6 Tips to Reduce Time Spent on Micromanagement

6 Tips to Reduce Time Spent on Micromanagement

November 30, 2022

Micromanagement is a common problem in many workplaces.

It can be hard to know where to begin when you’re trying to reduce the time you spend micromanaging your employees, but these tips can help:

how to not micromanage

Let managers know they are trusted.

Your managers are the people who run your organization.

They have a lot of responsibility on their shoulders, so it’s important that they feel trusted and empowered to make decisions on behalf of the company.

If you want to reduce micromanagement time, then you need to let your manager know that you trust them by giving them autonomy.

This can be done by giving them the freedom to take risks, trusting their judgment, and giving them space for creativity in decision making processes.

Let managers keep track of their time.

As a manager, you need to know what’s happening with your team.

This can be challenging if people aren’t tracking their time.

I recommend that managers keep track of their own time in order to gain insight into the tasks they spend their time on, and how it impacts productivity.

When you’re tracking your own work day, you’ll see what things are taking up most of your time—and maybe not necessarily helping your business grow or move forward.

You’ll also get a better sense of how much time each employee spends doing admin activities like filling out paperwork or attending meetings; this helps identify opportunities for reducing unnecessary workloads that take away from real projects and responsibilities (and ultimately reduces stress).

Managers can easily keep track of their time and expenses with time tracking software.

This can benefit employer in many ways such as better work performance, employee compliance and lower operating costs.

By tracking how employees spend their days on both micro-managing activities as well as larger projects and administrative duties, managers will have insight into where there may be room for improvement in terms of engagement levels among employees who feel bogged down by the amount of minutes they’re required to deal with each day at work—which ultimately leads back down the line towards improved financial performance in companies overall!

Help employees take responsibility for their own mistakes.

You can help your employees by not blaming them for their mistakes, as this can be humiliating and cause workers to feel like they are being micromanaged.

If an employee makes a mistake, offer constructive criticism instead of blaming them.

In addition to helping the employee learn from their mistake and improve future performance, it will also make the manager seem less concerned with micromanagement by demonstrating empathy and patience.

Be willing to admit your own mistakes as well; it is especially important for managers to do this because if an employee sees that you don’t know everything about your job, they may feel more comfortable approaching you for help or asking questions about what you do know about your position.

Don’t be afraid of failure; everyone makes mistakes sometimes!

Instead of dwelling on failures past or present in front of others (or even just yourself), focus on correcting these issues rather than letting them drag down productivity in the future.

You’ll find that taking responsibility helps both yourself and those around you move forward professionally with confidence rather than feeling overwhelmed by past problems which cannot be changed anymore anyway—so just keep going ahead with what needs doing next!

Give employees the information they need to do the job well.

Give your employees the information they need to do the job well.

  • Provide them with all of the information they need so that they can make good decisions on their own.
  • Keep them in the loop regarding any changes, such as new processes or procedures and/or new policies.

Provide skill-building opportunities.

Provide skill-building opportunities. In addition to training and development, you can also provide mentoring opportunities, which include:

  • Opportunities for learning from others (e.g., having staff members shadow each other)
  • Opportunities for learning from mistakes (e.g., setting up a regular “go around” meeting where employees share their best practices with peers)

Delegate tasks to team members.

One of the most effective ways to reduce your time spent micromanaging is by delegating work to other employees, especially if you have already given them the necessary information and tools for completing their tasks.

You can delegate both large and small tasks, depending on what you feel comfortable with.

When it comes to delegation, make sure that employees are given clear instructions on what needs to be done and how it should be completed.

Additionally, provide these employees with any additional resources they might need in order to do their job well—this could include additional training or access to better equipment or software programs.

By doing this, you are giving them more autonomy in their work so that they can grow as professionals while still providing high-quality results for your organization or company

Micromanaging can kill morale, reduce productivity and sometimes become counterproductive to meeting deadlines.

Micromanaging is one of the most common workplace problems, and it can have a devastating effect on employee morale. Micromanagement can lead to:

  • Employee turnover
  • Decreased productivity
  • Missed deadlines, or worse yet, unrealistic deadlines set by the micromanager

How do you know if you’re micromanaging?

The first step is to take an honest look at yourself.

If you find that your employees are often coming to you with questions about tasks they should be completing themselves, it may be time for some self-reflection.

If this doesn’t work for you, ask someone else in your company about their experience as a worker under your leadership — how do they feel about being micromanaged?

Conclusion

There’s a balance between not enough and too much micromanagement.

The best way to avoid being a micromanager is to communicate with your employees, giving them clear instructions on what they need to do and trusting them with their work.

 

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Why & How to Use Microsoft Excel to Manage Projects?

Why & How to Use Microsoft Excel to Manage Projects?

November 30, 2022

Yes, MS Excel spreadsheet has been working as a pioneer in data management and analysis for decades. It does not matter whether you want to manage an inventory system, performance reporting, or project management, Excel assists your business to stay on track with optimal goals. Even things went easier as you can now make a photo of any data sheet and export it as an Excel file with the assistance of image to Excel converter.

No doubt that there are a wide array of tools for task management, but most are needlessly complex for the simple function. When it comes to project management strategies, it’s ideal to proceed with the basics and stick with the MS Excel file format.

Why Use Excel For Project Management?

Excel has provided you with innumerable benefits over task management software programs. Plus, now if you received your finance sheet as an image format, simply add it to image to Excel converter by theonlineconverter.com which lets you turn it into an MS Excel spreadsheet using OCR. Well, give a read to this context to explore some benefits of Excel regarding Project Management.

Simplicity:

You can find Excel worksheets loaded with ease of use for certain task management related aspects. MS Excel offers a few vital tools for project management that works without any complications as compared to its counterparts.

Its ease of use works especially beneficial for small organizations and freelancers. When it comes to learning and optimizing the application, its user-friendliness makes it perfect.

Accessibility:

The programs designed for project management frequently comes with comprehensive capabilities to handle specialized to manage task, but they may cost as compared to Excel. This is the thing that makes MS Excel a cost-effective and even accessible alternative to more expensive tools. Even one can make certain conversions like making images accessible as Excel with the help of a free navigation image to Excel converter.

Customization:

Quit worrying since there are innumerable ways that let you personalize your MS Excel files to perfectly fits specific requirements. You can utilize several free templates that organize your task management data, track budgets and timetables, and even publish progress reports.

The apparent thing is that these templates are simple and even come with natural assistance by offering per-designed functionality and layouts. The upside is that they are configurable and even enable you to tailor them to project management needs. Even you can customize your image text by saving it as Excel with the free utilization of an online image to Excel converter.

How to Use Excel for Task Management?

