Looking for the best time tracking app for your projects?
Finding a project time tracking app that fits the needs of your team can be overwhelming. There are a lot of options for different types of projects, user interface benefits, features, integrations, pricing models, and more.
Don’t worry, we’ve done that work for you.
In this article, we’ve selected the fifteen best project time tracking apps with a presentation of their features, and pricing plans.
Let’s get started.
A Snapshot of the Best Project Time Tracking Tools
Track time in a few clicks, analyze project and client performance and make smart data-driven decisions.
Time Analytics is a web-based tool that tracks time and cost per project, task, activity, or client. This tool will help you discover your important clients, time utilization rate for each team member, client, and project, billable and non-billable hours, and more.
Figure out are you wasting time on routine activities, find out where and you’ll be able to save extra hours. With simple timesheet templates, your team will need few minutes a day to fill the timesheet. Time Analytics integrates with Excel, making it the perfect invoicing assistant. It presents your project hours data quickly by clicking a few buttons.
A. Time Tracking
- Track time on projects and activities
- Start timer or add time manually
- Edit, copy or delete time entries
- Daily and calendar workspace view
- Setup of billing rates, pay rates
- Manager role
- Import projects, clients and tasks
B. Time Reporting
- Project hours reporting
- Project cost reporting based on pay rates of involved team
- Project revenues and profit reporting based on billing rates
- Time utilization reprinting
- Visual reports and dashboard
- Email scheduled reports
C. Time Billing
- Review billable hours before billing
- Export invoice in Excel
- Daily and weekly timesheets for employees
- Timesheet review and edit option for the manager
- Timesheet filtering
- Timesheet export
Accounting and tax advisors, agencies, consulting firms, law firms, the IT and creative industry, HR and recruiting firms, engineering and construction, architects, designers, etc.
Web, Mobile, Android (coming soon), iOS (coming soon)
Time analytics offers two plans:
- Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
- Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
- Free trial: 14 days (No credit card needed)
For more than 50 users, Time Analytics offers a special pricing discount.
Boost productivity with employee-friendly time tracking.
Clockly is one of the top project time tracking software solutions that allows you to thoroughly evaluate your productivity. If you are running a team of employees, time tracking can be used to assign work tasks and review efficiency. Time tracking software is one of the best tools for increasing your productivity and optimizing your business.
Time tracking software for project managers simplifies time management, monitors employees, manages timesheets, & payroll to help you boost team productivity. Employee monitoring software to keep track of your employees. Track engagement level, activity screenshots, app & location monitoring, and more. Time tracking reports help you take access to all of the time and attendance data you need to gain more insight and make better decisions.
By clockly software simplifies time management, monitors employees, and manages timesheets, & payroll to help you boost team productivity.
Clockly pricing plans start from $14.99/month. Gain insights into team activity levels and engagement with activity screenshots, mouse and keystrokes tracking, and more. Single pricing for all 30+ apps . 500apps is an all-in-one suite of SaaS applications for growing businesses to run like a Fortune 500 company. 500apps is part of the 500apps portfolio that provides best-in-class apps to help you go to the next level.
“ClickUp makes time tracking easy so you can focus on your work. Track time, set estimates, add notes, and view reports of your time.”
ClickUp was founded in 2017 as a collaboration and project management tool and has been listed as a top solution in project management by lots of relevant sites. The platform offers more than a thousand integrations. The ClickUp team is serious about security and privacy and provides a 24-hour support team.
There are a lot of different features you can choose from and hide the rest. Projects can be viewed from an Agile dashboard, or you can create your own views from list, board, box, calendar, Gantt, embed, form, activity, chat, and others. Tasks are displayed as they’re created and completed in real-time.
- To-do lists
- Project time tracking spread sheets
- Docs and Wikis
- Email and chat
- Goal tracking
- Time tracking
Developers, project managers, resource managers, marketing, design, event planning, sales, finance, accounting, and many others.
Web, Mac, Windows, Linux, Android, iOS, and Chrome extension
*ClickUp offers a trial period and custom pricing.
g2: 4.7 (2,732 reviews)
Software Advice: 4.71 (2,123 reviews)
4. Big Time
Manage your project hours automatically.
