17 Best Desktop Time Tracking Apps

Tracking employee time through desktop apps is a great option if you are running an office team. The main advantage of such platforms is their convenience, as the employees most often won’t have to check-in through a system or start and switch between different timers in their web browser.

Benefits of desktop time tracking apps

Time tracking in and of itself is a helpful business practice. Using it on a company level can increase productivity and profits. Additionally, it can indicate the positive business practices you should start as well as the most common distractors that reduce productivity.

There are multiple ways to track employee time, ranging from the classic check-in and check-out systems, over mobile and web apps to desktop platforms. Each option is useful in its own light. For example, field workers need a mobile app, and so do the employees who travel a lot. On the other hand, office workers and remote employees need are more inclined to use desktop time tracking apps.

The benefits of using a desktop time tracking app include:

  • Offline mode, as you don’t need to be connected to the internet to conduct the tracking
  • Accuracy, since desktop apps offer varying degrees of control over employee computers, ranging from taking screenshots at set intervals to allowing the employees to fill their timesheets on their own
  • Productivity boost, because the apps will allow their users to understand their own work rhythm and utilize their time at work the best way possible
  • Reports and insights necessary to increase productivity, calculate billable and non-billable hours, create accurate invoices and determine the most important KPIs

Time tracking options

There are multiple ways to track time through a desktop app. However, we can categorize all of them into two groups:

  • Automatic
  • Manual

It is no secret that there is no single perfect solution for every business. Some positions require a higher level of control and need an automatic tracker. On the other hand, most workplaces don’t need to track employees down to the minute and can opt for a more relaxed model, i.e. timesheets.

What should a good desktop time tracking app offers?

You should choose the software based on your business’s needs and individual situations. Remember, having positive time tracking habits is as important as finding an accurate tracker. However, there are some features applicable to most businesses. They include

  • Historical and real-time reports – it is important to have both the bigger picture and understand what is currently happening with your projects
  • Billable hours tracking – you need to know whether the time your employees are investing in a project can be charged or not
  • Powerful reports – simply knowing what your employees are doing isn’t enough, as time tracking should propel your entire business forward

Here are the best time tracking desktop applications currently on the market

1. Time Analytics

time analytics desktop time tracking apps

Time Analytics is a trust-based timesheet work tracker with a desktop app. The platform prouds itself on its intuitive and clean interface, which allows any user to log their time quickly and with ease.

Even though tracking time with Time Analytics isn’t difficult or time-consuming, the software collects a great amount of data. This data is then turned into comprehensible reports that contain all key performance indicators you need to improve your business.

Increasing the number of billable hours is extremely easy with this tool, as it helps create detailed itemized invoices. These invoices account for all the time and resources that went into finishing a project for a client.

The software allows time tracking per employee, client, project, and task. Each of these components helps you manage time and resources more accurately and increase productivity, efficiency, and profitability.

Features:

  • Timesheet tracking – employees document their workdays, projects and tasks they’re currently working on, and billable hours
  • Cost tracking – track how much each employee, project, and task cost you for more accurate invoices
  • Client tracking – find the top and low performing clients and negotiate your fees to remain profitable
  • Invoices – create transparent itemized invoices that explain the details of your fees
  • Performance management – find out all you need to know about billable and non-billable hours within your organization

Pricing

  • Free
  • Starter – $4.99 per user per month
  • Optimum – $6.99 per user per month
  • Premium – $12.99 per user per month

Trial period

14 days

2. Tsheets

tsheets desktop time tracking apps

Tsheets is a little more complex than other apps on our list, but it offers a lot of flexibility. The platform’s biggest advantage is its numerous integrations with different payroll and accounting platforms.

Proof of work isn’t provided through screenshots, which is good news for user privacy. Yet, the platform offers the possibility of attaching images to make sure the hours are logged accurately.

Features

  • Geofencing – know where your employees are working from at all times
  • Timesheets – a trust-based way to log hours and activity
  • Integrations – conduct payroll easily after you confirm the timesheet accuracy

Pricing

  • Premium – $20 per month + $8 per user per month
  • Elite – $40 per month + $10 per user per month

Trial period

14 days

3. Timely

timely desktop time tracking apps

Are you looking for a higher degree of control? Timely may be a great solution for you. Namely, the platform records many aspects of your employees’ computer usage continuously and automatically. This includes locations, apps, and websites users access, emails, and documents.

The app is simple to use, as basically no action or interaction is necessary from the user.

Features

  • Automatic activity tracking – know what your employees are doing during their workdays
  • Reports – the software generates detailed visual reports to show you room for improvement
  • Simple billing – create accurate invoices in only a couple of clicks

Pricing

Individuals:

  • Moonlight – $7 per month
  • Freelancer – $14 per month
  • Professional – $23 per month

Companies:

  • Small companies (2 members) – $49 per month
  • Medium companies (10 members) – $199 per month
  • Large companies (30 members) – $449 per month

Trial period

14 days

4. TimeDoctor

time doctor desktop time tracking apps

TimeDoctor is another one of the desktop time tracking apps that allow for more control. This application is a hybrid between project management, time tracking, and employee monitoring. Its most prominent feature is the high degree of information the management gets about the staff.