These are the steps that assist you to create and track your task list:

Add Headers to an Excel Spreadsheet:

No need to stick with a fascinating or already used template to commence with your task list. You just ought to start by opening a regular MS Excel file and just add a few headers to organize your information. Kept in mind “Task” should be in the first place, left-hand header. Now, navigate horizontally to your right to add more qualifiers such as:

l  Status

l  Deadline

l  Budget

l  Owner

l  Tools

l  Notes/Updates

Fill in the Details for Each Task:

You ought to add a few pieces of information to the designated tabs to highlight your tasks. Fill every individual area, it assists in filtering concerns when required.

Add a Filter to Your Task List:

The auspicious thing is that each heading comes with a drop-down menu, so you can make sorting for your tasks. You ought to sort them by status, this show which tasks are still outstanding. Or, even it lets you sort them by the deadline to prioritize your tasks.

Besides that, thanks to an online image to Excel converter that helps you to convert image tabular data into Excel using advanced OCR.

Sort Your Tasks:

You can highlight a header, then simply make click on the Sort and Filter button that is given at the top right corner. You could easily filter the tasks corresponding to the deadline ((soonest to latest), status (ongoing, pending, complete), and more.

Thankfully, you come to know how to make Excel spreadsheet a superior tool to proceed with simple task management. Good Luck!

 

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How to Eliminate Paper Timesheet Confusion

How to Eliminate Paper Timesheet Confusion

November 28, 2022

If you’re reading this blog, chances are you’ve experienced that moment of panic when you realize your employees have no idea how to track their time.

And if that sounds like a familiar problem, then we have good news for you: It’s totally fixable with the right tools and processes in place.

In this post, I’m going to tackle the issue head on by outlining some best practices for simplifying paper timesheet confusion.

Paper and timesheet

Simplify administrative processes.

While paper timesheets are an effective way to track employee hours, they can be a pain to manage.

Paper timesheets include the following problems:

·        They’re error-prone.
Typing in data by hand is difficult and prone to mistakes, especially if you have several people entering information at once or working on spreadsheets simultaneously.

·        They’re time-consuming and tedious.
The process of gathering all that paperwork, filling out each form by hand, and submitting it for review can be very time consuming for every employee involved—and it’s even worse if there are multiple forms or repeat entries that need updating regularly!

·        They’re difficult to audit.
Audits require access not only to update but also read permissions on a shared spreadsheet which means everyone has access but no one really knows what else may happen between updates (or when an update isn’t made). This makes auditing impossible without additional security measures added into place first such as password protection using biometrics.

Automate repetitive tasks.

Automate repetitive tasks.

Avoid manual data entry by using a time tracking system.

Time tracking software can be integrated with payroll systems, allowing you to automate the entire process from start to finish.

Automating this process prevents mistakes and greatly reduces the risk of human error when entering timesheet data into your system.

Empower employees to take control of their hours.

Empower employees to take control of their hours.

When you empower employees, they’re more likely to take ownership of their time sheets and submit them in a timely manner.

If it’s all up to them, they will be more motivated (and less stressed) about doing it right.

To start, create a simple online portal that allows your employees access to the timesheets from anywhere—from home or on their phone while traveling for business trips.

The portal can also serve as an extension of the emailing system you use today so that each employee has an easy way of submitting new entries into your payroll system without having to do anything outside of their daily routine.

Ensure data accuracy and improve employee compliance.

Make sure employees are aware of the company’s time tracking policy, how to use the time tracking software, and their responsibility to submit accurate timesheets.

Increase visibility into employee time tracking.

The best way to increase visibility into employee time tracking is by using a timesheet app.

This allows you to manage your team’s time in real time, track their hours from anywhere and get insight into where you can improve productivity.

With a timesheet software, you can use it as a tool for measuring employee performance as well.

Collect and connect employee data in real time.

The first step is to collect and connect employee data in real time. To do this, you need to be able to access:

·        Employee timecard data via a mobile app or web portal for both employees and managers

·        Employee information from multiple sources like payroll systems, HRIS and ERP systems, or third-party applications via APIs (Application Programming Interfaces) to your payroll system

·        Analytics on how much money is being spent per employee: total compensation costs by the department; the average number of hours worked per month by employee type; etc.

Transform your business with a cloud-based approach to time tracking

You can eliminate paper timesheet confusion with a cloud-based approach to time tracking.
Cloud-based time tracking is the future of time tracking, and it comes with a number of benefits.

·        It makes it easier for employees to track their hours.
A cloud-based solution allows you to easily create and monitor projects, assign tasks and track employee hours in real time from anywhere on any device.
This means that there’s no need for employees or managers to worry about printing out paper timesheets; they simply log in using their user names and passwords at the end of every day or week, enter all their hours into an electronic timesheet form, then submit it electronically back into the system if necessary.
This not only saves everyone involved from having to spend extra minutes filling out physical forms each day but also saves companies money since they don’t have to purchase more printers or paper!

·        It’s cost effective: Cloud based solutions offer many cost saving features such as unlimited storage so you won’t run out of space while storing large amounts of data such as documents.

Educate your team in time tracking process

When you first start using a time tracking tool, it’s important to explain the benefits of tracking your time to your team.

Everyone will have different reasons for wanting a better sense of how they’re spending their day, but whatever those reasons are, it’s likely your employees will have questions and concerns about the process.

You should also make sure that everyone is aware of how and why they should use the tool.

It’s not just about telling them what it does—it’s about showing them how to use it and answering any questions along the way.

Here are some ideas for talking through this process with your employees:

·        How do I use this? What am I supposed to track? How often? Can I track anything else? Is there anything else I need to know or do before starting? If so, where can I find out more information?

·        Once you’ve started using the tool (or if someone else has), where do you go in order to see all my tracked time and projects across all my devices? How do I filter by dates, clients/companies, etc.? What if there are too many things listed in one column or section—how do I make filtering easier on myself by organizing things into sub-categories like “Business” versus “Personal.”

Conclusion

When you’re ready to start your own journey into the world of cloud-based time tracking, there are many options that will help you get started.

No matter what kind of team you have, there is a solution that will work for everyone.

The key is finding what works best for the people who use it every day—whether it be an app or desktop program or even just pen and paper!

 

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7 Signs That You Need to Outsource

7 Signs That You Need to Outsource

November 25, 2022

If you’re feeling overwhelmed and anxious, it could be time to bring on some outside help. Here are seven signs that might indicate you need to consider outsourcing:

Meeting

1. You find yourself saying, “There just aren’t enough hours in the day.”

One of the first signs that you need to outsource is when you find yourself saying “There just aren’t enough hours in the day.”

If this sounds like you, then it’s time to start delegating.

You’re tired all the time and can’t seem to get anything done.

You’re constantly rushing around trying to do everything at once, leaving no time for your family or even yourself.

