13 Best Timesheet Calculator Applications (2023)

Looking for a timesheet calculator app for that can help you track employee hours per activities, projects, or possibly clients?

There are a hundreds of them market. All of them are unique and offer different features, pricing plans, options and integrations.

But how do you know which timesheet calculator app fits your company expectation?

Don’t worry we started reviewing these apps three years ago, and every half of year we update the list of of the best timesheet apps.

Let’s get started.

A List of the Best Timesheet Calculators

Now let’s see detailed review of selected apps.

1. Time Analytics

What is Time Analytics?

If you need a better way to calculate time, Time Analytics is the best solution for you. Time ​Analytics Software is a simple time tracker with online timesheets.

Based on the timesheet calculator, you will be able to monitor the profitability of each client and each project within the engagement with a certain client.

This time calculator contains everything that a detailed timesheet must have, such as task description, project management, overtime calculation, billable hours, time utilization, break time and time off, and more.

Timesheet calculator automatically assigns all generated costs to the projects and clients.

This time and attendance software will help you reduce unproductive hours and improve productivity and profitability with a wide range of features.

Main Features

• Easily track everything with comprehensive and powerful timesheets
• Find out who your most valuable clients are, how much time you spend on employees, clients, and projects, and more with detailed time analysis
• Save time with intuitive workflow logging
• Time Analytics integrates seamlessly with Excel
• Learn how many hours you’re spending on operational and routine activities so you can work out where you’ll be able to save time and work more efficiently.

Pricing Overview

• Starter $5,99 person/month (billed monthly) or 4.99 person/month (billed annualy)
• Optimum: $8.45 person/month (billed monthly) or 6.99$/person/month

Watch quick demo of this timesheet app.

2. Buddy Punch

What is Buddy Punch?

Buddy Punch offers a time tracking option, automatic overtime calculations, and reports ready for payroll.

Buddy Punch is used to calculate gross earnings by filling in an hourly rate, calculating the 14-day time by clicking on the 14-day option, and including overtime earnings in total calculations.

Main Features

• Time Card Calculator
• PTO Tracking
• Shift Trades & Covers
• Schedule Templates
• Schedule Notifications
• GPS Coordinates & Geofences
• Punch Limiting
• Job Codes
• Alerts & Reminders
• Payroll Integrations
• Facial Recognition
• SSO

Pricing Overview

• Standard: $19 base fee per month +  $2.99 per user/month billed annually (or $3.49 if billed monthly)
• Pro: $19 base fee per month + $3.99 per user/month billed annually (or $4.49 if billed monthly)

Watch quick demo of this timesheet app.

3. Calculate Hours

What is Calculate Hours?

The Calculate Hours timesheet calculator is designed to provide an easy way to calculate bi-weekly and semi-monthly timesheets. It allow only direct work on web with no database or data storage. You need to print or email your timesheet after finishing.

You can use this calculator to add up a timesheet or for time card labor hours.

Main Features

• Free Calculators
• Free Training
• Free Apps
• Free Timesheets
• Time Clock Software

Pricing Overview

It’s 100% free, there are no paid plans.

4. Humanity

What is Humanity?

Humanity app is made primarily for employee scheduling per shifts. It offers an online time card calculator with breaks and overtime pay rate is used to enter working hours for each day.

Everything gets calculated automatically and you can see all the reports on the manager dashboard.

You can optionally integrate the timesheet with your chosen payroll provider.

Main Features

• Calculate hours and minutes worked
• Calculate total gross pay based on pay rate
• Set overtime pay rate to affect total gross pay
• Easily print timesheet results
• Leave management
• Payroll

Pricing Overview

Pricing details is not available at their website. They offer custom pricing for each package.

Watch short DEMO of this app.

5. On the Clock

What is On the Clock?

On the Clock Free Online Time Card Calculator will help you with customizing your time card. There are several ways your employees can record worked hours.

The employer will hand key in clock-in and clock-out times for each day in the pay period with the calculator.

Although calculation errors are eliminated, human error still exists while entering the clock in/out times.

Main Features

• Time card calculator with a lunch break and overtime
• Payroll and project reporting
• Mobile and online
• Job and project costing for invoicing
• GPS tracking
• Paid time off
• Tools for your business
• Alerts and employee reminders

Pricing Overview

The pricing is based on the number of employees. With 10 employees, it costs $35.00 per month, which means $3.5 user/month.

