25 Best Timesheet Calculator Applications | Free templates

What do you need to know about Timesheet Calculator and Time Cards?

Time Card

The purpose of the time card is to calculate time clock hours. The time card calculator is the simplest tool for time tracking.  It usually includes records of the start and end times of the working day to calculate total work hours.

The work hours calculator can be simple and include only work hours per day. On the other hand, detailed work hours calculators have:

  • Total work hours
  • Lunch break and other breaks
  • Time offs
  • Overtime
  • Rates
  • Calculation of regular work hours cost
  • Calculation of overtime cost

To get a comprehensive time card and hours calculation, you need to determine initial inputs such as base employee cost rate, overtime threshold, and overtime rate.

Hours calculation initial inputs

Time cards automatically use such inputs and create calculations based on time data entries.

Calculation based on time entries

You can download a simple model for the time card template. The essential inputs for work hours calculation are the employee’s base cost rate, overtime threshold, and overtime rate.

After filling in the inputs, an employee should fill in work time and break time for each day. The time card template will automatically calculate work hours, total pay, overtime, and overtime pay.

Does the Time Card Contain Enough Data for Profit Measurement?

Timecard contains only hours and doesn’t include a specific description of work performed or project details. In order to calculate the profitability, you’ll need to add more detailed data to the time card. You can do that within the timesheet system.

Did you know that the first use of time cards for recording work hours was introduced in the late 19th century? Daniel M Cooper invented the first time card — a time recording machine called the Rochester Recorder.

Periodical Timesheet Calculator

A time card is connected with a time clock and records when an employee starts and stops working. But timesheet solutions represent time tracking with working activity and offer more details about work hours.

Daily Timesheet in Excel

This timesheet calculator is used for tracking how employees or sub-contractors spend their time daily.

The daily timesheet contains data of work hours (regular and overtime) per day. In addition to the work hours, the timesheet includes vacation time, breaks, etc. You can download our template for the daily timesheet in excel.

Daily timesheet

Weekly Timesheet Calculator

This timesheet solution is ideal for full-time and part-time employees who track their hours weekly for payroll calculation. You can download a simple weekly timesheet template with relevant data.

Monthly Timesheets

The employees who need to track time and submit timesheets monthly for monthly payroll can use the monthly timekeeping tool.  Get a simple excel file for filling timesheets monthly.

Detailed Timesheets

Detailed timesheets usually present more details of hours calculation compared to the above-presented timesheet calculators. Such information is the employee’s cost rate, pieces of work performed, billable or non-billable hours.

A precise calculation of project profit is impossible if you don’t have the real cost of work per project.  Time tracking per project multiplied by the hour’s cost rate can be done in more detailed timesheets and offers a reasonable cost allocation solution.

An example of a detailed timesheet

To use a timesheet system properly (e.g., to increase the profitability of projects or productivity of employees), timesheets have to contain more data, such as:

  • Task description
  • Project
  • Client
  • Regular work hours
  • Overtime hours
  • Billable hours
  • Time utilization
  • Break time and time off
  • Total employee cost
  • Overtime pay

We prepared a comprehensive online timesheet with all details. If you want to use that, you may adjust specific columns according to your hours’ calculation and needs.

Online timesheet with details

Client-related Timesheets

While standard timesheets are focused on how employees spend work hours, client-related timesheets provide data on hours spent on a specific engagement. Client-related timesheets should provide data on billable and non-billable hours as well as billable rates. You can download the client-related timesheet calculator in excel.

Project-related Timesheets

This time tracking tool contains data related to a specific project and usually presents project efficiency indicators. You can download project-related time tracking calculations in excel.

Overtime Calculation

Overtime calculation is necessary for counting overtime compensation and gross pay based on hourly rates and total hours worked. But most importantly, realistic data on overtime enable us to investigate the real reason for overtime appearance. That can be unproductive behavior or increased realistic project requirements.

The U.S Department of Labor publisheduseful applications that can be used for overtime pay calculation for US workers.

“Workers are bad at filling out timesheets, and it costs billions a day. (Harvard business review)

Multiple employees timesheet calculator with breaks

This calculator list structure of hours per each employee. Total hours are divided to work hours, breaks, leaves. Additionally, you can see overtime and unrecorded hours.

