15 Best Billable Hours Tracking Apps (Review, Features and Pricing)

Billable hours are the amount of your time spent on business projects that will be charged to the client in accordance with the agreed hourly rate. A lot of agencies, consultants, lawyers, freelancers are using billable hours to charge clients for the services they provide.

To make sure you track billable hours effectively, you’ve got to observe a specific, streamlined process:

  • Set hourly rate
  • Determine an invoicing schedule
  • Track hours by project
  • Calculate total hours
  • Create a detailed invoice

Billable hours tracking doesn’t have to be difficult, the simple solution is to track your hours with time tracking software, and automatically calculate your billable hours. Billable hours tracker will help you to manage billing rates and hours efficiently and boost productivity.

We did a research and we are presenting you with a list of the 15 best billable hours tracking apps to cover all your needs. Read on to discover the best one for you!

1.Time Analytics Software – Billable Hours Tracker

Time Analytics software to track billable hours

Time Analytics is an online platform for tracking billable hours, time utilization and cost of engagements, accompanied by excellent analytics for managing your clients, projects, and employees.

Time Analytics helps you to keep track of employee’s work hours and get comprehensive timesheets. Timesheet includes a record of billable and non-billable hours per employee, project (service lines), client and work task as well as billable rates.

This billable hours tracker tracks time utilization and efficiency and reduces unproductive hours.

What are the main product features?

  • Employee timesheet tracking – work hours tracking per employee, clients, projects, and specific tasks. Billable and non-billable hours management
  • Clients monitoring – monitor client and project profitability
  • Performance management – dashboard gives you an overall picture of organization performance
  • Cost tracking – allocate generated costs to projects and clients
  • Invoicing assistant – create invoices based on time utilization
  • Productivity management – based on tracking billable hours and costs, Time Analytics can help you do discover unproductive behavior and to resolve this
  • Accurate reporting – reporting tools for: workers, clients, projects, and tasks

Best for:

Small businesses, lawyers, agencies, accountants, freelancers, and consultants

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  • Free
  • Starter — $4.99 user/month
  • Optimum — $6.99 user/month
  • Premium — $12.99 user/month

Trial period:

14 days

2. Bill4Time –  Time Billing Software

Bill4Time software to track billable hours

Bill4Time is an excellent billable hours tracker with proven features and functionality. It servicing small to medium professional firms across the world.

This tool offers expense and time tracking, invoicing and billing, and project management capabilities accross many different industries.

What are the main product features?

  • Time Tracking – flexible time tracking and easy time entry
  • Expense Tracking – simple, accurate expense reporting
  • Billing & Invoicing– quickly create, print, or email professional, branded invoices, pre-bills, and statements in minutes
  • Online Payments –24/7 availability
  • Client Portal – clients can view invoices, outstanding balances, and payment history
  • Mobile and Desktop Apps

Best for:

Small to medium professional firms

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  • Time & Billing
    Yearly: $ 27per user / month
    Monthly: $ 29 per user / month
  • Legal Pro
    Yearly: $ 45  per user / month
    Monthly: $ 49 per user / month
  • Legal Enterprise
    Yearly: $ 80 per user / month
    Monthly: $ 89 per user / month

Trial period:

14 days

3. TimeLog – Professional Services Automation Platform

TimeLog software to track billable hours

Time Log is a cloud-based time-tracking and leading financial project management solution for consulting-oriented consulting services.

This billable hour calculator helps businesses manage resource and invoicing operations.

Time Log integrates with several independent platforms such as Microsoft Dynamics NAV, Outlook, SharePoint, Fortnok, Ekact, and more.

What are the main product features?

  • Time tracking – flexible and intuitive
  • Project management – a complete overview of projects and at the same time support for all work processes of the project manager in one system
  • Automated project invoicing – track your project economy with eight different types of contracts and get a complete financial overview
  • Reports – more than 80 management reports that allow you to always have a clear view of your company’s performance
  • Resource and HR management

Best for:

Medium-sized (10-500) consulting firms, IT companies, consulting, engineers, accounting firms, public organizations, PR, and marketing agencies

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TimeLog Projects

  • Basic 5€ per license/month
  • Basic Plus 10 € per license/month
  • Advanced 25€ per license/month

TimeLog Invoicing

  • Basic 8€ per license/month
  • Basic Plus 16 € per license/month
  • Advanced 35€ per license/month

Trial period:

30 days

4. Vericlock– Customizable Billable Hours Calculator

VeriClock software to track billable hours

VeriClock is a time-tracking cloud-based solution that saves your money and time.

An intuitive and reliable for teams, VeriClock offers a wide range of configuration settings over how and when employees log their time and its affordable price. It helps you keep your project on time and track.

VeriClock provides easy integration with your accounting, bookkeeping, or payroll software.

What are the main product features?

  • Cloud-Based –track easily time from anywhere
  • Simple interface –easy and fast integration with devices you already have
  • Real-Time Data– viewing employees clocking in and out, when and where it occurs, in real-time
  • Clock In Any Way – use the app, make a phone call, enter a text message, or use the website.
  • Seamless integration with accounting, bookkeeping, or payroll software- exporting data in a compatible format to accounting software

Best for:

Businesses of all sizes

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After a 30-days free trial period, pricing starts from $ 5 per month for one user.

Trial period:

30 days

5. Ztimesheet – Solution for Billable Hours Tracking

Ztimesheet software to track billable hours

Ztimesheet is a timesheet tracking software with many features, such as invoice management, employee database, automatic time capture, billable and non-billable hours, time tracking by project, and more.

ZTimesheet enables the exchange of data and information with all areas of the company so that all users can better perform their activities, thus improving the whole process.

It provides complete solutions designed for Windows.

What are the main product features?

  • Detailed and concise analysis, based on different time spans, and a support for decision making and business performance assessment
  • Performing a systematic comparison of the hours divided by job contract/order/project and the hours to be used for personnel salaries
  • Workflow timesheet
  • Integration – Natively integrates with other HCM software for complete and efficient management

Best for:

Differently-sized companies in manufacturing, services, facility management, security, healthcare, cooperators, and more


starts at $1.29

Trial period:

not available

6. ClickUp –Productivity tool

ClickUp software to track billable hours

ClickUp is a cloud-based productivity tool designed for businesses of all sizes and industries. This software allows you to customize the way you manage work, build docs, monitor and manage your strategy, and connect the platforms you use into one place.

This time-keeping app allows you to keep track of billable hours and improve productivity, with a wide range of its features

What are the main product features?

  • Task management – organize tasks and make quick changes
  • Time management – schedule time, track milestones, tracking time, organize calendars, manage team capacity, and sync with Google Calendar
  • Process management – ensure your projects are streamlined and the steps to complete each task are precisely followed
  • Integrations – connect with popular productivity tools.
  • Collaboration and reporting – team reporting, real-time editing, and syncing

Best for:

Businesses of all sizes and industries who need project management in addition to time tracking

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  • Free forever – Unlimited tasks, five seats, 100Mb of storage
  • Unlimited – $9 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Business– $19 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Enterprise – you’ll need to contact the ClickUp sales team to get the details on the plan

Trial period:


7. Qbserve – Automatic Time Tracker

Qbserve software to track billable hours

Qbserve is a timekeeping solution for Mac, and automatically tracks work hours and generates invoices based on the collected data. Its primary goal is to help you analyze how you spend your time and increase productivity. Also, Qbserve is software for tracking billable hours, based on opened documents and web pages.

What are the main product features?

  • Accurate time monitoring – automatic productivity analysis, and project tracking based on opened web pages, documents, and window titles
  • Reports & timesheets – detailed productivity reports for days, weeks, and months; timesheets with activity summary
  • Privacy & affordability– all tracked data is stored locally
  • Automatic project time tracking – determining billable time based on opened documents and web pages

Best for:

Freelancers, consultants, small teams


starts at $30.00

Trial period:

15 days

8. Jibble – Time clock app

Jibble software to track billable hours

Jibble is a cloud application that helps users effectively track time and attendance for their team.  With this solution, you will be able to track billable hours and improve productivity.

Jibble helps you track billable time spent on activities associated with clients.

What are the main product features?

  • Timesheet and reports – you can automatically create daily, weekly, or monthly timesheets and reports
  • Selfie clock-ins – set your baseline photo and, enable facial recognition
  • Automatic overtime – use work schedules to manage working hours, breaks, and calculate overtime
  • Project costing – identify how many hours are spent on projects and activities, with automated project costing reports
  • GPS attendance – tracking staff’s time and attendance with their location

Best for:

Startups, agencies, construction, manufacturing, retail, HR.

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  • Free — unlimited users, includes attendance with facial recognition, GPS, and timesheet reporting
  • Premium – $2 per user per month, or $1,50 per user per month if paid annually
  • Ultimate – $4 per user monthly per month, or $3 per user per month if paid annually

Trial period:


9. Minute7 – Online Time Keeping App

Minute7 software to track billable hours

Minute7 is employee time clock software that integrates with QuickBooks. This billable hours tracker has a lot of great features: customized reporting, a timer to clock in and clock out, QuickBooks data import, search time and expenses, mileage calculator.

Users can enter time and expenses from anywhere, no matter if they use PCs, Macs, iPhone, or Android devices.

What are the main product features?

  • Timesheet and time tracking – easy to add, edit, and approve time entries, and track the time manually or using a timer
  • Reporting – filter and export data, and generate reports easily
  • Expense tracking – quickly record and approve expenses
  • Secure data – Amazon Web Services® keep the data secure
  • Attach receipts – add attachments to expense entries

Best for:

Small to medium businesses.

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$8 per user per month; the company offers a discount for clients with 100+ employees

Trial period:

30 days

10. BeeBole – Employee Time Tracking System

BeeBole software to track billable hours

BeeBole is an easy and flexible time and billable hour tracker designed to help businesses of all sizes. With a customizable dashboard, employees can generate reports based on-time attendance, budget, billable hours, margin, and profits. With BeeBole you can integrate timesheets with ERP and billing software.

What are the main product features?

  • Time tracking – daily, weekly or monthly time tracking, and employee attendance and absence tracking
  • Payroll and budgets –budget tracking, cost control by project, invoicing, and payroll
  • Reports – customizable dashboard, export, and integration
  • Mobile – mobile clock timer
  • Security – strong encryption, backups, software, and network security
  • Integration – integrate with payroll and accounting tools

Best for:

Small, midsized, and large companies

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€ 5,99 per user, per month

Trial period:

30 days

11. Nexonia Expenses – Expense and Time Reporting

Nexonia Expenses software to track billable hours

Nexonia Expenses is a simple, cloud-based web and mobile expense tracking solution. With this software, you can track your billable hours for each project and rate. Nexonia Expenses allows you to track expense data that are important to your organization.

What are the main product features?