This is a huge sign that there are things in your business that need attention from someone else.

2. You’re getting sick or frequently getting headaches.

Stress can cause headaches, stress can make you feel sick, and stress can lead to other health problems.

Stress also makes you want to eat unhealthy food and miss sleep and exercise.

How do you avoid stress at work?

You could meditate every day, but that’s not always realistic. Instead of trying to find a solution on your own, turn to outsourcing!

Outsourcing will help with all of the above issues: it relieves your workload so that there’s less stuff for you to worry about; it frees up time so that you can take care of yourself; it helps keep things organized so that nothing slips through the cracks!

3. You have too much on your plate to work on big projects.

If you’ve ever felt like you have too much on your plate to work on big projects, it’s time to consider outsourcing some of your work.

Get the facts straight about how much time is being spent working on a project and evaluating its costs.

The first step is figuring out what tasks are taking up most of your resources, which can be done by tracking individual hours and tasks.

You’ll want to compare these costs against how much it would cost you if an outside company completed the same job for you—and make sure that this number isn’t higher than what internal employees are paid for doing similar jobs!

Once you know how much it would cost for outside help, decide whether or not it makes sense financially for someone else to handle these projects instead of continuing with your current setup.

Once you’ve calculated all of this information, create a list of all potential candidates who could do well at completing each task at hand; then contact each one individually through email or phone calls based on their availability (for example: “We’d love if our marketing team could take over some social media posts so we could focus more attention elsewhere.”).

When determining which party will benefit most from working together in this way (your company or theirs), ask yourself questions like: Are they flexible?

Do they have time available now?

How long would they stay engaged over several months/years?

4. Your inbox is always full, and you never have time to get it empty.

Your inbox is always full, and you never have time to get it empty.

This is your business’s version of a junk drawer.

It’s the place where important things get dumped because they’re too big or heavy to toss in the trash can.

The sign that your inbox has become a dumping ground for everything but actual emails is if you find yourself using it as a “to-do” list (see tip #3).

If this happens, dump everything out of your inbox into an actual task management app such as Trello or Time Analytics so that you can prioritize what needs to be done first—and when—without having to go through each item individually.

5. You feel like you’re always playing catch-up.

If you find yourself constantly playing catch-up and feeling like you’re always behind, it might be time to outsource.

This can be a big issue for small businesses. You may have a hard time getting things done on time, or even at all!

Playing catch-up can lead to stress, which makes it harder to focus on what’s important and get things done.

It also means that you’re being interrupted and distracted, which can lead to burnout and exhaustion.

And if that wasn’t enough of a reason to look into outsourcing your work: What if we told you that working with an outside firm could actually save money?

6. You’ve missed one or more deadlines in the past few months.

If you’re missing deadlines, it may be time to outsource some of your work.

If that sounds like a daunting task and you think you can’t afford it, don’t worry: there are plenty of ways to cut corners without cutting quality.

In addition to outsourcing some tasks, there are many other things you can do around the office that will help keep your business running smoothly until those deadlines have passed.

For example – Look at the big picture.

Take an hour or two and review all of your upcoming deadlines on a calendar or spreadsheet; this will give you a clearer sense of how much time is needed for each project and whether or not you have enough resources to complete everything within the allotted timeframe.

If necessary, move some projects forward or start them sooner than expected so that they are ready when they need to be completed (and don’t forget about any important meetings!).
This will help prevent any possible delays down the road—but if one does occur despite all these precautions taken beforehand by both parties involved (client/employer).

7. You feel like there must be a better way to run your business.

You start to feel like there must be a better way to run your business.

As you’re going through the day-to-day operations of running the business, it can seem like something is missing.

You might know what that thing is but feel like you don’t have time to address it right now.

Or maybe you’re not sure what it is at all.

In either case, outsourcing could help get things back on track and refocus your attention on where it should be: growth and expansion for your business.

If you don’t know what needs to be outsourced or who would be best suited for the job, ask your customers!
They might even have ideas about how best to improve their experience with your company—and if so, they’d probably appreciate hearing from someone in charge instead of having to go through multiple people just trying their best but ultimately feeling powerless themselves since speaking up might cause conflict within their own organization which isn’t always ideal, especially when dealing with external entities such as clients or vendors outside their walls.”

If you’re feeling overwhelmed, you might need to hire some help!

It’s a great feeling when you’re able to keep up with the demands of your business.

However, if you find yourself feeling overwhelmed and like things are starting to slip through the cracks, it might be time for a change.

A good way to start is by implementing a time tracking tool or app so that you can see how much time is spent on each task throughout the week.

This will allow you to plan things out better and optimize your workflow accordingly.

If there are any bottlenecks in your process (and even if there aren’t), this step will help identify them so that you can make necessary improvements in order to streamline everything for maximum efficiency.

Once this has been accomplished, it’s important not only that we plan our tasks out but also that we stick closely with those plans once they’ve been made! Life happens sometimes—that’s just part of being human—but making sure that nothing gets off track too often will ensure an efficient operation at all times while also allowing us some flexibility when unexpected circumstances arise (which hopefully won’t happen too often).

The key here is having an organized system set up beforehand so that when something unexpected comes up while working on something else (such as meeting with clients), someone else knows exactly what needs to be done before they need to do it!

Conclusion

If you’re feeling overwhelmed, you might need to hire some help! These are just a few of the signs that we’ve seen in our own business as well as with our clients. If you’re experiencing any of these symptoms, it might be time to outsource some tasks and free up some time for yourself.

 

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4 Types of Invoice Appendices for Legal Services

4 Types of Invoice Appendices for Legal Services

November 25, 2022

If you’re a lawyer or other legal professional, you probably have a lot of questions about how to charge clients for your work.

The truth is that billing isn’t always straightforward, but there are ways to make it easier.

One way is to use invoice appendices!

Invoice appendices are like the appendixes in an article (you know: those sections at the end with all sorts of interesting information).

They’re not required and often get skipped over by clients and others who read them, but they’re still useful: they can help clarify some details about your projects that might otherwise be confusing on an invoice alone.

In this guide, we’ll break down four different kinds of invoice appendices so you can decide which one works best for your practice.

invoices for legal services

1. Service Report Appendix

A service report appendix is a document that further explains the services provided on an invoice.

This can be useful if you want to provide more details about a particular project or bill, or if you have additional information that is relevant to the invoice but not directly related.

Use a Service Report Appendix for:

  • Detailed Information on Services

If there are specific details that relate to your legal services, it may be helpful to include them in this appendix.

For example, if you have written an agreement for a client and need to attach it as part of your invoice, then this would be appropriate for inclusion in an appendix file with their invoices.

2. Project Summary Appendix

The project summary appendix is a one-page document that summarizes all of the work that was done on a project.