The platform enables you to make electronic payments through Payoneer, PayPal, and other similar sites.

Features

  • Employee tracking – track websites and apps your employees are using in their worktime
  • Screenshots – take screenshots of your employee’s devices to make sure they’re working
  • Communication – employees can chat via the app and the managers will have an insight into their conversations

Pricing

  • Basic – $7 per user per month
  • Standard – $10 per user per month
  • Premium – $20 per user per month

The prices are reduced as the number of users grows

Trial period

14 days

5. Hubstaff

hubstaff desktop time tracking apps

Hubstaff is one of the most popular desktop time tracking apps on the market. It gives each employee a workspace with all their tasks and projects they can manage. The platform is cloud-based and tracks URLs and apps they access. There is also the optional feature of receiving employee device screenshots.

Features

  • Online timesheets – an automatic tracker helps employees create accurate timesheets to log their hours
  • Employee monitoring – real-time activity level tracking with the option to take screenshots
  • Scheduling – plan attendance, shifts, and time off in advance so everyone’s in sync

Pricing

  • Desk free – free for a single user
  • Desk starter – $7 with a minimum of two users
  • Desk pro – $10 with a minimum of two users
  • Enterprise – custom plan

Trial period

14 days

6. Cattr

cattr desktop time tracking apps

If you are just starting your company and want to get it right by using a time tracking solution, an open-source platform could be a great option. Cattr is just that – a lightweight and free desktop time tracking app. Even though it is a free solution, it offers a high degree of monitoring, with screenshots as well as keyboard and mouse activity detection

Features

  • Timeline – view users, hours, and projects through a single view
  • Project tracking – see all your projects, employees working on them, and tasks they’re comprised of
  • Reporting – receive detailed reports on the tracked categories – hours, projects, users

Pricing

Free

7. Harvest

Harvest desktop time tracking apps

Harvest is also a lightweight time tracking app available for desktop. Its features include time and expense tracking, team time tracking, timesheets and logs, an overview of projects, scheduling, and invoicing. In other words, it also offers some simple project management options.

Features

  • Timesheets – a simple way to see what your employees have been doing
  • Expense tracking – know how you are allocating your resources and if there need to be some changes
  • Scheduling – create simple schedules for employee sifts

Pricing

  • Free – for one user and two projects
  • Pro – $12 per user per month

Trial period

30 days

8. Workpuls

workpuls desktop time tracking apps

Workpuls is an automatic desktop time tracking app that tracks employee time and analyzes productivity. The platform makes a clear distinction between the top and low-performing employees. it also offers the option of blurred screenshots to protect (some) user privacy. The app allocates time and projects budget automatically.

Features

  • Employee monitoring – understand work and productivity rhythms of your staff in real-time
  • Automation – the software starts automatically as the employees start working, so there is no possibility to forget logging time
  • Reporting – receive reports on project productivity and profitability

Pricing

  • Employee monitoring – $6 per user per month
  • Time tracking – $8 per user per month
  • Automatic time mapping – $15 per user per month

Trial period

7 days

9. actiTIME

actiTIME desktop time tracking apps

This simple solution offers all the basic features you need to track time even though it doesn’t have a great degree of complexity. The platform still offers time management and planning features. It also gives the users the option to customize their experience with the software and adjust it to their work rhythms.

Features

  • Time tracking – you can track your time automatically through the app or browser
  • Performance analysis – receive reports based on the data actiTIME collects
  • Workflow integration – simply introduce the software into your team’s daily routine

Pricing

  • 1-3 users – free
  • 1-40 users – $7 per user per month
  • 41-200 users – $6 per user per month
  • 200+ users – fixed cost for unlimited users

Trial period

30 days

10. DeskTime

desk time desktop time tracking apps

DeskTime is a desktop time tracking app that also focuses on monitoring employee activity. It provides you with statistics on the company’s progress and employee productivity. The reports can be accumulative or real-time. Another useful feature is an absence tracker to keep up with vacations and sick leaves.

Features

  • Employee monitoring – receive screenshots of user desktops to make sure they’re working
  • Activity rate tracking – keep an eye on the time needed for different activities and projects
  • Time tracking – an automatic timer to avoid forgetting to track accurately

Pricing

  • Lite – free (single user)
  • Pro – $7 per user per month
  • Premium – $10 per month
  • Enterprise – $20 per user per month

Trial period

14 days

11. Tick

tick desktop time tracking apps

Tick is a desktop time tracking app for macOS. It is very simple in design, so any user can find their way around it. You can track the progress of any current project. It offers some budgeting options as well, helping you allocate resources and register organizational problems within your workflow.

