23 Best Employee Timesheet Apps in 2024

23 Best Employee Timesheet Apps in 2024

Bojan Radojičić
July 12, 2022

Are you on the prowl for employee timesheet apps that will revolutionize your workflow? You’re in the right place!

Employee productivity is a topic that stays relevant in all industries due to its universal impact on organizational performance, growth, and revenue.

With remote work becoming mainstream, managers, CEOs, and business owners are trying to maintain the rhythm of work established in physical offices. Yet, they need to do it without micromanaging employees who now work remotely.

Productivity issues, like struggling to meet deadlines and poor time management, still threaten any company’s success. Hence, they create additional stress for the team and lower the quality of their work.

Luckily, technology offers a solution to achieve more by introducing some simple but very efficient time tracking platforms: timesheet apps, and software that records the time spent on assignments, projects, or clients.

So, let’s discuss the key benefits of using timesheet apps and take a look at the best app solutions available.

Employee Timesheet Apps

The benefits of using timesheet apps

Timesheet apps provide a detailed breakdown of the time employees invest in each task. Collected data serves as an input for calculating project costs, billing clients, and paying employees. With timesheet apps, you have a clear vision of the upcoming tasks as well. So, you can set the proper schedule and allocate the budget and other resources properly.

Besides proper time management, the most significant benefits of using timesheet apps include:

  • Precise tracking of completed tasks and projects
  • Accurate reviews of team and employee performance
  • Exact client charging based on precise records
  • Detailed tracking of contractors and freelancers
  • Comparing tasks and projects over time for improved performance
  • Task automation, which saves you time and frees up your HR staff’s plates

To help you make the best choice, we created a list of 25 timesheet apps with an overview of their key features.

23 best employee timesheet apps for your business

Timesheet apps come with many functionalities and different pricing models and are available as mobile, desktop, and web apps.

Having multiple choices when choosing software can make your decision harder. So let’s discuss their many features to give you a hand in making the right purchase decision.

1. Time Analytics – Optimize billable hours with easy time tracking

Time Analytics is a simple, yet powerful timesheet tool. It is ideal for small businesses aiming to improve their efficiency, replace manual tasks with automated processes, and make better business decisions based on data.

Features like time tracking, timesheets, and cost tracking give you an overview of how your employees’ hours are spent, broken down by the project. Additional fields let you mark the hours as billable or non-billable and add any comments or notes regarding a project.

Time Analytics also offers a reporting feature, which allows you to evaluate your efficiency and productivity after a specific time period: weekly, monthly, or annually. You can create separate reports for every client, so you get a clear idea of which projects are profitable. This is an easy way to understand which elements need optimization in terms of staff and budget.

Another handy option Time Analytics features is invoicing. You can easily export your timesheets in Excel and add them to your invoices. This way, your clients can see exactly what they’re paying for: how many hours and what activities went into the outcome you’ve provided.

Thanks to the intuitive and clean interface, using Time Analytics comes naturally and your employees won’t need extensive training to learn how to do it. In other words, the process is simple and as quick as hitting a few buttons.

The cherry on top? Time Analytics is one of the most affordable time-tracking software solutions on the market.

Take a look at the pricing here.

Why Time Analytics?

  • User-friendly dashboard for easier performance management
  • Comprehensive timesheets for identifying your top performers and reducing unproductive hours
  • Timesheet calculator for profitability monitoring
  • Cost-tracking features for each project
  • Invoicing assistant for calculating billable hours in no time

Pricing:

Start from $4.25 per user, per month.

2. ATracker – Manage Your Time, Beautifully 

ATracker online timesheets for managing time

ATracker is a comprehensive time tracking app with a simple setup procedure. It creates clear reports with no clutter. Additionally, you can share said reports via social media and email and export them as a CSV file.

ATracker enables access to time spending history, available in a list or calendar view. It also allows you to set daily or weekly goals and is easily accessible from any device.

Key Features

  • Single Click Time Tracking: Simplifies the process of clocking in and out with a single click, making time tracking quick and effortless.
  • Visual Reports: Provides visually appealing and easy-to-understand reports that present time and attendance data clearly and comprehensively.
  • Goal Setting and Tracking (Daily and Weekly): Allows users to set and track goals on a daily and weekly basis, helping to increase productivity and monitor progress effectively.

Why ATracker?

  • Free plan available (with restrictions)
  • Daily and weekly goal-tracking based on your tasks
  • Streamlined reports, easy to share with your team

Pricing

Free version

ATracker PRO (iOS) – $4.99 per month

Premium – $2.99 per month

Android version – $2.99 per month

Trial period

No information

3. Buddy Punch – Streamline Time Tracking

Buddy Punch

Buddy Punch is a highly intuitive, cloud-based scheduling and time tracking app suitable for computer and smartphone use. It automatically calculates accrued vacation, sick, and owed time. You can and can easily integrate the platform with your payroll software.

With Buddy Punch, you can monitor remote workers with GPS, access image tracking features, or assign employees unique IP addresses. It is highly suitable for freelancers and small and medium-sized businesses.

Key Features

  • GPS Tracking: Allows employees to clock in and out from different locations and provides employers with location verification through GPS or authorized IP address.
  • Overtime Calculating: Calculates overtime based on customizable rules and requirements to ensure accurate compensation for extra work.
  • Time Card Approval and PTO Accrual: Enables managers to review and edit employee information, approve time cards, and process PTO requests for streamlined attendance management.

Why Buddy Punch?

  • Simplified payroll tracking with automatic time off calculations
  • Numerous integrations with payroll software
  • Detailed reporting system for better remote worker management

Pricing

  • Standard – $19 base fee + $4.99 per user per month
  • Pro – $19 base fee + $5.99 per user per month
  • Premium – $19 base fee + $6.99 per user per month
  • Enterprise – custom plan

Trial period

Available

4. ClickTime – Timesheets That Drive Performance

ClickTime is a web-based time tracking platform that provides businesses and individuals with an intuitive solution for tracking time, expenses, and resources. It provides weekly, daily, and biweekly timesheets.