BigTime was founded in 2002, but it became a cloud-based software in 2011 and launched a mobile version in 2013. It’s a project management software used by more than 2,000 professional businesses that track over $4 billion in billable hours every year.
There are features like resource allocation, project planning and tracking, workflow and task management, billing and invoicing with Quickbooks integration, and Gantt charts that will increase the gross margin of its users by 25%. Also, G2 listed BigTime as the number one Professional Services Automation Software.
- Time tracking per projects and tasks
- Project management
- Resource allocation
- Reporting and analytics
- Billing and invoicing
- 10+ integrations
Accounting, consulting, marketing, government contracting, architecture, engineering, IT services, legal, and other industries.
Web, Windows, Linux, Mac, iOS, and Android
*BigTime offers a trial period.
g2: 4.5 (991 reviews)
Software Advice: 4.57 (534 reviews)
Task Management for Teams.
MeisterTask was launched in 2015, as a user-friendly, customizable solution with a dashboard, automation, recurring tasks, time tracking, timeline, agenda, and many other features. There are tutorials and support articles available, as well. Also, Capterra ranked MeisterTask in their top 20 Project Management software. Moreover, it has also been listed as a top app by lots of other relevant sites.
Meister company developed two solutions: MindMeister which is a mind-mapping and brainstorming solution, and MeisterTask. Together, they support the creative part of the workflow and can help you save money.
- Agile methodologies
- Collaboration tool
- Gantt/timeline view
- Bug tracking
- Custom fields
- 20+ integrations
Agile project teams.
Web, Windows, Linux, Mac, Android, and iOS
*MeisterTask offers a trial period and custom pricing for enterprises.
g2: 4.6 (160 reviews)
Capterra: 4.7 (941 reviews)
Automatic project time tracking software.
Insightful was founded in 2015 and has more than 100,000 users globally. It’s a great tool for productivity analysis with behavioral insights. This project time tracking and billing software is made with security and privacy standards in mind.
Insightful offers a few plans with different features. The employee monitoring pricing plan, for example, doesn’t support the project management feature, but it’s possible to get it in a custom pricing plan.
- Computer activity tracking
- Regular screenshots
- Project budgeting
- Precise project insights
- Time & Attendance
- Productivity analysis
- Billing & Invoicing
Enterprises with remote workers or office employees in architecture, insurance, data entry, healthcare, law, call center, virtual assistant, and other industries.
Web, Mac, Windows, and Chrome extension
*Workpuls offers a 7-day trial and custom pricing for enterprises.
g2: 4.7 (26 reviews)
Capterra: 4.8 (42 reviews)
iOS and Android Time Tracking per Projects.
ATracker is an easy-to-use and set up time tracking app. The best features are the one-tap timer and closing one task when you start another. You can create reports in a pie or bar chart, and goal progress, and share them via Facebook, Twitter, or email. These charts will show you which projects take most of your time.
This app has a fully customizable interface. Data can be exported as PDF and CSV in the Pro version. It’s possible to sync data between multiple devices with a web subscription. You can also start the timer on your Apple Watch, Widget, and Siri.
- Goal system
Freelancers, personal use, and businesses using Apple products.
Web, iOS, and Android
Google Play: 4.4 (1k ratings)
App Store: 4.7 (1.9K ratings)
Robust time and project management system.
Wrike was founded in 2006, and currently has over 100 million projects completed with 20,000 organizations from all over the world. It’s an awarded project management and collaboration software.
The app offers tailor-made request forms, time tracking, Kanban boards, Gantt charts, real-time updates, and performance reports that can be shared internally. Users can customize dashboards, reports, workflows, and more. You can track time automatically and manually. Wrike has a help center with training, videos, guides, and a community.
- Gantt charts
- Kanban boards
- Pre-built template
- Time tracking
- Project portfolio management
- 400+ integrations
Marketing, creative, different professional services, project management, business operations, product development, students, etc.
Web, Mac, Windows, Android, iOS, and Chrome extension
* Wrike offers a 14-day trial.
g2: 4.2 (1,414 reviews)
Capterra: 4.2 (1,650 reviews)
“Effortlessly Schedule Resources and Manage Capacity.”
