Two basic factors determine the revenues of consulting firms. The first factor is the billing margin, which boils down to the difference between the hourly rate the company charges and the hourly cost of a specific consultant. The second factor is consultant utilization rates.
You can choose to adjust the billing rate to increase company revenues. You can manage this in two ways – either charging more or paying less. Unfortunately, both of these methods can damage your reputation (either with clients or employees), and the increase in revenue is often minimal.
The optimal solution is to improve the utilization rates of your consultants. This means optimizing the ratio between total work time and billable hours within them. Employee utilization rate is one of the main employee performance indicators when it comes to productivity, and increasing it should be the goal of every company.
We have found the best employee utilization software solutions out there and presented them on this list. Keep reading to learn more.
1. Time Analytics
Time Analytics is a timesheet-based employee utilization software solution that offers an accurate and detailed insight into your employees’ billable and non-billable hours. To put it simply, the software allows the managers to set up hourly billing rates for all team members. Each employee then marks their hours as either billable or non-billable depending on the type of work they are doing.
Logging hours this way will allow the admins and managers to see the exact ratio of billable and non-billable hours of their employees. then, you can create a strategy to increase the number of billable hours.
However, the software isn’t only dedicated to employee utilization. You can track other overall and employee metrics as well. This will allow you to be sure that all aspects of your business are going exactly how you want them. even though filling out the timesheets is very simple, the information they provide is exactly what the program needs to deliver accurate and insightful reports on the current state of the business.
You can choose to view the performances of your team in real-time or through accumulative reports that indicate when you should be paying special attention to a certain aspect of your business.
Time Tracking and Timesheet Features
Time Analytics comes with a simple and intuitive interface that ensures all employees can fill their timesheets in a matter of minutes. They can even save their timesheets as templates and use them every day without having to create a new entry from scratch.
The platform offers the employees two possibilities when it comes to tracking their time. The first one includes manually logging the hours. the second one, on the other side, relies on an automatic timer. Both methods are extremely simple and convenient for all users, as anyone can log hours either way through a few simple clicks.
Other Features
- KPI monitoring
- Mobile app for tracking field and remote teams
- Billing and invoicing
- Monitoring employee productivity and efficiency
- Tracking and scheduling time off
- Integration with Excel
- Client and expense tracking
- Visual reports
Pricing
- Free
- Starter – $4.99 per user per month
- Optimum – $6.99 per user per month
- Premium – 12.99 per user per month
Trial period
14 days
Try Time Analytics free for 14 days.
2. ClickTime
ClickTime is a tool that enables the entire management better understand the status of any project. By analyzing the project and employee performance, it allows the managers insight into all employees’ productivity. ClickTime’s Project Insights technology was designed exclusively for the companies that aspire to take control over their budgets.
Dashboards and utilization reports help you measure, understand, and improve utilization rates. The simple dashboards point out daily progress in real-time. they also remind the employees about what they need to do to achieve their goals.
Time Tracking and Timesheet F+eatures:
Time tracking can be started through a simple mobile application or an integration with your existing system. The Quick Week function saves your time during time logging by reducing the time needed to fill your weekly reports. If an employee is working on the same project for multiple consecutive days, they can fill their reports with a single click.
Other features:
- Expense Reporting
- Project Budgeting
- Workforce management
- Employee time off
- 80+ reports
- Mobile timesheet
Pricing:
- Starter — $12 per user per month
- Team — $16 per user per month
- Premier— $28 per user per month
- Enterprise— custom price
Trial period
14 days
3. Replicon
Replicon is a time tracking software solution that helps generate additional profit by increasing labor productivity. The platform’s creators understood that utilization is the key to profit growth. Hence, the tool makes sure each employee is aware of the utilization, billable hours, accurate timekeeping, and key projects.
Replicon’s timesheets have the ability to help improve utilization rates and generate additional income. The platform offers the possibility of turning the timesheet data into expenses, utilization, billing, payments, and other metrics.
Time Tracking and Timesheet features:
Replicon’s time tracking features allow users to capture the duration of any task with ease as well as track attendance through a clock-in system. The platform also monitors user activity, captures it, and logs it into the timesheets automatically. Then you can apply different filters and attributes to the data according to your business’s needs.
The platform is available on all devices, so your team can log time from anywhere and at any time. this is important for any business owner who wants to remain informed about their company in real-time.
Other features
- Time management
- Client tracking
- Project management
- Expense tracking
- Billing
Pricing
- Quick Start – $60 per month for up to 5 users + $10 per additional user
- Plus – $22 per user per month
- ProjectTime – $18 per user per month
- ProjectTime Plus – $22 per user per month
- Enterprise time tracking – custom plan
Trial period
14 days
4. Hubstaff
Hubstaff is an employee utilization software platform for Windows, Mac, Linux, Android, and iOS that allows users to track time anywhere, no matter the device they are using. Combining this simple time tracking app with detailed reports results with everything you need to track employee time. You will receive reports on where your company’s billable hours go, and how it impacts the overall income. Hubstaff offers over 40 integrations, so you can use the app alongside your favorite systems.