ClickTime smartphone app comes with a view and edit option and allows employees to capture receipts. Managers can use the mobile app to approve expenses quickly. This software offers multi-currency conversion, mileage tracking, and reimbursement monitoring.

Key Features

  • Efficient Project-based Tracking: Track and manage employee time and expenses based on projects.
  • Resource Analysis: Analyze employee time, optimize resources, meet deadlines, and stay within budget.
  • Customizable Integration: Streamline workflows across industries with a customizable time tracking tool that integrates with accounting, CRM, and payroll solutions.

Why ClickTime?

  • Powerful reporting tool to help you understand how your time and budget are spent
  • Timesheet approvals for you to confirm hours and budgets
  • DCAA/audit trail to ensure compliance with state and federal laws

Pricing

  • Starter – $13 per user per month
  • Team – $17 per user per month
  • Premier – $28 per user per month
  • Enterprise – custom plan

Trial period

14 days

5. Clockify – Log Weekly Activities for Less Than a Minute

Clockify timesheet app

Clockify is a free time tracker and timesheet app that allows you to add an unlimited number of users. It allows you to track productivity, attendance, and billable hours. The app is suitable for businesses, freelancers, and startups.

You can schedule work, tasks, and shifts, submit and approve timesheets, and record expenses and fees. Clockify is available as a desktop, web, mobile, and kiosk app. It offers 24/7 customer support with an average response time of 1 hour.

Key Features

  • Comprehensive Time Tracking: Clockify helps businesses monitor productivity, attendance, and billable hours with features like time audits, reminders, reporting, and permissions management.
  • Flexible Time Entry: Employees can track work hours in real time, enter time in weekly timesheets, or block time in the calendar for easy recording.
  • Integrated Invoicing and Time Off Tracking: Clockify streamlines invoicing based on tracked time and hourly rates, and offers features for tracking time off and vacation with customizable policies.

Why Clockify?

  • Tracking working hours in real time
  • Detailed reports with information about activities, people, costs, earnings, progress, and locations
  • Easy employee management through scheduling tasks, time off approvals, invoicing

Pricing

  • Basic – $4.99 per user per month
  • Standard – $6.99 per user per month
  • Pro – $9.99 per user per month
  • Enterprise – $14.99 per user per month

Trial period

7 days

6. Harvest – Elevate Your Time Tracking

Harvest timesheet app

Harvest is a time tracking, online invoicing, and reporting software. It can be easily integrated with analytics and reporting, project management, CRM and communication tools. Moreover, you can connect it to the finance and payments apps that your team already uses.

It allows for recording expenses on the go, handles online payments via Stripe or PayPal, and provides light team management features. Reports can be exported to Excel or CSV.

Key Features

  • Flexible Time Tracking: Harvest is a cloud-based tool that provides one-click time entry and allows users to track time using various devices for easy and convenient timesheet management.
  • Team and Project Management: Features for team and project management enable businesses to effectively manage and track time, expenses, and schedules.
  • Seamless Integrations: Harvest integrates with popular solutions like Asana, JIRA, Basecamp, GitHub, and Quickbooks, allowing for streamlined workflows and data synchronization.

Why Harvest?

  • Simple, intuitive time-tracking features available from any device
  • Detailed reports with filters that allow a deep dive into your team data
  • Simple online creation, sending, and paying of invoices online

Pricing

  • Free – for one user
  • Pro – $12 per user per month

Trial period

30 days

7. Homebase – Built for Hourly Work

Homebase timesheet app

Homebase is a user-friendly and intuitive scheduling tool that manages time clocks, payroll, and team communication. It automatically identifies incorrectly clocked hours or missed clockouts. It also allows employees to switch schedules by themselves with the manager’s approval.

Paychecks are automatically calculated, with deposits sent to employees and payroll taxes filed. It is best suited for off-site and remote employees. It offers additional HR features such as hiring, onboarding, and labor cost controls.

Key Features

  • Streamlined Scheduling and Time Tracking: Easily create employee schedules using a drag-and-drop interface and track employee hours and overtime for better visibility into labor costs.
  • Integrations and Mobile Apps: Homebase integrates with popular point-of-sale solutions and offers mobile applications for iOS and Android devices, providing flexibility.
  • Comprehensive HR Solution: Homebase encompasses payroll, scheduling, timesheets, hiring, compliance, and more, making it a comprehensive tool for businesses of all sizes to manage their HR processes.

Why Homebase?

  • Ideal for tracking workers on an hourly rate
  • Easy timesheet to hours and wages conversion for payroll purposes
  • In-app team communication

Pricing

Essentials

Annual plan:   $14 per location

Monthly plan: $19.95 per location

Plus

Annual plan:    $35 per location

Monthly plan:  $49.95 per location

All in one

Annual plan:    $70 per location

Monthly plan:  $99.95 per location

Free Trial:

14 days

8. Hubstaff – Timesheet Software That Automates Almost Everything

Hubstaff timesheet app

Hubstaff is a time tracker and a productivity monitoring tool with screenshots, timesheets, billing, and in-depth reports. It is available as a web, desktop, mobile, and Chrome app.

This tool is a comprehensive platform that facilitates worldwide remote talent acquisition. It also offers GPS location tracking and agile project management for teams of all sizes. The timesheet app helps spot employees struggling with their assignments and needing a hand. Also, it allows you to control expenses, fix money leaks, and establish which projects are most profitable.

Key Features

  • Comprehensive Time Tracking and Task Management: Hubstaff offers an innovative solution for tracking time, and managing tasks and projects.
  • Monitoring and Activity Tracking: Hubstaff’s lightweight applications enable monitoring of employee activity through time tracking, screenshots, app usage, and geofencing.
  • Reporting, Invoicing, and Payroll: Hubstaff provides detailed reports, client invoicing, and direct employee payments based on work hours and rates.

Why Hubstaff?

  • Small-sized app available for mobile, desktop, web, and Chrome
  • Detailed insights into how you’re spending time and money for increased productivity
  • Minimized admin work with GPS tracking of your employees’ locations

Pricing

  • Free (single user)
  • Starter – $7 per user per month
  • Grow – $9 per user per month
  • Team – $12 per user per month
  • Enterprise – $25 per user per month

Trial Period

14 days

9. Journyx – We Save Time

Journyx time tracking solution

Journyx is a user-friendly project time tracking software. It provides you with precise information for payroll and client billing. Time and expense data can be easily validated to prevent errors and avoid the need for corrections.

