Looking for a billable hours tracker solution that can help you identify missing billable hours and increase profitability? Need to track each minute of billable work for the client and stop losing money?
There’s a wide range of billable hour trackers on the market, all with different options, pricing, and integrations. Hence your decision on which to choose can be difficult.
Reviewing all of them and choosing just one can feel overwhelming.
But don’t worry, we’ve shortlisted 10 of the best hours trackers to help you choose the right one for you.
A Snapshot of the Best Billable Hours Trackers
|Time Analytics||Best For billing efficiency and productivity tracking|
|Amberlo||Best For easy Billing and Other Benefits|
|ClickUp||Best For full project planning and tracking|
|Accelo||Best for Automating Professional Service Operations|
|actiTime||for cost-effective projects|
|Everhour||for Budgeting, Client Invoicing, and Painless Payroll|
|Hubstaff||Best for large teams and enterprises|
|Timeular||Best for automatic time tracking|
|Dovico||Best for simple time tracking|
|Traqq||for Budgeting, Client Invoicing, and Painless Payroll|
Best for billing efficiency and productivity tracking
Time Analytics is a top-notch billable hours tracker that enhances the accuracy of your billing procedures. It simplifies time tracking with automated time clocks and timesheets, seamlessly associating each entry with the relevant billing item. This software empowers you to customize billing rates for each specific service, ensuring the precision of your invoices.
Moreover, you can categorize tasks as billable or non-billable, fostering openness in your dealings with clients. Time Analytics enables you to efficiently track and invoice for your services, minimizing mistakes and boosting client satisfaction in the billing process.
A. Time tracking
This feature helps service professionals to track billable and non-billable time and increase billing efficiency:
- Time Tracking with Running Timer – Track the time spent on tasks, projects, and clients in real-time using a running timer.
- Manual Time Entry – You can manually input the time spent on various activities, providing flexibility in recording work hours.
- Activity Editing for Billable and Non-Billable Tasks – Edit and categorize activities as billable or non-billable, allowing for precise billing.
- Daily or Calendar Workspace View – You can choose between a daily or calendar view to organize and visualize your tasks and time allocation.
- Billing Rates – Billing rates allow you to set specific rates for different services or clients, ensuring accurate invoicing.
- Cost Rates (Labor and Overhead) – This feature lets you define labor and overhead cost rates, helping you understand the total cost of your projects.
- Automatic Cost Allocation to Projects – It automatically allocates costs to relevant projects, simplifying financial tracking.
- Time-Off Tracking (Vacation, Breaks, etc.) – This feature enables you to track and account for time-off, such as vacations and daily breaks, within the system.
B. Actionable reports of project performance
- Insight into Billable and Non-Billable Hours – A clear breakdown of billable and non-billable hours for each client and service, allowing you to assess your revenue sources.
- Time Utilization Reporting – Time utilization reporting offers an overview of how efficiently your team or resources are using their time, aiding in optimizing productivity.
- Hourly-Based Revenue and Profit Reporting – This feature generates reports that detail revenue and profit on an hourly basis, providing valuable insights into your financial performance over time.
C. Team productivity and efficiency reporting
- Timesheets Management – Timesheets allow you to review, edit, filter, and export time-related data efficiently.
- Employee-Specific Reporting – This feature provides reports on billable hours and time utilization for each employee, aiding in performance evaluation and resource management.
- Visual Reporting and Dashboards – Visual reporting and dashboards offer a graphical representation of key data, making it easier to comprehend and act upon important information.
D. Create transparent and accurate invoices
- Client-Specific Billable Hour Review – This feature allows you to assess billable hours for each client across different tasks, offering detailed insights into your client billing data.
- Invoice Export to Excel with Customization – You can export invoices to Excel and make necessary final adjustments, ensuring your invoices are tailored to your specific needs before sending them to clients.
- 50+ written articles
- In-app chat
- In-app tutorials
- Email support
- Booking 1:1 live demo
- Data hosted in leading cloud service provider – Amazon Web Services (AWS)
Hosting of the SaaS application in a Privacy Shield Certified or ISO 27001 certified data center.
- Amazon Web Services ISO 27001 Compliance
- Encryption with SSL encryption (HTTPS)
- Data back-ups every day
Time analytics offers two plans:
- Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
- Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
- Free trial: 14 days
- Credit card requirement during the trial: No
If you have more than 50 users subscribed, Time Analytics offers a 30% off discount.
