40 Best Productivity Tools for Easy Employee Assessment | 2021 Product Review

From distraction blocking to time tracking to reports – productivity tools have been a necessary part of many companies’ practices. No wonder more and more organizations are looking into different productivity programs and platforms. Moreover, freelancers and even people who just want to be more organized in their personal lives find them useful.

Naturally, this means many new tools are showing up, and picking the perfect one for your needs can get confusing. Hence, we are here to help you decide on the best productivity tools for you (if you work alone), or your team.

Time Tracking Based Productivity Tools

1. Time Analytics

best productivity tools

Time Analytics is a time tracking platform that makes all time spent on a project transparent. The software works as follows: the employees fill in timesheets at the end of their workday. Then the software turns this data into reports and suggestions you can use to improve your business practices.

Time Analytics doesn’t only offer insights into the employees’ days, but also your clients and projects. You can know whether a project is actually profitable, or if you need to negotiate a better contract with a particular client.

In other words, Time Analytics allows its users to improve their business in multiple ways – by identifying top performers, profitable projects, and clients that are more likely to propel you forward.

Features

  • Time tracking – track employee time accurately and quickly while still conveying your trust in them and getting great visual reports
  • Client monitoring – see whether a contract is good for you or if you’re losing money with it
  • Billing – create accurate invoices with all billable hours, expenses and fees accounted for

Pricing

Free – an option for small teams

Starter – $4.99 per user per month

Optimum – $6.99 per user per month

Premium – $12.99 per user per month

Trial period

14 days

2. Toggl

best productivity tools toggl

Toggl is an employee productivity tracker that takes a youthful approach to time tracking. It focuses on making the time users spend at their computers more productive rather than increasing its quantity. The platform creates reports and points you to better business practices.

Features

  • Versatility – Toggl is available on all devices and has numerous integrations
  • Time tracking – stay on top of things with easy entries
  • Reminders – never forget to enter your daily workflow again

Pricing

Free – for up to 5 users

Starter – $10 per user per month

Premium – $20 per user per month

Enterprise – a custom solution

Trial period

30 days

3. Everhour

best productivity tools everhour

Everhour is another one of our chosen productivity measurement tools that track time. It offers billing, budgeting, and reporting features besides time tracking. The platform is meant to be used as a project management tool and help you figure out how to improve your business.

Features

  • Availability monitoring – know which employees are available and on leave
  • Time tracking – choose between using an automatic timer and manual entries
  • Integrations – add the time tracker to the most popular project management tools

Pricing

All-in-one – $8.50 per user per month

Trial period

14 days

4. RescueTime

rescuetime best productivity tools

RescueTime is a time tracking platform that aims to increase workplace productivity and morale. It does this by setting up personalized focus work goals and sessions which block distractions. Employees receive a review at the end of their workday so they can learn more about their work habits

Features

  • Focus Work Goal – the app will analyze your work habits and create goals for you
  • Focus Sessions – eliminate distractions for a certain time to be able to focus completely
  • Reports – find out how productive you are compared to your peers

Pricing

Depends on your situation

Trial period

14 days

5. Clockify

clockify best productivity tools

Clockify is a time tracker which offers productivity insights. It offers its users a choice between automatic and manual tracking. The reports the app delivers point to the level of productivity, whether personal or on the level of your organization.

Features

  • Time tracking – use an automatic timer or enter your hours manually
  • Reporting – receive reports based on the data about your employees’ workflow
  • Project tracking – See how your jobs are progressing in real-time

Pricing

Free – time tracking only

Basic – $4.99 per user per month

Standard – $6.99 per user per month

Pro – $9.99 per user per month

Enterprise – $14.99 per user per month

Trial period

Available

Distraction Blocking Tools

6. Cold Turkey

cold turkey best productivity tools

Cold Turkey is a useful distraction blocking productivity tool. It works across all browsers and offers multiple ways to create time for a focused session. Users can also choose apps and games to block and different modes depending on their needs.