Time Tracking and Timesheet features:
You can enable time tracking through a single click. Choose specific tasks, projects, work orders, clients, or locations. Time tracking commences with one click on the simple stopwatch. Timesheet generation is automatic and based on the logged time. With the help of alarms, you will get notified if an employee comes in late, leaves early, or completely misses their shift.
Other features:
- Geofencing – timer based on GPS location
- Employee monitoring – App and URL tracking captures, Optional screenshots
- Project budgeting – Tracking project costs based on hours, bill rate, and pay rates
- Detailed reporting – detailed and actionable time reports
Online invoicing – Invoicing without number-crunching - Mobile time tracking – tracking time, attendance, work breaks, GPS locations, and time off
Pricing
- Free
- Starter – $7 per user per month
- Pro – $10 per user per month
- Enterprise – custom plan
Trial Period
14 days
5. Monitask
This app fits different industries and helps you to optimize your business. With Monitask you can track your employees and avoid issues like time theft and intentionally delayed task deliveries. The dashboards allow you to know exactly what’s happening with your team in real-time. They visualize employee web activities, as well as which tasks and projects they’re currently working on.
The screenshot option helps employee monitoring and enables you to get transparent information on the employees. This is especially convenient for remote teams. The statistics and reports functions help determine every project’s costs as well as analyze your employees’ performance and results.
Time Tracking and Timesheet features:
The platform offers the option to generate automatic timesheets that synchronize with the dashboard in real-time.
Other features
- Clock-in / Clock-out Board
- Employee Attendance Software
- Online timesheets
- Computer monitoring
- Employee productivity Software
- Remote Employee Monitoring
Pricing:
Pro
- Monthly — $5.99 per user/month
- Annual — $4.99 per user/month
Business
- Monthly — $8.99 per user/month
- Annual — $6.99 per user/month
Enterprise
- Monthly — $19.99 per user/month
- Annual — $15.99 per user/month
Trial Period
10 days
6. Time Doctor
Time Doctor is a cloud-based time tracking platform. Its main advantage is the depth of the details you can get from using the platform, as it offers different monitoring options, like screenshots and web activity monitoring. This platform is one of the oldest of its kind and is passing the test of time.
This employee utilization software allows users to log their time and separate it into different tasks and projects, as well as calculate their utilization rate, as you can mark the hours as billable or non-billable. The platform offers numerous integrations with different accounting and project management software solutions.
Time Tracking and Timesheet Features
The application tracks breaks, meetings, calls, and other activity that usually isn’t billable. This helps calculate utilization rates for everyone. You can monitor the web pages a user visits during their workday and identify the unproductive distractions. This way, the employees will become more aware of their habits.
The screenshot feature offers the most accurate data on employee computer usage. Managers can turn this feature on or off depending on the needs of their business.
Other Features
- Screen monitoring
- Attendance tracking
- Distraction and idle device alerts
- Numerous integrations
- Project management
- Reports
Pricing
- Basic – $7 per user per month
- Standard – $10 per user per month
- Premium – $20 per user per month
Trial Period
14 days
ActivTrak
ActivTrak is an employee utilization software solution that enables establishing positive work habits and optimizing business processes. This tool helps you understand the way the work is being done and point out successful patterns, reduce distractions, and find the technology to improve collaboration.
The platform has evolved from an employee tracking tool into a powerful productivity platform that ensures transparency and an insight into the workforce while promoting trust and employer-employee transparency at the same time.
With ActivTrak you’ll get an insight into time utilization in hybrid and remote teams. Analyzing the data on employee activity, the platform offers performance visibility in real-time.
Time Tracking and Timesheet features:
ActivTrak offers the possibility of digital time tracking on autopilot. You can generate reports on the start and end of a workday, as well as the duration of an employee’s workday without manually turning the system on and off.
You can get an overview of productive and unproductive time per day, week, and month, on individual and team levels.
Other Features
- Dashboards
- Productivity reports
- Team Summaries
- Application and Website Usage
- Benchmarks and Goals
- Personal Insights
- Integrations
- Screenshots
Pricing
- Free
- Advanced – $9 per month per user
- Premium – $15 per month per user
- Enterprise – custom pricing
Trial Period
14 days
8. Asana
Asana is an employee utilization software that primarily focuses on project management. The solution is a little more complex than the rest of the entries on our list, but it also offers many more possibilities. It is meant to be used for collaboration and to keep every team member informed on the status of each project and tasks within them. The platform offers managers a clear overview of every team member’s current status and availability. Then they can manage their teams and optimize the workflow in its entirety.