  • Access expenses anywhere – manage expenses from desktop or mobile devices, online or offline
  • Reports – analyze your business expenses with customized reports
  • Multi-entity enabled – align and manage expenses from multiple locations
  • Mileage tracking
  • Multi-Currency support – rates from 161 worldwide currencies update daily
  • Integrations
  • Credit card integrations

Best for:

small to medium businesses


the prices are not available on the Nexonia Expenses website

Trial period:

not available

12. Mavenlink –  Project Management Software

Mavenlink software to track billable hours

Mavenlink is a software platform for consulting firms, creative agencies, and professional services teams, and helps them run their business more efficiently. With this solution, you will be able to track billable and non-billable time against tasks, projects, and clients, and have control over timesheet processes and workflows.

Mavenlink is the first g2 leader in Professional Services Automation, Project Management & Resource Management.

What are the main product features?

  • Resource management – plan and optimize resources
  • Project management – create projects and manage timelines, review timesheet systems, and share statuses with clients
  • Project accounting – track billable and non-billable time against tasks, projects, and clients
  • Business intelligence – forecast based on reliable information
  • Team collaboration – project communication, file sharing, and organized tasks

Best for:

professional services businesses, especially in marketing, advertising, public relations, engineering, architecture, IT services, and management consulting

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customized for each client

Trial period:


13. Hubstaff – Productivity Monitoring App

Hubstaff software to track billable hours

Hubstaff is a time tracking and productivity tool designed to help you with reporting, invoicing, employee payments, and more. A very simple yet comprehensive billable hours tracker with over 70 thousand active monthly users.

Hubstaff gives you reports with your company billable hours and their impact on revenue.

What are the main product features?

  • Time tracking – track work hours spent on every single project and task
  • Productivity monitoring – GPS and location monitoring
  • Reporting– build detailed and actionable time reports and avoid errors with accurate timesheet reporting
  • Billable and non-billable time – identify projects and time entries as billable or non-billable
  • Online timesheet – detailed time records spent on projects
  • Automated payroll – track work hours and sync timesheets with payroll

Best for:

remote teams, small businesses, consultants, and freelancers

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  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

Trial period:

14 days

14. Timelive – Time and Expense app

Timelive software to track billable hours

Timelive is an online web-based time tracking app that offers you many powerful features for smart project management. With Timelive, you can manage time, expenses, and billing.

This timesheet tracking solution allows you to track productivity, working hour expenses and generate reports quickly.

What are the main product features?

  • Timesheet tracker – track employees’ time spent on different tasks and projects, as well as the track of billable/non-billable hours
  • Time and billing – generate client invoices directly
  • Expense tracker – manage and monitor your project expenses
  • Project management – manage and track project with different reports
  • Customizable reporting – customize expense, reports, and projects, in the online timesheet
  • Time off management – manage accruals and balances with automatic schedulers

Best for:  

small, medium, and large size companies


  • Standard– $3 per user
  • Premium (50 users) – $200 per month
  • Enterprise (200 users) –$400 per month
  • Ultimate (unlimited number of users) – the price is provided on demand

Trial period:

30 days

15. Xero – Accounting Software

Xero software to track billable hours

Xero is a cloud-based billing and timesheet software for small businesses. With this billable hours tracker, you can see your cash flow in real-time with online billing, banking, and accounting.

Xero gives you a full financial picture of your business, an easy connection with your bank, and financial information. Using Xero you will collaborate in real-time, and work with your accountant, bookkeeper, or employees from anywhere.

What are the main product features?

  • Pay bills –track and pay bills on time
  • Claim expenses – capture costs, submit, approve and reimburse claims, and view spending
  • Bank connection – connect to your bank to get automatic bank feeds
  • Track projects –track time, cost, and projects, and view profitability with the dashboard
  • Files – manage and share documents, contracts, bills, and receipts safely from anywhere
  • Reporting – track your finances with accurate accounting reports

Best for:

small businesses, accountants, and bookkeepers


  • Starter – $20 per month.
  • Standard – $30 per month.
  • Premium – $40 per month.

Trial period:

30 days


Accurate hour billing is important, and there is a need for a billable hours tracker that will work as a billable hours calculator for you. Billable hours tracker will help you to organize your schedules, track time in real-time, and offer you extensive reports and timesheets. Also, you will be able to track billable and non-billable hours and costs per each project and client.

Brief Overview

Keeping in mind our reviews list and your needs, we grouped the software into four categories:

Best price: Time Analytics, Bill4Time, TimeLog, ZTimesheet

Most features: Time Analytics, BeeBole, Hubstaff

Best integration: ClikuUp, BeeBole

Longest trial period: Time Analytics

We hope this list has helped you choose the right billable hours tracker. You can get benefits from using the billable hours tracker and improve your productivity!

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27 Best Project Time Tracking Apps (Reviews, Features, Prices)

As a project manager, you need to manage project budgets and understand how long each task will take, and create various reports. Besides filling in timesheets, project time tracking tools can help you with this, too.

Project time tracking software doesn’t have to be boring and expensive. Since each project and team are unique, we prepared a list of the best time tracking apps that will suit all your and your team’s needs.

Best project Time Tracking Apps 2022

1. Time Analytics Software – Increase billable hours in projects

Time Analytics tracking project and billable hours

Time Analytics is a web-based tool for tracking time and cost per project, task, activity, or client. This tool will help you discover your important clients, time utilization rate for each team member, client, and project, billable and non-billable hours, and more.

Figure out are you wasting time on routine activities, find out where and you’ll be able to save extra hours. With simple timesheet templates, your team will need few minutes a day to fill the timesheet. Time Analytics integrates with Excel, making it the perfect invoicing assistant. It presents your project hours data quickly by clicking a few buttons.

Key features

  • Dashboard
  • Timesheets online
  • Billable and non-billable hours per each project and tasks
  • Performance management
  • Employee management
  • Client monitoring
  • Invoicing assistant
  • Project cost tracking
  • Time and cost tracking
  • Reporting (full insight in hours and costs per clients, projects, and tasks)

Best for

Accounting and tax advisors, consulting firms, law firms, the IT and creative industry, HR and recruiting firms, engineering and construction, architects, designers, etc.


Web, Mobile, Android (coming soon), iOS (coming soon(


Time Analytics pricing plan
*Custom pricing is available for businesses with 50+ users. Discount is available for the annual pricing plan. All paid plans come with a 14-day free trial.

User ratings

g2: 5 (3 reviews)

2. Clockly  – Tool for project hours logging

Clockly is one of the top project  time tracking software that allows you to thoroughly evaluate your productivity. If you are running a team of employees, time tracking can be used to assign work tasks and review efficiency. Time tracking software is one of the best tools for increasing your productivity and optimizing your business.

Time tracking software for project managers simplifies time management, monitors employees, manages timesheets, & payroll to help you boost team productivity. Employee monitoring software to keep track of your employees. Track engagement level, activity screenshots, app & location monitoring, and more. Time tracking reports help you take access to all of the time and attendance data you need to gain more insight and make better decisions.

By clockly software simplifies time management, monitors employees, manages timesheets, & payroll to help you boost team productivity.


Clockly pricing plans start from $14.99/month. Gain insights into team activity levels and engagement with activity screenshots, mouse and keystrokes tracking, and more. Single pricing for all 30+ apps . 500apps is an all-in-one suite of SaaS applications for growing businesses to run like a Fortune 500 company. 500apps is part of the 500apps portfolio that provides best-in-class apps to help you go to the next level.

3. ClickUp – Project time management tool

ClickUp tracking project and billable hours

ClickUp was founded in 2017 as a collaboration and project management tool and has been listed as a top solution in project management by lots of relevant sites. There are 1,000+ integrations available. The ClickUp team is serious about security and privacy and provides a 24-hour support team.

There are a lot of different features you can choose from and hide the rest. Projects can be viewed from an Agile dashboard, or you can create your own views from list, board, box, calendar, Gantt, embed, form, activity, chat, and others. Tasks are displayed as they’re created and completed in real-time.

Key features

  • To-do lists
  • Project time tracking spread sheets
  • Docs and Wikis
  • Spreadsheets
  • Email and chat
  • Reminders
  • Goal tracking
  • Time tracking
  • Screenshots

Best for

Developers, project managers, resource managers, marketing, design, event planning, sales, finance, accounting, and many others.


Web, Mac, Windows, Linux, Android, iOS, and Chrome extension


ClickUp pricing plan*ClickUp offers a trial period and custom pricing.

User ratings

g2: 4.7 (2,732 reviews)

Software Advice: 4.71 (2,123 reviews)

4. TimeTrack (by Chronos Software)

TimeTrack tracking project and billable hours
TimeTrack was founded in 2014 with the mission to simplify project time tracking and transform work processes. More than 1,500 businesses with  2–500+ employees use TimeTrack. The app has been downloaded more than 500,000 times on AppStore with a 4.7 user rating score.

TimeTrack is a solution that will help you manage and track project performance, work hours, employee time-off with team calendar, and expenses with the ability to take photos of the receipts. Time entries are also saved offline.

Key features

  • Timesheet management
  • Project timer
  • Project planning
  • Plan tasks and budgets
  • Performance tracking
  • Overlook expenses and resources
  • Target actual comparison
  • Billing & Invoicing

Best for

TimeTrack has two versions — Enterprise is ideal for teams, businesses, and employees, while the TimeTrack App and TimeTrack Cloud are ideal for freelancers, individuals, and entrepreneurs.


Web, Windows, Mac, Android, and iOS


TimeTrack Enterprise:

TimeTrack Enterprise pricing plan

TimeTrack App and TimeTrack Cloud:

TimeTrack App and TimeTrack Cloud pricing plan*Time Track offers a 14-day free trial. Custom pricing is available for more than 20 users and there’s a possibility to pay a one-time fee, starting at $300 per user for the Standard plan.

User ratings

g2: 4 (1 review)

Capterra: 4.7 (3 reviews)

5. Big Time – Manage your project hours automatically

BigTime tracking project and billable hours

BigTime was founded in 2002, but it became a cloud-based software in 2011 and launched a mobile version in 2013.  It’s a project management software used by more than 2,000 professional businesses that track over $4 billion billable hours every year.

There are features like resource allocation, project planning and tracking, workflow and task management, billing and invoicing with Quickbooks integration, and Gantt charts that will increase the gross margin of its users by 25%. Also, G2 listed BigTime as the number one Professional Services Automation Software.

Key features

  • Time tracking per projects and tasks
  • Project management
  • Resource allocation
  • Reporting and analytics
  • Billing and invoicing
  • 10+ integrations

Best for

Accounting, consulting, marketing, government contracting, architecture, engineering, IT services, legal, and other industries.


Web, Windows, Linux, Mac, iOS, and Android


BigTime pricing plan

*BigTime offers a trial period.