  • Website and app blocking – prevent yourself from wasting time when you need to focus
  • Scheduled blocks – set some time to be productive on a regular basis
  • Writer – turn your device into a typewriter to prevent yourself from procrastinating

Pricing

Free version

Writer pro – $9

Micromanager Pro – $19

Blocker Pro – $39

Trial period

None

7. Forest

forest best productivity tools

Procrastination and lack of focus can get to the best of us, especially since most people get distracted by their phones. That is why Forest, a distraction blocking app takes a youthful approach to keeping its users focused. Plant and grow virtual trees while you get the work done.

Features

  • Distraction blocking – you won’t be able to use your phone while the app is active
  • Consequences – your virtual garden will perish if you don’t leave your phone be
  • Real-world improvement – the app donates money to a charity that plants trees

Pricing

Subscription – $34.99 per year

Additional in-app purchases are available

Trial period

None

8. A Soft Murmur

softmurmur best productivity tools

A Soft Murmur is one of the best productivity tools for users who need some type of background sound to focus. You can choose between many options and choose the one who works for you. The sounds include ambient sounds of nature, humans, water, etc.

Features

  • Peaceful surroundings – whether you can’t work in complete silence or need to block distractions
  • Minimum distraction – the app is extremely discreet in its visuals and coloring
  • Many options – you can choose the type of sound you want to play

Pricing

Free with in-app purchases

Trial period

No information

9. Freedom

freedom best productivity tools

Freedom is a distraction blocking app with a high level of customizability. The application allows users to set up a scheduled session or instantly start one. You can also choose which sites and apps to block. Finally, you can choose multiple devices to use Freedom on.

Features

  • Multiple devices – block distractions coming from different sources
  • Website and app blocking – prevent yourself from wasting valuable time
  • Scheduling sessions – make your productivity sessions a habit

Pricing

Monthly – $6.99 per month

Yearly – $2.42 per month

Forever – $129

Trial period

7 sessions

File Sharing Tools for productivity increase

10. Dropbox

dropbox best productivity tools

Dropbox is a cloud-based file hosting platform that allows users to store and access their files from anywhere. it is meant to be used as an online workspace where all team members can find all material they need for a project.

Features

  • File recovery – recover files or their previous versions with no hassle
  • Team workspace – team folders with different permissions and synchronization management
  • Different plans – upsize your plan as your team grows to have the space you need

Pricing

Plus – $11.99 per month

Family – $19.99

Professional – $19.99 per month

Standard – $15 per user per month

Advanced – $25 per user per month

Enterprise – find out about the pricing by contacting the Dropbox team

Trial period

30 days

11. Google One

googleone best productivity tools

Google One is one of the more versatile collaboration tools out there. It is a great way to create documents and upload photos, videos, and other types of files. By having all the materials needed for a project in one convenient place, you make sure every team member who needs them can access them.

Features

  • File synchronization – let all team members get access to files from any device
  • Work offline – no matter your internet connection, you’ll be able to be productive
  • Scanning – add paper documents to the folders by scanning them with your phone

Pricing

Free – the first 15 GB

100 GB – $2 per month

200 GB – $3 per month

2 TB – $10 per month

10 TB – $100 per month

20 TB – $200 per month

30 TB – $300 per month

Trial period

No information available

Scheduling Productivity Tools

12. Calendly

calendly best productivity tools

Calendly is a scheduling productivity platform software that ensures no calendar clashes occur. It also offers a reminder feature with follow-ups included. The software has been designed to automate the entire workflow when meetings and collaborations are in question.

Features

  • Team scheduling – make all meetings convenient for all team members
  • Custom notifications – decide which entries are more urgent than others
  • Calendar integration – import already existing entries from your calendar apps

Pricing

Basic – free

Premium – $10 per month

Pro – $15 per month

Enterprise – contact the Calendly team for information

Trial period

14 days

Email Management Tools

13. SaneBox

sanebox best productivity tools

Emails have been a staple of business for as long as they have existed. Unfortunately, they often become overwhelming and difficult to filter through. SaneBox helps its users organize their inboxes, sort and prioritize their emails and avoid unnecessary stress.