6. Time Clock Wizard

What is Time Clock Wizard?

Time Clock Wizard automatically tabulates all work hours and converts them to dollars and cents.

A key feature of this calculator is exporting the time card data, available to be printed as a report or downloaded as a PDF, both on MAC and Windows.

The calculator is totally electronic and provides professional, easy-to-read reports on any employee, and manages tasks you need, with all the data you need to keep your business running profitably.

Main Features

• Time Card and Payroll Calculator
• Employee Time Tracking
• Convenient Mobile Apps
• Scheduling
• Task Management
• Payroll Reporting

Pricing Overview

• Free – (unlimited users)
• Value – $14.95 per month (unlimited users)
• Pro – starting at $29.95 per (up to 50 users)
• Enterprise – $99.95 per month (unlimited users)

Watch quick intro of this app.

7. Jibble

What is Jibble?

Jibble is a free time clock app made for all industries.

With this tool, you can track when your staff is at work for attendance, payroll, and projects. Jibble makes clocking in easy and quick.

Jibble automatically generates timesheets and reports and includes overtime calculations.

Main Features

• Unlimited users
• Unlimited teams
• Automated timesheets
• Overtime calculations
• Payroll-ready timesheets
• Selfie and facial recognition
• Desktop app
• Mobile apps
• Offline mode

Pricing Overview

Jibble is free forever for an unlimited number of users.

But you can upgrade to a paid plan to get even more features.

Watch quck DEMO on how to use this software

8. Coast

What is Coast?

Coast is a free timesheet calculator that calculates weekly employee timesheet with overtime lunch breaks.

Coast keeps all your team’s time cards in one place so you won’t have to deal with the hassle of manually entering each employee’s time cards.

Main Features

• Automatically calculating the total hours worked for that day.
• Add your base hourly rate, choose your overtime rules, and overtime rate
• Download or print your time card

Pricing Overview

• Free: Limitation in time card history, data uploaded
• Starter: $4per user/month
• Plus: $8per user/month

9. QuickBox

What is QuickBox?

QuickBooks is a free timesheet calculator that calculates weekly or bi-weekly employee timesheets with overtime and lunch breaks or automates working time calculations.

This free time card calculator meets the needs of managers and hourly employees.

Main Features

• Adding clock in and clock out times.
• Downloading and saving or printing the data
• Calculating the employee’s total hours (regular and overtime) and total gross pay.
• Time card app-available on android and iOS,

Pricing Overview

• Simple Start—$12/month
• Essentials —$20 /month
• Plus—$35 /month
• Advanced—$75 /month

10. Staff Squared HR

What is Staff Squared HR?

Staff Squared HR is powerful HR software.

Their timesheet calculator will instantly give you the weekly pay for a staff member.

You can sign up for a free 14-day trial and see all other features for managing your small HR business.

Main Features

• Fully automated timesheet tracker
• Easy time tracking
• Detailed reporting
• Integrations with other apps

Pricing Overview

• Free £0 for 1 user
• Monthly —£3.5 per month
• Yearly — £33.60 per year

Watch short video explainer.

11. TimeClick

What is Time Click?

TimeClick is a time clock software and time clock app that tracks employee time, reports time quickly, all with zero monthly fees.

Free Time Card Calculator calculates total employee hours with breaks in decimals format for payroll.

Main Features

• Clock in and out
• Track employee time
• Manage your teams with departments and jobs
• Create and export fully customizable reports
• Automate vacation, sick, PTO, and all other custom time

Pricing Overview

• Prime $ 199
• Premium $399
• Plus $499
• Platinum $649

12. Timesheets

What is Timesheets?

If you have employees, and the federal government requires that you keep timesheets for a period of two years, then you should consider using this tool to track time.

The duration of the free trial period is not specified but it does require you to complete registration.

Main Features

• Integrating with a payroll system and requires no additional equipment
• Tracking payroll, billing, or job costing
• View real-time information and run detailed reports, all from the cloud

Pricing Overview

• Freelancer $ 0 / User
• Standard  $4.50 / User
• Nonprofit $3.60 / User

Trial period

A few-weeks

13. Hubstaff

What is Hubstaff?

Hubstaff’s free time card calculator gives you the data and insight you need to identify employee time theft and overcome it.