User ratings

g2: 4.5 (991 reviews)

Software Advice: 4.57 (534 reviews)

6. MeisterTask — Task Management for Teams

MeisterTask tracking project and billable hours

MeisterTask was launched in 2015, as a user-friendly, customizable solution with a dashboard, automation, recurring tasks, time tracking, timeline, agenda, and many other features. There are tutorials and support articles available, as well. Also, Capterra ranked MeisterTask in their top 20 Project Management software. Moreover, it has also been listed as a top app by lots of other relevant sites.

Meister company developed two solutions: MindMeister that is a mind-mapping and brainstorming solution, and MeisterTask. Together, they support the creative part of the workflow and can help you save money.

Key features

  • Agile methodologies
  • Collaboration tool
  • Kanban
  • Gantt/timeline view
  • Bug tracking
  • Custom fields
  • 20+ integrations

Best for

Agile project teams.


Web, Windows, Linux, Mac, Android, and iOS


MeisterTask pricing plan*MeisterTask offers a trial period and custom pricing for enterprises.

User ratings

g2: 4.6 (160 reviews)

Capterra: 4.7 (941 reviews)

7. Workpuls — Automatic  Project Time Tracking Software

Workpuls tracking project and billable hours

Workpuls was founded in 2015 and has more than 100,000 users globally. It’s a great tool for productivity analysis with behavioral insights. This project time tracking and billing software is made with security and privacy standards in mind.

Workpuls offers a few plans with different features. The employee monitoring pricing plan, for example, doesn’t support the project management feature, but it’s possible to get it in a custom pricing plan.

Key features

  • Computer activity tracking
  • Regular screenshots
  • Project budgeting
  • Precise project insights
  • Time & Attendance
  • Productivity analysis
  • Billing & Invoicing

Best for

Enterprises with remote workers or office employees in architecture, insurance, data entry, healthcare, law, call center, virtual assistant, and other industries.


Web, Mac, Windows, and Chrome extension



Workpuls pricing plan monthly


Workpuls pricing plan annually

*Workpuls offers a 7-day trial and custom pricing for enterprises.

User ratings

g2: 4.7 (26 reviews)

Capterra: 4.8 (42 reviews)

8. ATracker– iOS and Android Time Tracking per Projects

ATracker tracking project and billable hours

ATracker is an easy-to-use and set up time tracking app. The best features are the one-tap timer and closing one task when you start another.  You can create reports in a pie or bar chart, and goal progress, and share them via Facebook, Twitter, or email. These charts will show you which projects take most of your time.

This app has a fully customizable interface. Data can be exported as PDF and CSV in the Pro version. It’s possible to sync data between multiple devices with a web subscription. You can also start the timer on your Apple Watch, Widget, and Siri.

Key features

  • Timer
  • Goal system
  • Alerts
  • Dashboard
  • History
  • Reporting
  • Widget/watch
  • Customizable

Best for

Freelancers, personal use, and businesses using Apple products.


Web, iOS, and Android



ATracker pricing plan iOS


ATracker pricing plan Android:

User ratings

Google Play: 4.4 (1k ratings)

App Store: 4.7 (1.9K ratings)

9. IDoneThis – Making Teams Better

IDoneThis tracking project and billable hours

IDoneThis was founded in 2011. It grew from a personal productivity motivator to an agile task management tool with over 160,000 customers. With daily status updates, a calendar, and the option to divide tasks into “Dones“ and “Goals,“ it’s easy to monitor projects and team members.

You can send reports automatically via email and overview the ongoing projects through the dashboard. Some of the customers include Any.DO, Foursquare, Shopify, Wistia, Olark, PagerDuty, Mozilla, Zappos, American Express, Harvest, Pipedrive, Reddit, etc.

Key features

  • Progress reports
  • Collaboration
  • Project management
  • Task management
  • Tracking time
  • Daily status updates
  • 10+ integrations

Best for

Developers, remote teams, managers, freelancers, entrepreneurs, etc.




IDoneThis pricing plan

*IDoneThis offers a 3-day trial period.

User ratings

g2: 4.5 (14 reviews)

Capterra: 4.4 (124 reviews)

10. Wrike – Robust Project Tracking

Wrike tracking project and billable hours

Wrike was founded in 2006, and currently has over 100 million projects completed with 20,000 organizations from all over the world. It’s an awarded project management and collaboration software.

The app offers tailor-made request forms, time tracking, Kanban boards, Gantt charts, real-time updates, and performance reports that can be shared internally. Users can customize dashboards, reports, workflows, and more. You can track time automatically and manually. Wrike has a help center with training, videos, guides, and a community.

Key features

  • Gantt charts
  • Kanban boards
  • Pre-built template
  • Calendar
  • Time tracking
  • Project portfolio management
  • 400+ integrations

Best for

Marketing, creative, different professional services, project management, business operations, product development, students, etc.


Web, Mac, Windows, Android, iOS, and Chrome extension


Wrike pricing plan

* Wrike offers a 14-day trial.

User ratings

g2: 4.2 (1,414 reviews)

Capterra: 4.2 (1,650 reviews)

11. Easy Projects – Time Tracker for Projects

Easy Projects tracking project and billable hours

Easy Project is an award-winning software for project management and PSA with thousands of users in over 70 countries. It offers tailored forms, project templates, and permissions, so only managers have access to project budgets, revenue, costs, and other financial metrics.

The software offers simple tracking of resources, timelines, progress, budgets, and more — within one project management platform. Easy Projects offers real-time reporting and collaborations with your team and clients. You can share files, leave comments, send approval requests, and tag users.

Key features

  • Agile methodologies
  • Alerts
  • Calendar
  • Collaboration
  • Budget management
  • Billing and invoicing
  • Bug tracking

Best for

Teams with 10–100 people who work in marketing, IT, business operations, professional services projects, and software development.


Web, Windows, Linux, Mac, Android, and iOS


Easy Projects pricing plan

*Easy Project offers custom pricing and a trial period.

User ratings

g2: 4.1 (241 reviews)

Capterra: 4.4 (200 reviews)

12. TopTracker – Free Project and Hours Tracking

TopTracker tracking project and billable hours

TopTracker is completely free, with no limitations. It’s perfect for freelancers who are billing by the hour. It has pop-up alerts and screenshots. Even though you can track time from any device, you can only do it from a web browser as there are no Android or iOS apps.

You can invoice the clients and request payments through Payoneer — free from fees. TopTracker gives full privacy control and permission to the owner and it works for all industries.

Key features

  • Invoicing & Payments
  • Tracking from any device
  • Productivity reports
  • Centralized project view
  • Privacy control
  • Unlimited projects

Best for

Freelancers, managers, and teams


Web, Windows, Mac


TopTracker pricing plan

13. FunctionFox – Simple Timesheet and Project Management

FunctionFox tracking project and billable hours

FunctionFox is a cloud-based solution with no download, installation, or IT support needed. It offers project assignment, reporting, scheduling, timesheets, dashboard, and many other features.

There is a stopwatch that helps tracking billable hours. The software offers to-do lists with automated alerts, budget, and cost projections. It also compares estimated budgets with actual numbers. FunctionFox can help you with internal planning, keeping multiple projects on track, and reducing communication misunderstanding.

Key features

  • Time & expense tracking
  • Estimates & budgets
  • Reporting
  • Project schedules
  • Gantt charts
  • Task assignments
  • Project management

Best for

Graphic design, advertising, communications, marketing, multimedia, public relations, interactive firms, and more.


Web, Windows (all), Linux, Mac, IBM


FunctionFox pricing plan

*FunctionFox document exchange is included with the In-House plan for the first 10GB (there’s a $10 fee a month for an additional 10GB).

User ratings

g2: 4.4 (45 reviews)

Software Advice: 4.46 (139 reviews)

14. TrackingTime – Keep Track of Billable Hours for Projects

TrackingTime tracking project and billable hours

TrackingTime was founded in 2012 as a time tracking service that helps businesses of all sizes. It offers payroll and client billing, project budgeting, productivity monitoring, work scheduling, timecard approval, timesheet audit, and many other great features.

You can export data to internal reports and share them with others. You can also create custom timesheets and keep control over employee attendance. Some of the customers include Smartsheet, Crowe, Survey Monkey, Playpass, and Infectious Media.

Key features

  • Time tracker  with timer or manualy
  • Weekly, daily or monthly view
  • Project management
  • Online timesheet
  • Timecards
  • Attendance tracking
  • Time reporting
  • 10+ integrations

Best for

Freelancers, startups, and teams from almost any industry — digital agencies, designers, developers, marketing agencies, consultants, architects, or universities.


Web, Mac, Windows, Linux, Android, iOS, and Chrome extensions


TrackingTime pricing plan

*TrackingTime offers a 14-day trial period.

User ratings

g2: 4.2 (17 reviews)

Capterra: 4.6 (33 reviews)

15. Bloomup – Organize Your Workspace Effortlessly

Bloomup tracking project and billable hours

Bloomup was founded in 2014 in France with the aim of offering a tailor-made solution that will allow monitoring projects catering to the needs of its users. It has all the essentials for better organization of teamwork and enables collaboration in real-time. Every team member knows what projects need to be done at all times.

You can find a template gallery on the webpage and reuse the appropriate one for your business. All these features can help you stay focused on the table of projects, project management, real-time collaboration, and so on. The priority is security — all data is hosted in France.

Key features

  • Agile methodologies
  • Customizable templates
  • Kanban board
  • Milestone tracking
  • Collaboration
  • Dashboard
  • Integrations
  • Security

Best for

Startups, team management, project management, HR, marketing, consulting, and other industries.


Web, Windows, and Mac


Bloomup pricing plan

*Bloomup offers a free trial and custom pricing for large enterprises and students.

User ratings

Capterra: 4.9 (14 reviews)

16. Notion –All-in-One Place

Notion tracking project and billable hours

Notion is a digital workspace that helps to manage notes, tasks, projects, calendars, etc. The best features of Notion are creating a knowledge base where you can store important information for your team, custom Kanban boards, tables, lists, and the ability to share docs and next projects with team members.

Notion is built for teams of any size, as well as for personal use. Some of the customers include The Wall Street Journal, Nike, IBM, Samsung, Pixar, and McDonald’s.

Key features

  • Kanban boards
  • Templates
  • Alerts
  • Permissions
  • Help center
  • Invite and share
  • Collaboration
  • 500+ integrations

Best for

Design, Sales, HR, Marketing, Product Management, Engineering, and Support.


Web, Windows, Mac, Android, iOS, and Chrome extension


Notion pricing plan

*Annual prices have a 20% discount and 50% off pricing for non-profits.

User ratings

g2: 4.5 (168 reviews)

Software Advice: 4.73 (264 reviews)

17. Qbserve – Automatic Time Tracker for Mac

Qbserve tracking project and billable hours

Qbserve was founded in 2014 by QotoQot to automatically track what you do on your Mac, and give you productivity feedback and score. One of the great features is the possibility to set up project rules so that Qbserve will only track time when it detects the rules you previously entered. But, you can enter your time manually, as well.