Easy Project is an award-winning software for project management and PSA with thousands of users in over 70 countries. It offers tailored forms, project templates, and permissions, so only managers have access to project budgets, revenue, costs, and other financial metrics.
The software offers simple tracking of resources, timelines, progress, budgets, and more — within one project management platform. Easy Projects offers real-time reporting and collaborations with your team and clients. You can share files, leave comments, send approval requests, and tag users.
- Agile methodologies
- Budget management
- Billing and invoicing
- Bug tracking
Teams with 10–100 people who work in marketing, IT, business operations, professional services projects, and software development.
Web, Windows, Linux, Mac, Android, and iOS
*Easy Project offers custom pricing and a trial period.
g2: 4.1 (241 reviews)
Capterra: 4.4 (200 reviews)
Free Project and Hours Tracking.
TopTracker is completely free, with no limitations. It’s perfect for freelancers who are billing by the hour. It has pop-up alerts and screenshots. Even though you can track time from any device, you can only do it from a web browser as there are no Android or iOS apps.
You can invoice the clients and request payments through Payoneer — free from fees. TopTracker gives full privacy control and permission to the owner and it works for all industries.
- Invoicing & Payments
- Tracking from any device
- Productivity reports
- Centralized project view
- Privacy control
- Unlimited projects
Freelancers, managers, and teams
Web, Windows, Mac
Simple Timesheet and Project Management.
FunctionFox is a cloud-based solution with no download, installation, or IT support needed. It offers project assignment, reporting, scheduling, timesheets, dashboard, and many other features.
There is a stopwatch that helps track billable hours. The software offers to-do lists with automated alerts, budgets, and cost projections. It also compares estimated budgets with actual numbers. FunctionFox can help you with internal planning, keeping multiple projects on track, and reducing communication misunderstandings.
- Time & expense tracking
- Estimates & budgets
- Project schedules
- Gantt charts
- Task assignments
- Project management
Graphic design, advertising, communications, marketing, multimedia, public relations, interactive firms, and more.
Web, Windows (all), Linux, Mac, IBM
*FunctionFox document exchange is included with the In-House plan for the first 10GB (there’s a $10 fee a month for an additional 10GB).
g2: 4.4 (45 reviews)
Software Advice: 4.46 (139 reviews)
Keep track of billable hours for projects.
TrackingTime was founded in 2012 as a time tracking service that helps businesses of all sizes. It offers payroll and client billing, project budgeting, productivity monitoring, work scheduling, timecard approval, timesheet audit, and many other great features.
You can export data to internal reports and share them with others. You can also create custom timesheets and keep control over employee attendance. Some of the customers include Smartsheet, Crowe, Survey Monkey, Playpass, and Infectious Media.
- Manual and time clock time tracking
- Weekly, daily or monthly view
- Project management
- Online timesheet
- Attendance tracking
- Time reporting
- 10+ integrations
Freelancers, startups, and teams from almost any industry — digital agencies, designers, developers, marketing agencies, consultants, architects, or universities.
Web, Mac, Windows, Linux, Android, iOS, and Chrome extensions
*TrackingTime offers a 14-day trial period.
g2: 4.2 (17 reviews)
Capterra: 4.6 (33 reviews)
Replaces all your current SaaS solutions.
Bitrix24 is launched in 1998 and today is a leading free CRM software trusted by more than 8 million companies worldwide. You can choose between two versions of the Bitrix24 cloud-based or on-premise (self-hosted) version. Whit this solution you can manage client interactions, generate sales reports, and target audiences.
Moreover, you get an excellent communication tool with group chats, calendars, etc. It is also a project management tool with project and time tracking, assigning them, and viewing them in Gantt Charts and Kanban Boards. Additionally, there are templates available and mind maps for a better presentation of your ideas.
- Activity Tracking
- Audio / Video Conferencing
- Attendance Tracking
Legal, retail, travel, transportation and storage, HR, restaurants, marketing, etc.
