DeskTime Pricing (Plans, Features, and Comparison)

DeskTime is a time tracking tool that also offers workforce management features as well.

The software’s purpose is to increase business productivity and effectiveness by tracking employee time.

It relies on tracking URLs and apps the users are interacting with during the day for maximum accuracy.

There are three paid versions of the app, as well as a free plan.

We are here to take a closer look at what each plan entails.

Four Diverse Plans

Desktime pricing

Different companies have different time tracking needs.

For example, a freelancer or a small startup won’t need the same amount of information as a multi-national company with thousands of employees.

That is why DeskTime offers four different plans.

Each plan has a different amount of features and a matching price point.

DeskTime Lite

This plan is free and available for a single user. It can be used as a starting point in a freelancing career.

Time Tracking Features

The Lite plan offers some basic functions, all related to time tracking and employee monitoring.

  • Automatic time tracking – track time on all your projects automatically
  • Mobile and web timers – be as accurate as possible on different devices/

Employee Monitoring Features

  • Tracking URLs and apps – understand your daily work structure and find your biggest distractions

Not Included

  • Productivity calculation
  • Tracking idle time
  • Project time tracking
  • Integrations
  • Automatic screenshots
  • Absence calendar
  • Invoicing
  • IP restrictions

Pro

The Pro plan costs $7 per user per month.

  • Everything in the Lite plan

Time tracking features

  • Idle time tracking – track the time your employees spend away from their devices
  • Project time tracking – calculate the total time any project takes

Reporting features

The platform takes the data it collects and turns it into useful reports.

  • Productivity calculation – learn which employees are the most and least productive

Other

  • User integrations – employees can integrate the tool with their favorite software platforms

Not Included

  • Absence calendar
  • Booking
  • Invoicing
  • Shift scheduling
  • Offline time approval

Premium

The cost of the Premium plan is $10 per user per month. It includes everything in the Pro plan plus

Monitoring features

The Premium plan focuses on employee activity monitoring with several additions.

  • Automatic screenshots – proof-of-work screenshots at set intervals
  • Absence calendar – learn which team members are on PTO, out of the office, etc. at a glance
  • Shift scheduling – plan and set shifts for the entire team

Convenient additions

The following features are used to ensure the most important company processes go smoothly.

  • Booking – schedule time to use conference rooms, parking spaces, etc.
  • Invoicing – create and send accurate invoices
  • Company integrations – automate the work and integrate with project management tools
  • Offline time approval – let the employees request offline time
  • IP restrictions – let the tool only track time from approved IP addresses

Not included

  • VIP support
  • Personalized onboarding
  • Unlimited projects and tasks
  • Unlimited data history
  • Custom API functions

Enterprise

The Enterprise plan includes everything from the Premium plan and costs $20 per user per month. It also offers

  • VIP support – quick and personalized support for any issue
  • Personalized onboarding – unlimited demos of the software for the entire team
  • Unlimited projects and tasks – no limits to the number of tasks and projects
  • Unlimited data history – have the entire history of app use from day one
  • Custom API functions – customize the platform to suit your needs

 

DeskTime

 

Frequently Asked Questions

How much does DeskTime cost?

DeskTime is free to try for 14 days and will always stay free for individual use with the LITE plan. Pricing plans start at $7/user and can go as low as $5.50/user for larger teams if paid annually.

How can I subscribe?

In order to start using DeskTime Pro, click on ‘Add payment method’, choose the payment type – Credit card or PayPal, enter billing details and click ‘Save payment method’. The selected payment method will be automatically charged each billing cycle.

What is the difference between monthly and annual billing?

The monthly billing plan charges your payment method on the first day of every month. The annual payment method charges once a year on the date when the plan was started, and offers a free month of subscription compared to the monthly plan.

How can I add or remove users from my plan?

To change the amount of users in your plan, click on the “Manage members“ option under “Team members count“. From there you can select the new amount of employees you need using the slider and clicking “Update“.

Looking for an Alternative Solution?

time analytics

DeskTime is one of the most popular time tracking platforms out there.

Yet, some employers may be worried about its main tracking principle.

Namely, employees usually don’t like having their every move observed.

Moreover, strict monitoring can decrease morale and increase turnover (and its costs).

Time Analytics offers a different approach. Let’s talk about it.

Pricing

Starter – $4.99 per User per Month

  • Unlimited number of clients and projects
  • Assign roles – give different team members different roles and authorizations
  • Task management – let managers create tasks and allocate them to team members
  • Reports – receive accurate reports on employee and client performance and KPIs
  • Cost management – make sure you’re staying on your established budget
  • Support – receive email support if you are facing any issues

Optimum – $8.45 per User per Month

  • Everything from the Starter plan
  • Invoicing appendix – add itemized lists of tasks performed to your invoices
  • Reminders – an email reminder is sent to the users who don’t submit their timesheets on time
  • Profit reports – get ahead of the competition with insightful reports
  • Customized onboarding – avoid any initial hiccups with our help

Yearly Plans and Pricing

The previous two plans are calculated on a monthly basis.

However, you can get a yearly subscription for both plans. This will lower the price of the Premium plan to $4.29 per month, and the price of the Optimum to $5.99.