This solution is affordable and the one-time cost is lower compared to their time management solutions’ annual fees. All data are safely stored only on your Mac.

Key features

  • Accurate time monitoring
  • Reports & Timesheets
  • Alerts
  • Data export
  • Billing & Invoicing
  • Offline time tracking
  • Time capture

Best for

Freelancers, consultants, and small teams.


Mac and browser extensions


One-time payment of about 30$ and 15 days trial period.

User ratings

g2: 4.3 (2 reviews)

Capterra: 4.9 (16 reviews)

18. Tick – Run More Profitable Projects

Tick tracking project and billable hours

Tick was launched in 2006 as a time tracking solution focused on budgets and profitability. Its greatest feature is getting budget feedback and reports on which projects are profitable when you log a time entry. It’s a great time management solution for freelancers and enterprises.

Tick integrates with project management solutions such as Asana, Basecamp, and Trello, and you can also export your time data to Quickbooks or Freshbooks for simple invoicing. The app has helped over 20,000 people track over 14 million hours towards more profitable projects.

Key features

  • Online punch card
  • Project timer
  • Mobile time tracking
  • Timesheet management
  • Reporting
  • Budget management
  • Assign projects

Best for

Companies of all sizes in need of help with the profitability of their projects.


Web, Mac, Windows, Android, iOS, and Chrome extension


Tick pricing plan

*Tick offers a 30-day free trial.

User ratings

g2: 4.2 (18 reviews)

Capterra: 4.5 (1417 reviews)

19. Smartsheet – Platform for Change

Smartsheet tracking project and billable hours

Smartsheet was founded in 2005 as a platform and collaboration tool for organizational achievement that helps teams of any size to plan, track, and manage projects in real-time. This solution organizes all data in one intuitive and scalable experience. Team members can see tasks, milestones, and projects in simple view or switch to Gantt, card, or calendar view.

It’s a collaboration tool, so you can use it for sharing data with people inside and outside of your business. Smartsheet is trusted by 75% of Fortune 500 companies and 90% of Fortune 100 companies, including PayPal, Roche, Whirpool, and Syngenta.

Key features

  • Admin center
  • Gantt
  • Dashboards
  • Automation
  • Custom email domains
  • Integrations
  • Collaboration
  • Sharing

Best for

Architecture, construction and engineering, manufacturing, consumer goods, energy and utilities, technology, telecommunications, media, life sciences, finance, education, healthcare, and many other professional services, as well as non-profits.


Web, Windows, and Mac


Smartsheet pricing plan

*Enterprise and Premier are tailor-made solutions. Smartsheet also offers a 30-day trial period.

User ratings

g2: 4.3 (2,587 reviews)

Software Advice: 4.44 (1,663 reviews)

20. Bitrix24 – Your Business United

Bitrix24 tracking project and billable hours

Bitrix24 is launched in 1998 and today is a leading free CRM software trusted by more than 8 million companies worldwide. You can choose between two versions of the Bitrix24 cloud-based or on-premise (self-hosted) version. Whit this solution you can manage client interactions, generate sales reports, and target audiences.

Moreover, you get an excellent communication tool with group chats, calendars, etc. It is also a project management tool with project and time tracking, assigning them, and viewing them in Gantt Charts and Kanban Boards. Additionally, there are templates available and mind maps for a better presentation of your ideas.

Key features

  • Activity Tracking
  • Alerts
  • CRM
  • Communication
  • Gantt/Kanban
  • Audio / Video Conferencing
  • Attendance Tracking

Best for

Legal, retail, travel, transportation and storage, HR, restaurants, marketing, etc.


Web, Mac, Windows, Android, iOS, and Chrome extension (Windows and Linux on-premise, as well)



Bitrix24 pricing plan cloud


Bitrix24 pricing plan on-premise

*Bitrix offers a 30-day free trial period. A one-year pricing plan comes with a 21% discount, and two years in advance with 30%.

User ratings

g2: 4 (377 reviews)

Capterra: 4.5 (458 reviews)

21. GoodDay — Time Tracking without Tracking the Time

GoodDay tracking project and billable hours

GoodDay was founded in 2012 and is trusted by more than 22,500 organizations with over 15 million tasks completed. This is a modern management platform with the best tools for high-level planning, project and product management, task organization, and continuous improvement of all processes based on transparency, accountability, agility, and motivation.

You can put together your business goals and strategic planning, organize and manage projects, track progress towards KPIs, results, and achievements. Custom templates and integrations are available.

Key features

  • Process management
  • Tasks management
  • Events and milestones
  • Customization
  • Views management
  • Import/export
  • Notifications
  • Reports and analytics

Best for

Project management, team collaboration, product management, agile development, marketing teams, and other industries.


Web, Mac, Windows, Linux, Android, and iOS


GoodDay pricing plan

*GoodDay offers a free trial. The price above is for monthly payments. The annual price for the Professional plan is $4.

User ratings

g2: 4.3 (44 reviews)

Capterra: 4.6 (84 reviews)

22. Taskworld – Features That Can Solve the Problem

Taskworld tracking project and billable hours

Taskworld was founded in 2013. It offers a visual task board that helps managers create tasks, assign them to team members, and track progress. Taskworld is focused on task management, so it also includes features like time tracking, alerts, timeline views, and integrations, so that your team can achieve better results for every project.

Another great feature is visual task management, which makes it easy to find what you are looking for. Team chat and task comments are also available so that you can ensure your team understands the projects assigned to them. Taskworld is award-winning software that has received praise from software critics and review platforms worldwide.

Key features

  • Project management
  • Time tracking
  • File management
  • Team messaging
  • Performance reports
  • Table view
  • Project timeline
  • Activity log

Best for

Teams of all sizes in need of a powerful tool for collaboration, sharing ideas, and getting projects done.


Web, Mac, Android, iOS, (Windows and Linux on-premise)


Taskworld pricing plan

*Taskworld offers a free trial, and you can save 27% with the annual pricing plan.

User ratings

g2: 4.4 (71 reviews)

Capterra: 4.5 (211 reviews)

23. Project Hours –Simple Project Time Tracking App

Project Hours tracking project and billable hours

ProjectHours was created in 2016 as a time tracking solution for the National Dutch Castle Society. However, besides Dutch and Belgium users, today it has customers all over the world, and the multi-language interface contributes to that.

You can use a timer or track time manually to export projects, activities, and reports in Excel. The software integrates with Google Calendar. This is an affordable and easy-to-set-up solution with a support team available for questions and feedback.

Key features

  • Track hours
  • Use a timer
  • Overviews
  • Export to Excel
  • Link with Google Calendar
  • Plan tasks
  • Register materials
  • Multi-language

Best for

Small teams that need to track and report hours on activities in projects.


Web, Android, and iOS


ProjectHours offers a two-month free trial after which you can subscribe for only €2 per user per month.

User ratings

Capterra: 4.7 (6 reviews)

24. TimeSolv – Project Time Tracking and Billing Software

TimeSolv tracking project and billable hours

TimeSolv is a comprehensive and easy-to-use cloud software developed in 1999 for legal firms. But today, it’s used by various industries including consulting, engineering, technology, health, design, marketing, and advertising. You can use it online or offline. TimeSolv enables budget management, staff monitoring, accurate and transparent invoicing, insightful reporting, and much more.

As a project manager, you have to be flexible, organized, and ready to face any problem that arises. TimeSolv will help you keep everything on schedule and budget.

Key features

  • Time tracking
  • Invoicing
  • Payments
  • Reporting
  • Budgeting
  • Document management
  • Project management
  • Expense tracking

Best for

Lawyers, consultants, accountants, freelancers, PR Firms, and other professionals using Mac or PC.


Web, Windows, Mac, Android, and iOS


TimeSolv Legal

TimeSolv pricing plan Legal

TimeSolv Pro

TimeSolv pricing plan Pro

*Custom pricing is available for larger firms. TimeSolv offers a 30-day trial. If you’re not satisfied with the software, you can get a refund if you’re an active user who has completed the training sessions.

User ratings

g2: 4.4 (263 reviews)

Capterra: 4.7 (561 reviews)

25. Flowlu – Business Management Solution

Flowlu tracking project and billable hours

Flowlu was founded in 2016, as an all-in-one platform that has all essential features for the project, finance, and client management. You can track your project progress, prioritize issues and bring maximum to every client. Moreover, gather all financial data, review them using graphs, and automate your billing with invoices created in seconds.

Furthermore, the brainstorming feature helps you get an idea into the task in seconds, afterwards you can assign them to team members and use real-time chat for better understanding. Integrations are available with Gmail, Google Calendar, GSuite, PayPal, Yahoo, Jira, and others

Key features

  • Cloud CRM
  • Project Management
  • Team Task Manager
  • Collaboration Tools
  • Invoicing
  • Agile & Issue Tracker
  • Knowledge Base
  • Mind Maps
  • Integration

Best for

Marketing agencies, IT Departments, building & construction, legal, consultants, etc.


Web, Android, and iOS


*Flowlu offers a 14-day free trial.  An annual pricing plan comes with a 20% discount.

User ratings

g2: 4.8 (58 reviews)

Capterra: 4.9 (105 reviews)

26. Avaza — Everything You Need to Run Your Business

Avaza tracking project and billable hours

Avaza is a project management solution trusted by over 60,000 businesses in 150 countries. It’s customizable, so you can easily switch from Kanban, Gantt, and list view and use filters, group tasks, and convert tasks from an email. You can use calendars to sync public holidays, see the availability of team members, and schedule and assign projects with chat for better understanding.

Avaza has been a highly rated solution by lots of relevant sites. The software offers free instant 24/7 online support. Some of the customers include General Electric, Deloitte, Loreal, Schneider Electric, and Atos.

Key features

  • Project management
  • Project resource scheduling
  • Team chat
  • Online timesheets
  • Expense management
  • Online invoicing
  • Recurring invoicing
  • Business reporting
  • Integrations

Best for

Small to medium-sized enterprises and large global companies in different industries.




Avaza pricing plan

User ratings

g2: 4.5 (235 reviews)

Software Advice: 4.62 (347 reviews)

27. Lumeer – Visual and Easy Project Time Management

Lumeer tracking project and billable hours

Lumeer was founded in 2017, as a simple solution to plan, organize, and track all projects with a perfect visual view. Flexibility makes it perfect for creating your own workflow, manage and track progress, build a connected team, no matter if they are remote or in-house.

You can view deadlines for projects and get notified if something is at risk of outbalance. With over 3,000 integrations and customizable templates, this solution is great for every industry. Some of the customers include Redhat, JIC, Airfoillabs, UniversalTechnik, and others.