It includes:

  • Brief description of the project
  • Summary of deliverables, if applicable (for example, final report)
  • Summary of costs and expenses incurred during the engagement, including miscellaneous items such as travel and hotel costs.
    Please note that this section should not contain any client billing details nor should it include any confidential information regarding clients or their finances.
  • A table containing time billed against each task listed in item 2 above. The table should clearly indicate which tasks have been billed at a flat rate and which ones have been billed by the hour/day/week.

3. Billing Appendix

The Billing Appendix is a detailed breakdown of the time spent on each task, client or project.

This appendix also includes a break down of how much time was spent on each phase of a project (for example, discovery and research).

The billing appendix may be required by your firm’s clients depending on your agreement with them.

4. Time Entry and Explanation Appendix

Time entry and explanation appendixes are often attached to invoices for legal services.

These appendices contain the time entries used to calculate the billing rate, as well as any additional information that explains how or why the attorneys were able to complete their work in the time they did.

The time entry appendix contains details about what tasks were performed, who performed those tasks, and when they were completed.

This information can help clients understand more about how an attorney spent his or her time on a particular case and provide additional transparency into your billing policy.

The explanation appendix provides more information about why a particular task took longer than expected —which is important if you’re billing by the hour—or any other data that may be relevant to understanding how long it took an attorney to complete certain tasks in relation to other matters on that day/week/month etc., such as unexpected client meetings or new assignments from another department within your firm which might take precedence over billing-related activities (and thus slow down progress).

Conclusion

Appendices are a great way to provide more information about your legal services.

They can be especially useful when it comes to billing, but they can also be helpful in other ways.

For example, the Service Report appendix can provide information on what work was done and how much time it took; the Project Summary appendix can show how much money each project made or lost; and so on.

 

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5 Tips to Increase Billing Rates at Your Law Firm

5 Tips to Increase Billing Rates at Your Law Firm

November 25, 2022

While billable hours are still the primary way to generate revenue at most law firms, billing rates can also be a source of income.

But if you’ve been in practice for a while, or if your firm has been around for a while, it’s likely that your hourly rates haven’t changed much—or at all.

In some cases, lawyers may not even know how to increase their billing rates without drastically changing their existing business model.

However, there are steps any lawyer can take to increase their standard rate without having to make drastic changes to how they operate on a day-to-day basis.

Here are five things you should consider doing if you want to increase your billing rates:

law firm billing

1. Firm-wide communication

When you are trying to increase billing rates, it’s important to think about how clients perceive your firm.

You want them to feel like they’re getting the best representation possible, and that also means providing them with clear communication about how their case is progressing.

When you communicate regularly with a client about the status of their case, you are showing them that you care about their concerns and are interested in their satisfaction with your performance on an individual basis.

By increasing this level of transparency between attorney and client, you can help build trust within your practice while at the same time putting forth an image of professionalism and expertise.

2. Monitor client and job profitability on a weekly basis

You should be monitoring client and job profitability on a weekly basis.

This will help you identify trends, like which clients are the most profitable, or how certain billing rates affect profitability.

It will also give you an idea of what to charge for your services so that you can increase your billable hours and your profits.

There are many ways to measure the profitability of your law firm, but here are some metrics you should look at:

  • Revenue per hour worked – this is typically calculated by dividing annual revenue by total hours billed in a year (including vacation days)
  • Hourly billing rate – this is simply calculated by dividing total annual revenues by total number of hours billed (including vacation days)
  • Average margin per hour – this is calculated by dividing gross margins (total revenue minus expenses) by total number of hours billed (including vacation days).

3. Regularly review and update your standard billing rates

  • Review your billing rates monthly. Even if you don’t raise your rates, the market may be going up and you need to keep up with it.
  • Make sure your hourly rate is in line with other firms in your area. If it isn’t, consider raising it so that clients see you as a premium service provider.
  • Use a billing rate calculator or time tracker app to figure out what your average billable hours are per day and week, as well as how much money you need to make each month (or year) to break even financially. This will help ensure that you’re consistently working at least 40 hours per week on behalf of clients, which will increase their perception of value when they hire you again in the future.

4. Automate your time tracking process

time tracking process-dashboard

Time tracking is a labor-intensive process that can take a lot of time away from actual billable tasks and the client.

To help alleviate this problem, many law firms have implemented software applications to automate their time tracking process.

Automating your time tracking will save you time, increase accuracy and reduce human error, thus increasing rates at your law firm.

Here are some ways to automate your billing process:

  • Track all hours in one consistent place – Instead of keeping track of every minute worked in separate places or spreadsheets (or worse yet – relying on lawyers’ memories), integrate all hours into one platform where they can be tracked accurately and efficiently.
  • Integrate with other systems – Integrate your timekeeping system with other systems that already track data such as marketing automation platforms so clients can see how much work was done on each case while they were waiting for documentation or having their requests fulfilled by others working within your team’s processes.”

5. Review billing records and metrics every month

Review billing records and metrics every month:

Make sure you are meeting your goals.

If not, review your billing rates and adjust as necessary. Make sure you are billing the right amount of time for each task.

Billing rate increases are possible, but it takes work and commitment.

You may be wondering how much it will cost you to increase your billing rates.

The truth is, the answer depends on a lot of factors—including how much work you want to put into increasing billing rates, what type of legal services you provide, and whether or not your current rate is competitive for your geographic region.

In general, though, it’s safe to say that if you want higher billing rates in 3-5 years from now (or sooner), then there will inevitably have to be an investment up front.

This investment might take the form of time spent researching costs associated with similar businesses in your area and developing projections based on those findings; hiring advisors who can help guide pricing strategies; creating marketing materials tailored toward specific client demographics; attending networking events held by groups related to the practice area(s) you specialize in (if applicable); investing in tools that streamline tasks such as invoicing or scheduling meetings with prospective clients; etcetera ad infinitum!

You needn’t do everything at once—but remember: When it comes to increasing billing rates at your law firm, there are no shortcuts!

Conclusion

Billing rate increases are possible, but it takes work and commitment.

The key is to start with a plan and follow through on that plan for at least six months before seriously considering any rate increase.

 

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5 Easy Ways To Improve Team Collaboration in Your Company 

5 Easy Ways To Improve Team Collaboration in Your Company 

November 18, 2022

A cohesive team works like a well-oiled machine. It’s creating a collaborative team environment that poses a challenge. Many companies are facing extra challenges as they juggle a hybrid (remote and in-office) team model post-pandemic.

Bringing a team together requires planning, structure, and skill. Here are five easy ways to improve team collaboration in your company.

Meeting

Use Video Elements Wisely

Video has become a staple in facilitating remote teamwork and communications in the post-pandemic world. Understanding how to capitalize on this tool is essential for productive team collaboration.