If your organization has more than fifty members, you also have an additional discount.

Lastly, you can try both plans for free for 14 days.

Time Tracking Features

Time Analytics Features

Time Analytics is a time tracking tool that relies on timesheets. This means that the employees won’t feel the pressure of being monitored.

The solution is user-friendly and takes only a few minutes to fill.

  • Single-click tracking – start and finish tracking time spent on specific tasks with one click
  • Automated tasks – don’t waste time on creating new entries, but use previous ones instead
  • Daily and weekly view – let your team members create plans that fit their work rhythm
  • Task management – authorized users can create and assign tasks to other team members
  • Real-time tracking – always be up-to-date with your revenues and costs

Client and Project Performance Reporting

Time Analytics Reporting

No business is in a vacuum. Its success depends on the projects and clients it has taken on.

The platform allows you to see the most and least profitable clients and projects.

  • Project insights – track your KPIs to make sure your business is functioning at full capacity
  • Client tracking – find out who are your most and least valuable clients
  • Profit generation management – view profit per project and service line with a single click
  • Optimizing billability – make sure you’re not giving your valuable time away for free
  • Transparency – create appendices for your invoices to ensure a good reputation among clients

Team Performance Reporting

No company can function without understanding all of its moving parts.

Time Analytics can help you do that without the danger of micromanagement and employee dissatisfaction.

  • Tracking unrecorded hours – find out if your employees are using all of their scheduled hours
  • Overtime tracking – find out who is working late and why to be able to help the employees facing burnout
  • Productivity evaluation – recognize your most productive employees through the number of billable hours
  • Task structure – analyze the way the employees are using their time and find potential ways to improve
  • Profitability increase – compare your real revenues with the projected and expected profits

Online Timesheets

Time Analytics Timesheets

The timesheets Time Analytics provides are clear and easy to fill.

This makes them exceptionally easy to review and get information out of them.

  • Mandatory items – create timesheet models all employees can use and add the most important data
  • Daily and weekly view – choose between the two views to fit your business’s needs
  • Editing – users can easily add, remove, and edit entries if they have to
  • Review – managers can review and make final changes to the timesheets for accuracy
  • Exporting – the timesheets can be exported as PDF and Excel files

Invoicing

The time-consuming process of creating invoices and their appendices is fully automatic with Time Analytics.

The platform uses the data given by the employees to create itemized lists of tasks for your clients.

  • Appendix – create an itemized accurate appendix of all activity that goes into a client’s project
  • Billing rates – set each employee’s hourly billing rate and allocate their hours to the projects
  • Custom view – choose the items shown in the invoices
  • Editing – make additional changes for all items that weren’t accounted for in the timesheets
  • Exporting – create an Excel file or a physical copy of the appendix

Tracking Time Off

Time off can be difficult to regulate and create many problems, i.e. understaffing and calling people in on their days off.

Fortunately, Time Analytics has a system that helps any organization avoid these issues.

  • Time off tracking – track the time your employees haven’t worked
  • PTO requests – the employees can submit and get approval directly through the tool
  • Transparency – the management won’t have to worry about counting on an absent employee
  • Different types of leave – there are eight different types of PTOs, helping avoid any misunderstanding

 

Time Analytics dashboard

Frequently Asked Questions

Will I be charged when my free trial period expires?

No. We do not require a credit card in the free trial period and there is no charge within the trial. In case you select one of the paid plans after the trial period you will be charged in line with the selected plan.

Can I use Time Analytics for free after the expiration of the trial?

Once your initial trial expires and you haven’t picked one of the plans, Time Analytics will extend your trial for an additional 14 days. If you want to continue using Time Analytics after the expiration of the trial or the extended trial you will need to purchase a plan you prefer.

How to calculate the license cost?

Calculating the monthly or yearly license cost is simple. Multiply the number of active (enabled) users in your organization by the price per user/month that is stated in the pricing plan.

How do you count users for the purpose of billing?

You only pay for the users (team members) marked as Enabled in your Team section. If someone leaves the company or you do not want to track their time simply mark them as Disabled. Once the user is disabled or deleted they are not accounted for in billing. The data associated with the deactivated or deleted user will be retained.

What is the difference between paying monthly or annually?

You are offered both monthly and annual licenses. You can select a payment period that is more suitable for you. If you select an annual license you will get a significant discount (two months are free), you will receive only one invoice, and you have to pay a whole year’s subscription. Monthly-based payment is without discount and requires invoice administration each month.

Do you offer discounts?

Time Analytics offers two types of pricing discounts

The first discount is quantity-based, that is, for large teams.

The discount is applicable for teams with over 50 employees. In case you have over 150 users, you have the right to an additional discount.

The second discount is related to paying the yearly instead of the monthly license. By paying the yearly license you get to use the platform for free for two months.

Conclusion

DeskTime is a reliable time tracking and employee-monitoring solution.

However, there are some issues using this platform can cause due to its extensive monitoring of employee activity.

If you are weary about purchasing one of their plans, you should consider other platforms as well.

It is important to know all the options before implementing an additional step into your employees’ daily routines.

 

Start managing your time

FREE 14-day trial – no credit card required

Run Trial