Communication

If you want your employees to be productive, you need to encourage open communication. This means that you should create an environment where employees feel comfortable sharing ideas and communicating with each other. You can do this by setting up regular meetings, sending out surveys, and holding town hall-style meetings. This is a great way to show your employees that you’re committed to helping them be productive. In addition, it will help to create a more cohesive work environment. Open communication needs to start with management and should be encouraged throughout the company.

Promote Brainstorming Sessions 

Brainstorming is a great way to come up with new ideas. When it is done correctly, it can lead to amazing results. Unfortunately, many businesses do not take advantage of brainstorming. This is a shame because it can be a great way to increase productivity. How does brainstorming work? It is simple. A group of people get together and generate ideas for a specific topic. The key is to allow all participants to share their ideas without criticism. This will allow the best ideas to surface and help the team come up with innovative solutions. Brainstorming sessions can be conducted in person or online. Online sessions are often preferred because they are more convenient and can be conducted at any time. They also allow employees from different locations to participate. The benefits of brainstorming are many. They include:

  • Increased productivity
  • Improved creativity
  • Enhanced problem-solving skills
  • Better communication among team members

Brainstorming is a great way to increase productivity in your business. It can lead to better ideas and improved teamwork. When done correctly, it can be a powerful tool for your organization. Give it a try and see how it works for you.

Invest In HR Professionals 

Human Resources (HR) professionals are essential for any business. They are responsible for the hiring, training, and development of employees. They also handle all personnel-related issues, such as payroll, benefits, and compliance. In short, they are responsible for the well-being of employees. This makes them a valuable asset to any company. Unfortunately, many businesses do not invest in HR professionals. This can be a big mistake because it can lead to lower productivity and other problems. By investing in HR professionals, you can improve the overall productivity of your company. They can help you hire the best employees, train them properly, and keep them happy and productive. In addition, they can help you stay compliant with all the latest regulations.

Resolve Issues That Harm Productivity

There are many issues that can harm productivity in a business. These include:

  • Poor communication
  • Lack of clarity about job duties
  • Poor work/life balance
  • Unclear goals and objectives

These are just a few of the issues that can hamper productivity. If left unresolved, they can lead to a loss of productivity and profit. That is why it is important to address them head-on. The best way to do this is by using an HR professional. They can help you identify the problems that are harming productivity and find solutions to them. This will help your business run more smoothly and increase the productivity of your employees. Also, an HR professional can help prevent issues by doing monthly checkups on employee satisfaction and regular checkups when it comes to potential issues in the workplace.

increasing productvity

There are several different ways that a software company can increase productivity. By investing in better task management software, investing in the best hardware, and offering ergonomic furniture, you can create an environment that is conducive to productivity. You can also offer incentives like caffeine breaks to help motivate your employees. Whatever you do, make sure you’re committed to helping your employees be productive.

 

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Simple Tricks to manage time and overcome work stress

Simple Tricks to manage time and overcome work stress

March 16, 2022

We’ve all been there, finding our workday pretty hectic. Even at that, you still end up having many works on your table unattended to. What do you think of this? Of course, it’s pretty frustrating and displeasing. That’s because it seems you haven’t gotten enough time to do all the essentials. Consequently, resulting in deep stress that can ruin your well-being and affect your productivity.

But you know what? The glad tiding is that good time management will relieve stress which in turn guarantees a fulfilling day. Are you thinking of how to get started with it? You’ve got no worries! SEOBrotherslv.com Global Gambling Market Research has come up with effective time management plans. With that in mind, this guide includes everything you need to know on time and stress management. Let’s dive in right away!

Tricks to manage time and overcome work stress

Why do you need time management?

Time management is a process of managing time and organizing specific activities. Whether you’re a small business owner or entrepreneur, time management helps produce the most fulfilling deals and achieve goals. Aside from increasing your strength to plan your day efficiently, it also helps to work smarter instead of working your fingers to the bone.