Work hours and costs are easily logged from any location via a mobile app. Journyx applies a security-first strategy making data protection central to this time and expenses management solution.

Key Features

  • Customizable Tracking: Tailor time and expense tracking to match unique business processes.
  • Automation and Integration: Streamline operations with automated time entry approval, data validation, and seamless integration with other business systems.
  • Robust Reporting and Visibility: Gain real-time visibility into employee work hours and resource availability through powerful reporting tools.

Why Journyx?

  • Highly customizable to meet your business’s unique needs
  • Dashboard reporting for real-time data and streamlined presentation
  • Custom data validation for avoiding errors in automated workflows

Pricing

Contact the Journyx team to get information about the pricing

Trial period

No information

10. monday.com – Timesheets with Project Management

Monday timesheet app

Monday.com is a time management and productivity app that customizes workflows and improves team alignment and efficiency. Manual and automatic time tracking are both available.

Monday allows you to centralize all files, tasks, processes, and tools in one Work OS. Teams can easily connect and clue up with intuitive automation and push notifications in real-time. Customizable dashboards provide you with compelling overviews.

Key Features

  • No-code/low-code customization: The platform is fully customizable, allowing users to tailor their workflows and projects to their specific needs without requiring coding knowledge.
  • Visual and intuitive interface: The platform provides a collaborative environment with a user-friendly interface, enabling team members to easily assign tasks, create project plans, communicate in real-time, and share files.
  • Productivity and collaboration: advanced reporting, multiple view options (such as Gantt charts and Kanban boards), and visual dashboards for tracking progress, timelines, and budgets.

Why Monday?

  • Comprehensive platform for more than just time-tracking activities, including sales, marketing, and more
  • Centralized workflows, tools, and files, all in one place
  • Integrations with the most popular business tools like Slack and Dropbox

Pricing

  • Free
  • Basic – €10 per user per month
  • Standard – €12 per user per month
  • Pro – €20 per user per month
  • Enterprise – custom plan

Trial period

14 days

11. Monitask – Employee Monitoring with Screenshots

Monitask timesheet app

Monitask is a handy time tracker and timesheet app. Employees, contractors, and freelancers can clock in when they start working on a task, while the app takes screenshots during the work process.

This tool allows you to track the team’s workloads and enables employees to monitor the work process. It offers real-time tracking of projects and tasks that are being worked on and workflow duration.

Key Features

  • Employee activity tracking: Access and track mouse/keyboard activity, online timesheets, and detailed reports to monitor employee productivity.
  • Centralized dashboard and project management: Live centralized dashboard with a comprehensive overview of employee activities.
  • Screenshots and activity log: Capture screenshots during work hours, providing visual insights into employee activities.

Why Monitask?

  • Easy setup of only one minute
  • Employee time tracking with screenshots for improved productivity
  • Summary and custom reports to better fit your needs

Pricing:

Pro

  • Monthly — $5.99 per user/month
  • Annual — $4.99 per user/month

Business

  • Monthly — $8.99 per user/month
  • Annual — $6.99 per user/month

Enterprise

  • Custom pricing

Trial Period

10 days

12. nTASK – Project and time management. 

nTask

nTask is a cloud-based task management solution designed for small businesses and individuals. It offers collaborative tools, task assignments, meeting scheduling, and more. With nTask, users can assign tasks, generate progress reports, set recurring tasks, share and attach files, and create checklists.

Gantt Charts help monitor project schedules, while budget planning, resource allocation, risk and issue tracking, and time monitoring streamline project management. Integration with Google Calendar and Outlook, along with mobile applications, ensures convenient access and meeting management on the go.

Key Features

  • Task Management: Assign tasks, generate progress reports, set recurring tasks, and create checklists.
  • Project Planning and Monitoring: Plan and monitor budgets, allocate resources, define risks and issues, and track team members’ time spent on different tasks.
  • Integration and Mobile Access: nTask supports integration with Google Calendar and Outlook, and offers mobile applications for Android and iOS devices for access to tasks and meetings from anywhere.

Why nTask?

  • Getting started for free
  • Kanban boards for a streamlined view of your tasks
  • Detailed task descriptions: status, priority, assignees, due dates, attached docs, subtasks, and more

Pricing:

  • Free
  • Premium – $4 per month
  • Business – $12 per month
  • Enterprise – custom plan

Trial

30 days

13. ProofHub – Accurately Track Your Team’s Time

Proofhub timesheet app

ProofHub is a project planning software that is best for team collaboration and keeping track of work. This all-in-one platform offers planning, collaboration, and organizational tools. It allows for comprehensive project progress reporting, workload reporting, setting a daily schedule and project overviewing.

This tool also offers multiple languages and features like bookmarking items frequently worked on, push notifications, a personalized logo, theme color, and a custom domain.

Key Features

  • Comprehensive Project Management: Features for project management, collaboration, resource management, and task management.
  • Robust Communication and Collaboration: Discussions, notes, group and one-on-one chat for easy communication and collaboration among team members.
  • Advanced Reporting: Generate custom reports, monitor resource utilization, and track project progress.

Why ProofHub?

  • Simple, fixed-price plans instead of per-used prices
  • Multiple view options to suit your preferences
  • Easy internal communication among teams with chats and threaded comments

Pricing:

  • Essential — $45/month billed annually, $50/month billed monthly
  • Ultimate control — $89/month billed annually, $99/month billed monthly

Trial period:

14 days

14. QuickBooks Time – Always Know Where You Stand

Quickbooks employee timesheet software solution

QuickBooks Time is a timesheet tracker that simplifies payroll and invoicing. It provides access to scheduling software, overtime monitoring, and real-time reporting. It allows you to create schedules by jobs and shifts, remind your employees to clock in and out by setting geofence boundaries, and generate real-time interactive reports.

Android and iOS apps make tracking, submitting, and approving timesheets easy.