Key features

  • Agile Methodologies
  • Goal Setting / Tracking
  • Milestone Tracking
  • Kanban Board
  • Gantt/Timeline View
  • Budget Management
  • Collaboration

Best for

Remote workers, marketing agency, sales, agile projects, creative agencies, client projects, product management, project management, task management, etc.




Lumeer pricing plan

*Lumeer offers a free trial period. An Enterprise package is customizable.

User ratings

Capterra: 4.6 (28 reviews)

How Can a Project Time Tracking Platform Help Your Business?

Forget About the Old Ways

Not tracking how your team is working is the biggest mistake a business owner or manager can make. Many companies rely on paper time logs or Excel timesheets to record employee time. However, these methods of data collection are slowly becoming obsolete as new solutions appear. Project time tracking software offers a lot more information than a paper log and is easier to overview than an Excel sheet.

The previous solutions didn’t delve deep into the work, and can’t be used to quickly calculate different metrics per task, client, project, etc. On the other hand, project management time tracking platforms can be filtered to easily reach a piece of information you need. They also deliver different reports based on the data input. These reports can become your biggest weapon for planning and executing future steps.

Filling the timesheets takes only a few minutes at the end of a workday. It doesn’t disrupt the workflow of your employees, but the system will receive enough data to show you problematic business practices, low-performing clients and employees, time off, overtime, unfavorable contracts, and other important elements of the decision-making process.

The platforms automatically allocate hours invested into different projects, tasks, and clients. What’s even better is that you can create a template for time reporting and use it every time instead of creating it from scratch.

Not being able to see who filled their paper timesheets is one of the biggest flaws of that business practice. That is why project time software notifies users and reminds them to fill their timesheets. Then you will have all the data you need in a convenient, easily searchable base.

Single Click Logging

There are many different platforms that offer time tracking for projects. However, they are very different in complexity and methods. Some systems are fully automated and monitor each keystroke, while others demand the user to manually switch from one stopwatch to another once they start working on a different task.

If your employees are not well-versed in computers a more complex system may become more of a liability than a help. Tracking time shouldn’t take long, or even longer than work itself. That is why it is crucial to choose a program that will take as little time to complete a daily report. The accessibility to the whole team is also an important factor.

time tracker time analytics

Maintain Business Reputability

While you can invest a lot in marketing, your business’s reputation still largely depends on the satisfaction of your clients. Project time tracking software can help you avoid problems with them and your staff as well.

Simply put, having an electronic log of every task that went into a project explains your fees better than any other proof. Creating an itemized bill based on your employees’ efforts, expertise, and the resources that went into a project is guaranteed to increase trust and transparency.

In the same vein, your employees will appreciate receiving an itemized list of their work hours along with their payroll slips. Moreover, some countries demand timesheets as a mandatory addition to payroll. Both you as an employer and your employees can benefit from an insight into your company’s inner workings.

Firstly, you will be able to notice low-performing employees and see whether they are overwhelmed with work. then you will be able to delegate their workload so it’s juster. These signs of respect and attention are bound to boost morale and reduce turnover. In turn, you will be paying less for new employee recruitment, hiring, and training.

Profitability Reports

Project profitability reports are one of the most important features a project tracking software offers. They offer understanding your most and least profitable projects and clients.

Project time tracking is a great way to determine every client’s profit margin. The platform will calculate different key performance indicators of your business based on the data your employees provide. Then you can use these metrics to determine whether some contracts need to be changed or even terminated if they’re especially unfavorable for you.

So, to put it differently – you will be avoiding clients and projects that bring little to no value to your business. On the other hand, your team will be able to better focus on highly profitable projects. So, you will be working less and increasing client profitability at the same time.

Grafikon profitabilnost po projektu

Hours Structure Optimization

Having an understanding of whether the time your team invests into a project is billable or non-billable is a great priority for business owners and managers alike. Hours structure optimization is a goal each business should strive for. In other words, you should try to reduce the number of non-billable hours. this usually means getting rid of or automating menial and repetitive tasks. For example, long email correspondence should be avoided, and so should daily meetings, unless they’re absolutely necessary.

This way your team will be able to focus on projects and tasks with higher hourly billing rates and reduce the number of hours you don’t get paid for.

Rise in Productivity

It is very clear that businesses can profit greatly from using a time tracking platform. However, they can be useful to the employees as well. There is no better business weapon than knowing your work rhythm. Simply put, everyone has periods of increased productivity and lulls. Tracking the way you spend your time is a great way to identify these periods and use them to your benefit.

Once your team measures their productivity, they will be able to divide their workload into smaller segments of varying importance. This way they can take breaks or do smaller tasks in the periods when their productivity is reduced and focus on the big tasks when it is at its peak.

Time Tracking and Regulations

Different countries have many labor laws (which often regard time tracking regulations as well). In other words, you should check labor laws in your area to make sure the time tracking platform you choose complies.

FLSA (or Fair Labor Standards Act) requires businesses to have records of working hours available for a government audit at all times. On the other hand, some regulations don’t allow for monitoring employees by taking screenshots of their computers.

Buddy Punching Be Gone

Buddy punching is a common time theft method. it means signing in to work instead of a friend who is running late. Another case may be signing them out after you’re done with overtime so it looks like you’ve both stayed late.

As you can imagine, buddy punching requires a physical clock-in system or giving away your password. Most people aren’t fans of the latter, and a timesheet solution makes the physical clock-in systems obsolete.

Even though buddy punching usually only ‘’steals’’ a few minutes of company time, the practice will become more widespread if you don’t prevent it.

Detect and Analyze Overtime

Many projects require some overtime. Especially so at crunch time. however, there are other reasons for overtime as well. A project time tracking solution will help you differentiate between deserved and unprompted overtime.

The first reason for unprompted overtime is simple forgetfulness. If your employees are using an automatic timer and forget to turn it off it will show more hours. however, there are also the employees who get distracted at work and have to make up for it. Finally, some employees will simply stay longer at work so they can get compensated.

Different overtime regulations protect employees from not being paid and becoming burnout. On the other hand, being able to calculate overtime and compare results of different employees will allow you to see who is working and who’s been committing time theft. A project tracking software solution can help you with both, as it allocates hours to clients and projects.

Other Time Theft Methods

While buddy punching and unregulated overtime are some of the most famous time theft methods, there are other techniques as well. As long as an employee is getting paid for the time they hadn’t spent working – it counts as time theft.

Even though a single time theft occurrence isn’t enough to send an organization into bankruptcy, US businesses suffer $11 billion in losses on the yearly level due to time theft. Here are different time theft techniques

  • Buddy punching
  • Unauthorized overtime
  • Stand-in attendance
  • Using work time to resolve personal matters
  • Taking multiple breaks
  • Taking breaks longer than mandated
  • Coming in late and leaving early
  • Chatting with coworkers outside of breaks

As you can see, most of these activities don’t seem like a big transgression. But, if you conduct a company-wide time audit, a lot of your employees will see just how much time they waste.

On the other hand, a time audit is a great way to find the slackers – the employees who purposely cheat. Hence, there will be a mutual benefit, and you will understand who your top performers are. Also, the employees will be able to recognize their work rhythms and start being more productive.

Track Time Off

Tracking time off and attendance is a very important aspect of any business. Creating shifts and scheduling meetings is impossible without knowing who is present and who isn’t. Time tracking software can help you avoid schedule clashes, as employees can enter their days off in time. So, say goodbye to being understaffed and start using a project tracking platform!

Assess and track expenses

Project time tracking software offers cost management as one of its most important features. The platform will draw the total price of a work hour, which includes direct and overhead expenses. As the employees fill in the data the software asks for, the system will automatically allocate time spent and expenses to the right project and client. As we have previously mentioned, the billing process can greatly benefit from this, as it will be much simpler. Additionally, you will be able to focus on other tasks, boosting the overall productivity of your business.

FAQ – Project Management Time Tracking

How Do You Use a Project Time Tracking Software?

Logging time through a project tracker is very simple. Your employees will fill out a digital timesheet detailing their working hours. The system will allow them to mark their time as either billable or non-billable. Then they log the time they’ve spent on a specific task, project, or client.

When you figure out the metrics you want to follow within your business, you can easily create a timesheet template all your employees can use. If there are multiple departments in your organization, each one can have a separate template to best suit your needs.

The employees will be able to track time either manually or with an timer. The project time tracking software solution will then take all the data and create and deliver your reports. In this way you will be able to track project cost and profit and  make informed decisions about the future of your business.

Should You Have Privacy Concerns?

It is never easy to implement a company-wide change. Especially so if the said change threatens your employees’ privacy.

You will need to explain that you are not using the software to spy on your employees or use it for punishment. Then, you will have to keep your word. The project tracking method can be proof in and of itself.

We cannot recommend a solution that takes screenshots or monitors mouse and keyboard activity. These types of programs will bring unnecessary stress to your team, and express your distrust. however, a timesheet solution implies a high level of trust, as it is up to the employees themselves to track their time.

Even though there are bound to be some concerns, using a trust-based project tracker will show that you respect your team’s privacy. This will, in turn, ease the implementation period significantly.

Should You Worry About Security?

It is understandable to have some security concerns about trusting your company’s sensitive data to a project tracking software platform. It is a third-party business, after all.

Time Analytics takes special measures to make sure our users’ data is secure. They include administrative, organizational, technical, and other steps. Your data is guaranteed to never be sold, and it will only be used for analysis. You can read our Privacy Policy page to learn more about the actions we take to keep your data safe.

Is Project Time Tracking Software Good for Large and Small Businesses?

As you know, turning a project from an idea into reality isn’t an easy feat. Streamlining a project from start to finish, being able to allocate expenses and resources, all while understanding how your team is progressing are all important elements of any business, no matter its size.

Of course, these aren’t the only possibilities tracking software offers, as you will also be able to find your top and low-performing employees and clients. You will also be able to create itemized bills and payroll slips for everyone’s convenience. Finally, your team will also be able to assess their own work rhythm and become more productive for their benefit.

Should I Use Free Project Tracking Software?

Many project tracking software solutions are free or offer a free version or a trial. You should think about your business’s needs and the features and quality you would need.

Of course, not every business will have the same needs, and some (mostly small) organizations will be absolutely fine using a free version. However, the greater your needs are, the more likely it is that you’ll need a paid version.

Project Tracking Software Pricing

One of the biggest advantages of different project trackers is their affordability. Most platforms charge only a few dollars per user per month, but also offer more expensive plans.

However, even this small expense can turn into a burden for larger organizations, as fees will stack up. That is why our platform offers discounts for companies with a great number of employees. If you are interested in finding out more, you can check our Pricing Page.


Time theft, uneven workload and not being able to assess your business’s key metrics are some of the biggest obstacles a company can face. Salary.com has conducted research that found that different time theft methods cost US businesses $400 billion on a yearly level.