Do you think that’s all? Not yet! Managing your time effectively also aids in less stress, increasing focus, lessening distractions, boosting your self-confidence, and maximizing your energy. Likewise, it helps to achieve better stability. With this, you can be sure of being extremely productive at the end of the day.

It doesn’t stop there! Being in control of your time gives you more freedom to do other necessities. To crown it all, time management helps to achieve even your biggest goals in life.

Time Management basics

Without any debate, time management is a must-have skill for all business owners out there. However, doing something without knowing how it works is like having a car without knowing how to drive. That’s why we have come up with some essential steps in time management for better productivity and balancing. Let’s check them out!

Planning

Regardless of what, the first step in time management is to plan your day ahead of time. It helps to properly organize your tasks. Besides, it also provides adequate time to get ideas on how to get the day going. We recommend you create a to-do list and write it out. 

Set priority. 

Sure, the workload might be high, don’t forget to identify your essential tasks. It will help you overcome stress and achieve better results. Irrespective of the urge to get started with it, kick off with the essential ones, establish your goals and focus on priority.  

Do one thing at a time

Christopher Westra says, “the quickest way to do many things is to do one thing at a time”. Since success is built sequentially, there’s virtually no way you can achieve your aim at once. You might end up achieving nothing if you plan to engage in different activities in sync. Meanwhile, you can incorporate the idea of what is slack time in project management to help you keep track of your activities.

Eliminate unnecessary distractions

Another excellent principle of time management is to remove unnecessary interruptions. Note that it’s always hard to get back on track when distractions happen. So, carefully avoid all forms of interruption and stay focused.

Outsource your work

Overworking can excessively stress you out. Thus, identify tasks that others can help you with, and then assign them to someone. Consequently, it will offer you time to take a break. Also, it gives you more time to attend other events of the day. 

8 Popular time management techniques

Since we’ve been on market research, we have discovered various effective time management methods you can easily opt-in for. To make things easy, we have picked out the 8 best time management techniques to prioritize your task and crush stress conveniently. How about we take a look at it?

  1. Pareto Analysis  

Also known as the 80/20 rule, Pareto analysis is a popular time management technique developed by Vilfredo Pareto, an Italian economist. It’s best for all problem solvers and analytical thinkers. This technique declared that 80% of our accomplishment is from 20% of our deals.  

The Utmost aim of this decision making principle is to help prioritize tasks necessary to increase your productivity. To use this method, start by writing out the activities you need to engage in. Recognize the source of each issue or task. Then score the task, categorize them according to their principal cause and prioritize them by their importance. After this, it’s time to start with your highest priority.   

2. Pomodoro Techniques  

Francesco Cirillo makes this system. Pomodoro technique is centered on the idea that people should effectively work with time. You should break down your tasks, set a timer to complete each work in 25 minutes with intervals of a five-minute break in it.  The word “intervals” is called the Pomodoros.

The rule behind this method is that you should frequently take a 15 to 20 minutes break after four pomodoros. This timer ensures you adequately feel refreshed and get new ideas on how to solve the next task.

3. Getting Things Done (GTD) Method 

Getting Things Done (GTD) Method is a technique designed by David Allen, a consultant. As the name implies, this approach entails doing things without any difficulties. David Allen invented this technique because he believes that having many details in the head can lead to uncertainty and unnecessary tension.

The GTD method involves five simple practices. Firstly, you’re required to pick up all that leap to your brain by storing it in your inbox. Next, simply clarify your thoughts and identify the category of each work. Then, put them in order of preference and audit them to ensure they stay in the right place. Lastly, start with the important ones.

4. Time Blocking Method 

This is a structure that involves breaking down your task into specific duration. Aside from the fact that you tend to identify your work with this time planning method, you also get to know the exact time the task should be done. Consequently ensures you are solely focused on the day’s work for better productivity.

Designing your time block is as easy as pie. All you need to do is to generate a work list and assign adequate time to each task. Meanwhile, ensure you effectively go through the list to keep up with time.