Key Features

  • Real-time Employee Tracking: Track employees in real-time using web or mobile applications for better visibility and control.
  • Mobile Time Tracking: The solution offers mobile time tracking for employees who work remotely or have variable locations or jobs.
  • Overtime Alerts: Set up alerts to notify managers before overtime starts.

Why QuickBooks Time?

  • Suitable for those who already use QuickBooks as it’s embedded directly in the tool
  • GPS location tracking for increased accountability
  • Access to your data in real time so you can see who’s working

Pricing

  • Premium – $20 + $8 per user per month
  • Elite – $40 + $10 per user per month

Trial period

30 days

15. RescueTime – Take Back Control of Your Time

Rescue time timesheet app

RescueTime is a time management software showing your team’s productivity. It guides you during work time by indicating when you are losing focus or trying to multitask. With RescueTime, you can also block your main distractions and get an overview of the quality of your focus.

The app monitors computer use to track employee work hours, computer activities, visited websites, active windows, and programs used, while also measuring phone calls, meetings, and breaks. It provides summarized overviews and graphs of productivity data. Finally, the app offers on-screen reminders and website blocking features to increase focus.

Key Features

  • Productivity Monitoring: Track employee computer usage, including active windows, visited websites, and programs they use.
  • Focus and Time Management: On-screen reminders and website blocking features help users stay focused on tasks and reduce distractions.
  • Performance Analysis – Analyze and track team productivity and use activity alarms to gauge the time required to complete tasks.

Why RescueTime?

  • Automatic tracking of your personal daily Focus work goal
  • Personalized alerts to help you be as productive as possible
  • Distraction blockers for better focus

Pricing

The pricing depends on different factors, but the lowest price is $6 per month.

Trial period

Available

16. Scoro – Understand every aspect of both time and money

scoro time tracking apps

Scoro is a comprehensive work management software tailored for service businesses. This timesheet app has the goals of streamlining workflows and optimizing operations. It offers features like project management, time tracking, collaboration, invoicing, and reporting in one platform. In other words, Scoro eliminates tool-switching and enhances control over projects as well as efficient resource allocation.

Key Features

  • Streamlined Workflows: Consolidate essential functions, such as project management, time tracking, collaboration, invoicing, and reporting into a single solution.
  • Real-time Project Monitoring: Gain better control over their projects by monitoring progress in real-time.
  • Data-driven Insights: Analytics that empower businesses to make informed decisions, identify areas for improvement, and drive overall growth and profitability.

Why Scoro?

  • Automated starting and pausing of your work timer
  • Precise daily records of your activities, available to you only
  • Simple chart reporting to manage and improve your efficiency

Pricing

  • Essential – $28 per user per month
  • Standard – $42 per user per month
  • Pro – $71 per user per month
  • Ultimate – custom pricing

Trial period

14 days

17. Tick – Simple Timesheet App

Tick time tracking solution

Tick is a user-friendly time and budget tracking software. You can use it on your desktop computer, smartphone, or even the Apple Watch. This software provides a project update and a real-time report with every time entry. Afterward, all data can be reviewed in timesheets.

Tick records time and budgets for projects and tasks. With features like timesheet reporting, real-time timers on mobile apps, budget setting for tasks, and project status monitoring, it is a worthy choice.

Key Features

  • Comprehensive Time Tracking: Tick enables businesses to track time and budgets for multiple projects and tasks, providing accurate time recording and budget management capabilities.
  • Mobile Apps: Mobile applications on Android and iOS devices ensure precise time tracking and flexibility for on-the-go monitoring.
  • Integration: Tick offers an API for seamless integration with popular third-party applications on a unified interface.

Why Tick?

  • A 30-day free trial
  • Available on all devices and OS
  • Precise and real-time budget tracking to make sure your projects are profitable

Pricing

  • 1 project – free
  • 10 projects – $19 per month
  • 30 projects – $49 per month
  • 60 projects – $79 per month
  • Unlimited – $149 per month

Trial Period

30 days

18. Time Doctor – Timesheets for Remote Teams

time doctor

Time Doctor is time and productivity tracking software. It is suitable for business process outsourcing and companies with offshore teams. It boosts employee productivity by tracking whether they are overloaded or not fully engaged. Timesheets can be approved automatically or manually and easily integrated with the payroll system.

Key Features

  • Accurate Time Tracking and Billing: Track time spent on each project, calculate billable and non-billable hours, and accurately invoice clients based on working hours.
  • Employee Monitoring and Productivity Insights: With screen monitoring and web activity tracking, Time Doctor provides insights into employee activity through screenshot captures.
  • Seamless Integration: Time Doctor integrates with popular project management and accounting software like JIRA, Salesforce, Basecamp, and Slack.

Why Time Doctor?

  • Suitable for remote, hybrid, and even outsourced teams
  • High level of security for enterprise clients
  • 60+ integrations with other business tools

Pricing

  • Basic – $7 per month
  • Standard – $10 per month
  • Premium – $20 per month

Trial Period

14 days

19. Timesheets.com – We Improve Productivity and Reduce Costs

Timesheets.com

Timesheets.com is a time tracking and productivity boost software suitable for small and medium-sized businesses. It allows you to track costs and mileage and easily upload receipts via a mobile app. Overtime reporting, payroll, and calculating billable time are also possible. The app is free for a single user.

Key Features

  • Comprehensive Time Tracking: Cloud-based time tracking for both hourly time for payroll and project time for billing.
  • HR Management: Track reimbursable expenses, manage employee schedules, and store HR documents.
  • Mobile Accessibility: With a mobile version available, users can track time and expenses remotely, adding convenience and flexibility.

Why Timesheets?

  • Tracking working hours, time off, mileage, expenses, and more
  • Easy-to-use and flexible reporting
  • Battery and data-efficient mobile time tracking app

Pricing

Freelancer – free

Standard – $5.50 per user per month

Nonprofit – $4.40 per user per month

Trial period

Available

20. Timecamp – Track Your Employee’s Time

timecamp timesheet app

Timecamp is a straightforward, full-featured, and automated time tracking app. You can add unlimited users and projects and manage your projects with detailed daily timesheets or an overview of your weekly activities. Project time and cost tracking reports can be exported into Google Spreadsheet, Excel files, PDFs, and CSV. This app comes with a GPS tracking feature and automatic reminders and is free of charge.