This time calculator can be used by managers at various levels in all types of industries.

Main Features

Hubstaff’s free time card calculator helps give you the data and insight you need to identify employee time theft and overcome it.

This time calculator can be used by managers at various levels in all types of industries.

Hubstaff is a simple time card app that automatically does all calculations.

Pricing Overview

• Free – limited to one user
• Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
• Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
• Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Watch short video.

Free Timesheet Templates

• Time Card Template
• Daily Timesheet Template
• Weekly Timesheet Template
• Monthly Timesheets
• Client-related Timesheets
• Project-related Timesheets
• Multiple employees timesheet calculator with breaks

How to Use the Timesheet Calculator?

Using a tool like this may seem like a hassle, but it’s effortless to use. Here’s a detailed guide that will help you start.

Employee Point of View

Timesheet tools should be both easy to use and suitable for data export relevant for productivity and profitability management. The employee usually fills following data:

1. Date of work – that is usually set automatically. If an employee needs to book a vacation, they need to select a range of dates.
2. Selecting check box indicating work related to the client or internal work
3. Selecting a client drop list
4. Choosing a project or service line from the drop list
5. Selecting a working task from the drop list
6. Input hourly rate

Management Point of  View

Data processed in timesheets should provide advanced reports and analytics on time consumption, tracking billable hours, and cost allocation from the managerial aspects. In other words, timesheet records altogether with managerial accounting figures are used for making business decisions relevant for achievement wished KPIs.

How Will Your Business Benefit from Using a Timesheet Calculator App?

Forget about Excel and Paper Timesheets

Using paper timesheets or Excel spreads have been a time tracking method for many businesses. However, they have proven to be less than perfect when it comes to reliability. That is why many companies started looking for a more convenient solution. That is why the work hour calculator app market has grown as much as it has.

Most timesheet calculator platforms offer a variety of additional options besides simple time tracking. Here are some other benefits:

• Tracking time per client, task, and project
• Calculating different metrics that indicate how your business is doing
• Helping create detailed invoices and payroll slips
• Increasing productivity

The efficiency of timesheet calculators is another important characteristic of these platforms. It comes from the ability for users to fill their timesheets in only a couple of minutes at the end of their day. You may think this quickness won’t allow for a great deal of information, but the opposite is true.

The data employees enter into their timesheets is enough to generate reports on all important aspects of a business. It is also used to allocate time and expenses per task, client, project, etc.

If you are afraid that your employees won’t remember to complete their timesheets in time, most systems also offer the option of sending weekly reminders for forgetful users.

Why Is Using a Simple Tracker the Best Option?

As we have already established, there is a great variety of available options. That is why it can be difficult to find the right time clock calculator for your company. Fortunately, there are some helpful guidelines in closing one.

The first, and most important guideline is the program’s simplicity. To put it plainly, starting the practice of time tracking isn’t going to be a popular decision among your staff. That is why it’s important to make the process itself as simple as possible.

Some platforms offer multiple stopwatches and demand the users to shuffle among numerous options. This isn’t a great option, as it will make the process longer and more complicated. Additionally, your IT team will have to spend a lot of time on the initial setup of the program. That is why you should make sure to choose a simpler option, rather than a complex one.

Choosing a simple timesheet calculator will ensure your employees can focus on their work, rather than taking more time to log their hours.

Payroll and Billing Benefits

Tracking time isn’t a new concept. Moreover, some countries made timesheets a mandatory addition to payroll slips. Even if this isn’t the case, you can still benefit from having your employees log their time regularly.

You will obtain a greater understanding of your team’s productivity and efficiency. Firstly, you will see at a glance which employees are respecting the terms of their contracts. Secondly, the difference in employee productivity will be clear, as you can compare the time it takes them to finish the same task. Differentiating top performers from slackers will then allow you to distribute the workload more justly, as well as compensate all team members accordingly.

On the other hand, tracking time can be of great help when it comes to your clients as well. Namely, providing them with itemized bills that show all the resources and time that went into the completion of their projects will prevent them from doubting your business practices. The document will also answer potential questions your clients may have.

as any service business owner knows, word of mouth is a powerful marketing channel. So are online reviews. If you run your business transparently, you won’t have to worry about your company’s reputation.