Download Multiple employees timesheet calculator with breaks.

multiple employees timesheet calculator with breaks

Time Tracking Tools and Profitability Impact

Timecard presents data on time clock hours spent on work that cannot be used for significant profitability improvement. On the other side, a detailed and automated timesheet system efficiently shows profitability indicators and enables effective business decisions.

improve profitability with automated timesheets

Timesheet calculator provides essential data needed of calculation key performance indicators of the company. 

List of the Best Timesheet Calculators

1.Time Analytics

Time Analytics

What is Time Analytics?

If you need a better way to calculate time, Time Analytics is the best solution for you. Time ​Analytics Software is a simple time tracker with online timesheets.

Based on the timesheet calculator, you will be able to monitor the profitability of each client and each project within the engagement with a certain client.

This time calculator contains everything that a detailed timesheet must have, such as task description, project management, overtime calculation, billable hours, time utilization, break time and time off, and more.

Timesheet calculator automatically assigns all generated costs to the projects and clients.

This time and attendance software will help you reduce unproductive hours and improve productivity and profitability with a wide range of features.

Main Features

  • Easily track everything with comprehensive and powerful timesheets
  • Find out who your most valuable clients are, how much time you spend on employees, clients, and projects, and more with detailed time analysis
  • Save time with intuitive workflow logging
  • Time Analytics integrates seamlessly with Excel
  • Learn how many hours you’re spending on operational and routine activities so you can work out where you’ll be able to save time and work more efficiently.

Pricing Overview

  • Free version for small teams
    • Up to five users, 30 clients, 30 projects, and 100 monthly time entries per user
  • Starter 99 $/person/month
    • Up to 15 unlimited users, 150 clients, and 24h email support
  • Optimum 6.99$/person/month
    • Unlimited number of users and clients
  • Premium 99$/person/month
    • Unlimited number of users and clients, and phone support

Trial period


2. Boomr

boomr time card calculator

What is Boomr?

This time card calculator sums up all work hours and attendance entries while generating them in the working time report to help in payroll calculation.

All you have to do is fill in any time-in and time-out variables for your employees and be sure to enter all the deductions for lunch or break.

Boomr is suitable for small businesses, startups, or companies with hundreds of employees.

Main Features

  • Free timesheet calculator
  • Employee productivity reports
  • Automate your workforce
  • Automatic alerts and reminders
  • Accurate payroll and invoice reports
  • Overtime and project tracking
  • Error-proof recordkeeping

Pricing Overview

  • Standard
    • Monthly $5/mo per user
    • Yearly      $4/mo per user
  • Business
    • Monthly $9/mo per user
    • Yearly     $7.20/mo per user

Trial period


3. Buddy Punch

buddy punch time card calculator

What is Buddy Punch?

Buddy Punch offers a time tracking option, automatic overtime calculations, and reports ready for payroll.

Buddy Punch is used to calculate gross earnings by filling in an hourly rate, calculating the 14-day time by clicking on the 14-day option, and including overtime earnings in total calculations.

Main Features

  • Time Card Calculator
  • PTO Tracking
  • Geofences
  • Punch Limiting
  • Job Codes
  • Reports
  • Facial Recognition
  • SSO

Pricing Overview

  • Time and Attendance
    • Monthly: $29.99/month
    • Annually: $25.99/month
  • Time and Attendance + Scheduling
    • Monthly: $39.99/month
    • Annually: $35.99/month
  • Enterprise
    • Monthly: $49.99/month
    • Annually: $45.99/month

Trial period


4. Calculate Hours

calculate hours time card calculator

What is Calculate Hours?

The Calculate Hours timesheet calculator is designed to provide an easy way to calculate bi-weekly and semi-monthly timesheets.

You can use this calculator to add up a timesheet or for time card labor hours.

Main Features

  • Free Calculators
  • Free Training
  • Free Apps
  • Free Timesheets
  • Time Clock Software

Pricing Overview

It’s 100% free, there are no paid plans.

5. Formplus

formplus time card calculator

What is Formplus?

Formplus use a simple timesheet template to monitor employees’ productivity and effectively manage work hours in your organization. It can make it easier to manage and track productivity time.

With the help of this tool, you can easily track each employee’s resumption and departure time, regular and overtime hours, and total hours.

Main Features

  • GDPR Compliant
  • Integrations
  • Sharing Options
  • Form Options
  • Teams and Analytics
  • Notifications

Pricing Overview

  • Starter
    • Monthly: $25 per month,
    • Annually: $20per month
  • Professional
    • Monthly: $45 per month,
    • Annually: $36 per month
  • Platinum
    • Monthly: $85 per month
    • Annually: $68 per month

Trial period

21-day trial

6. Geek

geek time card calculator

What is Geek?