Knowing what your employees are working on is one of the best ways to prevent these losses and improve the overall state of your business. A project time tracking solution makes understanding how your business is functioning easy and allows you to invest your time into more important activities that bring in profit.

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19 Best Billable Hours Tracker Software (Full Review and Pricing)

Time is money. But as many people know, this is only partially true.

As American Entrepreneur Jim Rohn said: “Time is more valuable than money. You can get more money, but you cannot get more time.”

Indeed, with a billable hours tracker, you cannot add hours to the day, but you can get back more free and productive time.

In the professional service industry, the only product that a company sells, is  time i.e. billable hours.  As time is a limited resource, companies should pay special attention to time consumption. 

Only with efficient time management can the companies grow  and measure key performances such as profitability and productivity.

billable hours tracker

How Can You Track Your Billable Hours?

Tracking billable hours is the main reason service companies are implementing time management solutions. With a billable time tracker, your company can:

  • Reduce unproductive time
  • Improvereturn on investment (profit on hours engaged)
  • Be fair and transparent in invoicing to the clients
  • Optimize billable hourly rates
  • Evaluate employee work habits

A List of Best Solutions

time tracking software

1. Time AnalyticsTime Tracking for Billable Hours

The best for time tracking for billable hours

Time Analytics is an online billable hours tracker that helps its users keep track of billable hours and improve the profitability of projects. The platform tracks time utilization and efficiency, and reduces unproductive hours.

With Time Analytics, you can accurately track each task your team completes and charge for each billable hour.

Time Analytics is an easy-to-use software for tracking billable hours and the perfect solution for the professional service industry.


  • rack work hours per employee, client, project, and specific tasks
  • Manage billable and non-billable hours Manage expenses– track labor and overhead cost per client or project
  • Comprehensive timesheet management
  • Manage client profitability (track billable hours and costs for each engagement)
  • Invoicing assistant – no surprises to clients with transparent invoice appendix

A relatively new platform and with features that are still developing, such as task management (via Kanban list) and billing automation


  • Insight into all activities done within a company
  • Preparing data for the invoice, based on hard facts
  • Reviewing which activities are billable/unbillable
  • Reporting on costs per each project or client


  • Running timers are in developing
  • No calendar task view

Trial Period and Payment

You can use the full-featured version for 60 days, which is the longest free trial period among all apps reviewed in this article.

No credit card is required for the trial period. If you want to keep using the software after the trial period, you’ll need to choose a pricing plan and pay for a monthly or annual license with a credit card or via wire transfer.

Try Time Analytics free for 14 days.

2. Amberlo – Track Time for Easy Billing and Other Benefits

Amberlo time tracking for billable hours

Amberlo is primarily suitable for law firms, but it can be used across the entire service industry.

Amberlo is a tool for managing time and tasks that allow you to focus on essential matters.  Besides recording billable hours and time-billing solutions, this time-tracking tool provides more options for managing the entire business.

The software has ISO/IEC 27001 and ISO/IEC 27017 certifications, which is proof of security. Amberlo also uses SSL for encrypting all network traffic. Features:

  • Track billable time and expenses
  • Legal billing
  • Manage contacts
  • Manage documents 
  • Manage Rates 
  • Manage email 
  • Trusted accounting — account balances for every client and matter


  • Grow — € 25 per user/month when billed annually, and €30 when billed monthly
  • Premium — € 35 per user/month when billed annually, or €40, when billed monthly
  • Elite — € 55 per user/month when billed annually, or €70 when billed monthly


  • A seven-day free trial is also available.
  • Very good and effective tool
  • Easy access into a database
  • Easy to understand how many billable hours are there for specific matters and clients


  • The necessity of developing a mobile application
  • Missing document integration with google drive or Dropbox
  • Confusing billing options

3. BambooHR – Easily Billable Time Tracking Software

BambooHR Easy tracking of billable hours

At its core, BambooHR is human resources software that features time tracking. It’s made for small- and medium-sized businesses. This is an excellent solution for employee tracking, i.e. collecting and analyzing employees’ data in order to improve performance.


  • Time and attendance tracking — punch cards and timesheets to calculate employees’ hours
  • Compensation mode
  • People and data analytics (employee records, workflows and approvals, reporting)
  • Hiring
  • Onboarding


There are a few pricing plans, but the information isn’t publicly available. However, you can get the info on demand.

Moreover, there’s a free seven-day trial.


  • Allowing employees to upload documents directly into their files
  • Quickly sharing information with the whole team
  • Self-serve is very user friendly
  • BambooHR onboarding is stress-free


  • No direct 1:1 communication
  • Needing additional categories
  • The tracking system needs a lot of improvement
  • There are not many customization tools

4. ClickUp – Save One Day per Week

ClickUp Billable Hours Tracker

ClickUp is a simple tool that covers the majority of useful business processes. Not only is this software suitable for billable and non-billable hours tracking, but it also offers: task management, documents management, team collaboration, and much more–all in one place.


  • Manage processes (checklist templates, multiple assignees)
  • Manage tasks (filter and search, recurring tasks, task tray, multitask toolbar)
  • Automatic time capture
  • Manage backlog 
  • Billable and non-billable hours
  • Manage employee time (due dates, time estimates, timeline view)
  • Billing and invoicing
  • Collaboration and reporting
  • Budgeting and forecasting
  • Bug tracking
  • Use as an app or on devices (mobile, desktop, web, Amazon, Alexa)

ClickUp is integrated with the following apps: Slack, Everhour, Toggl, Harvest, One Drive, Outlook, Google Calendar, Zoom, Microsoft Teams, and many others.


  • Free forever – Unlimited tasks, five seats, 100Mb of storage
  • Unlimited – $9 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Business $19 per member per month, paid monthly (unlimited tasks, seats, custom views, and storage)
  • Enterprise –you’ll need to contact the ClickUp sales team to get the details on the plan

If you pay annually, you’ll save 45%. ClickUp can be paid via a credit card, while enterprise orders can be paid with a bank transfer.


  • Simplicity and functionality
  • A lot of customization features
  • Multiple views give each person the ability to view content in the format that suits them best


  • The need to work on improving the mobile application
  • The subscription cost is a little bit too high.
  • There is a disconnect between Goals (or KPIs) and the tasks associated with them

5. Due Time Tracking – Accurate Billing and Productivity Booster

Due Time Tracking billable hours tracker

Tracking of billable and total hours is a core feature of this tool. With Due Time Tracking, you can maximize your team’s productivity and make accurate billing. The software provides a lot of benefits, such as tracking the duration of each project, building trust with your customers based on fair invoicing, speed in bill preparation, complete payments, and more.


  • Complete payment solutions
  • Hours time tracking
  • On line invoicing management
  • Digital wallet and credit card processing


Pricing plans aren’t publicly available.


  • Bringing together all invoicing and payments on a single platform
  • Possibility to make larger and international payments to other businesses securely
  • Sending invoice via email right from the site


  • Limitation to billing flexibility
  • Unpossible to set up hourly billing
  • Little expensive to set up additional vendors

6. Nexonia Expenses – Automated Timesheets


Nexonia Expenses track your billable hours

Nexonia Expenses is a very simple cloud-based app for timesheets and expense tracking.

This employee timesheet solution keeps your team’s time and expenses under control, enables integration with your ERP, and eliminates the need for manual reporting and compliance.

With Nexonia Expenses, you can track billable time against projects and rates, and export them into the ERP or billing platform.


  • Track time effortlessly from anywhere– including time-off
  • Track multiple tasks 
  • Mobile and desktop access
  • Rapid deployment
  • Multi-timer
  • Manage expenses 
  • Insightful reporting
  • Account receivable tracing


The prices are not available on the Nexonia Expenses website.


  • Capturing images of receipts directly on their phones
  • User-friendly platform and a great app to use for expenses.
  • The super-easy and clean app interface


  • Less intuitive app
  • Experienced issues with syncing credit feeds
  • Sometimes the web page loads slow and data

7. Accelo – Profitability and Productivity Improvement Tool


Accelo maximize billable time

This tool  primarily focuses on sales and billing processes. It can help you unify your tasks, maximize billable time, control your workflow, and effectively utilize your resources.

Accelo is integrated with leading platforms, such as Quickbooks, Mailchimp, Slack, PayPal, Hubspot, Stripe, Salesforce, and many others.


  • Project planning, tracking, and collaboration
  • Software that tracks billable and non-billable time with an automated timesheet system
  • Manage Expenses
  • Cloud-based ServOps
  • Invoicing (synchronized with Xero and Quickbooks)
  • Manage tasks and team scheduling with automated notification


Pricing starts at $39 per user per month for annual license payment.

You can also try Accelo free for 14 days.


  • Fast responding in case you have any questions or issues
  • The ability to just submit a time if you forgot to start the timer
  • The onboarding and training is exceptional


  • The search option is limited to Subject/Title
  • Not able to easily move tasks to a new retainer period
  • The interface doesn’t refresh itself when renaming a task

8. actiTime – Record Work Hours and Keep Everything on Track

actiTime tracking billable hours and deadlines

actiTime is a perfect online platform that allows you to record team hours, and keeps everything on track in your company. actiTime is a simple cloud-based solution that is focused on tracking time and task progress management.

The onboarding is effortless and comes with full tutorial options, making it easy to track billable hours and deadlines for each task.

actiTime allows you to create layers of projects. You can create new projects in the actiTime intuitive interface for each client, and you can create specific tasks within projects. There are also different types of tasks and time reviews (kanban view vs. list).


  • Track time — tracking hours per customers, projects, and tasks (time entries, view, lock and approve option)
  • Simple timesheet tracking (daily or weekly timesheet reviews)
  • Manage work assignments 
  • Organize project teams (Kanban board)


Prices are defined according to the number of users:

  • 1–40 users — $7 per user per month (billed monthly)
  • 41–200 users — $6 per user per month (billed monthly)
  • 200+ users — fixed price

There are also discounts of up to 15% for annual license payments.

Thousands of companies around the world use actiTime: Siemens, Johnson Electrics, Dell, Xerox, Cisco, and others.

The company offers a fully functional trial version with unlimited users for 30 days.


  • Analyzing the cost of various work activities
  • Collect data using useful reporting tools
  • Having a follow-up time on a weekly timesheet


  • The free version has certain limited or unavailable functions
  • A menu isn’t easy to understand
  • This program has an obsolete design

9. Everhour – Accurate Time Tracker for Budgeting, Client Invoicing and Painless Payroll

Everhour tracking billable hours

Everhour is a cloud-based solution that allows you toeasily track billable hours and tasks, and manage projects and invoicing.  The software is integrated with Asana, Trello, Basecamp, Jira, ClickUp, GitHub, Pivotal, and Slack.