Key Features

  • Collaborative Project Tracking: Track billable work hours, and monitor project status, enhancing team productivity and project management.
  • Comprehensive Time Tracking and Invoicing: Calculating billable tasks, creating invoices, and managing time effectively.
  • Automated Time Tracking and Productivity Analysis: The timesheets module offers automated time tracking for employees, while its time management feature tracks computer usage and generates productivity analyses.

Why Timecamp?

  • Forever free plan available for unlimited users, projects and tasks
  • Multiple automatic tracking options: team’s performance, profit margins, time spent in different apps
  • Easy-to-create, insightful reports with customization and easy sharing options

Pricing

  • Free
  • Starter – $3.99 per user per month
  • Premium – $6.99 per user per month
  • Ultimate – $10.99 per user per month
  • Enterprise – custom plan

Trial period

14 days

21. Timerecording

Timerecording app

Timerecording is an Android device time-tracking app that generates timesheets per day, week, or month. It allows employees to check-in and out for specific assignments and daily notifications. This software can be integrated with cloud solutions such as Dropbox and Google Drive and allows for Excel, and HTML reports export.

Why Timerecording?

  • Simple, at-a-glance overview for HR managers
  • 60-day free trial
  • Can be used even for clocking in and out on physical clocks, suitable for hybrid teams

22. Toggl Track – Time Tracking for Better Work, Not Overwork

toggl track

Toogl Track is a simple time tracking and reporting software with basic features free for up to five team members. It offers project and team management functionalities and is suitable for small businesses and freelancers. Reports can be generated as PDF and CSV files. It offers additional HR solutions, such as candidate screening and skills evaluation.

Key Features

  • Convenient Time Tracking: Effortlessly track work tasks and evaluate productivity by simply clicking the start button on the timer.
  • Cross-Platform Accessibility: Multiple platform options, including web, browser extensions, desktop apps, and mobile apps.
  • Integration and Customization: Native integrations with popular tools like Jira and Salesforce, with a great browser extension

Why Toggl Track?

  • Great data security and GDPR compliance
  • Billing and invoicing options
  • A simple, intuitive dashboard for creating reports

Pricing

  • Free
  • Starter – $10 per month
  • Premium – $20 per month
  • Enterprise – custom plan

Trial period:

30 days

23. Zoho Projects

Zoho project

Zoho Projects is a cloud-based project management and team collaboration software. It allows for planning and assigning project tasks and activities and managing resources. It keeps you notified of spotted deviations between planned and realized progress. This software has a drag-and-drop interface for the simple visualization of automated tasks.

Key Features

  • Project Scheduling and Budgeting: Define project tasks, assign them to teams, estimate project costs, and track task progress.
  • Automated Document Processes: Automated processes – revision tracking, access control, search, and retrieval.
  • Dashboards and Reporting: robust reporting module with dashboards, Gantt charts, resource allocation charts, milestones, and task lists.

Why Zoho Projects?

  • Cloud-based software
  • Both automatic and manual tracking options are available
  • Automatic invoice generation

Pricing:

  • Free
  • Premium — 5 EUR per user, per month, with a limitation of 50 users
  • Enterprise —10 EUR per user, per month

Trial:
10 days

Upgrade your business performance with time tracking

It is no secret that the quality of delivered results directly impacts clients’ satisfaction. You should consider monitoring the organization’s performance to avoid the stress of not meeting deadlines and the clients’ discontent.

Precise tracking of the effort, time, and money invested in wrapping up a project can create added value when trying to sell your products or services. Your clients and partners will value the systematic approach to doing business and the pursuit of accuracy and process improvement.

It seems like a good idea to start now—track the time of your next task with Time Analytics. Sign up for a 14-day free trial and boost your efficiency right away.

Bojan Radojičić

Bojan Radojicic, Master Degree in Economics, is a financial performance consultant with more than 15 years of experience. He is responsible for adding value services based on innovative solutions.

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Stay Focused with These Distraction Blocking Techniques

Stay Focused with These Distraction Blocking Techniques

July 7, 2022

Distractions often hinder many people’s productivity. Businesses that require employees to sit in front of a screen for a long time pose the biggest risk of distractions, but they definitely aren’t the only ones.

We spend a lot of time on menial and repetitive tasks. Even if we truly love our jobs and feel accomplished doing them, we can easily lose track of time while scrolling on social media. After all, websites like that have been created to make their users lose track of time.

That is to say, you shouldn’t blame yourself if you fall down a Facebook rabbit hole. However, you should take a constructive approach and find ways to prevent yourself from doing it again.

Distraction blocking

Use Your Resources

The sheer number of applications and programs advertised to us can seem overwhelming. Yet, this also means there are numerous options to help you reduce the number and intensity of the distractions.

You shouldn’t be ashamed of using solutions like this. Moreover, you can be proud of identifying your problem and finding its solution. Here are the most effective distraction-blocking software solutions and apps.

Forest

Forest is a distraction blocking application with the goal of making its users put their phones down. The idea behind the app is quite simple. Namely, users are given the opportunity to plant a virtual tree in the app. Then, they have a simple choice. The first option is to keep your phone down for 25 minutes. The second one is to open another app and let your tree die.

As the app’s name suggests, the point is to grow a full forest. This is a sort of prize. To put it simply, you will have a virtual reminder of all the productive hours you’ve had.

Additionally, the application has a partnership with Trees for the Future. This means that you can help plant actual trees when using the paid version of the app.

If you don’t think a mobile app is enough – fret not! Forest is also available on your computer via a Chrome extension. You may be wondering if this is counterproductive. after all, you do need your computer for work. however, Forest has taken care of this as well. Namely, you can choose which sites to block in this version.

Cold Turkey Blocker

Cold Turkey allows its users to create a list of both web pages and computer apps that distract you. No more Mahjong for you!

One of Cold Turkey’s most attractive features is that you can block any application. This means no one will be able to contact you via Slack after your workday is finished. The application works on a schedule principle. This makes it easy to adapt and customize. Additionally, you won’t have to repeat the process, as the pattern repeats.