The Geek timesheet calculator is designed to provide general guidance and estimates.

Signing up is super easy and straightforward, takes less than a minute and it’s free! The calculator has many customizable features for registered users.

Main Features

  • Add as many weeks and day as you want
  • Check out your totals and the grand total
  • Extra features related to the timecard calculator

Pricing Overview

It’s 100% free, there are no paid plans.

7. Humanity

humanity time card calculator

What is Humanity?

This online time card calculator with breaks and overtime pay rate is used to enter working hours for each day.

Everything gets calculated automatically and you can see all the reports on the manager dashboard.

You can optionally integrate the timesheet with your chosen payroll provider.

Main Features

  • Calculate hours and minutes worked
  • Calculate total gross pay based on pay rate
  • Set overtime pay rate to affect total gross pay
  • Easily print timesheet results

Pricing Overview

  • Starter
    • Monthly: $3.5 per user/per month
    • Annually: $25 per user/per month
  • Classic
    • Monthly: $5 per user/per month
    • Annually: $50 per month
  • Enterprise
    • Custom pricing for enterprise clients

Trial period

The free trial includes all enterprise-ready features

8. On the Clock

On the Clock time card calculator

What is On the Clock?

On the Clock Free Online Time Card Calculator will help you with customizing your time card. There are several ways your employees can record worked hours.

The employer will hand key in clock-in and clock-out times for each day in the pay period with the calculator.

Although calculation errors are eliminated, human error still exists while entering the clock in/out times.

Main Features

  • Time card calculator with a lunch break and overtime
  • Payroll and project reporting
  • Mobile and online
  • Job and project costing for invoicing
  • GPS tracking
  • Paid time off
  • Tools for your business
  • Alerts and employee reminders

Pricing Overview

The pricing is based on the number of employees, which is from $2.20 per employee

Trial period

20-day trial

9. Time Clock Wizard

time clock wizard time card calculator

What is Time Clock Wizard?

Time Clock Wizard automatically tabulates all work hours and converts them to dollars and cents.

A key feature of this calculator is exporting the time card data, available to be printed as a report or downloaded as a PDF, both on MAC and Windows.

The calculator is totally electronic and provides professional, easy-to-read reports on any employee, and manages tasks you need, with all the data you need to keep your business running profitably.

Main Features

  • Time Card and Payroll Calculator
  • Employee Time Tracking
  • Convenient Mobile Apps
  • Scheduling
  • Task Management
  • Payroll Reporting

Pricing Overview

  • Free – (unlimited users)
  • Value – $14.95 per month (unlimited users)
  • Pro – starting at $29.95 per (up to 50 users)
  • Enterprise – $99.95 per month (unlimited users)

Trial period

14-day trial

10. Virtual TimeClock Pro

Virtual TimeClock Pro time card calculator

What is Virtual TimeClock Pro?

Virtual TimeClock Pro is an easy-to-use, full-featured employee clock software.

Virtual TimeClock Pro makes it easy to keep track of both paid and unpaid breaks and lunches.

It can display an informative input/output with the current status of each user or a PIN interface option that works great with a lot of users or if you want to keep everyone’s current status private.

Main Features

  • One-time cost. No monthly fees.
  • Record regular, daily, and weekly overtime hours
  • Easy to use
  • Unlimited number of workers
  • Weekly, biweekly, semi-monthly, or monthly payroll
  • Easy manual backups

Pricing Overview

  • Virtual TimeClock Basic—1 Computer, 3 Employees $99

The other pricing plans aren’t publicly available.

Trial period


11. Clockify

clockify time card calculator

What is Clockify?

Clockify is a free employee time clock application, timesheet app, and attendance tracking software that works as a simple, but sleek and improved automatic Time Card calculator.

A Time Card Calculator is a card with time clock stamps used to record the start and end times of the employee’s workday.

It works as an employee time application that helps you keep track of employee attendance.

Timesheet calculator is for lawyers time tracking, accountants, payroll departments, freelancers, and other professionals who bill by the hour.