5. Eisenhower Matrix

Invented by Dwight Eisenhower, it is one of the popular techniques that ensure effective time use. It’s otherwise referred to as an Urgent-Important matrix. Sometimes we focus on tasks that are essential instead of the ones that need urgent attention. But, this time management technique helps to pinpoint your task category effectively. Moreover, the essential basis of effectiveness in time management is the ability to discern between the pressing and crucial events of the day.

You don’t have to be an expert before you can use this process. Just split your tasks into four different axes. Identify them as necessary, not necessary, top-priority, and not urgent. Thus, it will further aid in identifying the activity to start with.

Popular time management techniques

6. Rapid Planning Method (RPM)

The Rapid Planning Method(RPM) is a technique invented by Anthony Robbins. The main idea of this method is to alter your thinking to achieve your goals or rather get the desired results. As if that’s not enough! Beyond focusing on your visions, Robin’s method gives a distinctive difference amidst progressing with your plan and hoping to make it real. 

With this process, you need to put down your activities for the weeks and equally identify their importance. Make three columns on a paper, divide them according to the task, the outcome expected and steps to take to the peak. Take adequate time to study your RPM blocks. With that, you’re good to go.

7. Parkinson’s Law

Cyril Northcote Parkinson invented this unique time management law. He is renowned for the phrase “work expands so as to fill the time available for its completion.” This quote implies that you tend to execute a task within the exact scheduled time.

Meanwhile, there is still more to this technique. You can conveniently apply this law to an establishment for excellent performance. The technique aims to transform a company’s aim to complete even the most complex tasks in no time. Just be practical, start early and also set a deadline to meet your goal.

8. Eat That Frog Technique

Lastly, the method is created from Mark Twain’s expression ” “Eat a live frog the first thing in the morning and nothing worse will happen to you the rest of the day”. While mass processes postulate that you should engage with the most straightforward task first, in the reverse case, this approach’s central principle is, to begin with, the most challenging project.

The author believes that executing the most strenuous job first will make other tasks stress-free. Hence, it will further increase your productivity and reduce stress.

Time management services

Whether you’re a newbie or an expert, get better with this time management software. These are effective time tracking systems that help with proper day structuring. It ensures your brand stays well organized throughout the day.  Also, these services make work faster and complete within a limited time. Without thinking twice, there are unlimited time management apps and tools on the track today, including Mitrefinch, Avaza, Scoro, ProofHub, Focus Booster, and many more. 

Expert Opinion of our SEO-specialist

Our specialist, Vitaliy Shkura with more than 6 years’ experience in marketing and promoting i-gaming projects assesses that time management skills are needed to overcome multitasking and improve your work quality. Getting overly worked up can take a toll on your physical and mental health. It’s advisable to get enough energy to keep up with everything. With good time management, you can never miss out on more daily opportunities and progress. That sounds cool, right? Visit  seobrotherslv.com and gain more insight to improve your business life.

Conclusion

Without further ado, improving your time management skills becomes a walk in the park with this article. We’re sure you are here to take away stress, make smarter decisions, and get more productive. As a result of that, don’t forget to have our time management basics in your book. Using time management services and techniques will also ensure better productivity and a successful career. 

 

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Scheduling Strategies To Boost Profitability

Scheduling Strategies To Boost Profitability

March 15, 2022

Boosting profits requires either an increase in revenue or cutting costs. If you can do both, you will significantly increase your bottom line. However, you need to ensure that you work towards these goals while still providing customer satisfaction. Also, you should make sure you still maintain a happy workforce.

Scheduling is hugely important. Time is money. Optimizing the resources at your disposal is vital for productivity. To achieve this, you must understand how to create employee work schedules efficiently.

Schedule Management

In the past, the world of schedule management was easy to navigate. People would only work on-site and would have fixed schedules. Yet, this kind of attitude towards work scheduling was not producing effective results.

Being very fixed when it comes to work schedules can lead to work exhaustion and excessive work hours. These hours are actually counter-productive. This is true as they’re likely going to produce poor work performance.

Creating an effective work schedule for employees can be an arduous task. However, if done right, you can generate more efficient human resources and better experiences for your customers.