The application isn’t only great for work time. In other words, you can also use it to reduce the time you spend on your computer at home. Distraction blocking is a great way to de-stress. Revisit old hobbies, or find new ones that don’t include staring at a screen.

The downside of Cold Turkey is the fact that the app is serious. It won’t give you access to the apps and websites until the set time passes. Additionally, it won’t allow you to change the time in your system settings or make other changes. To be clear – you will have to be serious about your settings. Otherwise, the app will be serious instead of you.

LeechBlock Next Generation

LeechBlock is a browser-based website blocker. The solution is popular because it’s free and still full of functions.

There is some flexibility in setting up your boundaries. For example, you can choose to block certain sites completely. On the other hand, you can allow yourself access for a certain period.

The app will allow you to visit the chosen site for a certain amount of time each day or hour. That is to say, the system allows you to get very specific. Customize your experience as you see fit.

We have to note that LeechBlock is browser-based again. To put it plainly, you can simply use a different browser and get online. Yet, if you are looking to build some character, this application is perfect for you.

SelfControl

SelfControl is a distraction blocking application available on Mac devices. The application looks extremely simple. Using it is even more so.

The first element of the app is a blocklist you populate with the distractions you want to avoid. The second one is a timer dial. Finally, there is a start button. It’s that simple.

The app’s biggest advantage is its most annoying feature at the same time. Namely, there is no way to go around the blocklist. You can uninstall SelfControl, and even then you’ll have to wait for the determined period to pass.

Well, there is one way of battling against the app’s rigidity. However, you’re not going to like it. Namely, you will have to reinstall the entire operating system. This, of course, means all your files will be lost.

What about Different Distractions?

There are numerous opportunities for work distractions. Even though a large part of them is connected to the internet, there are some exceptions.

Identify Where Your Time Goes

You won’t be able to prevent yourself from wasting time if you don’t understand how exactly you waste it. That is to say, you will have to become more aware of your actions during the day for successful distraction blocking.

A time audit is a great way to dive deep into your work habits. Time audits represent a continuous and precise tracking of your activity during the workday. When it comes to successful time auditing, it is extremely important to be honest about your activities.

Remember – an independent audit is for your benefit first and foremost. It isn’t an official document. Hence, any observations you make won’t be taken against you. In other words, if the timer rings and you catch yourself scrolling Instagram or having a chat with your coworkers – write it down. This way you will identify your distractors precisely.

Finding a Solution

As we have previously mentioned, time wasting opportunities are all around us. Employers who want to maintain a healthy company culture know and understand this. However, you shouldn’t be taking this for granted.

We have defined this subsection as Finding a Solution. Yet, if you or the management don’t see a problem, you may wonder why is the solution necessary at all.

So, let’s think about it. Are you really managing your workload completely stress-free despite the time you don’t spend working?

Or are your obligations piling up slowly but surely? Have you found yourself under pressure coming from the overtime and the ‘’lost’’ time?

If the answer is yes, you may need to look into distraction blocking techniques. Otherwise, you could be facing long-term burnout caused by overworking.

Spacial and Noise Issues and Solutions

These are some of the problems you have very little control over. Simply put, some places in offices are busier by nature. Corner seats are often calmer, while the seats closer to the door can be problematic. To put it plainly – more people are coming in and out and passing by. Some of them need to ‘’kill’’ a few minutes.

On the other hand, seats next to the open window are impacted by the outside noise. Similarly, if you sit next to two or more people who need to collaborate, you will probably have an issue focusing. Saving time in these cases requires some work.

Option 1 – Move Seats

This is a less likely solution and is probably going to be effective in a very small number of cases. However, if your boss or manager is understanding enough, you could try it.

Option 2 – Get Some Headphones

Noise-canceling headphones have proven themselves useful time and time again. Their necessity, in this case, cannot be overstated.

There are two benefits to using this solution. Firstly, you will truly be able to focus. Secondly, those coworkers will see you wearing them and assume you’re deeply focused. Hence, the chance of them bothering you reduces significantly.

Uncontrolled Chats with Coworkers

We all love some water cooler chit-chat. Yet, we are often unaware of the time that goes into it. If your audit shows that you are spending a lot of time goofing off with your coworkers, there will have to be some changes.

Set Boundaries

Of course, you don’t want to be rude and ruin your friendships. That is why completely refusing to talk to your peers is out of the question. Moreover, you could bring up tension in the office if you start refusing to talk.

Honesty could be the solution to this issue. You are facing problems with your workload because you spending time with coworkers. It is absolutely okay to say the first part out loud. “I have to keep it short, I have a lot on my plate today” is a perfectly reasonable boundary.

To keep the relationship smooth you can ask the coworker(s) to go out for a coffee or have lunch together. This way you’ll be able to both keep your work buddies and reduce time wasting.

The Necessary Evils

These sources of distraction are necessary for a company to function. Yet, they also take up a lot of time and can interrupt your team’s workflow.

Additionally, as you’ll see, they all fall into the category of non-billable activities. That is to say, the management should be interested in reducing the time spent on them.

Meetings

Many employers often get shocked by the amount of time that’s wasted on meetings. However, the pandemic has shown us just how time-consuming and unnecessary they can be. How often have you thought ”I’m just gonna say Hi and mute myself” and then had to sit through an hour of unnecessary conversation?

Fortunately, many employers are starting to see the problem with unnecessary meetings that take too long. That is why they are rethinking the way they hold them.

Using a time tracking software solution can show you exactly how much time you are wasting on meetings. Then, it’s time to think of a more efficient way to communicate with your team. Reducing the number of mandatory meetings is a great start.

However, not holding meetings at all can result in a very dysfunctional team. That is why you should schedule sit-downs with your team when needed. You will probably also notice that people have more to say. This is especially true for meetings on a team level (as opposed to entire company meetings).

Phone calls

Phone calls are a necessary part of any professional service business. namely, you have to talk to your customers to be able to answer their requests.