Main Features

  • Calculating work hours
  • Calculating pay
  • Printing time card
  • Deducting break time
  • Calculating overtime
  • Customizing time card

Pricing Overview

  • Basic
    • Annual plan: $3.99  per user, per month
    • Monthly plan: $4.99 per user, per month
  • Standard
    • Annual plan: $5.49 per user, per month
    • Monthly plan: $6.99 per user, per month
  • Pro
    • Annual plan: $7.99 per user, per month
    • Monthly plan: $9.99 per user, per month
  • Enterprise
    • Annual plan: $11.99 per user, per month
    • Monthly plan: $14.99 per user, per month

Trial period

7-day trial

12. Time Card Calculator

Time Card Calculator record working hours and breaks

What is Time Card Calculator?

This free time calculator records working hours, breaks, and pays daily, weekly, or monthly.

It allows multiple breaks per day and can automatically deduct breaks from total working hours.

The calculator automatically does time clock conversion from hours and minutes to decimal time.

Main Features

  • Time clock format: 12 hours or 24-hour military time
  • Show or hide am/pm
  • Weeks per payment period: 1, 2, 3, or a full month
  • Days per workweek
  • Number of work periods and breaks / lunch per day
  • Pay rate per hour
  • Calculate overtime with pay premiums like time and half or double time

Pricing Overview

It’s 100% free, there are no paid plans.

13. TimeTrak Systems

timetrack time card calculator

What is TimeTrak Go?

TimeTrak is a 100% web-based employee time tracking application.

TimeTrak’s online watch software offers an easy-to-understand user interface that launches you and your team in minutes.

The graphical employee time card is an innovative approach to employee timekeeping that helps you visualize the work week.

Main Features

  • Time tracking
  • Simple timesheets
  • Real-time reporting
  • Control overtime
  • Scheduling
  • Graphical timecards

Pricing Overview

Starting at $2.40 per active user, per month.

14. Jibble

jibble time card calculator

What is Jibble?

Jibble is a free time clock app made for all industries.

With this tool, you can track when your staff is at work for attendance, payroll, and projects. Jibble makes clocking in easy and quick.

Jibble automatically generates timesheets and reports and includes overtime calculations.

Main Features

  • Unlimited users
  • Unlimited teams
  • Automated timesheets
  • Overtime calculations
  • Selfie and facial recognition
  • Desktop app
  • Mobile apps
  • Offline mode

Pricing Overview

Jibble is free forever for an unlimited number of users.

But you can upgrade to a paid plan to get even more features.

  • Premium
    • €2.00 per active user/month
  • Ultimate
    • €4.00 per active user/month

Trial period


15. Coast

coast time card calculator

What is Coast?

Coast is a free timesheet calculator that calculates weekly employee timesheet with overtime lunch breaks.

Coast keeps all your team’s time cards in one place so you won’t have to deal with the hassle of manually entering each employee’s time cards.

Main Features

  • Automatically calculating the total hours worked for that day.
  • Add your base hourly rate, choose your overtime rules, and overtime rate
  • Download or print your time card

Pricing Overview

  • Free —$0 per user/month
  • Starter —$4per user/month
    • $20 per month, billed annually
  • Plus— $8per user/month
    • $40 per month, billed annually

16. MyHours

myhours time card calculator

What is Myhours?

Myhours has all the features needed by a small team to track time and attendance. You can send data into other tools like Excel, Google Sheets, or Zapier.

Main Features

  • Set a custom hourly rate
  • Overtime tracking
  • Absence tracking
  • Add breaks to each day
  • Show/Hide weekend
  • 24h or 12h time format
  • Custom weekly timesheet name
  • Custom date range

Pricing Overview

Free $0

(For individuals or teams just getting started with time tracking)


(For freelancers and teams actively managing their time)

$6 per active team member, per month billed annually

‍$7 billed monthly

Trial period

30-day trial

17. QuickBox

quickbox time card calculator

What is QuickBox?

QuickBooks is a free timesheet calculator that calculates weekly or bi-weekly employee timesheets with overtime and lunch breaks or automates working time calculations.

This free time card calculator meets the needs of managers and hourly employees.

Main Features

  • Adding clock in and clock out times.
  • Downloading and saving or printing the data
  • Calculating the employee’s total hours (regular and overtime) and total gross pay.
  • Time card app-available on android and iOS,

Pricing Overview

  • Simple Start—$12 50 /month
  • Essentials —$20 /month
  • Plus—$35 /month
  • Advanced—$75 /month

Trial period


18. Staff Squared HR

staffsquard time card calculator

What is Staff Squared HR?

Staff Squared HR is powerful HR software.