  • Easily track real-time project progress and client billing
  • Track billable and non-billable hours with deep insight on time allocation per tasks and breaks for each team member
  • Task management –organize and track all created tasks per project
  • Manage expenses –track the direct expenses of each employee per different projects
  • Reporting – detailed reports and dashboard for time utilization, billable hours, and project budgets
  • Billing based on time –create accurate invoices with minimal effort


Pricing starts at $10 per user per month (or $8 in case you purchase an annual license). The minimum fee is $50.

The company offers a fully functional two-week free trial.


  • Simple and intuitive interface
  • Solid integrations with task management software
  • Responsive and provides the right level of functionality


  • Unable to create invoices and bill client
  • The time approval feature has caused some glitches
  • The pricing model is a little expensive

10. Flowlu – Business Management Software

Flowlu automated calculation of billable hours

Flowlu is the perfect online invoicing software that allows you to make transparent and accurate invoices, and online payments. Flowlu also provides automated invoices that include billable hours for your team.


  • Invoice management: 
    • share and send an invoice to clients,  
    • create different invoice templates and recurring invoices (with predefined invoice approval)
  • Time tracking –track hours spent per task, calculate billable hours, and automatically invoice customers 
  • Online payments –various payment gateways available
  • Project and task management
  • Full reporting – Flowlu provides many reports including simple visuals


  • Free plan (limited to two users and one GB of storage)
  • Team — $39 per month (limited to eight users and ten GB of storage)
  • Business — $74 per month (limited to 16 users and 50 GB of storage)
  • Professional — $149 per month (limited to 25 users and 100 GB of storage)
  • Enterprise — $249 per month (unlimited users and 1000 GB of storage)

You can get a 20% discount if you decide on an annual payment.

A 14-day free trial is available upon sign-up.


  • The invoicing is also a very nice way for me to run business end-to-end
  • The UI has a modern look and feel
  • It’s easy to navigate different areas, mainly using a menu on a left bar area


  • There is no real-time human support
  • The missing features that are a must – a client portal, contract signing, and telephony integration
  • User interface all need integration with another app

11. Hourly – Recording of Billable Hours

Hourly record your billable hours

Hourly is a simple and intuitive app that helps you track the time and expenses of employees, projects, and clients.

You can integrate Hourly with Trello, Xero, Slack, Asana, Jira, Messenger, Microsoft Teams, and Skype.


  • Fast and easy time entries
  • Comprehensive timesheets
  • Expenses allocation by project
  • Project and client management
  • Insightful reports with time metrics
  • Billing based on billable hours tracked


  • Starter (for individuals — freelancers and consultants) — $5 per user, per month
  • Professional (for small to medium-sized businesses and teams) — $10 per user, per month
  • Enterprise (customized solution for larger organizations) — $30 per user, per month (volume discount is available)

Hourly allows a 30-day trial period.


  • Customer service is best and responsive and provides an immediate solution to any question
  • Simple to understand
  • Ability to schedule employee tasks extraordinarily fast and then schedule with push-button ease


  • More transparency is needed for employees and employers to break down costs
  • Need for extending services to cover Business taxes and Accounting

12. Hours Tracker – Manage Time and Jobs in a Few Taps

Hours tracker App for Billable Hours

Hours Tracker is a very simple mobile-only app that you can download from the Apple store. The app provides easily billable-hours time tracking. You can see your timesheets by day, week, or month. 

The app also calculates pay periods, as well as overtime pay, and pay estimates.

Working in Hours Tracker, your employees will improve focus on tasks and increase productivity.


  • Location use for time recording
  • Arrival or leave notification
  • Simple reporting with many filters
  • Jobs management

13. Hubstaff – Leading Time Management Tool — Find and Fix Money Leaks

Hubstaff Tracking Billable Hours

Hubstaff is a very simple yet comprehensive billable hours tracker with over 70 thousand active monthly users. You can automate your employees and tasks management with this platform.

Hubstaff is integrated with project management apps such as Asana, ActiveCollab, ClickUp, Breeze, Jira, Paymo, Trello, Wrike, Zoho projects, etc. In addition, the platform also integrates with accounting and invoicing apps such as Freshbooks, Quickbooks, Payoneer, PayPal, and Gusto.


  • Central dashboard (track activity and work time, view locations, run payroll, set budgets)
  • Billable and non-billable time tracking
  • Online timesheets with detailed time records perproject(including timesheets approvals and time off recording)
  • Work tracking based on custom locations
  • Employee monitoring, screenshots, tracking employees’ apps and URLs
  • GPS tracking
  • Project budgeting
  • Payroll management and payments
  • Job and task assignments and monitoring 
  • Employee Scheduling
  • Accurate and automatic online invoicing
  • Productivity manager


  • Free – limited to one user
  • Basic — $7 per month, per user if billed monthly ($5.83 if billed annually)
  • Premium — $10 per month, per user if billed monthly ($8.33 if billed annually)
  • Enterprise — $20 per month, per user if billed monthly ($16.67 if billed annually)

If you want to try Hubstaff, you can try the 14-day trial version.


  • Encouraging emails on days when your activity is high
  • The activity/screen tracking makes the process of managing a large remote workforce
  • It is straightforward to use


  • Payroll integration is a bit messy
  • Tracking status notifications are sent twice instead of once.
  • It doesn’t have the option to track overtime easily

14. Streamtime – ‍Job Tracking in Real-Time

Streamtime Billable Hours in Real-Time

Streamtime is a seamless time-tracking tool with a flexible interface and visual schedules.

Streamtime allows project and team management, job planning, work-hours  time tracking, scheduling, invoicing. and reporting.

The platform integrates with Xero, Quickbooks, Zapier, and many more apps.


  • Time tracking
  • Billing
  • Quoting (team plan transformation into quotes)
  • Reporting
  • Visual scheduling team task and job planning
  • Collaboration (write comments and keep your team posted)
  • Kanban board for tasks and projects
  • iOS app


  • Option one – fixed price by agreement with the sales team
  • Option two — $40 per user, per month

There’s also a free 30-day trial.


  • Access information on desktop and mobile devices
  • Easy to use and deploy.
  • Very competitive price


  • Requiring a complete restart of Chrome to fix the issue.
  • Lack of customized quotes, purchase orders, and invoices
  • Lack of template customization

15. Timeular – Unlock Your Time

Timeular Track Billable hours

Track where your team’s time really goes with this intuitive app. Timeular allows you to improve your employees’ productivity and potential in 3 easy steps:

  • STEP 1: Assign – create teams, projects, and tasks in the app and customize the workflow
  • STEP 2: Track – use the tracker to start recording the billable hours
  • STEP 3: Report – get insight reports

Timeular is available on macOS, Linux, Windows, Android, and iOS, and is integrated into Zapier, Jira, Harvest, and Toggl.


  • Hours- time tracking (set activities and tasks, create teams, projects, get valuable reports, see where your time goes, and export your timesheets)
  • Employee tracking (track, analyze your team’s tasks and actions, assign activities to the employees)
  • Workflow automation
  • Excellent analytics of billable and non-billable hours


  • six-month license — $79
  • 12-month license $129
  • Lifetime deal —$249


  • The app is well designed
  • It’s easy to use and sync easily through different devices
  • Super easy transition to incorporate into the daily work routine.


  • The application versions on phone do not respond correctly
  • It needs an improvement on the reporting function
  • Too basic app

16. Qlaqs Timesheet Pro – Time Management — iOS

Qlaqs billable hours tracking app

Qlaqs Timesheet Pro is a very simple mobile billable hours tracking app. This app is available only on Apple’s App Store. With Timesheet Pro, you can track time across teams, projects, and clients, as well as work tasks on iPhone, iPad, or PC. The platform contains many types of timesheets for clients and employees.


  • This app can be used for an unlimited number of tasks and clients
  • Billable hours tracking in different ways (use the stopwatch with a start/stop function, log time manually for projects, tasks, or clients, edit time records editing)
  • Export timesheets to PDF, CSV, Excel
  • Tag fiction for billable and non-billable hours
  • Excellent view of active clients, projects, and tasks, as well as archived time views
  • Hourly rates management
  • Time rounding
  • GPS tracking
  • Easy and intuitive interface


Pricing starts at $3.99.

17. Timewerks – Mobile App for iOS

Timewerks iOS billable time tracking

Teamwerks is a mobile app for billable time tracking and invoicing available only for iPhone and iPad.


Since this is a mobile app, you can download it from the Apple Store for free.

18. Dovico – Work Hours Tracking, Bill All the Time You Work

Dovico Work Hours Tracking

Dovico is a modern hour tracking cloud-based platform with many useful features. This tool allows project time and costs management tracking with perfect online timesheets for employees.

When you log in you’ll see the interface with structured entry fields. You should fill in the project name, client name, and other data, such as employee name, pay rate, overtime pay rate, and project hourly rates. After the initial set-up of employees, clients, and projects, you can start with managing your workflow.


  • Employee time tracking by client, project, or task
  • Timesheet management
  • Labor costs and expense management
  • Billable and non-billable hours management
  • Reporting and notifications
  • Vacation and time off tracking
  • Mobile time tracking
  • Multiple billing rates and currencies
  • Project resource planning
  • DCAA Compliant


Starter — for up to five users and  ten projects

Basic — $8 per user, per month

Professional — $15 per user, per month ($13.5 for annual payments)

Premium — $21 per user, per month ($18.90 for annual payments)


  • Adding multiple projects under one profile
  • Ability to create different timesheets for different projects
  • Easy access from any browser


  • The price is a bit high
  • Difficult to edit the timesheets once they are submitted
  • There’s no mobile or desktop component for tracking start/stop events for projects

19. Traqq – Track Work Hours and Monitor Employees Ethically

time tracking for billable hours traqq

When you need to track your employee’s time without harming their privacy, your best bet is to use Traqq. As soon as the user clicks Start, this app records their billable hours automatically. What’s more, it ensures accountability by taking random screenshots and video recordings of a user’s desktop. Even so, Traqq still promotes ethical employee monitoring. The tool reduces the quality of the images to an extent that would prevent sensitive data from becoming legible.


  • Smart alerts and notifications that will get you on track when you forget to activate the timer
  • Works both online and offline, syncing data once the internet connection is restored
  • Automated screenshots and 10-second video recordings
  • Promotes ethical monitoring by reducing the quality of collected screenshots and video clips
  • Detailed performance statistics and timesheets
  • App and website monitoring to identify common time wasters
  • Flexible individual and team reporting options


  • Premium Starter – Free for up to three seats
  • Premium Teams – $6 per seat, per month
  • Enterprise – Customized package available for over 100 seats


  • Easy to use
  • The dashboards breaking down employee activity
  • The interface is user-friendly


  • The ability to switch between projects
  • Absence tracker per project
  • Exporting screenshots isn’t available with the report

Time Tracking Apps – The Benefits

Stop Using Paper Timesheets and Excel Spreads

Many offices used to rely on paper timesheets and Excel templates to track employee time. However, modern companies striving to increase productivity are turning away from these methods. In turn, managers and business owners are looking into digital billable hours software.