However, long calls can also eat up your billable hours. This is especially prominent in the case where companies set a fixed fee as a way to pay them. Namely, clients know you won’t charge them more, and feel free to ask additional questions and ask for revisions of the project.

The answer to this can be setting up a certain rate for phone calls. Of course, not many clients will be happy to hear that. Thus, you should soften the blow by including a certain amount of phone time and a number of meetings in the price.

This way, the clients will be more aware of your time and will reduce their calls, as they know they will be additionally charged if they cross the limit.

In other words, you will be giving them an opportunity to talk about the service. Yet, they will also respect your team’s time and allow you to work on the actual project.

Email chains

Long email chains are some of the greatest time-wasters in any company. The ever-rising number of unread emails in the inbox can induce a lot of anxiety. It also causes an unrealistic view of the amount of work for any team member. Finally, there is the added distraction of constant notifications.

Secondly, most inboxes are also very unorderly. Depending on the business, you can get a huge number of inquiries daily. The importance of these inquiries differs. To put it simply, some clients are contacting you for important updates. Others, on the other hand, are sending generic mass inquiries to numerous businesses.

Businesses that send these mass inquiries are less likely to hire you, as they have numerous options. However, their emails can pile up on top of important ones. In other words, they will take up the time you could have used to answer more important emails.

The long wait can seem unprofessional to important clients. They may even want to terminate the collaboration with you.

Inbox Zero

Inbox zero is an extremely popular distraction blocking technique. This popularity comes from its continuous effectiveness.

The goal of the method is to leave your inbox as empty as possible at all times. As the name says, the goal is to have zero emails. Yet, a low number is more realistic for some. There are multiple methods to achieve this.

Prioritize

Prioritizing is the first step to cleaning out your inbox. The specific method depends on how you use your email. Here are some suggestions.

  • Block online marketing campaigns
  • Unsubscribe from unnecessary newsletters
  • Mark emails and threads coming from important clients

Time Management

The second step is to dedicate a certain period during the day to email correspondence. If you answer emails as soon as you receive them, you will constantly have to shift between that and your other tasks. In other words, you will have to focus on different things during the entire day. This is bound to reduce your focus and productivity as a result.

We recommend answering emails first thing in the morning. This can be a sort of slow start to your day. However, you will have to adjust this step according to your position in the company. The clients you talk to are also an important factor when deciding your time management method.

Housekeeping!

You can’t have an empty inbox if you refuse to delete emails. Still, the deletion process should be selective. Make sure the emails you delete don’t contain any information you may need later. Additionally, save copies of attachments o your computer when necessary.

Forwarding

Many times emails aren’t addressed to the right people. In other words, a simple content writer can receive

  • Collaboration requests
  • Repeated inquiries from potential clients
  • Requests to change different parts of already published texts

These emails can be important. Yet, as a content writer, you don’t have the knowledge or authorization to answer them. in this case, you should forward them to the department that can be of use.

Delegating

A CEO or another higher-up has a lot of daily obligations. Hence, they won’t have much time for email correspondence. However, their inboxes are also overflowing. This is a situation that requires delegation. Forward the emails (and the tasks they bring) to the team members who can respond to them quickly. It is important to delegate to the right people. Hence, you’ll have to make sure the recipient has the skill, know-how, and time to finish the task successfully.

Future Organization

This part of the process is very individual. Try to find the organizational method that fit your needs and position. Ask yourself:

  • Does the email ask you for direct action?
  • Do you need more time to answer the inquiries (i.e. an answer from a third party)?
  • Can you answer the question in three sentences or fewer?

And decide how to organize your inbox accordingly.

Task automation

Finally, let’s tackle those pesky repetitive tasks. No matter how small, they will pile up. Then, they will consume more and more time. Automation of these tasks is a great way to make more time for activities that require more attention.

Time tracking, for example, is one of the activities that can be automated. Writing your daily tasks down with pen and paper takes the most time. Using an automated time tracking platform like Time Analytics can reduce the time needed to track time. The platform allows users to track time at the end of the day and through a few simple clicks.

You don’t have to repeatedly make entries, as the system will remember your previous ones. Additionally, you can create a template exclusively containing all necessary fields. In other words, you won’t have to fill in any unnecessary information. On the other hand, you will be sure all important data is submitted every day.

To Conclude

Focusing is extremely difficult if you are constantly bombarded by different distractions. That is why distracting blocking is one of the biggest advantages you can give yourself.

Your distractions could be coming from the internet or your immediate surroundings. Whichever the case may be, we hope our tips have helped you. Understand your weaknesses and assess which methods are applicable in your case.

Now you have your plan of action. Go, and discover how productive you can be!

 

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12 best time-saving tips in 2022

12 best time-saving tips in 2022

July 1, 2022

We often complain about pressing deadlines and how we can’t manage to finish our work assignments on time. We wish for just an additional hour or two to our workday to cope with growing piles of work. We do things last-minute and wonder how others pull it off? But instead of wishing for more than 24 hours in a day, let’s learn how to use those hours more efficiently.   

These 12 time-saving tips will help you work smarter, be more productive and avoid the stress of not meeting your deadlines. They will help you manage your time more efficiently, get things done and still find a couple of hours to relax.

Let’s find out how to make the best of your day.  

time-saving tips

  • Prepare for the next workday on time

A clear picture of what your next workday will look like spares you time and mental energy. It boosts your focus and productivity because you no longer need to think and make decisions on what will be your next task in the day.     

You can prepare your to-do list, laptop, documents needed for tasks you are working on, work outfit, and even lunch. Over time, the habit of preparing everything for the next day at work will create a routine. Routine is particularly important in stressful times at work because it gives you a sense of certainty in unpredictable circumstances.

  • Keep track of your time   

“Easier said than done” is probably your first thought after reading this tip. What makes a piece of thoughtful advice in theory might not easily be put into practice. We do our best to manage time properly, but how often do you find yourself scrolling on social media? Do you frequently get interrupted by chatty co-workers or lead never-ending communication with clients? 

These time wasters are the biggest foes of productivity. To overcome this issue, all you need is a time tracking app. It will give you a precise track of how much time you have spent on different tasks, projects, or clients. Your data will be organized in a way that allows you to analyze your work trends and make better time management decisions.