Their timesheet calculator will instantly give you the weekly pay for a staff member.

You can sign up for a free 14-day trial and see all other features for managing your small HR business.

Main Features

  • Fully automated timesheet tracker
  • Easy time tracking
  • Detailed reporting
  • Integrations with other apps

Pricing Overview

  • Free £0 for 1 user
  • Monthly —£3.5 per month
  • Yearly — £33.60 per year

Trial period


19. TimeClick

time click time card calculator

What is Time Click?

TimeClick is a time clock software and time clock app that tracks employee time, reports time quickly, all with zero monthly fees.

Free Time Card Calculator calculates total employee hours with breaks in decimals format for payroll.

Main Features

  • Clock in and out
  • Track employee time
  • Manage your teams with departments and jobs
  • Create and export fully customizable reports
  • Automate vacation, sick, PTO, and all other custom time

Pricing Overview

  • Prime $ 199
  • Premium $399
  • Plus $499
  • Platinum $649

Trial period


20. Connectteam

connectteam time card calculator

What is Connect team?

This Calculator allows you to create a weekly or bi-weekly employee timesheet with lunch breaks.

It can be used by employees and managers. The Connecteam timesheet calculator is very easy to use and there is no usage limit.

Main Features

  • It’s easy to use
  • It immediately indicates where the problems are
  • You can set daily limits and automatically punch out
  • Employees can easily add notes using attachments in a shift
  • GPS location enabled

Pricing Overview

  • Free  $ 0
  • Basic $39USD /month x 12
  • Advanced $79USD /month x 12
  • Expert $159USD /month x 12

Trial period


21. Timesheets

timesheets time card calculator

What is Timesheets?

If you have employees, and the federal government requires that you keep timesheets for a period of two years, then you should consider using this tool to track time.

The duration of the free trial period is not specified but it does require you to complete registration.

Main Features

  • Integrating with a payroll system and requires no additional equipment
  • Tracking payroll, billing, or job costing
  • View real-time information and run detailed reports, all from the cloud

Pricing Overview

  • Freelancer $ 0 / User
  • Standard  $4.50 / User
  • Nonprofit $3.60 / User

Trial period

A few-weeks

22. Timesheet Mobile

timesheet mobile time card calculator

What is Timesheet Mobile?

Timesheet Mobile provides a complete solution for working hours and mobile presence for companies that need to accurately track employees in the field.

Besides time and location tracking, the employee timesheet app includes employee schedules, project checklists, team messaging, and integrations to many accounting and payroll services.

Main Features

  • App offers a web-based, GPS-enabled, time, attendance, project, and workforce management solution to track your on the clock mobile employees
  • Monitor employees in the field and receive instant alerts when workers are away from the job site.
  • It seamlessly integrates with most accounting software, simplifying payroll and invoicing.

Pricing Overview

  • Basics Plan

Monthly rate after year 1:

$3.49 per employee for unlimited punches

+ $14.99 company subscription

  • Per Punch Plan

Monthly rate after year 1:

15 cents per punch

+ $29.99 company subscription

  • Small Business

Monthy rate after year 1:

$9.95 per employee for unlimited punches

+ $29.99 company subscription.

  • Medium Business

Monthly rate after year 1:

$2.49 per employee for unlimited punches

+ $149 company subscription

Trial period


23. Hour Timesheet

hour timesheet time card calculator

What is Hour Timesheet?

Hour Timesheet is a complete timesheet software solution that allows employees and contractors to track work and leave hours.

It also available in both Android and iOS Marketplace.

Hour Timesheet Mobile is the perfect time-saving app for your remote workforce. Users at home, while traveling or working at your client’s website, can quickly and easily track breaks, lunch, driving time, employee location, and more.

Main Features

  • Job Tracking
  • Job Costing
  • Location Tracking
  • Leave Tracking
  • Payroll Integration
  • Clock In/Out options
  • Track Billable vs Non-billable Hours
  • 3rd-party approvals

Pricing Overview

  • Standard— $3 per user
  • Enterprise— $4 per user

Trial period


24. Toggl

toggl time card calculator

What is Toggl?

Toggl Track is a cloud-based time tracker that runs a whole business in terms of how it bill clients and generate revenue.

Toggl’s free time card calculator will help you quickly count and print your working hours in any week and easily calculate the salary you expect to receive.

