Are you a freelancer who spends too much time reading and studying new ideas and wishes there were more hours in the day?
Or a company owner without experience who needs to be more knowledgeable about controlling costs and keeping track of employees?
OR you promised a customer that you’d finish their year-long project in six months, but you have yet to come close. Sad! No more, however.
This article will help you choose the finest expense management software. As a matter of fact, it will provide a list of the 15 best time and expense tracking software in 2023.
A List of Time and Expense Tracking Software
Monitoring Time and Money Spent on Professional Services
TimeAnalytics is an automated online timekeeping software, designed to manage our own professional service business.
TimeAnalytics is a time monitoring and productivity program that provides precise and extensive information about how time is spent. In other words, it assists people and businesses in being more efficient and cutting expenses. Users may keep tabs on how much time is spent on each project or job, see what employees are working on and create targets for improvement. Additionally, they can analyze the data collected in reports.
Some of the features offered by TimeAnalytics include:
- Time Tracking
- Time and Project Reporting
- Team Performance Tracking
- Online Timesheets
- Time Billing
The program lets users keep tabs on how much time they spend on various activities down to the minute. Users may log in and out, take breaks, and make comments.
Team Performance Tracking
TimeAnalytics is an effective productivity monitoring tool because it offers managers in-depth data on employee activities. Hence, it allows them to zero in on areas of inefficiency and streamline workflows.
Time and Project Reporting
The program offers a variety of reports and data visualizations so that users may get insight into their time use, see patterns and trends, and make choices based on hard information.
TimeAnalytics allows you to end spreadsheets and replace them with automatically generated timesheets and check on the time put in by workers by date, billing, customer, or project. Chiefly, it helps you consider the timesheets your staff has submitted and make any necessary changes, compile precise timesheets for payroll, and remind yourself of missed time by setting alerts.
Maximize customer satisfaction and save money due to invoice time lost. It is important to keep records of your job and release all supporting documents and invoices online for public inspection. With TimeAnalytics, sending invoicing information and bills is now a breeze.
Starter ($4.99 per user per month)
- Client and project time tracking
- Tracking utilization and overtime
- Tracking time off and holidays
- Allocating costs
- Reporting on time and costs
- Performance overview dashboard
- Billing rates
- Pay rates
- 24-hour e-mail support
Optimum ($6.99 per user per month)
- All Starter features
- Reports on revenue and profit
- Email reminders
- Personalized onboarding experience
Expense Management Tools for Service Businesses
AccountSight is a software solution for managing projects and monitoring the time spent on those projects hosted in the cloud. It includes the following features:
- Online Time Tracker:
- Resource Management and Resource Scheduling
- Time Off/Attendance
- Online Expense Tracker
- Invoicing and billing
- DCAA Compliance and DOL Timesheet
- Free plan: for one user, up to 5 clients, and five projects.
- Basic plan: $10 per user monthly — for 2–5 users
- Small Group plan: $9 per user monthly — for 6–20 users.
- Enterprise plan: $8 per user monthly — for 20–100 users
Automating Business Operations for Professional Services
Accelo provides various tools that businesses may use to assist them in managing projects and keeping track of time. Moreover, its features assist keeping spending under control, and effectively invoicing customers. Utilize a set of goods designed specifically for client work to help you achieve your profit objectives:
- Sales: The functionality of the sales tool enables you to generate, nurture, and transform leads into relationships.
- Projects: Accelo allows you to plan, manage, and collaborate on client deliverables.
- Tickets: Create, track, and finish off work requests that are ad hoc.
- Retainers: Establish and monitor continuing contractual obligations for recurrent work.
- Billing: You may also use the program to make invoices for your billable time, email them, and sync them with other devices.
- Reports: Create, examine, and draw conclusions from your primary business KPIs.
- Plus – $30 per user per month
- Premium – $49 per user per month.
Automatic Timesheets for Your Business
The Time & Attendance system All Hours is adaptable and simple to use. It allows clocking time through terminals, mobile applications, and the web. Equally important, the app provides a scalable option for enterprises of all sizes. It offers the following features:
- Mobile app: Employee time and attendance monitoring in one convenient mobile app
- Payroll: Managing payroll entails configuring necessary reports and exporting data.
- Absence management: App-based absence administration, including leave requests and approvals
- Time clocks: Signing in by card reader, badge reader, or biometric scanner at a time clock
- Analytics and reporting: Reporting and analytics Payroll reports Monthly, weekly, and daily reports Adjustment reports Audit trails
- Audit trail: History of data management or audit log
- Real-time presence: Worker monitoring in real-time (presence and arrivals)
- Bluetooth beacons: Accurate clocking location, automatic mobile clocking, and other benefits are all made possible by Bluetooth beacons.
- Up to 50 users — €3.5 per user monthly
- 51 – 250 users — €2.5 per user monthly
- 251–300 users — €2.45 per user monthly
- 301 – 350 users – €2.40 per user monthly
- 351 – 400 users – €2.35 per user monthly
- 401 – 500 users – €2.30 per user monthly
- 501 – 600 users – €2.25 per user monthly
- 601 – 700 users – €2.20 per user monthly
- 701 – 800 users – €2.15 per user monthly
- 801 – 900 users – €2.10 per user monthly
- 901 – 1000 users – €2.00 per user monthly
- Over 1000 users – custom pricing
An app that Keeps Track of Your Time and Tasks Daily
ATracker is an app that helps individuals and teams keep track of their time and increase productivity. It not only assists them in gaining a deeper comprehension of how they spend their time but also helps them in pinpointing areas in which they can boost their level of productivity.