Features

  • SaneLater – move unimportant emails into a separate folder
  • SaneReminders – set up different reminders for emails that don’t get answered
  • Digest – an overview of all unread unimportant emails in all folders

Pricing

Snack – $7 per month

Lunch – $12 per month

Dinner – $36 per month

Trial period

14 days

14. Cocofax

cocofax

 

CocoFax is a cloud-based fax platform allowing you to send and receive faxes online from any device securely and reliably. It aims to help businesses go greener, smarter, and quicker.

Features

  • Free fax number
  • Delivery Reports for Faxes
  • Permanent storage
  • Email to Fax Solutions
  • Safe and Encrypted Faxing
  • Smartphone faxing

Pricing

Lite – $ 4.99/ Month
Basic – $9.99/ Month
Premium – $16.99/ Month
Business – $24.99/ Month

Writing Tools for better writing productivity

15. Hemingway

hemindway best productivity tools

Hemingway Editor is a writing productivity tool that analyzes your text and points to the ways to improve it. It checks readability, sentence length, writing quality, and stylistic choices. The app color coordinates different types of problems for maximum efficiency.

Features

  • Readability – keep your prose accessible to anyone and easy to go through
  • Offline editor – you don’t need an internet connection to use Hemingway to its full potential
  • Formatting – no need to transfer your work into a Word document for formatting

Pricing

Free version

Desktop version – $19.99

Trial period

No information

16. Grammarly

grammarly best productivity tools

Grammarly is one of the best productivity tools for content creation. While it doesn’t help in the creation process itself, it is a great way to check your grammar and fix any mistakes automatically. This is especially useful for content writers writing in their second language.

Features

  • Grammar checker – find and fix any spelling grammar or wording mistakes in your text
  • Goals – make sure your content conveys the message you want it to
  • Rewriting – let the software rewrite sentences and fix your slip-ups

Pricing

Free version

Premium – $12 per month

Business – $12.50 per user per month

Additional fees apply when you choose different features

Trial period

None

17. SmallSeoTools

small seo tools best productivity tools

Whether it’s checking for plagiarism, counting words, checking your grammar, or some other way to check the quality of your article – SmallSeoTools has it. This productivity platform software offers a variety of tools to make sure you rank high.

Features

Plagiarism checker – make sure none of your content appears elsewhere online

Image editing – resize, compress, create GIFs to make your page visually appealing

Keywords – research your keywords for a better search engine position

Pricing

Free

Trial period

None

Task and Project Management Tools

18. Asana

asana best productivity tools

Asana is a project management platform with the goal of making all work-related information transparent. It enables users to create, assign and prioritize different actions. Tracking tasks in real-time will then help users project their time more accurately later on.

Features

  • Project management – track the progress of your projects from start to finish
  • Sales – introduce new customers to your business and close deals quickly
  • Marketing – create campaigns and track their success

Pricing

Basic – free

Premium – $13.49 per user per month

Business – $30.49 per user per month

Enterprise – contact Asana’s sales team for pricing information

Trial period

30 days

19. Trello

trello best productivity tools

Trello offers a broad view of all planned tasks within an organization. Make a board for a specific project and assign tasks within it. Trello also allows communication between team members and tracking project health and progress.

Features

  • Boards, lists, and cards – choose the way you view and manage your projects
  • Automation – let the system take over menial and repetitive tasks
  • Integrations – use the tools your team already utilizes with easy integrations

Pricing

Free – for freelancers and small teams

Business class – $10 per user per month

Enterprise – $17.50 per user per month

Trial period

Available

20. nTask

nTaask best productivity tools

nTask is a productivity tool that aims to encompass all elements of different projects. The platform streamlines business processes from start to finish, while also managing and analyzing them in real-time.