Main Features

  • Free time card calculator
  • Single-click time tracking-track time across the web, desktop, and mobile app, or browser extension with one click
  • Online and offline tracking
  • Auto tracker
  • Toggle integrates with FreshBooks, Basecamp, and more
  • Detailed reports

Pricing Overview

  • Free – Free for up to 5 users.
  • Starter
    • Monthly: $ 10 per user per month
    • Annually: $  9   per user per month
  • Premium
    • Monthly: $  20 per user per month
    • Annually: $  18  per user per month

Trial period

30-day trial

25. Hubstaff

hubstaff time card calculator

What is Hubstaff?

Hubstaff’s free time card calculator gives you the data and insight you need to identify employee time theft and overcome it.

This time calculator can be used by managers at various levels in all types of industries.

Main Features

Hubstaff’s free time card calculator helps give you the data and insight you need to identify employee time theft and overcome it.

This time calculator can be used by managers at various levels in all types of industries.

Hubstaff is a simple time card app that automatically does all calculations.

Pricing Overview

  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Trial period


Free Timesheet Templates

How to Use the Timesheet Calculator?

Using a tool like this may seem like a hassle, but it’s effortless to use. Here’s a detailed guide that will help you start.

Employee Point of View

Timesheet tools should be both easy to use and suitable for data export relevant for productivity and profitability management. The employee usually fills following data:

  1. Date of work – that is usually set automatically. If an employee needs to book a vacation, they need to select a range of dates.
  2. Selecting check box indicating work related to the client or internal work
  3. Selecting a client drop list
  4. Choosing a project or service line from the drop list
  5. Selecting a working task from the drop list
  6. Input hourly rate

Management Point of  View

Data processed in timesheets should provide advanced reports and analytics on time consumption, tracking billable hours, and cost allocation from the managerial aspects. In other words, timesheet records altogether with managerial accounting figures are used for making business decisions relevant for achievement wished KPIs.

How Will Your Business Benefit from Using a Timesheet Calculator App?

Forget about Excel and Paper Timesheets

Using paper timesheets or Excel spreads have been a time tracking method for many businesses. However, they have proven to be less than perfect when it comes to reliability. That is why many companies started looking for a more convenient solution. That is why the work hour calculator app market has grown as much as it has.

Most timesheet calculator platforms offer a variety of additional options besides simple time tracking. Here are some other benefits:

  • Tracking time per client, task, and project
  • Calculating different metrics that indicate how your business is doing
  • Helping create detailed invoices and payroll slips
  • Increasing productivity

The efficiency of timesheet calculators is another important characteristic of these platforms. It comes from the ability for users to fill their timesheets in only a couple of minutes at the end of their day. You may think this quickness won’t allow for a great deal of information, but the opposite is true.

The data employees enter into their timesheets is enough to generate reports on all important aspects of a business. It is also used to allocate time and expenses per task, client, project, etc.

If you are afraid that your employees won’t remember to complete their timesheets in time, most systems also offer the option of sending weekly reminders for forgetful users.

Why Is Using a Simple Tracker the Best Option?

As we have already established, there is a great variety of available options. That is why it can be difficult to find the right time clock calculator for your company. Fortunately, there are some helpful guidelines in closing one.

The first, and most important guideline is the program’s simplicity. To put it plainly, starting the practice of time tracking isn’t going to be a popular decision among your staff. That is why it’s important to make the process itself as simple as possible.

Some platforms offer multiple stopwatches and demand the users to shuffle among numerous options. This isn’t a great option, as it will make the process longer and more complicated. Additionally, your IT team will have to spend a lot of time on the initial setup of the program. That is why you should make sure to choose a simpler option, rather than a complex one.

Choosing a simple timesheet calculator will ensure your employees can focus on their work, rather than taking more time to log their hours.

Payroll and Billing Benefits

Tracking time isn’t a new concept. Moreover, some countries made timesheets a mandatory addition to payroll slips. Even if this isn’t the case, you can still benefit from having your employees log their time regularly.

You will obtain a greater understanding of your team’s productivity and efficiency. Firstly, you will see at a glance which employees are respecting the terms of their contracts. Secondly, the difference in employee productivity will be clear, as you can compare the time it takes them to finish the same task. Differentiating top performers from slackers will then allow you to distribute the workload more justly, as well as compensate all team members accordingly.

On the other hand, tracking time can be of great help when it comes to your clients as well. Namely, providing them with itemized bills that show all the resources and time that went into the completion of their projects will prevent them from doubting your business practices. The document will also answer potential questions your clients may have.

as any service business owner knows, word of mouth is a powerful marketing channel. So are online reviews. If you run your business transparently, you won’t have to worry about your company’s reputation.