Tracking Profitability

While time tracking itself is a positive business practice, the reports it provides can prove to be crucial for your future business moves. Simply put, you will be able to track key performance indicators that show the underlying issues and the best ways to solve them.

Calculating profit per project is one of the most important benefits of a work hour calculator app. You will be able to compare the profitability of different client engagements. This will enable you to find the clients and contracts that are especially unfavorable for your business. then you can negotiate your rates or even terminate contracts with the clients that keep costing you profit.

Once you optimize the profitability of your business, you will increase the number of billable hours and make more money.

Slika – grafikon profitabilnosti po projektu

Hours structure optimization

Hours structure in the business world represents the number of billable and non-billable hours that make up the total of working time. A timesheet calculator is a tool that can help you optimize this ratio. In other words, you will be able to increase the number of billable hours and reduce non-billable time as much as possible. Observe the tasks that take a lot of time but aren’t crucial for the business. Most businesses have at least some time (usually spent in meetings) that could be used to get the company higher billing rates.

Ubaciti onu sliku sa krugovima o podeli vremena

Improving Personal Productivity

Even though most employees aren’t thrilled when they find out about the practice of time tracking, there are some features they can benefit from. Namely, having a deep understanding of your productivity starts with the way you spend your time. After you’ve logged your hours for a while, you will be able to notice some patterns. These patterns are mostly connected to the periods of increased productivity – otherwise known as your personal work rhythm. Once you understand when to work more intensely and when to let yourself rest or do some smaller and simpler tasks, your productivity will increase.

The point of following one’s work rhythm is to be as productive as possible without burning yourself out. In other words, a timesheet calculator can teach you how to work smarter and not harder.

Labor Laws and Regulations

All companies must follow work-related laws and regulations in their countries. Since there are many different regulations, you should take the time to see which ones your company falls under.

There are some areas where time tracking regulations demand employers to issue timesheets as an addition to payroll slips. On the other hand, some laws prohibit taking screenshots of your employees’ devices as proof of hours worked.

FLSA (Fair Labor Standards Act) requires all businesses to have accurate timesheets for all employees. These timesheets can be the target of an audit at any time. using a time clock calculator allows you to have all documents necessary for a government audit ready at all times. The timesheets will be ready and complete without having to take the time or effort they would require without a time tracking platform.

Prevent Time Theft

There are many forms of time theft. This occurrence is comprised of different behaviors that make it seem like an employee has been working when, in fact, they have not. Here are some examples of time theft methods:

• Fudging with numbers
• Coming in late and leaving early
• Staying longer for unnecessary overtime
• Tending to personal matters on company time
• Taking unauthorized breaks
• Goofing off with coworkers
• Buddy punching

Tracking employee time is one of the best ways to prevent time theft. It will be easy to notice if an employee is doing significantly less work than their team members in the (seemingly) same amount of time.

Curbing time theft is possible through time audits as well. A work calculator app allows users to follow their activities closely and determine when they’re wasting time. Then, they’ll be able to apply this knowledge and adjust their activities to their work rhythm and avoid wasting time on different distractions.

Reduce Buddy Punching

Buddy punching is one of the time theft methods that becomes impossible once you start using a time tracking platform. This practice means clocking in or out instead of a coworker who hasn’t arrived to work yet. A stand-in means taking this method to another level, with a person not coming to work at all and a coworker clocking them in and out.

React to Overtime Immediately

Overtime in and of itself doesn’t have to mean time theft. However, unregulated and unnecessary overtime can make a big difference. Namely, overtime regulations mandate compensation for every extra hour employees spend at work.

For example, an increase in workload is a legitimate reason for overtime. Slacking off at work and needing to stay late isn’t, nor is simply staying in longer while not getting any work done.

A work hour calculator app will automatically calculate an employee’s overtime. The employer will be able to see if the tasks completed match the amount of time they took, and stop this time theft tactic in its tracks. When it comes to the employees who have legitimate reasons for overtime, their hours will be automatically allocated to the projects and clients they’re working the extra hours on.

Automatic Time Off Tracking

A clear paid time off policy is an integral part of any workspace. It allows teams to be transparent and cohesive, as everyone should be notified when their coworkers won’t be available. Additionally, shift planning also becomes easy and reduces the chances of understaffing or schedule clashes.

A timesheet calculator will automatically record attendance, which will help you have an overview of employees who are at work at all times.