Features

Project planning – have a good grasp on how the business is going to go before it starts

Kanban – organize all tasks and have a real-time overview of all information

Collaboration – add assignees, overlook and comment on the project progress

Pricing

Basic – free

Premium – $3.99 per user per month

Business – $11.99 per user per month

Enterprise – contact the nTask team for pricing information

Trial period

14 days

21. ProofHub

proofhub best productivity tools

ProofHub is a task management tool that serves as one of the best business productivity software

solutions. This is the case because the platform offers a plethora of different tools and a communication channel. It aims to offer all relevant information about a project in one place.

Features

  • Discussions – avoid long and stressful email threads with direct and group chats
  • Kanban boards – split tasks up into smaller ones and assign them to employees
  • Calendar – never forget any task or deadline and use calendar integrations

Pricing

Flat – $50 per month

Ultimate control – $99 per month

Trial period

14 days

22. GanttPro

gant proo best productivity tools

GanttPro is a task management platform that sees your projects from start to finish. Its features include planning, task management, budget tracking, and different integrations. The software aims to make task management as simple as possible, no matter the size of your organization.

Features

  • Planning – schedule tasks and their deadlines and connect them among themselves
  • Collaboration – know about all changes happening in a project, no matter who makes them
  • Project management – stay updated on project progress and receive alerts if you’re behind

Pricing

Individual – $15 per user per month

Team – $8.90 per user per month

Enterprise – find out about the pricing by contacting the GanttPro team

Trial period

14 days

Reminders and Note Taking Tools

23. Evernote

evernote best productivity tools

When it comes to note-taking, Evernote is one of the best productivity tools out there. The app offers taking voice and written notes, as well as photos and other attachments. Additionally, you can create a library of articles to read and use as a reference.

Features

  • Note organization – take notes on any device, online or offline, and let the program synchronize them
  • Web clipper – save screenshots from the internet and use them later
  • Integrations – add Evernote to Google Calendar to make sure you’re not forgetting any deadlines

Pricing

Evernote free

Evernote Personal –  €6.99 per month

Evernote Professional – €8.99 per month

Evernote Professional – €13.99 per user per month

Trial period

14 days

24. Remember the milk

remember the milk best productivity tools

Remember the milk is another list creating and managing tool. You can set up and organize reminders both work-related and not. The app’s clear color-coordinated tagging system allows users to stay on top of their notes and track them.

Features

Smart add – easily create task entries and set their priority and due dates

Reminders – never forget to complete a task with due date reminders

List sharing – send other users your lists and synchronize them

Pricing

Pro – $39.99 per year

Trial period

None

Password Management Tools

25.1Password

password best productivity tools

1password is one of the best productivity tools for users who have trouble remembering and managing their passwords. It offers password vaults that keep your data safe and your device protected. Finally, the admins have different levels of permissions.

Features

  • Master password – access all your passwords through a single Master password
  • Storage – keep passwords and personal and business documents safe
  • Privacy – the entire platform is based on the premise of giving the users ultimate privacy

Pricing

Business – $7.99 per user per month

Teams Starter Pack – $19.95 per month (up to 10 members)

Enterprise – Custom pricing

Trial period

Available

26. LastPass

lastpass best productivity tools

Workplace online security is a huge issue, especially if your employees don’t have a high level of computer skills. Even though having different passwords is a good safety practice, it can be overwhelming to keep track of them. That is where LastPass comes in.

Features

Password manager – create strong and versatile passwords for different accounts

Password Vault – store all your passwords and other information in a safe vault

Automatic saving – let the system fill the required fields for you

Pricing

Teams – €3.90 per user per month

Business – €5.70 per user per month

Trial period

Available

Communication and Collaboration Tools

27. Slack

slack best productivity tools

Slack is one of the world’s most famous and best productivity tools. This platform is primarily used as a communication channel within a company, but you can also share files and set up reminders. The software also offers numerous integrations.

Features

  • Communication – message individuals and groups, have audio or video calls with them
  • File sharing – send and receive files through the app to stay in the loop
  • Integrations – you can connect Slack to a plethora of different tools and add-ons.