Tracking Profitability

While time tracking itself is a positive business practice, the reports it provides can prove to be crucial for your future business moves. Simply put, you will be able to track key performance indicators that show the underlying issues and the best ways to solve them.

Calculating profit per project is one of the most important benefits of a work hour calculator app. You will be able to compare the profitability of different client engagements. This will enable you to find the clients and contracts that are especially unfavorable for your business. then you can negotiate your rates or even terminate contracts with the clients that keep costing you profit.

Once you optimize the profitability of your business, you will increase the number of billable hours and make more money.

Slika – grafikon profitabilnosti po projektu

Hours structure optimization

Hours structure in the business world represents the number of billable and non-billable hours that make up the total of working time. A timesheet calculator is a tool that can help you optimize this ratio. In other words, you will be able to increase the number of billable hours and reduce non-billable time as much as possible. Observe the tasks that take a lot of time but aren’t crucial for the business. Most businesses have at least some time (usually spent in meetings) that could be used to get the company higher billing rates.

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Improving Personal Productivity

Even though most employees aren’t thrilled when they find out about the practice of time tracking, there are some features they can benefit from. Namely, having a deep understanding of your productivity starts with the way you spend your time. After you’ve logged your hours for a while, you will be able to notice some patterns. These patterns are mostly connected to the periods of increased productivity – otherwise known as your personal work rhythm. Once you understand when to work more intensely and when to let yourself rest or do some smaller and simpler tasks, your productivity will increase.

The point of following one’s work rhythm is to be as productive as possible without burning yourself out. In other words, a timesheet calculator can teach you how to work smarter and not harder.

Labor Laws and Regulations

All companies must follow work-related laws and regulations in their countries. Since there are many different regulations, you should take the time to see which ones your company falls under.

There are some areas where time tracking regulations demand employers to issue timesheets as an addition to payroll slips. On the other hand, some laws prohibit taking screenshots of your employees’ devices as proof of hours worked.

FLSA (Fair Labor Standards Act) requires all businesses to have accurate timesheets for all employees. These timesheets can be the target of an audit at any time. using a time clock calculator allows you to have all documents necessary for a government audit ready at all times. The timesheets will be ready and complete without having to take the time or effort they would require without a time tracking platform.

Prevent Time Theft

There are many forms of time theft. This occurrence is comprised of different behaviors that make it seem like an employee has been working when, in fact, they have not. Here are some examples of time theft methods:

  • Fudging with numbers
  • Coming in late and leaving early
  • Staying longer for unnecessary overtime
  • Tending to personal matters on company time
  • Taking unauthorized breaks
  • Goofing off with coworkers
  • Buddy punching

Tracking employee time is one of the best ways to prevent time theft. It will be easy to notice if an employee is doing significantly less work than their team members in the (seemingly) same amount of time.

Curbing time theft is possible through time audits as well. A work calculator app allows users to follow their activities closely and determine when they’re wasting time. Then, they’ll be able to apply this knowledge and adjust their activities to their work rhythm and avoid wasting time on different distractions.

Reduce Buddy Punching

Buddy punching is one of the time theft methods that becomes impossible once you start using a time tracking platform. This practice means clocking in or out instead of a coworker who hasn’t arrived to work yet. A stand-in means taking this method to another level, with a person not coming to work at all and a coworker clocking them in and out.

React to Overtime Immediately

Overtime in and of itself doesn’t have to mean time theft. However, unregulated and unnecessary overtime can make a big difference. Namely, overtime regulations mandate compensation for every extra hour employees spend at work.

For example, an increase in workload is a legitimate reason for overtime. Slacking off at work and needing to stay late isn’t, nor is simply staying in longer while not getting any work done.

A work hour calculator app will automatically calculate an employee’s overtime. The employer will be able to see if the tasks completed match the amount of time they took, and stop this time theft tactic in its tracks. When it comes to the employees who have legitimate reasons for overtime, their hours will be automatically allocated to the projects and clients they’re working the extra hours on.

Automatic Time Off Tracking

A clear paid time off policy is an integral part of any workspace. It allows teams to be transparent and cohesive, as everyone should be notified when their coworkers won’t be available. Additionally, shift planning also becomes easy and reduces the chances of understaffing or schedule clashes.