  • Digitalize work for maximum productivity 

The advances in digital technology help us accomplish assigned tasks more efficiently, allowing us to work smarter, not harder. 

With the assistance of digital technology, you can save time and be more productive by:

  • Working from home – technology supports remote work, which helps you spare time commuting
  • Automating tasks – such as email replies, social media content, creating presentations, and making payments  
  • Managing projects, workflows, or tasks by using software such as Trello
  • Speeding up team conversation by avoiding emails and using messaging up for business such as Slack 
  • Leveraging time and productivity tracking apps to learn more about your working style and productivity highs and lows 
  • Learn how to prioritize work 

Much time is wasted when we are trying to multitask. This can blur our vision on the most urgent or critical work. Learning to prioritize based on the importance or the delivery date will help you dedicate time to one task at a time.   

First, make a list of your daily priorities. Dedicate an hour or two to finishing one task by setting a timer. It will give you satisfaction and relief for the work done and create more space for other assignments.    

  • Batch your tasks

Working on multiple tasks simultaneously decreases our productivity due to constant shifting from one assignment to another. We all know that old habits die hard, so you might find it challenging to start doing one thing at a time immediately. 

If you still catch yourself working on several tasks simultaneously, try avoiding wasting time by organizing your workday into categories. Group similar tasks using the same tools or skills to complete and then block off time to finish. This strategy reduces the transition time as well as time-consuming mistakes. 

Start using this strategy with some simpler tasks such as catching up with all the emails or batch your activities on updating social media and websites. Be wise when choosing time devoted to these tasks. Save your best focus to more critical or complex assignments. 

  • Reduce unnecessary meetings

How often do you attend meetings which could have been an email while an endless list of tasks waits to be handled? If you are an employee, you probably have little choice but to attend it. But, you can still manage to save time by politely declining the meeting invitation. For example, you can inform your team leader that other pending tasks should be given priority to the meeting due to their delivery date. This way, when you eliminate unnecessary meetings, you can focus more on meaningful work during your billable hours.   

If you are a team leader, it’s critical to learn to run a meeting efficiently. First, try to optimize the frequency and duration of meetings. Before the meeting, clarify the aim, gather only team members relevant to the topic, and assign roles. All the necessary documents should be prepared and a clear agenda should be set. Pencil in 5 to 10 minutes to discuss each meeting activity and stick to this time frame.

  • Limit your number of daily decisions

It is estimated that an adult makes more than 35,000 decisions per day. If you are a manager, add up some more critical decisions on the company’s future to this number. Empowering your employees to make smaller decisions on their own, based on your guidelines and preferences, can take some burden off your shoulders.   

Provide your employees with all the information, tools, and resources needed to make the best decision for the company without consulting you. This will save your time and energy for other major decisions. Use the 80/20 principle to reduce the number of trivial decisions that shouldn’t take up your energy and focus on what really deserves your attention.

  • Learn when to say no

We all want to be team players and help colleagues when a stack of work overwhelms them. But, it would be best if you kept in mind that you will probably burn out by doing yours and the work of the entire office. As hard as it is to say no to colleagues, you need to appreciate your time and personal boundaries and politely decline the work of others.

The same goes for saying no to new projects or tasks assigned to you by team leaders or bosses. You can respectfully decline to take on a new project by expressing appreciation for the opportunity and stating that other work commitments don’t allow you to take on additional assignments.   

  • Don’t leave work unfinished 

If you are close to wrapping up your assignment, even if it means spending some extra time at work, do not hesitate to finish it. Leaving it for tomorrow will cost you more time and mental energy to continue where you left off. The longer break you take, the more time and effort is needed to get back on task. 

This tip can also be helpful when handling small tasks at work. If you procrastinate answering emails or making phone calls, these small tasks can pile up rather quickly, eventually taking much more time to finish. Finishing many small tasks adds up to big productivity, so don’t hesitate to complete them one by one straight away.      

  • Minimize workplace distractions 

Did you know that it takes 23 minutes to recover your focus after a distraction at work? In today’s busy world, probably even more.

Whether it is a chatty co-worker, cluttered workspace, mobile phone and email notifications or frequent snack breaks, you need to create a distraction free environment. 

You probably wonder how is creating a distraction-free zone possible when you work in a large team where everybody cuts into your work time? You need to follow these steps to make it happen:

  • Find a quiet place at work, at home, or in a coworking space if you work remotely
  • Close the door of your office or use headphones  
  • Limit email consumption and production and unsubscribe from newsletters
  • Turn off notifications on all digital devices
  • Tell your family and friends not to contact you during working hours 

One thing is for sure, workplace distractions will never vanish. Anyway, we can develop strategies to minimize them and not make them dictate our time at work.

  • Hire someone to help you or delegate

We often hesitate to ask for help as we think no one could do our job better than us. If you are a manager or a team leader, you might consider yourself as a jack-of-all-trades. These things make it difficult for you to hire someone reliable and diligent. Moreover, the worry about the additional costs of hiring someone new is always present.

In this case, you can delegate some assignments to other team members. You can hire a freelancer or virtual assistant to take care of your emails, manage social media, schedule meetings, and organize documentation. This way, you can cut expenses that hiring a full-time employee carries and still get valuable help. 

  • Take breaks during the workday 

When making plans for your workday and creating to-do lists, make sure to plan breaks too. Taking a break can help you think clearer, relieve stress, and increase your focus and productivity once you get back to your tasks. 

Try employing the 50/10 rule, which implies that for every 50 minutes of work, you should assign yourself a 10-minute break. During that 10 minutes, you can get some fresh air on a quick walk, stretch, have a refreshing snack, or phone someone.

Use your time wisely with Time Analytics

We hope this article was both interesting and helpful in understanding the principles of successful time management.

In today’s digital work, it’s crucial to build an effective set of tools that will help your team perform at their best, while leveraging their time in the most successful way possible. Time Analytics provides simple timesheets to help you track your employees’ working hours, improve your projects’ profitability, and track time utilization to ensure maximum efficiency.

Find out how a simple tool can boost your team’s work in no time. Sign up for a 14-day free trial today.

 

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