Create Structure Around Meetings

Video meetings can be an excellent way to bring teams together, or they can be a complete waste of time. The difference lies in structure and intention. 

Start by determining whether a meeting is necessary for the topic:

  • Is this a complex topic that won’t translate well to text?
  • Do you expect a lot of back and forth?
  • Are your analytics showing a lot of time spent in meetings?
  • Is there anything to do before booking this meeting?

Spending too much time in meetings cuts into productivity. If you determine a video call is necessary, create a clear structure around the agenda, flow, and time limits. 

Encourage Video Walk-throughs and Feedback

One of the most overlooked opportunities for video content is in creating tutorials and sharing feedback. Employees teaching a process to a new team member can screen-record their efforts and use a free video editor to create a tutorial. The trainee can reference this before coming back to the employee with questions.

Teams working on shared projects can review recorded videos and collaborate asynchronously. This approach provides clarity around tone and expectation while prioritizing everyone’s time.

Schedule Dedicated Working Sessions

Using video to schedule dedicated working sessions is another way to capitalize on this collaborative tool. 

Caveday is an innovative productivity startup that hosts “cave” sessions for teams and individuals to collaborate and get work done. Participants connect via video chat and are led through rotations of working sprints and breakout groups. The idea is to remove distractions and create a shared flow state

Foster Communication With Tools

Poor communication is the death knell for productive teams. Putting the right tools in place and setting expectations about their use is essential for success.

Project Management

Implementing a shared project management tool will help keep everyone on the same page about what’s complete, what’s incomplete, and what barriers are in the way. These tools also eliminate the need for frequent meetings and emails.

Instant Messaging

Instant messaging tools provide a platform for instant updates and quick questions that need an immediate response. Create a framework for response times and channel structure for success. 

Shared Calendars

Shared calendars help streamline scheduling and manage expectations for responses and planning. Use a shared time tracking and calendar tool to keep everyone up-to-date.

Encourage Non-work Interactions

All work and no play isn’t conducive to a collaborative team. Create opportunities for your team members to see the human side of their co-workers.

Create Casual Channels

Creating casual channels in your instant messaging tool can help employees find common ground outside of work. You could have a channel for general life updates, uplifting pet photos, or shared interests.

Consider adding channels to improve access to leadership as well. Slack uses its own product to support an “Ask Executives Anything” channel, where team members can address their concerns. 

Plan Social Events

Consider planning social events to bring the team together outside of work. Remote teams can connect for a virtual happy hour or an online game night. Incorporating these events into the scheduled workday will help improve attendance.

Promote Peer Recognition and Support

Taking the time to acknowledge and appreciate each other builds powerful bonds. Create a company culture that rewards employee efforts and encourages team members to do the same.

Acknowledge Efforts

Take the time to recognize someone’s efforts, both directly and with the team. Look beyond the wins and celebrate someone’s hard work. Studies show that employee recognition boosts productivity, loyalty, and retention.

Plan Shared Win Celebrations

Make time to celebrate shared wins. Whether it’s a project wrapping up or hitting quarterly goals, set aside time to share the experience. A short retro review meeting gives everyone a chance to share what they learned, what they’d do next time, and how much they appreciate everyone’s work.

Develop a Recognition Program

Develop a peer recognition program for team members to nominate their co-workers for a reward. Hubspot is a brand that’s incorporated peer recognition into its company culture. Every quarter, Hubspot encourages employees to nominate each other for recognition. These employees receive a spot bonus or gift card as a reward.

Create a Level Playing Field

Some team members won’t mesh with one another or will have different styles. Creating a level playing field is essential for creating a collaborative team with different personalities and traits.

Develop Active Listening Skills

Leadership should develop active listening skills for facilitating meetings and garnering feedback from individual team members. Providing opportunities to develop this skill is also wise when creating a collaborative team. 

Give Everyone Time To Talk

Having passionate team members who feel confident sharing their thoughts and ideas is great. Yet, these personalities sometimes monopolize group sessions. 

Consider creating a structure allowing everyone to have equal time speaking during meetings. Quieter team members have invaluable insights. Ask shy employees for their thoughts and opinions in a small group setting or one-on-one.

Final Thoughts

Creating a collaborative team takes time and effort, but there are many things you can do to start that change today. Consider this list of options and start implementing changes to bring your team together. 

 

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How much does Bill4Time cost in 2024?

How much does Bill4Time cost in 2024?

November 18, 2022

Bill4Time is one of the best law firm management software solutions currently on the market.

The platform offers a wide variety of features specifically catering to law firms, but it also expands into different industries, like consulting, healthcare, architecture, etc.

Its primary goal is to help organize and manage entire practices in one interface. This includes time tracking and legal practice management.

We are here today to look into the platform’s most prominent features, as well as price comparisons between different services.

So, let us see what makes Bill4Time such a great option.

Bill4Time Pricing – Two Distinct Products Within the Same Platform

Bill4Time offers two different products – Time & Billing and Legal (consisting of Legal Pro, and Legal Enterprise).

If you are looking for time tracking or law firm management software, we are here to help you find the best one for your practice.

The size of your business, as well as the budget you can set aside, are the biggest factors when deciding which product to choose.

Let’s dive in.

Time & Billing

This plan contains a simple time tracking feature that helps users make the most out of their billable time.

Law firms and other professional service businesses rely on employee time and expertise spent on different projects.

That is to say, these two factors are what make the bulk of the company’s profit.

Having a system that tracks billable and non-billable time, as well as internal hours is a great option.

This is what Time & Billing offers.

The price of the plan is $27 per user per month.

Features

Time Tracking Features

This product focuses on automatic time tracking features.

  • Time tracking – track time from different devices and let the system categorize it
Financial Features

Time tracking isn’t valuable unless it comes with careful financial analysis.

  • Expense reports – make note of all transactions that need reimbursement with a collection of receipts
  • Billing & invoicing – create and email professional invoices with accurate rates
  • Online payments – receive online payments directly through the platform
Client Features

Make sure your clients have an insight into your practice.

  • Client portal – give your clients an overview of your work for higher transparency

Not included:

  • Project management features
  • Task management
  • Document management
  • Detailed invoices
  • Collaboration tools
  • Email notifications

Legal

As we’ve previously mentioned, Bill4Time is dedicated to law firms.

In other words, its features are designed with this industry in mind.

While time tracking is important, there are other options you could be taking advantage of when leading your legal practice.

There are two Legal plans – Pro and Enterprise.

Their pricing is $45 and $80 per user per month respectively.

This is what you get from this product:

Management Tools

Manage different aspects of your business with documents as proof.