It’s a mistake to try to cling to old and outdated scheduling methods. flexibility has become one of the more important factors in the modern office. Thus, you should find optimal ways of scheduling employee shifts and tasks.

Why Is It Important?

Let’s take a simple example. There is a company that deals with delivering parcels. In their packing and distribution department, they have 12 employees. Six of them work in the morning, and six of them work in the evening.

The morning shift requires 4 packers and 2 drivers. The evening shift requires 2 packers and 5 drivers. Clearly, there are not enough team members to cover the company’s needs for the evening shift.

Not having adequate staff cover, in this case, is going to lead to delays in parcel delivery. This, in turn, is negatively impacting productivity and customer satisfaction. The obvious solution is to rejig the schedule and find a way to have an extra worker in the evening.

Time Flexibility

In the modern-day, default scheduling is not effective. There are new models of business organization, shorter work shifts, remote work, and continuous work hours. Hence, flexible scheduling has never been more important.

You need to create work schedules that fit the company’s and employees’ needs. Helping employees meet their personal and family needs has become known as the emotional wage. This ultimately helps to boost company performance.

Choosing to think about labor welfare has a lot of benefits. Most importantly, it is going to mean you have employees that are less stressed, more committed, more satisfied, and more productive. All of this leads to better work performance, better sales, and better customer service.

Creating Efficient Schedules

Ultimately you want to create work schedules that will result in more productive work time. You may want to consider the following steps.

Analyze Previous Tasks

Thinking about creating an effective work schedule? In this case, you may want to carry out an assessment of how long tasks have previously taken. To put it plainly, analyze patterns within previous projects. Then, use this information to create an optimized schedule.

Schedule Work Hours in Advance

Find out what needs your employees have in terms of scheduling. You can then make work schedules and assign them weekly. These schedules could be on regular rotation. If employees know their work hours in advance, you are less likely to have absences.

Be Flexible

If you have diverse work shifts, you are more likely to be able to provide cover. In contrast, it can be very difficult if you have just two or three-shift models. You could provide employees with tools such as phone apps to allow them to change shifts and book days off. This kind of system reduces wasted time. It can also ensure you’re covering the staff’s needs. If your business is open for longer hours, this can also allow for more flexibility.

Organize Workers

Make sure you have a specialist in each area of work at all times. This will make sure that you can cover all services. If you don’t follow this step, you could have angry customers or a big backlog of work.

Utilizing Technology

In the modern-day, we don’t need to rely on slow and laborious human processes. There are many ways we can utilize technology to make scheduling more efficient.

Tracking Metrics

Using software such as Time Analytics will allow you to easily keep track of all the relevant data you need to increase productivity. The platform provides a smooth user experience. It also allows you to dive deep into workflow analytics in a very intuitive way. Tracking important metrics will allow you to see where you can make effective changes in your company.

Stop Using Manual Processes

Humans are great for some things. But when it comes to tasks that can be effectively automated, it just makes sense to use technology. Automation removes tedious, repetitive tasks. Moreover, it frees the employees from extremely time-consuming activities. Every industry is utilizing digital technology. This helps to cut expenses and provides a cutting edge. Try to automate processes wherever you can.

Use Mobile Technology

If you have deskless, remote workers, communication can be tricky. Smartphones and tablets provide a wonderful solution. If you use the right mobile apps, you can allow your team members to check and modify their schedules. You could integrate a scheduling API to organize meetings and interviews as well. Finally, the technology allows you to keep everyone updated on important information.

Real-Time Scheduling

Manual scheduling creates all kinds of inefficiencies. Technology allows everyone to see real-time updates of the latest schedule. This ensures that everyone will be receiving the correct and most recently updated information.

In Summary

To create efficient schedules, you can analyze previous tasks and the time they took to complete. Teams can schedule work hours in advance, so everyone knows when they will be expected to work. You can try to be flexible to meet your employees’ needs. You should also make sure you always have at least one specialist at work at all times.

Utilizing technology will allow you to track important metrics. It will also give you more automation. Different apps will allow for communication at all times and places. They will also allow for real-time scheduling to keep everyone up to date.

 

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