Pricing

Free version

Pro – $6.67 per user per month

Business+ – $12.50 per user per month

Enterprise grid – contact Slack’s team for pricing information

Trial period

Available at request

28. Google Workspace

google best productivity tools

An improved version of the famous Google Docs, created with team collaboration in mind. You can create Office documents from your browser and allow your teammates to collaborate in them. The platform enables users to work on the same document, chat, and leave comments.

Features

  • Collaboration – receive feedback and work on the same document in real-time
  • Suite – you can create, import, and work with various file types
  • Revision history – access all the changes made to a document from the time it was created

Pricing

Business starter – $6 per user per month

Business standard – $12 per user per month

Business plus – $18 per user per month

Enterprise – contact the Google Workspace sales team for pricing information

Trial period

Available

29. Hubgets

hubgets best productivity tools

Hubgets is one of the best productivity tools for communication. The thing that makes it different than the competition is the lack of intrusive notifications. Each member can add to the total knowledge base of the company and access and search it effectively.

Features

  • Communication – Instant message, call, or video chat with your coworkers
  • Smart meetings – reduce the time you spend in unnecessary meetings by using boards
  • Conversation history – find solutions for your problems in the app’s knowledge base

Pricing

Free version

Startup – $2.9 per user per month

Team – $6.9 per user per month

Enterprise – contact the Hubgets sales team for pricing information

Trial period

Available

30. Microsoft Teams

microsoft teams best productivity tools

Microsoft Teams is another communication channel favored by many companies. This productivity platform software is used to unite remote teams and allow them to collaborate. It can also be used to send files to individuals and teams.

Features

Communication – set up meetings, calls and send direct messages to teams and individuals

File sharing – make sure all team members have all the tools they need to finish projects

Cloud storage – keep up to 10 GB of documents and files at hand

Pricing

Free version

Microsoft 365 business basic – $5 per user per month

Microsoft 365 business standard – $12.50 per user per month

Trial period

30 days

31. Fleep

fleep best productivity tools

Fleep is one of the best productivity tools for users who want to multitask. It combines messaging, tasks, and file sharing in a single program. The platform aims to make all projects transparent and easy to navigate.

Features

Collaboration – communicate with your team members as well as other Fleep members

Presence – know if your coworkers are active and when they’ve last accessed their computers

Integrations – add Fleep to all your inboxes and coordinate them

Pricing

Basic – Free

Business – €5 per user per month

Enterprise – custom pricing

Trial period

None

Organization Tools for Productivity Improvement

32.Bit.ai

bit best productivity tools

Bit.ai is a platform that allows companies to organize all necessary information. Organize your projects and create knowledge bases for your organization. The information can also contain different types of media, like photos and instructional videos.

Features

  • Workflow – plan and establish the way you’ll work on projects and stay updated on them
  • Content management – create a library of all content you need for any type of task
  • Document sharing – upload documents and be notified about others accessing them

Pricing

Free plan

Pro plan – $12 per user per month

Business plan – $20 per user per month

Trial period

Available

33. Infinity

Infinity allows users to organize their projects and choose the way they are viewed. The templates the platform offers include Gantt charts, lists, forms, and others. The goal of the software is to streamline all business processes.

Features

  • Project planning – a template to see your jobs through from start to fruition
  • Ticket management – a way to organize support tickets and stay on top of them
  • Marketing templates – from sales to client onboarding, handle all marketing issues easily

Pricing

$9 per user per month

Trial period

No information available

Social Media Tools Other Productivity Tools

Trial period

14 days

34. HubSpot

hubspot best productivity tools

HubSpot is a feature-rich customer relationship management platform. Its goal is to increase company productivity by optimizing all aspects of customer experience. The software offers help with marketing, sales, customer support, content management, etc.