  • Project management – plan, organize and see all projects come to fruition
  • Task management – automate your team’s workflow, assign and prioritize tasks
  • Document management – access all important documents safely and from any device
Client Features

Make the clients feel respected and comfortable with your services.

  • Trust accounting – keep track of the clients’ funds you’re holding in trust
  • Customizable invoices – create invoices containing all the data you need
  • Detailed reports – receive in-depth reports on your firm’s performance
Team Features

Allow your team to collaborate to the best of its capacity.

  • Collaborate – keep everyone working on a project in the loop
  • Email notifications – receive case updates

As you can see, there are two distinct products within the Bill4Time offer.

One is dedicated exclusively to tracking employee time and billing, while the other helps with multiple aspects of legal practices.

That is to say, any business can use the Time & Billing plan, no matter its industry.

Frequently Asked Questions

Can I add more users?

Yes. The platform bills per user per month, so you can add as many users as you need.

Are there additional fees?

No. The monthly subscriptions include all features the platform offers.

Is there a volume discount?

Yes. Large companies and departments can get volume discounts.

Thinking About an Alternative?

Bill4Time is a great platform. It offers a good selection of time tracking, collaboration, and invoicing tools.

Yet, we need to address the big issue.

Namely, many companies will find the price point too high.

Moreover, if you are looking for time tracking software exclusively, Time & Billing is especially expensive.

That is why we have an alternative solution for the fraction of the price – Time Analytics.

Time Analytics Pricing

Time Analytics Pricing

Starter – $5.99 per User per Month

You will get:

  • Unlimited projects and clients
  • User roles – give your team members roles to reflect their position in the company
  • Task management – create tasks and allocate them to different team members
  • Reports – receive and export reports on KPIs in PDF and Excel
  • Cost management – track real costs alongside planned budget
  • Email support – write to our support team about any issue you may be facing

Optimum – $8.45 per User per Month

You will get:

  • Everything from Starter
  • Invoicing – create itemized invoices that list all activities that went into a specific project
  • Email reminders – weekly reminders for the employees who haven’t submitted their timesheets
  • Profit reports – understand the state of your business at all times with detailed visual reports
  • Custom onboarding – start using the platform with our help every step of the way

Monthly vs Yearly Plans

Time Analytics offers two pricing options – monthly and yearly.

The difference between the two lies in the pricing.

If you decide to buy the annual licenses, you will be paying Starter $4.29 and Optimum $5.99 per user per month.

However, if your business has over 50 employees, you will receive an additional discount.

To seal the deal, you can try both plans for 14 days, completely free. Then, if you are satisfied, you can choose the best option for your business.

Time Tracking Features

Online Tiemsheets - Time Analytics

Time Analytics’ primary purpose is to track employee time. However, the platform doesn’t have an overly strict approach to the practice.

Namely, micromanagement is a famous morale-killer in any place of work.

That is why the tool allows the employees to track their time on their own terms.

Moreover, the entire interface was created with user convenience and workflow in mind.

  • Simple time tracking – start tracking time on a specific task simply by clicking a button
  • Manual option – the users can also create entries manually directly in the timesheets
  • Suggestions – prevents creating the same entry multiple times and makes tracking simpler
  • Two views – plan on either a daily or weekly level depending on your work tempo and industry
  • Task allocation – create tasks with deadlines and assign them to employees with ease
  • Real-time tracking – get information about revenues and costs as they occur

Project and Client Performance Tracking Features

No company is an island. All businesses depend on outside factors – clients being the most important one.

Time Analytics offers client performance reports that show exactly who your top clients are.

On the other hand, you will be able to identify the clients and projects that aren’t bringing you profit.

  • Project reports – track all metrics necessary to keep your projects profitable in real-time
  • Client insights – find out which clients are the most valuable and discover the ones that cost you money
  • Profit generation – get information about profit per project or service line and optimize workflow
  • Optimize billability – don’t leave any billable hours uncharged for
  • Invoice transparency – let your clients see where their costs are coming from and the tasks you do for them

Team Performance Insights

Each business is as strong as the team standing behind it.

That is why it’s necessary to keep track of your employees.

Yet, monitoring them too eagerly only causes issues in the long run, as no one likes being under the spotlight or feeling micromanaged.

That is why Time Analytics takes a more employee-friendly approach.

  • Tracking unrecorded hours – check whether all employees are working through all scheduled hours
  • Tracking overtime – learn which team members are struggling with their workload
  • Evaluating productivity – have an insight into employees’ billable hours
  • Work structure – learn how to optimize your team’s tasks and help them be more efficient
  • Increasing profitability – compare your revenues to the predictions you’ve made

Online Timesheets

Online Tiemsheets - Time Analytics

Simple online timesheets are at the core of Time Analytics.

That is to say, the employees have a great amount of control over their data. This signals the employer’s trust and promotes accountability.

The timesheets can be filtered to show only relevant information.

  • Report customization – create templates that include all necessary information without distractions
  • Two views – observe daily and weekly tasks in a clear overview depending on your team’s workload
  • Editing – create, remove, and edit entries to ensure maximum accuracy before submitting the timesheet
  • Reviewing – the managers can then have another look at the timesheets before approving them
  • Exporting – export the documents as PDF for printing or Excel tables for analysis

Time Billing

Employee time is the biggest resource of any professional service company. In other words, this time is what you’re really selling.

That is to say, it is time-consuming and illogical to charge your clients without using time data.

Time Analytics makes this process simple and quick.

  • Invoice appendix – provide your clients with information about all activity done for them in an itemized list
  • Billing rates – set default and custom billing rates for your staff members and let the app calculate the costs
  • Customizability – decide what you want the appendix to show and avoid clutter
  • Editing – make final changes to the appendix if they weren’t automatic
  • Exporting – export the invoices to send or print a physical copy

Tracking Time Off

Understanding attendance and time off is crucial for any business.

To put it simply, you cannot plan and project workload or deadlines successfully without knowing which team members will be present.

Time Analytics has taken care of this with compact, yet powerful time off features.

  • Requesting PTO – simply submit PTO requests within the application
  • Scheduling transparency – the managers and employees will know which team members they can rely on
  • Variety – eight different PTO forms cover all types of leaves
  • Tracking time off – track the time spent outside of work

Frequently Asked Questions

Will I be charged when my free trial period expires?

No. Time Analytics doesn’t ask for credit card information during the free trial period. Once the trial expires you will only be charged if you select to continue using the platform and purchase a plan.

Can I use Time Analytics for free after the expiration of the trial?

If you don’t choose a plan after the trial expires, we will extend your trial for an additional 14 days. When this extended period passes you will need to choose a plan you prefer to continue using Time Analytics.

How to calculate the license cost?

You only need to multiply the number of active users by the user monthly price of the plan you’ve selected.