- Time spending history
- Organizing tasks by tags
- Easy setup: many advanced options included
- Access from any device: smartphone, tablet, or computer
- Widget & Watch
- UI customization
- One-time payment for Android – $2.99
- ATracker PRO for iOS – one-time $4.99 Premium plan – $2.99 per month.
Transform your time into money
Chicago-based BigTime Software serves as the essential operating platform designed specifically for professional service firms. It provides them with real-time insights to drive enduring success.
Pricing (per month):
- Express: $10 per user (minimum 5 users)
- Pro: $30 per user (minimum 5 users)
- Premier: $40 per user (minimum 5 users)
Comprehensive Time and Expense Reporting
Bill4Time is highly regarded as a top choice among consulting and law firms’ time and expenditure monitoring programs. The primary characteristics of the product may be broken down into the following classes:
Pricing (per month):
- Time & Billing plan: $29/user per month
- Legal Pro plan: $49/user per month
- Legal Enterprise plan: $89/user per month
Easy Online Timesheets
ClickTime is an excellent tool for every kind of company, not only professional services enterprises. Namely, it equips you with the necessary tools to monitor the effort invested in each initiative, accurately assess their financial implications, and analyze their overall performance.
- Time tracking and keeping tabs on staff hours, vacation days, and spending.
- Manage time, projects, employee availability, and management decisions
- Reporting and development
All plans include a 14-day trial for free.
- Starter plan: $13 per user per month
- Team plan: $17 per user per month
- Premier plan: $28 per user per month
- Enterprise plan: custom price (only annual payments allowed)
One App to Replace Them All
ClickUp is a time tracking app that allows users to enhance productivity and accomplish more.
To put it differently – efficiently organize, monitor, and oversee diverse work tasks using a flexible project management solution.
- Develop a list of tasks
- Project execution plans
- Document management
- Collaborating with coworkers
- ClickUp’s calendars, timelines, and Gantt charts
- Tasks and Google Calendar events
- Set objectives and monitor progress in real-time.
- Record time spent on tasks, generating estimations, and generating reports
- Capture photographs and record videos from your screen
- Free plan
- Unlimited plan: $9 per member per month
- Business: $19 per member per month
- Business plus: $29 per member per month
- Enterprise: custom pricing
Expense Tracking Software and Timesheets Made Simple
When it comes to budgeting, invoicing, and processing payroll, Everhour is one of the top apps available.
- Budgeting and invoicing
- Time tracking
- Free plan
- Lite – $6 per user per month
- Team – $10 per user per month
All-Inclusive Business Software for Project-Driven Teams
- Keeping track of time manually or with a stopwatch.
- Data analysis and mass data exports
- Automatic invoicing
- Portal for customer use
- Compatible with Chrome, Firefox, 2CheckOut, and Trello
- Free plan: maximum 5 users
- Starter plan: $9/user per month, or $7/user monthly if paid annually — (max. 25 users)
- Standard plan: $19/user per month, or $15/user monthly if paid annually (max. 500 users)
- Premium plan: $39/user per month, or $30/user monthly if paid annually (unlimited users)
12. – FreshBooks
Invoice and Accounting Software for Small Business
FreshBooks is a great option for sole proprietors, small enterprises, and companies that employ both independent contractors and full-time workers when invoicing and keeping track of finances.
- Expense Reporting
- Accounting and Reporting
- Lite plan: $8.50 month (5 users)
- Plus plan: $15 per month (50 users)
- Premium plan: $27.50 per month (unlimited users)
- Select plan: custom pricing for an unlimited number of users
Run Payroll in Seconds
Hourly is simple and full-service payroll software. That is to say, all the necessary resources for managing your employees, including salaries, payroll taxes, and workers’ compensation insurance, are at your disposal.
- Workers’ Comp
- Time tracking
- HR Support
- Gold – $40 monthly base fee + $6 per user per month
- Platinum – $60 monthly base fee + $10 per user per month
AI-powered spend management software for businesses
Fyle is an expense tracking software that simplifies the entire process of pre-accounting for businesses and employees. in other words, it reduces the time needed for reports and approvals.
- Business credit card administration
- Controlling project costs
- Real-time reporting and analytics
- Tight connections with popular accounting, travel, enterprise resource planning, and human resource management systems
- Integration Protocols (APIs)
- Standard plan: $8.99 per active user (1-25 employees)
- Business plan: $14.99 per active user (25-200 employees)
- Enterprise plan: Custom pricing (200+ employees)
100% Free Time Clock App
Jibble presents itself as an easy-to-work time-tracking software. It is a good solution for remote teams, as it works on all devices.
- Offline mode
- Timesheets for payroll
- Project costs
- Automatic overtime
- Free plan
- Premium plan — $2.99 per user per month
- Ultimate plan – $5.99 per user per month
- Enterprise – custom pricing
How to choose the best time and expense tracking Software for you
When choosing the best time and expense tracking Software for yourself, several criteria exist that you must consider reacting to one final best application. By considering the following factors, you can choose the right Software for you:
Ease of use
To ensure rapid and efficient adoption by your staff, the Software in question should be intuitive. Try to find a piece of Software that can be used with little in the way of instruction.
Pick an app that works well with your current suite of programs, including your time tracking and invoicing tools and your payment processing system.
Reporting and analysis
So that you can monitor the development of your projects and get a feel for how well your team is doing, the Software you choose must have robust reporting and analytic options.
Think about how much the software will set you back and whether that works with your budget. Training, support, and other features you need should all be included in your budget.
Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.