Features

  • Marketing Hub – manage your email campaigns and generate leads with ease
  • Sales Hub – make sure to close more lucrative deals with new clients
  • Service Hub – provide high-quality customer support to build even more trust

Pricing

Marketing Hub

Starter – $45 per month

Professional – $800 per month

Enterprise – $3.200 per month

There are other pricing options for different products too

Trial period

14 days

35. TeamViewer

teamviewer best productivity tools

TeamViewer is an employee productivity tracker that takes things a little differently. It enables teams to collaborate and hold meetings online. Additionally, users can access team members’ data. This can be used to help with technical issues as well.

Features

Remote support – your IT team can access coworkers’ devices and resolve issues

Collaboration – transfer files and keep the high quality of images

Cross-platform – TeamViewer is available on a huge variety of operating systems and devices

Pricing

Single user – €29.90 per month

Multi-user – €59.90 per month

For teams – €129.90 per month

Trial period

14 days

36. GoCo

GoCo best productivity tools

GoCo is one of the best productivity tools for HR matters. The platform automates some of the more tedious tasks and leaves more time for HR managers to dedicate to their teams. Organizing workload is completely digitalized and ensures full clarity.

Features

  • Hiring and onboarding – make sure your onboarding process goes smoothly and no step is overlooked
  • Payroll – you can let the app take over the payroll or synchronize it with cloud-based solutions
  • Workflows – create a standard for all HR processes and make sure to follow them later on

Pricing

Custom plans starting at $5 per employee per month

Trial period

No information available

37. IFTTT

IFTTT best productivity tools

IFTTT is a productivity platform software that allows companies to connect their profiles on the world’s most successful platforms. Its powerful integration features enable users to get the most out of the tools they are already using by combining them.

Features

  • Social media – synchronize different social media accounts to one another for simultaneous posting
  • Calendars – never lose track of your entries when changing your calendar app
  • Budgeting – synchronize different budgeting and savings apps to keep

Pricing

Standard – free

Pro – $3.40 per month

Developer – $199 per year

Team – pricing depends on your team’s size

Enterprise – custom pricing

Trial period

No information available

38. Kayako

kayako best productivity tools

Kayako is a productivity tool that allows small and medium businesses to deliver high-quality customer support. This platform takes over the task of hiring and managing a responsive support team. The support comes through numerous channels and manages to stay personal.

Features

  • SingleView – a visual timeline that creates helpful customer support experiences
  • Live Chat – add this function to your sites and apps for instant visitor engagement
  • Self Service – enable your site visitors to find a solution for their problem themselves

Pricing

Inbox – $15 per agent per month

Growth – $30 per agent per month

Scale – $60 per agent per month

Trial period

14 days

39. HootSuite

hootsuite best productivity tools

HootSuite is one of the best productivity tools that manage social media accounts. It helps companies plan their strategy, plan and schedule posts. Additionally, the platform offers reports and suggestions, and strategy tips.

Features

  • Reporting – track engagement of all your posts and let the analytics help you create your future plans
  • Password management – log in to all of your accounts with one password
  • Scheduling – create posts you’ll publish later and don’t worry about your plans

Pricing

Contact Hootsuite sales team for pricing information

Trial period

30 days

40. Cyfe

cyfe best productivity tools

Cyfe is a productivity platform software that aims to make all social media posts and their ranking visible in a single dashboard. It collects data in real-time and shows many important metrics and their trends. The platform’s goal is to show its users the way to improve their KPIs.

Features

  • Data widgets – import data from different sources and manage them all through a single software
  • Embedded analytics – share the data safely and give custom viewing permissions
  • White label – allow your clients full transparency and raise your reputation

Pricing

Standard – $29 per month

Pro – $49 per month

Premier – starting with $89 per month

Agency plan – starting with $150 per month

Conclusion

As you can see, there are many aspects of office productivity software solutions you should consider before committing to one. While design and marketing are the first things you notice, functionality and results are what you should be looking for.

It is important to get the software that will give you the crucial information which pushes you forward. This means different things in different industries and also depends on your company’s policies. Thus, we hope that we have narrowed down your choice and helped you decide on the productivity measurement tools you’ll use.

 

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