How do you count users for the purpose of billing?

The only users you will be charged for are the ones marked as Enabled. If you disable a user due to them leaving the company, you will not be charged for them. However, the system will retain the user’s data.

What is the difference between paying monthly or annually?

The annual plan has a lower price point. Additionally, you will receive a single invoice, as you will be paying for the subscription for the whole year. The monthly plan doesn’t offer a discount and sends you invoices every month.

To Wrap Things Up

Bill4Time is among the best law firm management software solutions.

The platform offers a variety of features specially created to help lawyers manage their cases and bill their hard work correctly.

However, you should consider the state and needs of your business.

The biggest obstacle for small firms is Bill4Time’s extremely high price point.

This is why we have given you an alternative with more basic features and considerably lower-priced plans.

 

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Actitime Pricing Guide For 2024

Actitime Pricing Guide For 2024

November 16, 2022

Actitime is a time tracking platform that allows its users to make informed business decisions.

The tool’s analysis features help business owners and managers find out exactly what is halting project progress.

In other words, by tracking employee time, the management is able to troubleshoot problematic areas (and not the entire process).

That is to say, you can keep the elements that go smoothly and get rid of issues.

Actitime offers a free plan and three paid options.

Let’s inspect what the platform offers within each of these plans.

Plans to Fit Teams of All Sizes

Monthly



$ 6

per user per month

Annual

$ 7

per user per month

Actitime’s plans don’t offer different options, except for the Free plan.

Rather than basing its plans on features, the platform focuses on the number of employees that will be using it.

Let us take a look at the platform’s features.

Free Plan

Actitime’s free plan is the only one that comes with limited functionality.

That is to say, some features are not included in the plan, and you’ll have to purchase a paid plan if you want to access them.

The plan is available for small teams (up to three members).

This makes it a good option for freelancers who aren’t interested in the more complex intricacies of their time but want a simple way to see the structure of their working hours.

The Features Not Included in the Free Plan

  • Overtime tracking
  • Approval of the tracked time
  • Departments
  • Task estimates
  • Custom task fields
  • API
  • Chrome extension
  • Zapier and QuickBooks integrations

The Other Plans

Actitime forms its pricing based on the number of users.

If your team has up to 40 users, the price is $7 per user per month.

Teams of 41 to 200 members will pay $6 per user per month.

Finally, if you employ over 200 people, you will be paying a fixed monthly cost of $1500 and can have an unlimited number of users.

As you can see, the platform is a good option for large teams and becomes more affordable as the number of people grows.

Time Tracking Features

Actitime Time tracking

Actitime tracks time through timesheets. The employees fill them in manually and submit them.

There is a single, weekly, view of the timesheets. It shows employee activities in a clear and easy-to-follow overview.

  • Weekly timesheets – enter time logs manually and submit them at the end of the work week.
  • Comments – add notes about your work so the management stays informed
  • Overtime tracking – track the time you’ve spent in the office after your regular working hours
  • Timesheet locking – disable future changes in your timesheets
  • Approval – review, approve and edit timesheets for higher accuracy
  • Notification – never forget to submit a timesheet with custom reminders
  • Chrome extension – use the browser to log time automatically
  • Mobile app – track time from anywhere, online and offline

Reporting features

Even though proof of work is important, time tracking tools get to truly shine when it comes to understanding your business and helping you make better decisions.

  • Staff performance – see detailed time logs and see how your team spends time
  • Time balance – see time balances and overtime hours for teams and individuals in a specific period
  • Leave balance – keep track of who has leave time and who’s used it up
  • Time performance – compare your time estimates to the real time worked
  • Billing reviews – see how many hours worked were billable
  • Cost of work – get information on costs coming from working hours, overtime, and leave
  • Profit and loss – see which tasks, projects, and clients are profitable
  • Templates – create report models that contain all the information you need
  • Exporting – you can export all logged data as CSV
  • Real-time tracking – track your team’s performance as it happens through widgets

Task Management

Task Management Actitime

Actitime allows the management to assign roles and allocate tasks to specific team members.

  • Employee structure – assign roles and divide your staff into teams
  • Estimates – assess how much time is needed for each activity
  • Deadlines – let your team know how much time they have to finish their work
  • Workflows – create workflows and task statuses to make sure you’re on track
  • Kanban board – show the progress of a project in the popular view
  • Task assignment – allocate tasks to specific team members to streamline the workflow
  • Import – add information you have in CSV format to the software quickly
  • Custom fields – decide how you want to collect additional data on tasks

Team management

Actitime team report

The software allows you to create a hierarchy that reflects management positions.

  • Roles and permissions – decide which team members have certain permissions
  • User grouping – find the best criteria to group your team by
  • Bulk invitation – add all team members at once to save time
  • Schedules – create schedules for your entire team

PTO Management

Time off is a requirement in many countries. Actitime helps you make more sense of it and stay accurate.

  • Overtime – calculate overtime on the company and individual levels
  • Leave types – set up different types of leaves and their policies
  • PTO and sick day management – know the balance of remaining PTO for all employees
  • PTO accrual rules – add your company’s rules to the system

Integrations

You can integrate Actitime with multiple important business software solutions.

  • Software options: Zapier, QuickBooks Online, actiPLANS, API, Chrome extension

Costs and Billing Features

  • Billable work – assign billability and non-billability to different activities
  • Billing rates – set up different billing rates for all types of tasks
  • Work cost rates – set your team’s hourly rates, as well as overtime rates
  • Invoices – create invoices based on completed work and hourly rates
  • Leave and overtime costs – see how much time off and overtime are costing you

Additional Paid Features

  • Customization – get personalized features that fit your specific needs
  • Data service – request data import, export, and modification

FAQ

How many users, clients, projects, and tasks can the software handle?

You can create an unlimited number of all of these elements within the system.

What is the difference between Actitime Online and Downloadable?

Actitime Online relies on a cloud. The payments refer to service periods.

Actitime Self-hosted is installed on a company’s server and is hosted on-premise. You get the current version of the software and pay for further major upgrades.

Time Analytics As An Alternative

Time Analytics time tracking

 

Actitime is a simple, yet feature-rich platform. This makes kit one of the most famous time tracking services globally.

Yet, the service is not the only solution.

One of the platform’s biggest drawbacks is the reliance on manual time logging.

To put it simply, some businesses need a more accurate way to track time. Relying on an employee’s memory, especially in a weekly view, could be detrimental. Especially if you are sending the reports to your clients.

If these issues worry you, Time Analytics can be a great substitute.

Let’s review the alternative solution.

