Selecting billable or non-billable work

Selecting billable or non-billable hours

This field remains checked if the activity agreed with the client is performed regardless of how much is charged and whether the price is per hour or fixed.

Examples of activities that can be “billable”:

  • All activities related to the performance of services charged to the client (for example for accounting firms, these are: posting invoices, preparation of transfer pricing reports, payroll, tax review, preparation of tax opinion, etc.)
  • All activities related to the control of services performed by the employee who is the direct performer (for example, control of prepared tax returns, transfer pricing reports, etc.)
  • Billing translation services (translation of client reports)
  • All communication with the client regarding the agreed work to be charged (telephone conversations, video calls, e-mail calls, meetings, etc.)

This field should not be checked if activities that are not related to a specific client are performed, but have been previously checked that the activity refers to “Internal work”. Also, this field should not be checked if activities related to the client are performed that are not agreed as a billable job, i.e. if it is about assisting the client for some other issues outside the contract. Examples:

  • You have an “X” service contract with the client. The client requests that you additionally perform a small accompanying service “Y”, which will not be invoiced. For this accompanying service, the “billable” field should not be checked.
  • You have a contract for accounting services with the client. The client requests that a financial plan is prepared, although the preparation of the budget and internal reports are not covered by the contract
  • The service is provided that engages a larger scope of work than agreed and will not be charged in order to achieve long-term cooperation

If you list your company for a particular activity as a client, that activity must be non-billable.