Pros of Time Analytics
- Ease of use
- Simple interface with daily or weekly workspace view
- Powerful reporting for teams, projects, clients, and activities
- Detailed timesheets
Cons of Time analytics
- The mobile app is still under development
- No freemium plan
- No time budgeting (under development)
Track Time for Easy Billing and Other Benefits
Amberlo is a billable time tracker primarily suitable for law firms, but it can be used across the entire service industry.
Amberlo is a tool for managing time and tasks that allows you to focus on essential matters. Besides tracking billable hours and time-billing, this time-tracking tool provides more options for managing the entire business.
The software has ISO/IEC 27001 and ISO/IEC 27017 certifications, which is proof of security. Amberlo also uses SSL for encrypting all network traffic.
- Track billable time and expenses
- Legal billing
- Manage contacts
- Manage documents
- Manage Rates
- Manage email
- Trusted accounting — account balances for every client and matter
- Free (limited functionality)
- Grow — € 39 per user/month when billed annually, and €35 when billed monthly
- Premium — € 55 per user/month when billed annually, or €45, when billed monthly
- Enterprise – custom pricing
- A seven-day free trial is also available.
- Very good and effective tool
- Easy access to a database
- Easy to understand how many billable hours are there for specific matters and clients
- The necessity of developing a mobile application
- Missing document integration with google drive or Dropbox
- Confusing billing options
Best for full project planning and tracking
In the context of billable hour tracking, ClickUp is a versatile cloud-based tool ideal for businesses. It offers collaborative features, task management, and communication tools. Users can assign and track tasks, set custom statuses, and view projects through Agile dashboards. ClickUp also provides real-time task updates and customizable notifications, enhancing productivity and teamwork for billable hour management.
- Manage processes (checklist templates, multiple assignees)
- Manage tasks (filter and search, recurring tasks, task tray, multitask toolbar)
- Automatic time capture
- Manage backlog
- Billable and non-billable hours
- Manage employee time (due dates, time estimates, timeline view)
- Billing and invoicing
- Collaboration and reporting
- Budgeting and forecasting
- Bug tracking
- Use as an app or on devices (mobile, desktop, web, Amazon, Alexa)
ClickUp is integrated with the following apps: Slack, Everhour, Toggl, Harvest, One Drive, Outlook, Google Calendar, Zoom, Microsoft Teams, and many others.
- Free forever – Unlimited tasks, five seats, 100Mb of storage
- Unlimited – $10 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
- Business $19 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
- Enterprise –you’ll need to contact the ClickUp sales team to get the details on the plan
If you pay annually, you’ll save 45%. ClickUp can be paid via a credit card, while enterprise orders can be paid with a bank transfer.
- Simplicity and functionality
- A lot of customization features
- Multiple views give each person the ability to view content in the format that suits them best
- The need to work on improving the mobile application
- The subscription cost is a little bit too high.
- There is a disconnect between Goals (or KPIs) and the tasks associated with them
Best for Automating Professional Service Operations
This billable time tracker primarily focuses on sales and billing processes. It can help you unify your tasks, maximize billable time, control your workflow, and effectively utilize your resources. The platform manages sales, retainers, projects, timesheets, resourcing, and more to help you in tracking billable hours.
Accelo is integrated with leading platforms, such as Quickbooks, Mailchimp, Slack, PayPal, Hubspot, Stripe, Salesforce, and many others.
- Project planning, tracking, and collaboration
- Software that tracks billable and non-billable time with an automated timesheet system
- Manage Expenses
- Cloud-based ServOps
- Invoicing (synchronized with Xero and Quickbooks)
- Manage tasks and team scheduling with automated notification
- Core – $20 per user per month, with a minimum of 3 users
- Professional – $50 per user per month, with a minimum of 5 users
- Business – $70 per user per month, with a minimum of 5 users
- Advanced – $90 per user per month, with a minimum of 10 users
- Elite – custom pricing with a minimum of 20 users
- Fast responding in case you have any questions or issues
- The ability to just submit a time if you forgot to start the timer
- The onboarding and training are exceptional
- The search option is limited to Subject/Title
- Not able to easily move tasks to a new retainer period
- The interface doesn’t refresh itself when renaming a task
Time Tracking Software for cost-effective projects
actiTime is a perfect online billable hours tracker that allows you to record team hours and keeps everything on track in your company. actiTime is a simple cloud-based solution that is focused on tracking time and task progress management.