Web, Mac, Windows, Android, iOS, and Chrome extension (Windows and Linux on-premise, as well)
*Bitrix offers a 30-day free trial period. A one-year pricing plan comes with a 21% discount, and two years in advance with 30%.
g2: 4 (377 reviews)
Capterra: 4.5 (458 reviews)
Increase your billable hours. Best for law firms.
TimeSolv is a comprehensive and easy-to-use cloud software developed in 1999 for legal firms. But today, it’s used by various industries including consulting, engineering, technology, health, design, marketing, and advertising. You can use it online or offline. TimeSolv enables budget management, staff monitoring, accurate and transparent invoicing, insightful reporting, and much more.
As a project manager, you have to be flexible, organized, and ready to face any problem that arises. TimeSolv will help you keep everything on schedule and budget.
- Time tracking
- Document management
- Project management
- Expense tracking
Lawyers, consultants, accountants, freelancers, PR Firms, and other professionals using Mac or PC.
Web, Windows, Mac, Android, and iOS
*Custom pricing is available for larger firms. TimeSolv offers a 30-day trial. If you’re not satisfied with the software, you can get a refund if you’re an active user who has completed the training sessions.
g2: 4.4 (263 reviews)
Capterra: 4.7 (561 reviews)
Unified Work Management software for more productive teams.
Avaza is a project management solution trusted by over 60,000 businesses in 150 countries. It’s customizable, so you can easily switch from Kanban, Gantt, and list view and use filters, group tasks, and convert tasks from an email. You can use calendars to sync public holidays, see the availability of team members, and schedule and assign projects with chat for better understanding.
Avaza has been a highly rated solution by lots of relevant sites. The software offers free instant 24/7 online support. Some of the customers include General Electric, Deloitte, Loreal, Schneider Electric, and Atos.
- Project management
- Project resource scheduling
- Team chat
- Online timesheets
- Expense management
- Online invoicing
- Recurring invoicing
- Business reporting
Small to medium-sized enterprises and large global companies in different industries.
g2: 4.5 (235 reviews)
Software Advice: 4.62 (347 reviews)
How Can a Project Time Tracking Platform Help Your Business?
Forget About the Old Ways
Not tracking how your team is working is the biggest mistake a business owner or manager can make. Many companies rely on paper time logs or Excel timesheets to record employee time. However, these methods of data collection are slowly becoming obsolete as new solutions appear. Project time tracking software offers a lot more information than a paper log and is easier to overview than an Excel sheet.
The previous solutions didn’t delve deep into the work, and can’t be used to quickly calculate different metrics per task, client, project, etc. On the other hand, project management time tracking platforms can be filtered to easily reach a piece of information you need. They also deliver different reports based on the data input. These reports can become your biggest weapon for planning and executing future steps.
Filling the timesheets takes only a few minutes at the end of a workday. It doesn’t disrupt the workflow of your employees, but the system will receive enough data to show you problematic business practices, low-performing clients and employees, time off, overtime, unfavorable contracts, and other important elements of the decision-making process.
The platforms automatically allocate hours invested into different projects, tasks, and clients. What’s even better is that you can create a template for time reporting and use it every time instead of creating it from scratch.
Not being able to see who filled their paper timesheets is one of the biggest flaws of that business practice. That is why project time software notifies users and reminds them to fill their timesheets. Then you will have all the data you need in a convenient, easily searchable base.
Single Click Logging
There are many different platforms that offer time tracking for projects. However, they are very different in complexity and methods. Some systems are fully automated and monitor each keystroke, while others demand the user to manually switch from one stopwatch to another once they start working on a different task.
If your employees are not well-versed in computers a more complex system may become more of a liability than a help. Tracking time shouldn’t take long, or even longer than work itself. That is why it is crucial to choose a program that will take as little time to complete a daily report. The accessibility to the whole team is also an important factor.
Maintain Business Reputability
While you can invest a lot in marketing, your business’s reputation still largely depends on the satisfaction of your clients. Project time tracking software can help you avoid problems with them and your staff as well.
Simply put, having an electronic log of every task that went into a project explains your fees better than any other proof. Creating an itemized bill based on your employees’ efforts, expertise, and the resources that went into a project is guaranteed to increase trust and transparency.