Pricing and Features

Time Analytics Pricing

Starter ($5.99 per user per month)

  • Unlimited number of clients, projects, and tasks
  • User roles – give your management specific permissions
  • Task management – let authorized employees create and assign tasks to team members
  • Cost management – make sure your expenses aren’t higher than what you’ve predicted
  • Reports – get accurate reports based on the information the software collects
  • Support – write an email to our support team and resolve any issues

Optimum ($8.45 per user per month)

  • All features from Starter
  • Invoicing assistant – create an itemized appendix for every client, showing the activities that went into a project
  • Reminders – employees who don’t submit their timesheets will receive email reminders
  • Profit overview – these reports can help you identify issues before they grow into bigger problems
  • Customized onboarding – step into the software with ease with our help

The Yearly Discount

The pricing of the two plans we’ve shown you relate to monthly subscriptions.

However, if you decide to purchase a yearly plan, you will receive a discount. The Starter plan will, in this case, cost $4.29 per user per month. The Optimum, on the other hand, will be $5.99 per user per month.

We offer another discount for companies with more than fifty employees.

If you’re still unsure, you can get a 14-day free trial of both plans. The trial is fully functional and doesn’t require a credit card.

Time Tracking Features

Time tracking is the core feature Time Analytics offers. There are two ways the employees can track their time.

The first one includes using a time clock. A simple click of a button starts and stops the timer. the software then automatically creates a timesheet entry. As time is tracked within specific tasks and projects, it is automatically allocated to the right client, including costs.

The second method relies on manual timesheet entries. Again, the entries correlate to specific clients, and the expenses are allocated to them.

  • Simple time tracking – start and stop tracking time with a click of a button or make simple entries
  • Saving entries – use the old templates to create new entries instead of always creating them from scratch
  • Two views – see all tasks broken down by day or week for easier navigation depending on their nature
  • Task allocation – managers can create and assign tasks to specific team members
  • Real-time view – always have an overview of everyone’s current tasks

Performance of Projects and Clients

No time tracking tool is complete without extensive reports on the state of the company. Our platform gives you information on the success of different projects and client profitability.

The goal of these reports is to prevent any business from losing money on bad contracts. In other words, you will be able to negotiate better conditions to let unprofitable clients go.

This way, you’ll be working on profitable projects exclusively.

  • KPI reporting – understand all key performance indicators that make your business tick
  • Client tracking – differentiate between profitable and unprofitable clients and make informed decisions
  • Profit generation – understand how profit is made in individual projects or service lines
  • Billability optimization – never miss a billable activity again. Your time and expertise need to be compensated for
  • Billing – create extensive itemized appendices for each client to boost your reputation and avoid misunderstandings

Employee Performance Monitoring

All businesses need to keep track of their employees. otherwise, no one would be doing their job.

However, there is a thin line between understanding someone’s workload and micromanaging them. Managers should strive to never cross that line, as doing so can create a negative attitude toward work.

That is why Time Analytics offers multiple features to prevent micromanagement.

  • Track unrecorded hours – make sure all employees are working during all scheduled hours
  • Track overtime – see which employees are working overtime to be able to find out why
  • Evaluate productivity – compare billable hours among the staff to find the top performers
  • Task structure – find out how you can improve the current workflow by understanding task difficulty and duration time
  • Increase profitability – see whether the revenues are matching your predictions and work on optimization

Online Timesheets

Time Analytics relies on user-friendly timesheets.

These documents have been designed so anyone can fill them in a matter of minutes.

The timesheets can be adjusted to show only specific information, and there is an export option as well.

  • Customize data – create templates with the most important data for your business and forget unnecessary fields
  • Two views – choose a daily or weekly view depending on your business’s workflow and task frequency
  • Timesheet editing – let the employees make manual changes to the timesheets when necessary
  • Review – the managers can review and make last-minute changes to the timesheets
  • Export – you have the option to export the timesheets as either Excel sheets or PDF files

Invoicing Appendix

Our platform allows you to create appendices for your invoices and increase transparency.

The data coming directly from the employees is used to calculate expenses.

On the other hand, the clients will receive an itemized list of tasks that went into their projects.

  • An accurate appendix – add a list of all tasks and the employees involved in the project
  • Automatic Billing – the software has the option of assigning billing rates to every employee for easier calculation
  • Customize – filter and edit the invoice to offer the most important information
  • Editing – make sure everything is in order and make changes when needed
  • Exporting – export and print the appendix to send it to the client

Track Time Off

Time off impacts any organization’s scheduling.

That is why it’s crucial to know which members of your staff are available at any moment.

Time Analytics offers a simple system for time off requests and scheduling.

  • Request PTO – submit a request for paid time off directly through the platform
  • Availability – a single look will show the management who is available to come in on any day
  • Diversity – there are eight different PTO options that cover all bases
  • Track PTO – know your accrual balance and track the time you’ve spent on holidays

Frequently Asked Questions

Will I be charged when my free trial period expires?

No. We do not require a credit card in the free trial period and there is no charge within the trial. In case you select one of the paid plans after the trial period you will be charged in line with the selected plan.

Can I use Time Analytics for free after the expiration of the trial?

Once your initial trial expires and you haven’t picked one of the plans, Time Analytics will extend your trial for an additional 14 days. If you want to continue using Time Analytics after the expiration of the trial or the extended trial you will need to purchase a plan you prefer.

How to calculate the license cost?

Calculating the monthly or yearly license cost is simple. Multiply the number of active (enabled) users in your organization by the price per user/month that is stated in the pricing plan.

How do you count users for the purpose of billing?

You only pay for the users (team members) marked as Enabled in your Team section. If someone leaves the company or you do not want to track their time simply mark them as Disabled. Once the user is disabled or deleted they are not accounted for in billing. The data associated with the deactivated or deleted user will be retained.

What is the difference between paying monthly or annually?

You are offered both monthly and annual licenses. You can select a payment period that is more suitable for you. If you select an annual license you will get a significant discount (two months are free), you will receive only one invoice, and you have to pay a whole year’s subscription. Monthly-based payment is without discount and requires invoice administration each month.

Do you offer discounts?

Time Analytics offers two types of pricing discounts

The first discount is quantity-based, that is, for large teams.

The discount is applicable for teams with over 50 employees. In case you have over 150 users, you have the right to an additional discount.

The second discount is related to paying the yearly instead of the monthly license. By paying the yearly license you get to use the platform for free for two months.

Final Words

Actitime is one of the most popular time tracking options currently on the market.

However, its strict tracking practices can cause dissatisfaction among the staff.

We have summed up its most important features for a simpler overview.

Remember – each business is specific. The way you’ll track time needs to reflect your company’s values and culture.

That is why we’ve given you an alternative as well.

Join thousands of companies that grow with Time Analytics

WTS
Finexepertiza
ASW
BIB
Arcadius
Fidelis
Miras Managment
Zabriskie studio