The main characteristic that sets a time tracking app apart from paper and Excel solutions is its versatility. Billable time trackers don’t simply track time, but also determine key metrics per client, project, employee, etc. This, combined with the usually low prices (often just a couple of dollars per user), is what makes a billable time tracker a great solution for any company looking to increase efficiency.

Additionally, billable hours software allows a great degree of efficiency as well, as it usually takes only a few minutes at the end of the workday to supply all information the software requires. At the same time, this data is used to automatically allocate time per project, client, tasks, and other categories.

Finally, time tracking software will send out weekly reminders to users who are lagging behind with filling their timesheets.

The Importance of a Simple Billable Hours Tracker

There are many time tracking platforms currently available. They vary greatly in complexity and quality, and you may be wondering which solution is the best for you.

You should consider the structure of your business and the people within it. Do they have a lot of time to fill different categories? Are they going to have the time and will they be willing to use it to figure out a complex time tracking system? Additionally, do they have the computer skills that will prevent them from taking a lot of time that should be used for work to keep up with their time trackers?

In other words, a simpler solution that takes little time to set up and use is the best option as long as it provides you with the necessary data.

Billable Hours Trackers Simplify Billing and Payroll

If you are in the service industry, you understand how important a company’s reputation is. Remaining reputable among your clients is a crucial part of growing your business. As any professional service business owner knows, there are some clients that will try to decrease their fees and question your pricing. Billable hours trackers are a great way to prevent losses, as they supply you with an itemized list of actions, resources, and hours invested in a specific project.

Basing your invoices on timesheet logs is a great way to prevent your clients from questioning your practices and fees. Especially so when it comes to the structure of billable and non-billable hours and activities.

A billable hours software solution is equally important when it comes to payroll. Firstly, timesheets are a mandatory addition to payroll documentation in some countries. Secondly, even if there are no laws concerning this practice, there are many benefits to having your employees log their time.

Simply put, timesheet software will give you an insight into your team’s productivity. This will allow you to see whether each employee is respecting the terms of their contract. It will also make the differences between the productivity of different team members obvious. You will know who are your top performers, and who, in contrast, needs some help or is experiencing burnout.

As you can see, tracking billable hours will give you all the necessary information concerning your clients and employees alike.

Profitability Tracking

A good billable hours tracker will use the data it receives from its users to provide business owners with project profitability reports.

The insights you will be able to obtain through a simple time tracking program are highly valuable to your business. You will be able to track the status of all your projects, as well as many important progress indicators that will show both the current state of your company and its historic fluctuations.

Understanding project profitability will allow you to see if any of your clients are low-performing enough to start negotiating your fees or even terminate contracts with them. Once you optimize profitability, the number of billable hours will rise as well.

Tracking profitability per projects

Optimizing the Hours Structure

Hours structure represents the ratio of billable and non-billable hours within a business’s total working time. A time tracking software solution will allow you to optimize this ratio. For a business, this means reducing the number of non-billable hours. You can do this by reducing the activities that take up a lot of time but aren’t directly contributing to your profit, i.e. daily meetings. Then you can dedicate the time you’d otherwise waste on tasks with higher billing rates.

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Personal Productivity Increase

Tracking billable hours can greatly benefit employees as well. Understanding your productivity and the way you spend your time at work is a great skill to possess, as it will allow you to use your most productive periods during the day to finish your most demanding or urgent tasks. Then, you can use the lulls to take a break, re-energize, or do some of the less important tasks, like email correspondence.

As you can see, planning a day according to personal rhythm can help an employee avoid burnout while still increasing productivity. For example, if you make your to do list for one day for week in time tracker, you can easily just track how much time you spent on each task. By insight in different reports about time consumption you will easily see where you lose your productivity.

Regulatory Compliance

There are many different labor laws in the world. They are vastly different depending on the region. However, they often also regulate the way you can and cannot track your employees’ time. for example, some time tracking regulations state that you cannot take screenshots of your workers’ computer screens during working hours.

Alternatively, there are regulations like the Fair Labor Standards Act (FLSA) that mandate accurate records of employee working hours. So, if your company is in an area that falls under the FLSA, you need to have some way of billable hours tracking in your company. Choosing the method is up to the company, but the records must be ready at all times for a government audit.

Billable hours software solutions offer the security of having the logs ready without investing much time or effort. All necessary documents will be available as soon as you need them.

Eliminate Buddy Punching

Some employees will clock in instead of their coworkers who haven’t yet arrived to work. This practice is commonly known as buddy punching. However, using a billable hours tracker makes it impossible.

Even though buddy punching usually covers for 5 to ten minutes, these numbers will add up over time. Once other employees see that this type of behavior isn’t monitored, they are more likely to mimic it as well. Hence, it is important to have specific time policies and make sure your employees know you take them seriously.

Register Overtime and React in Time

Many workplaces are seeing a rise in overtime, as it is becoming one of the staples of the modern office. There are many overtime regulations all over the world, that protect employee rights. Hence, employers most often have to pay higher fees for the time employees spend in the office while off the clock.

There is a variety of reasons for overtime. They range from simply forgetting to turn off a stopwatch, over backlogged work, or an increase in tasks to unproductive behaviors and even faking overtime to get compensated.

A billable hours tracker will immediately register and calculate overtime. Then it will automatically allocate the hours spent to clients and projects. Additionally, being informed about the overtime gives the managers and owners the possibility to react accordingly. The interventions can range from finding additional help and redistributing tasks to identifying and eliminating distractions.

Time Theft Prevention With a Time Tracking App

Time theft is one of the numerous problems business owners and managers will face. It is comprised of many different behaviors, but the results are the same – employees are compensated for the time they didn’t spend working. Here are some of the most common examples:

  • Buddy punching
  • Starting work later and finishing early
  • Standing in for another employee while they’re absent
  • Taking multiple long breaks
  • Unauthorized and unnecessary overtime
  • Tending to personal business
  • Chatting with coworkers for large amounts of time

Avoiding time theft is one of the biggest benefits of billable hours tracking. Simply put, an employee who commits time theft will not be able to do the same amount of work as their coworker who doesn’t. You will be able to register the individuals who take unusually long to finish a certain amount of work.

Time audits are another benefit of time tracking that can help curb time theft even more. They are beneficial to the employees as well, as they will help them understand their work rhythm. In other words, they’ll understand how to organize their work so they avoid overworking themselves.

Tracking Time Off Automatically

A team’s integrity depends on clear communication and high functionality. Hence, every organization needs to have a clear and consistent time off policy. Planning shifts and knowing when you won’t be able to rely on a certain team member makes the entire company more functional and united.

A billable hours tracker logs attendance automatically, so you’ll have a clear overview of who’s in and who isn’t. This way, you’ll be able to avoid meeting clashes or being understaffed.

Tracking and Assessing Expenses

Billable hours solutions will calculate the total price of a working hour. The price is comprised of direct and indirect (also known as overhead) expenses. Once it calculates the cost of the working hour, the system will allocate expenses to projects and clients according to the logs.

Simply put, a time tracking platform is a powerful cost management tool as well. It can help you simplify this activity, which will significantly improve overall productivity.

Billable Hours Trackers – FAQ

How Does a Billable Hours Software Solution Work?

Your employees will log the time they spend on a certain task and client. They can mark these hours as either billable or non-billable, and enter their hourly billing rate. Then the system allocates the time and costs to the client.

Once you create a billable hours chart that encompasses all your needs, you can use it as a template and never have to create it from scratch again. Your employees will just follow the pattern and enter their data quickly, without disrupting their workflow.

Usually, the employees can track their time through manual input or an automatic stopwatch. Once it receives enough data, the program will deliver reports on productivity, time usage, top, and low-performing clients and employees, etc.

Should My Employees Have Privacy Concerns?

Implementing a new business practice on a company level is rarely easy. Especially so if the practice in question could create privacy issues for your employees. Time tracking is, understandably, one of those practices, since it makes them log their activities during the entire workday.

Keeping a billable hours chart can greatly impact employee morale. Hence, employee privacy should be one of your main priorities when choosing a billable hours tracker. The platform you pick should allow the employees a level of control over the data that is shared.

This is impossible with software solutions that monitor documents, apps, and web pages employees use during the day. Even worse, there are also platforms that take screenshots or monitor keystrokes and mouse activity.

You can see why these methods are too invasive, as well as why your employees would feel like you don’t trust them enough. However, an automatic timesheet program will give you accurate data while maintaining a sufficient level of privacy.

Billable Hours Software and Security

Time tracking software goes deeply into the ways your business functions. Usually, the platforms ask for a certain amount of both personal and business information. Hence, security concerns are absolutely in place. In other words, if you are looking for a new time tracking platform, you should first make sure your company’s and employees’ data will be secure.

Our platform guarantees the security of your data. The system only uses it for time tracking purposes, and will never sell it to a third party. You can learn more about our efforts to keep your business safe on the Time Analytics Privacy Policy page.

Is a Time Tracking App Useful to Big and Small Businesses?

Time tracking apps are beneficial to companies of all sizes. This is true because detailed time tracking will help save time and money even for a freelancer. Some of the benefits include

  • Understanding the way you should organize your time
  • Finding the top performers among employees and clients
  • Recognizing negative business practices
  • Calculating invoices and payroll
  • Equal and just task distribution

As you can see, these results are beneficial for any business, no matter its size.

Can I Use a Free Time Tracking Application?

If you are looking for a time tracking app, you may have noticed the wide variety of platforms, the features they offer, as well as their pricing points. Some platforms offer free versions or are completely free. As there are no universal solutions for all businesses, some companies will gladly use the free versions and never have a problem.

However, if you want more reliable software with more features or better reporting functions, you will probably have to invest in a paid version.

The Prices of Time Tracking Software

Billable time trackers usually cost only a couple of dollars per user per month. This isn’t a great expense for smaller teams but can add up to a lot if there are many users to track. Our platform offers multiple discounts for clients with many users. You can see the discount options Time Analytics offers on our Pricing page.


Salary.com has conducted research that showed that time theft is a serious problem in many companies. Their assessment put the total losses in US companies around 400 billion dollars. Time theft doesn’t only impact the profit, but also the business’s reputation.

The number of wasted hours varies significantly, but the worst cases are among 21% of employees, who admitted to wasting up to 5 hours during their workweek. The extreme 3% reported wasting 10 hours, or over an entire workday.

If you are planning to maintain or improve the overall productivity in your workplace, it is time to get a good billable hours software solution. This way you’ll be able to reap the benefits of a productive team while not overwhelming your employees with tasks they can’t complete.

Summary of the best billable hours tracker


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