In the same vein, your employees will appreciate receiving an itemized list of their work hours along with their payroll slips. Moreover, some countries demand timesheets as a mandatory addition to payroll. Both you as an employer and your employees can benefit from an insight into your company’s inner workings.
Firstly, you will be able to notice low-performing employees and see whether they are overwhelmed with work. then you will be able to delegate their workload so it’s juster. These signs of respect and attention are bound to boost morale and reduce turnover. In turn, you will be paying less for new employee recruitment, hiring, and training.
Project profitability reports are one of the most important features a project tracking software offers. They offer an understanding of your most and least profitable projects and clients.
Project time tracking is a great way to determine every client’s profit margin. The platform will calculate different key performance indicators of your business based on the data your employees provide. Then you can use these metrics to determine whether some contracts need to be changed or even terminated if they’re especially unfavorable for you.
So, to put it differently – you will be avoiding clients and projects that bring little to no value to your business. On the other hand, your team will be able to better focus on highly profitable projects. So, you will be working less and increasing client profitability at the same time.
Hours Structure Optimization
Having an understanding of whether the time your team invests into a project is billable or non-billable is a great priority for business owners and managers alike. Hours structure optimization is a goal each business should strive for. In other words, you should try to reduce the number of non-billable hours. this usually means getting rid of or automating menial and repetitive tasks. For example, long email correspondence should be avoided, and so should daily meetings, unless they’re absolutely necessary.
This way your team will be able to focus on projects and tasks with higher hourly billing rates and reduce the number of hours you don’t get paid for.
Rise in Productivity
It is very clear that businesses can profit greatly from using a time tracking platform. However, they can be useful to the employees as well. There is no better business weapon than knowing your work rhythm. Simply put, everyone has periods of increased productivity and lulls. Tracking the way you spend your time is a great way to identify these periods and use them to your benefit.
Once your team measures their productivity, they will be able to divide their workload into smaller segments of varying importance. This way they can take breaks or do smaller tasks in the periods when their productivity is reduced and focus on the big tasks when it is at its peak.
Time Tracking and Regulations
Different countries have many labor laws (which often regard time tracking regulations as well). In other words, you should check labor laws in your area to make sure the time tracking platform you choose complies.
FLSA (or Fair Labor Standards Act) requires businesses to have records of working hours available for a government audit at all times. On the other hand, some regulations don’t allow for monitoring employees by taking screenshots of their computers.
Buddy Punching Be Gone
Buddy punching is a common time theft method. it means signing in to work instead of a friend who is running late. Another case may be signing them out after you’re done with overtime so it looks like you’ve both stayed late.
As you can imagine, buddy punching requires a physical clock-in system or giving away your password. Most people aren’t fans of the latter, and a timesheet solution makes the physical clock-in systems obsolete.
Even though buddy punching usually only ‘’steals’’ a few minutes of company time, the practice will become more widespread if you don’t prevent it.
Detect and Analyze Overtime
Many projects require some overtime. Especially so at crunch time. however, there are other reasons for overtime as well. A project time tracking solution will help you differentiate between deserved and unprompted overtime.
The first reason for unprompted overtime is simple forgetfulness. If your employees are using an automatic timer and forget to turn it off it will show more hours. however, there are also the employees who get distracted at work and have to make up for it. Finally, some employees will simply stay longer at work so they can get compensated.
Different overtime regulations protect employees from not being paid and becoming burnout. On the other hand, being able to calculate overtime and compare different employees’ results will allow you to see who is working and who’s been committing time theft. A project tracking software solution can help you with both, as it allocates hours to clients and projects.
Other Time Theft Methods
While buddy punching and unregulated overtime are some of the most famous time theft methods, there are other techniques as well. As long as an employee is getting paid for the time they hadn’t spent working – it counts as time theft.
Even though a single time theft occurrence isn’t enough to send an organization into bankruptcy, US businesses suffer $11 billion in losses on the yearly level due to time theft. Here are different time theft techniques
- Buddy punching
- Unauthorized overtime
- Stand-in attendance
- Using work time to resolve personal matters
- Taking multiple breaks
- Taking breaks longer than mandated
- Coming in late and leaving early
- Chatting with coworkers outside of breaks
As you can see, most of these activities don’t seem like a big transgression. But, if you conduct a company-wide time audit, a lot of your employees will see just how much time they waste.