The onboarding is effortless and comes with full tutorial options, making tracking billable hours and deadlines for each task easy.
actiTime allows you to create layers of projects. You can create new projects in the actiTime intuitive interface for each client, and you can create specific tasks within projects. There are also different types of tasks and time reviews (kanban view vs. list).
- Track time — tracking hours per customer, projects, and tasks (time entries, view, lock, and approve option)
- Simple timesheet tracking (daily or weekly timesheet reviews)
- Manage work assignments
- Organize project teams (Kanban board)
Prices are defined according to the number of users:
- 1–40 users — $7 per user per month (billed monthly)
- 41–200 users — $6 per user per month (billed monthly)
- 200+ users — fixed price
There are also discounts of up to 15% for annual license payments.
Thousands of companies around the world use actiTime: Siemens, Johnson Electrics, Dell, Xerox, Cisco, and others.
The company offers a fully functional trial version with unlimited users for 30 days.
- Analyzing the cost of various work activities
- Collect data using useful reporting tools
- Having a follow-up time on a weekly timesheet
- The free version has certain limited or unavailable functions
- A menu isn’t easy to understand
- This program has an obsolete design
Accurate Time Tracker for Budgeting, Client Invoicing and Painless Payroll
Everhour is a cloud-based billable hours tracker app designed for teams and small to midsize businesses in various industries like marketing, consulting, and more. It offers robust time tracking features, allowing tracking billable time through timers or manual entries and setting time estimates for tasks.
The app’s central dashboard streamlines project management, enabling users to monitor multiple projects, manage budgets, set alerts, and differentiate billable and non-billable hours for team members. It also simplifies HR and payroll tasks and allows team scheduling, and project oversight for enhanced client satisfaction.
- Easily track real-time project progress and client billing
- Track billable and non-billable hours with deep insight into time allocation per task and breaks for each team member
- Task management –organize and track all created tasks per project
- Manage expenses –track the direct expenses of each employee per different projects
- Reporting – detailed reports and dashboard for time utilization, billable hours, and project budgets
- Billing based on time –create accurate invoices with minimal effort
- Lite – $6 per user per month with a minimum of 2 users
- Team – $10 per user per month with a minimum of 5 users
The company offers a fully functional two-week free trial.
- Simple and intuitive interface
- Solid integrations with task management software
- Responsive and provides the right level of functionality
- Unable to create invoices and bill client
- The time approval feature has caused some glitches
- The pricing model is a little expensive
Best for large teams and enterprises
Hubstaff is a very simple yet comprehensive time tracking app with over 70 thousand active monthly users. Enterprises can efficiently monitor their team’s time and manage tasks using a cutting-edge and sturdy time tracking solution. The app’s billable hour tracker includes comprehensive timesheets, GPS tracking, and integrated project management through the tasks module.
Hubstaff is integrated with project management apps such as Asana, ActiveCollab, ClickUp, Breeze, Jira, Paymo, Trello, Wrike, Zoho projects, etc. In addition, the platform also integrates with accounting and invoicing apps such as Freshbooks, Quickbooks, Payoneer, PayPal, and Gusto.
- Central dashboard (track activity and work time, view locations, run payroll, set budgets)
- Billable and non-billable time tracking
- Online timesheets with detailed time records per project (including timesheet approvals and time off recording)
- Work tracking based on custom locations
- Employee monitoring, screenshots, tracking employees’ apps and URLs
- GPS tracking
- Project budgeting
- Payroll management and payments
- Job and task assignments and monitoring
- Employee Scheduling
- Accurate and automatic online invoicing
- Productivity manager
- Free – limited to one user
- Starter – $4.99 per month, per user if billed monthly ($7 if billed annually)
- Grow— $7.50 per month, per user if billed monthly ($9 if billed annually)
- Team — $10 per month, per user if billed monthly ($12 if billed annually)
- Enterprise — custom plan and pricing
If you want to try Hubstaff, you can try the 14-day trial version. Check out what is included in each Hubstaff pricing plan.
- Encouraging emails on days when your activity is high
- The activity/screen tracking makes the process of managing a large remote workforce
- It is straightforward to use
- Payroll integration is a bit messy
- Tracking status notifications are sent twice instead of once.