Time Tracking and Timesheet Features
Asana doesn’t have a time tracking feature, but it enabled its users to integrate a plethora of different time tracking programs and apps.
Other Features
- Boards
- Timeline
- Workflow builder
- Calendar
- App integrations
- Forms
- Goals
Pricing
- Basic – Free
- Premium – $13.49 per user per month
- Business – $30.49 per user per month
- Enterprise – custom plan
Trial period
30 days
9. Timely
Timely is an employee utilization software solution that automates time tracking in order for your team to be able to work on the tasks at hand and not worry about logging their hours. the platform has an accessible drag and drop-based interface that allows any user to successfully include it in their workday. This simplicity helps teams avoid any unclarity or misunderstanding.
Timely makes sure to differentiate between billable and non-billable hours, which makes tracking employee utilization a breeze. It also prevents your business from undercharging due to logging mistakes.
Time Tracking and Timesheet features
The platform has an automatic time tracking system. The app records the time an employee spends using different apps, recognizing their tasks and automatically transferring them into a timesheet. the employees don’t have to toggle between different timers, as everything is done automatically.
Other features
- Project tracking
- Team tracking
- Plan tracking
- Different integrations
Pricing
- Starter – $10 per user per month
- Premium – $18 per user per month
- Unlimited – $26 per user per month
- Unlimited+ – custom plan
Trial period
14 days
10. BigTime
BigTime is a time tracking platform that can also be used as an employee utilization software. It also features some project management features, so it’s a great solution for small businesses trying to establish a workflow without needing multiple business software solutions. The platform offers billing and expense tracking features that ensure you manage your resources the best way possible and always stay on top of accurate invoices.
Powerful dashboards measure the performance of your team in real-time and visualize them through reports and analytics. If you are already using a business online platform, BigTime offers integrations that will help you be more efficient while not having to learn everything from the start.
Time Tracking and Timesheet Features
BigTime has a timesheet system that auto-completes repetitive tasks and activities. Users can type in the initial letters of a specific entry and the system will automatically fill it, which shortens the time needed to log hours. In other words, the employees will not be wasting time they can dedicate to billable tasks and bring the profitability up.
Other Features
- Billing and invoicing
- Resource management
- Project management
- Workflows
- Reports and analytics
Pricing
Express – $10 per user per month
Pro – $30 per user per month
Premier – $40 per user per month
Trial period
Available
11. ActiveCollab
ActiveCollab is an employee utilization software solution that offers the possibility to plan and conduct projects from start to finish. The platform is especially suitable for remote teams. The system has a communication system and is focused on enabling team members to successfully collaborate even when each of them is working from home.
You can create discussion spaces for teams to brainstorm and monitor their projects. A large part of the platform is automated and finishes repetitive tasks on its own, so your team can focus on other, more important tasks. Finally, ActiveCollab provides the space to store all important data so it’s available to all team members who need it.
Time Tracking and Timesheet Features
ActiveCollab relies on an integrated stopwatch. Your team members can connect the stopwatches to specific tasks and projects. Then, they can switch between different stopwatches during the day so you’ll be able to accurately charge your clients for the time and resources invested in their projects.
Other Features
- Work management
- Team collaboration
- Resource management
- Client tracking
- Profitability reports
Pricing
- Free
- Plus – $9 per month for 3 users
- Pro – $7 per user per month
Trial period
14 days
12. Primetric
Primetric is an employee utilization software solution that focuses on accumulating all important data and making it accessible and easy to analyze. The platform prides itself on working quickly and efficiently while offering accurate estimates. You can enter data on your different employees and their cost rates, as well as skillsets and availability. This way you’ll be able to create the most fitting team for all projects and start working on them immediately.
You can track many aspects of each employee’s career history to make sure they’re the perfect match for the task at hand. This is all available while the system monitors your finances and makes sure your projects aren’t breaking the budget.
Time Tracking and Timesheet features
Primetric generates timesheets comprised of each team member’s time spent on individual tasks and projects. Your employees can request time off through the system as well. Finally, there are two dashboards available – private and public, so you can control who has access to what information.
Other features
- Resource estimates and management
- Budget planning and tracking
- Reporting
- PTO management
- Integrations with other solutions
Pricing
Standard – $38 per manager and $10 per employee per month
Professional – $38 per manager and $12 per employee per month
Enterprise – custom plan
Trial period
No free trial is available
Conclusion
Employee utilization is a crucial part of any organization’s success. Yet, it is often overlooked, and employee management software rarely accounts for it. Time Analytics understands both the importance of this metric and how frustrating it is to have to calculate it manually.
That is why we have brought you the best employee utilization software solutions available. We hope our list helps you find the perfect platform that will bring your profit up and help you utilize and unify your team members!
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