On the other hand, a time audit is a great way to find the slackers – the employees who purposely cheat. Hence, there will be a mutual benefit, and you will understand who your top performers are. Also, the employees will be able to recognize their work rhythms and start being more productive.
Track Time Off
Tracking time off and attendance is a very important aspect of any business. Creating shifts and scheduling meetings is impossible without knowing who is present and who isn’t. Time tracking software can help you avoid schedule clashes, as employees can enter their days off in time. So, say goodbye to being understaffed and start using a project tracking platform!
Assess and track expenses
Project time tracking software offers cost management as one of its most important features. The platform will draw the total price of a work hour, which includes direct and overhead expenses. As the employees fill in the data the software asks for, the system will automatically allocate time spent and expenses to the right project and client. As we have previously mentioned, the billing process can greatly benefit from this, as it will be much simpler. Additionally, you will be able to focus on other tasks, boosting the overall productivity of your business.
FAQ – Project Management Time Tracking
How Do You Use a Project Time Tracking Software?
Logging time through a project tracker is very simple. Your employees will fill out a digital timesheet detailing their working hours. The system will allow them to mark their time as either billable or non-billable. Then they log the time they’ve spent on a specific task, project, or client.
When you figure out the metrics you want to follow within your business, you can easily create a timesheet template all your employees can use. If there are multiple departments in your organization, each one can have a separate template to best suit your needs.
The employees will be able to track time either manually or with a timer. The project time tracking software solution will then take all the data and create and deliver your reports. In this way you will be able to track project cost and profit and make informed decisions about the future of your business.
Should You Have Privacy Concerns?
It is never easy to implement a company-wide change. Especially so if the said change threatens your employees’ privacy.
You will need to explain that you are not using the software to spy on your employees or use it for punishment. Then, you will have to keep your word. The project tracking method can be proof in and of itself.
We cannot recommend a solution that takes screenshots or monitors mouse and keyboard activity. These types of programs will bring unnecessary stress to your team, and express your distrust. however, a timesheet solution implies a high level of trust, as it is up to the employees themselves to track their time.
Even though there are bound to be some concerns, using a trust-based project tracker will show that you respect your team’s privacy. This will, in turn, ease the implementation period significantly.
Should You Worry About Security?
It is understandable to have some security concerns about trusting your company’s sensitive data to a project tracking software platform. It is a third-party business, after all.
Is Project Time Tracking Software Good for Large and Small Businesses?
As you know, turning a project from an idea into reality isn’t an easy feat. Streamlining a project from start to finish, being able to allocate expenses and resources, all while understanding how your team is progressing are all important elements of any business, no matter its size.
Of course, these aren’t the only possibilities tracking software offers, as you will also be able to find your top and low-performing employees and clients. You will also be able to create itemized bills and payroll slips for everyone’s convenience. Finally, your team will also be able to assess their own work rhythm and become more productive for their benefit.
Should I Use Free Project Tracking Software?
Many project tracking software solutions are free or offer a free version or a trial. You should think about your business’s needs and the features and quality you would need.
Of course, not every business will have the same needs, and some (mostly small) organizations will be absolutely fine using a free version. However, the greater your needs are, the more likely it is that you’ll need a paid version.
Project Tracking Software Pricing
One of the biggest advantages of different project trackers is their affordability. Most platforms charge only a few dollars per user per month, but also offer more expensive plans.
However, even this small expense can turn into a burden for larger organizations, as fees will stack up. That is why our platform offers discounts for companies with a great number of employees. If you are interested in finding out more, you can check our Pricing Page.
Time theft, uneven workload and not being able to assess your business’s key metrics are some of the biggest obstacles a company can face. Salary.com has conducted research that found that different time theft methods cost US businesses $400 billion on a yearly level.
Knowing what your employees are working on is one of the best ways to prevent these losses and improve the overall state of your business. A project time tracking solution makes understanding how your business is functioning easy and allows you to invest your time into more important activities that bring in profit.
Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.