- It doesn’t have the option to track overtime easily
Best for automatic time tracking
Track where your team’s time really goes with this intuitive app. Timeular is a billable time tracker that allows you to improve your employees’ productivity and potential in 3 easy steps:
- STEP 1: Assign – create teams, projects, and tasks in the app and customize the workflow
- STEP 2: Track – use the tracker to start recording the billable hours
- STEP 3: Report – get insight reports
Timeular is available on macOS, Linux, Windows, Android, and iOS, and is integrated into Zapier, Jira, Harvest, and Toggl.
- Hours- time tracking (set activities and tasks, create teams, projects, get valuable reports, see where your time goes, and export your timesheets)
- Employee tracking (track, analyze your team’s tasks and actions, assign activities to the employees)
- Workflow automation
- Excellent analytics of billable and non-billable hours
- Personal – $9 per user per month, billed monthly, and $7.50 when billed annually
- Personal pro – $14 per user per month, billed monthly, and $11.70 when billed annually
- Team – $19 per user per month, billed monthly, and $15.80 when billed annually
- The app is well designed
- It’s easy to use and syncs easily through different devices
- Super easy transition to incorporate into the daily work routine.
- The application versions on the phone do not respond correctly
- It needs an improvement on the reporting function
- Too basic app
Best for simple time tracking
Dovico is a modern hour tracking cloud-based platform with many useful features. This billable hours tracker app allows project time and cost management tracking with perfect online timesheets for employees.
When you log in you’ll see the interface with structured entry fields. You should fill in the project name, client name, and other data, such as employee name, pay rate, overtime pay rate, and project hourly rates. After the initial set-up of employees, clients, and projects, you can start with managing your workflow.
- Employee time tracking by client, project, or task
- Timesheet management
- Labor costs and expense management
- Billable and non-billable hours management
- Reporting and notifications
- Vacation and time off tracking
- Mobile time tracking
- Multiple billing rates and currencies
- Project resource planning
- DCAA Compliant
- Basic — $10 per user, per month ($9 for annual payments)
- Professional — $17 per user, per month ($15.30 for annual payments)
- Premium — custom pricing
- Adding multiple projects under one profile
- Ability to create different timesheets for different projects
- Easy access from any browser
- The price is a bit high
- Difficult to edit the timesheets once they are submitted
- There’s no mobile or desktop component for tracking start/stop events for projects
Track Work Hours and Monitor Employees Ethically
When you need to track your employee’s time without harming their privacy, your best bet is to use Traqq. As soon as the user clicks Start, this app records their billable hours automatically. What’s more, it ensures accountability by taking random screenshots and video recordings of a user’s desktop. Even so, Traqq still promotes ethical employee monitoring. The tool reduces the quality of the images to an extent that would prevent sensitive data from becoming legible.
- Smart alerts and notifications that will get you on track when you forget to activate the timer
- Works both online and offline, syncing data once the internet connection is restored
- Automated screenshots and 10-second video recordings
- Promotes ethical monitoring by reducing the quality of collected screenshots and video clips
- Detailed performance statistics and timesheets
- App and website monitoring to identify common time wasters
- Flexible individual and team reporting options
- Premium Starter – Free for up to three seats
- Premium Teams – $6 per seat, per month when billed annually and $7 monthly
- Enterprise – Customized package available for over 100 seats
- Easy to use
- The dashboards break down employee activity
- The interface is user-friendly
- The ability to switch between projects
- Absence tracker per project
- Exporting screenshots isn’t available with the report
Need Help Choosing the Right Billable Hour Tracker?
How to choose the best solution? Test, test, test, and find which of the above tools works best!
In our opinion, you can’t miss these features:
- Track billable hours across projects and clients
- Option to mark time as billable when tracking
- Change time entries status from billable to non-billable and vice versa
- Reporting billable hours per team member for all projects and tasks
- Reporting billable hours per client
- Time utilization insights
- Labor rates, billing rates
- Automatic cost allocation to the projects
- Security standards
- Support options
- Export all tasks and services per hour for billing
If you want to try Time Analytics you can create your account in one minute and try everything through your 14-day trial version.
Make sure our team will help you decide if that is a good option for you. You can use the in-app chat option, email support, or book 30-minute live demo.
Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.