A timesheet calculator will automatically record attendance, which will help you have an overview of employees who are at work at all times.

Expense Tracking and Estimation

Timesheet calculators automatically calculate the price of a working hour. This price is comprised out of two factors – direct costs (related to employee pay) and overhead expenses (related to the office space lease, supplies, different utility bills, etc. Once you have this cost, the platform will allocate the costs to different clients automatically through the logged data.

To put it differently – you can use a time clock calculator as a powerful tool for cost management. If you use this option, you will make cost calculation much simpler, and be able to dedicate your time to other pressing matters. Or, simply put – you will raise the overall productivity of your organization.

Frequently Asked Questions About Timesheet Calculators

How Do Timesheet Calculators Work?

The employees log their time by filling out timesheets with the data about their daily tasks. They can mark their hours as billable or non-billable depending on the task. The software usually allows users to set their billing rates as well. Then, the system allocates these hours and rates to a specific client.

A great benefit of time clock calculators is the fact that you can save templates for tracking time. Simply put, once you figure out all the data you need and include it into the timesheets you can use them on a team or company level without the need to create it from scratch each time. Using a template reduces the time needed to fill the timesheets even more, and decreases the interruption of the workflow.

Some systems rely on automatic stopwatches to measure employee time, while others work on the principle of manual input. Once there is sufficient data, the program starts delivering different reports. From that point on you can use it to make business decisions.

Is There a Reason for Privacy Concerns?

Implementing time tracking on the company level often proves to be quite difficult. Among other things, employees can be reluctant about sharing their data. Privacy concerns are bound to occur, especially if the data encompasses the entirety of their activities during the day.

Feeling like you are being watched doesn’t exactly increase morale. Hence, employee privacy should be a high priority for you while browsing for a timesheet calculator. It would be ideal to get a solution that allows the users to have some control over their data.

As you can conclude yourself, this excludes invasive platforms, which monitor web page and app usage, and especially those that register keystrokes, mouse movement, and take screenshots. Instead, you could look for a trust-based timesheet calculator program. This way you will receive accurate data while still respecting employee privacy.

Timesheet Calculators and Security

Time tracking platforms get access to a lot of crucial information about a business. The platforms may ask users for personal information, but if you want to get all the benefits, you will have to trust it with large quantities of business information. That is why security is a big concern when it comes to choosing a platform you’ll use.

Time Analytics understands the importance of data safety. We have invested a lot of time and effort into making sure all our users are completely safe, and their data is only used for the purposes of time tracking and generating reports. You can find out more details on our Privacy Policy page.

Can Big and Small Businesses Benefit from a Timesheet Calculator?

We could simply give you the short answer – yes.

However, let’s talk about the benefits of using a platform like hours. They include

  • Understanding your work rhythm and how to organize time
  • Discovering who are your top clients and employees
  • Identifying underlying long-term problems
  • Better work task distribution
  • Help with billing and payroll

To put it differently, businesses of all sizes and from all industries can benefit from using a time tracking tool. That is why even some freelancers who need more structure to their days are also choosing to use timesheet calculators.

Is a Free Timesheet Calculator Good enough?

The pricing and complexity of a time tracking platform depend on your business needs. If you want a simple program that will allow you to just track time, there are many free options that do the job just fine. However, if you are looking for high-quality reports and more diverse tracking options, as well as customizability, you may need to look into a paid system.

Fortunately, many paid platforms offer free trials or even a free version of their program for small teams (Like us!).

Prices of Work Hour Calculator Apps

This type of software usually costs around a few dollars per user per month. This isn’t a huge expense for small teams. However, when it comes to bigger teams these prices can add up to a bigger sum. That is why we have decided to create special discounts for clients with bigger teams. You can find out more about these options on our Pricing Page.

Final Thoughts

Many companies are battling the issue of time theft. According to the findings of Salary.com, the total losses stemming from this problem in US companies only is around $400 billion on the yearly level. Additionally, time theft impacts a company’s reputation, as it decreases productivity and makes the average time needed for a project longer.

The study shows that an alarming percentage of employees (around 21%) waste up to 5 hours a week. Especially concerning are the workers who ‘’steal’’ 10 hours weekly (3% of the questioned employees).

A work hour calculator is a great solution if you are looking to improve your team’s productivity while still protecting your employees from burnout. It will enable you to delegate tasks according to your team’s possibilities and current workload.

Summary of the best timesheet calculators

best timesheet calculator apps


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