Projects report shows time, income, and expenses for every project in a selected period. To review project performances:
- Click the Reports section in the main menu
- Click the Project tab in the header
- Choose the date range from the calendar (Alternatively, you can select a pre-determined date range, including Today, This Week, Last Week, This Month, Last Month, This Year).
You will see the table view of all projects.If you want a visual report, click the “Graph” button.
The data relating to projects includes:
- Work hours – hours recorded on work activities – this is the sum of billable and non-billable hours
- Billable hours –the portion of work hours that is billable to clients
- Non-billable – the portionart of work hours that is non-billable to clients (e.g. internal work, proposal preparation, initial meetings, administrative work that is not payable)
- Utilization – the share of billable hours in work hours
- Revenue – billable hours multiplied by the involved team members’ billing rates entered in the timer
- Cost allocated to the projects – total recorded hours multiplied by the employee cost (pay) rate
- Profit – revenue – costs
Insight into details
Click on the “Details” button and you will get more details for each project:
- The team involved in the project with a breakdown of the hours structure per team member
- Clients related to the project with hours structure per client
- Tasks performed within the project with hours structure
- Total number of team members involved in the project, total number of tasks and clients that are related to the project
Calculations in the Report Columns:
- Work hours = Billable + Non-billable
- Utilization – Billable hours / Work hours
- Revenue = Each team member’s hours x each team member’s billing rate entered in the tracker/timesheet
- Cost = Each team member’s hours x each team member’s cost rate set up in the Team Setup
- Profit = Revenue – Costs
If you want to see the graphic overview, click the “Graph” button.
The projects will be listed in the table view order by default.
How to make a Project Performance Assessment based on this report
- If you compare the revenues, costs and profits among the projects, you will get insight into your best performing and low performing projects
- If you notice a project is taking more time or costs, you can re-negotiate terms with the client or terminate relationships with your loss-generating clients
- Use hours and costs invested in a project to determine prices for future and current similar projects
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