Expense Tracking and Estimation

Timesheet calculators automatically calculate the price of a working hour. This price is comprised out of two factors – direct costs (related to employee pay) and overhead expenses (related to the office space lease, supplies, different utility bills, etc. Once you have this cost, the platform will allocate the costs to different clients automatically through the logged data.

To put it differently – you can use a time clock calculator as a powerful tool for cost management. If you use this option, you will make cost calculation much simpler, and be able to dedicate your time to other pressing matters. Or, simply put – you will raise the overall productivity of your organization.

Frequently Asked Questions About Timesheet Calculators

How Do Timesheet Calculators Work?

The employees log their time by filling out timesheets with the data about their daily tasks. They can mark their hours as billable or non-billable depending on the task. The software usually allows users to set their billing rates as well. Then, the system allocates these hours and rates to a specific client.

A great benefit of time clock calculators is the fact that you can save templates for tracking time. Simply put, once you figure out all the data you need and include it into the timesheets you can use them on a team or company level without the need to create it from scratch each time. Using a template reduces the time needed to fill the timesheets even more, and decreases the interruption of the workflow.

Some systems rely on automatic stopwatches to measure employee time, while others work on the principle of manual input. Once there is sufficient data, the program starts delivering different reports. From that point on you can use it to make business decisions.

Is There a Reason for Privacy Concerns?

Implementing time tracking on the company level often proves to be quite difficult. Among other things, employees can be reluctant about sharing their data. Privacy concerns are bound to occur, especially if the data encompasses the entirety of their activities during the day.

Feeling like you are being watched doesn’t exactly increase morale. Hence, employee privacy should be a high priority for you while browsing for a timesheet calculator. It would be ideal to get a solution that allows the users to have some control over their data.

As you can conclude yourself, this excludes invasive platforms, which monitor web page and app usage, and especially those that register keystrokes, mouse movement, and take screenshots. Instead, you could look for a trust-based timesheet calculator program. This way you will receive accurate data while still respecting employee privacy.

Timesheet Calculators and Security

Time tracking platforms get access to a lot of crucial information about a business. The platforms may ask users for personal information, but if you want to get all the benefits, you will have to trust it with large quantities of business information. That is why security is a big concern when it comes to choosing a platform you’ll use.

Time Analytics understands the importance of data safety. We have invested a lot of time and effort into making sure all our users are completely safe, and their data is only used for the purposes of time tracking and generating reports. You can find out more details on our Privacy Policy page.

Can Big and Small Businesses Benefit from a Timesheet Calculator?

We could simply give you the short answer – yes.

However, let’s talk about the benefits of using a platform like hours. They include

• Understanding your work rhythm and how to organize time
• Discovering who are your top clients and employees
• Identifying underlying long-term problems
• Better work task distribution
• Help with billing and payroll

To put it differently, businesses of all sizes and from all industries can benefit from using a time tracking tool. That is why even some freelancers who need more structure to their days are also choosing to use timesheet calculators.

Is a Free Timesheet Calculator Good enough?

The pricing and complexity of a time tracking platform depend on your business needs. If you want a simple program that will allow you to just track time, there are many free options that do the job just fine. However, if you are looking for high-quality reports and more diverse tracking options, as well as customizability, you may need to look into a paid system.

Fortunately, many paid platforms offer free trials or even a free version of their program for small teams (Like us!).

Prices of Work Hour Calculator Apps

This type of software usually costs around a few dollars per user per month. This isn’t a huge expense for small teams. However, when it comes to bigger teams these prices can add up to a bigger sum. That is why we have decided to create special discounts for clients with bigger teams. You can find out more about these options on our Pricing Page.

Final Thoughts

Many companies are battling the issue of time theft. According to the findings of Salary.com, the total losses stemming from this problem in US companies only is around $400 billion on the yearly level. Additionally, time theft impacts a company’s reputation, as it decreases productivity and makes the average time needed for a project longer.

The study shows that an alarming percentage of employees (around 21%) waste up to 5 hours a week. Especially concerning are the workers who ‘’steal’’ 10 hours weekly (3% of the questioned employees).

A work hour calculator is a great solution if you are looking to improve your team’s productivity while still protecting your employees from burnout. It will enable you to delegate tasks according to your team’s possibilities and current workload.