Features

  • Timecard – simple time entries with optional notes that automatically go into your timesheet
  • Budget feedback – project and task budgets are calculated based on timecard entries
  • Project management – assign team members to tasks and projects through the app

Pricing

  • 1 project – free
  • 10 projects – $19 per month
  • 30 projects – $49 per month
  • 60 projects – $79 per month
  • Unlimited projects – $149 per month

Each plan is for an unlimited number of users

Trial period

30 days

12. Klok

klok desktop time tracking apps

Both companies and individuals can reap the benefits of Klok. This time tracking app has a console with all insights it has compiled through time tracking. If you are interested in time blocking, Klok can be used as a helpful resource, as it presents time entries as blocks of time.

Features

  • Time blocking – a time block view of all activity
  • Time tracking – a drag-and-drop system that differentiates between different activities
  • Invoices – create itemized bills for your clients

Pricing

  • Free
  • 1 user – $19.99
  • 3 users – $18.99 per user
  • 5 and 10 users – $17.99 per user
  • 30 users – $15.99 per user
  • Over 30 users – custom plans depending on the team size

Trial period

Available

13. TimeCamp

timecamp desktop time tracking apps

TimeCamp is a desktop time tracking app that allows users to easily adjust their own tasks. On the other hand, task management is automatic if you don’t change it yourself. There is the option of idle time detection, which makes sure no time is wasted. Finally, you can also track time offline.

Features

  • Timesheet and attendance management – make sure employees track time correctly
  • Reports – visual graphs and diagrams with multiple view options
  • Productivity detection – differentiate between productive and unproductive behaviors

Pricing

  • Free
  • Basic – $7 per user per month
  • Pro – $10 per user per month
  • Enterprise – custom plan

Trial period

14 days

14. Clockify

clockify desktop time tracking apps

Clockify is a desktop time tracking app that relies on a stopwatch-based principle and default projects. It offers reminders for users who forget to start tracking their time. the platform automatically allocates time and costs to the project a user interacts with. Using the platform is simple and the interface is user-friendly.

Features

  • Automatic time tracking – use the stopwatch to toggle between different tasks
  • Reminders – make sure everyone is tracking their time and projects are going according to plan
  • Timesheet locking – prevent employees from changing their past entries

Pricing

  • Free
  • Basic – $4.99 per user per month
  • Standard – $6.99 per user per month
  • Pro – $9.99 per user per month
  • Enterprise – $14.99 per user per month

Trial period

Available

15. RescueTime

Rescuetime desktop time tracking apps

 

 

RescueTime is a time tracking platform that focuses on increasing productivity. It blocks distracting sites (i.e. social media) as well as apps and programs. Task management features allow you to curate lists of tasks and their deadlines to make sure you are on track with your project.

Features

  • Reports – daily and weekly efficiency reports to keep up with your project progress
  • Distraction removal – disable access to distracting web pages that reduce productivity
  • Goal tracking – know how your plans are moving forward and learn about your employees’ rhythms

Pricing

  • Lite – free
  • Premium – $12 per user per month

Trial period

14 days

16. BeeBole

beebole desktop time tracking apps

Beebole is a timesheet-based desktop time tracking app. It features an automatic timer that tracks separate tasks, projects, as well as time spent on clients. The platform offers accumulative and real-time overviews. It also logs attendance, sick leaves, and vacations. Managers can access team overview, which gives them an insight into the most important KPIs.

Features

Time entries review – make sure every user is honest in their timesheets

Integrations – add BeeBole to Google Suite and Microsoft 365

Tracking – multiple parameters can be tracked and observed separately

Pricing

€5.99 per user per month

Trial period

30 days

17. Toggl

toogle desktop time tracking apps

Toggl is a very popular time tracking desktop app since it has a very unique and youthful approach to what it does. Time tracking can be done manually or automatically for user convenience, and you can manage it even while offline. Idle detection features and reminders to turn on the timer are Toggl’s features that ensure your employees stay on track.

Features

  • Intuitive design – every member of your team will be able to track time effortlessly
  • Reminders – Toggl will remind users to start their timers and notify them when they spend time away from work
  • Reporting – the platform collects data and turns it into tangible reports

Pricing

  • Free
  • Starter – $10 per user per month
  • Premium – $20 per user per month
  • Enterprise – custom plan

Trial period

30 days

Conclusion

Desktop time tracking apps are a great investment if you are looking to understand the way your team works. It can also give you great insights into your clients and the current fees you charge for your services.

Any professional service company can reap the benefits of time tracking once they make the right choice. Remember, you should look for a tracking app that suits your business’s needs, not just the most popular solution. We wrote our list in hopes that we’ll be able to help you make an informed decision while searching for the perfect solution for you.

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