17 Best Work Hours Tracker Apps (Reviews and Prices)

Looking for ways to track the work (billable) hours of your employees? Do you want to be sure that your workforce is working on their projects? Are you tired of obsessively thinking about billable and non-billable hours? Do you want to improve your productivity? If your answer to these questions is ‘yes’ you may want to start using a work hours tracker.

After considering more than 30 work hour tracking tools, we have picked the top 17 employee hour tracking tools for freelancers as well as businesses and created a list.
Here is the list of the 17 best work hours tracker apps in 2021.

hours tracker app

Quick software comparison

Time Tracking Features:

O – not fully met (e.g. if the free plan is marked with a circle it means that the product has a free version but with certain restrictions – number of users and the like)

Time Reporting Features:

Extra Features:

Pricing Features:

1. Time Analytics— The Best Timesheet Management software

Time Analytics work hour tracker

Time Analytics is one of the best and easiest to use timesheet management software on the market, and with a reason to be. It offers plenty of benefits for any company. With the help of Time Analytics, you will be able to easily discover who your most valuable clients are and discover the time utilization rates for employees.

Main features and benefits:

  • Transparent invoicing- Time analytics integrates with Excel making invoices an easy task
  • Intelligently manage your workforce- Time Analytics helps you have a precise overview of each one of your employees’ strengths and weaknesses so that everyone can work on a project that fits them the best
  • Monitor your admin tasks- Know how many hours you are spending on certain activities
  • Figure out where you need to make changes- Track how each client’s projects are performing and identify areas where increasing fees is necessary

Pricing: 4 plans available:

  • Free- 0 USD per month
  • Starter- 4.99 USD per month
  • Optimum- 6.99 USD per month (recommended)
  • Premium- 12.99 USD per month

Try Time Analytics free for 14 days.

2. ClockIt— Easy-to-use and simple time clock software

Clockit work hour tracker

ClockIt is a time clock software that tracks employee work hours. ClockIt software comes in handy with custom reporting, Slack integration, web clock, leave accruals and other things. It also offers timesheets that are used to effectively calculate payrolls.

Main features and benefits:

  • Generate reports- Time Clock Software meets your time and attendance needs with a dynamic reporting tool
  • Shift planning- An intelligent algorithm schedules shifts of employees
  • Time clock app- Time Clock App is available for both IOS and Android which enables your employees clock in and out anytime
  • Time clock kiosk- Set up a simple time clock kiosk and allow your users to clock in and out from different locations

Pricing– 14-day free trial.
No credit is required during the free trial. The price is set for the entire team.

  • XS- 29 USD per month (up to 10 users)
  • S- 49 USD per month (up to 20 users)
  • M-99 USD per month (up to 50 users)
  • L- 199 USD per month (up to 100 users)

3. Clockify— 100% free time tracking software for the team

Clockify work hour tracker

Clockify is a work hour calculator and a simple timesheet app designed to track the work hours of the employees. Track attendance, productivity, efficiency, breaks of your employees and manage your projects in a matter of time.

Main features and benefits:

  • Reporting-With reporting you can easily filter and customize reports, as well as share reports with others
  • Manage team-Track payroll, attendance, and activity of team members
  • Business intelligence- Business intelligence helps you analyze your company’s productivity and detect potential errors that could be improved
  • Bill clients- Track billable time and create invoices

Pricing- Free of charge forever

4. QuickBooks Time— Employee Work Hours Calculator

qucikbox work hour tracker

QuickBooks Time is a work hour tracker specially designed to track billable hours of the employees, invoicing and scheduling. It is very easy to use and it offers time tracking apps for all devices- PC, Mobile phone, Tablet. QuickBooks Time is a solution for freelancers as well for companies such as construction companies, landscaping businesses, small businesses and more.

Main features and benefits:

  • Timesheets- Easily track time and efficiently manage your team
  • GPS time tracker- Add a location to each time clock so the managers know exactly where every timesheet is coming from
  • Integrations- Sync time tracking data by integrating your chosen accounting software with QuickBooks Time
  • Reports- Real-time, interactive reports increase profitability, predict time needs for jobs costs, and more

Pricing- Free trial for 30 days

  • Freelancer/ Self-employed
  • Simple start- 12.50 USD per month
  • Essentials- 20 USD per month
  • Plus- 35 USD per month
  • Advanced- 75 USD per month

5. TrackingTime — Project Management and Work Hour Tracker App

tracking time work hour tracker

TrackingTime is a unique, easy-to-use project management and work hour tracking app made to help both managers, as well as employees, boost their productivity, efficiency, and organization. Because of these reasons, companies of all sorts use TrackingTime. This app offers a wide set of features that benefit the whole team.

Main features and benefits:

  • Time Tracker— Start tracking the working hours in one click
  • Project Management–– Project management to Improve Teamwork
  • Online Timesheet—Simple online sheets for successful payrolls
  • Time cards— Easy click in and out thanks to time cards
  • Attendance Tracking— Track breaks and attendance
  • Time reporting— Keep all your reports organized and in one place

Pricing:

14-day PRO Trial

  • Free- 0 USD per user- monthly (collaboration up to 3 users)
  • Pro- 5 USD per user/ monthly (unlimited collaboration)

6. Scoro — Work Hour Management Software

scoro work hour tracker

Scoro is a time management software that helps businesses with billing, project streaming, utilization optimizing, and others. Scoro also shows you what your time is spending their time on and shows what time is worth.

Main features and benefits:

  • Holistic Time Management- Know exactly what you need to work on and when
  • Easy-to-use Platform- Choose the way you get your work done
  • Profitability- Time is money so make every minute matter
  • Integration with your favorite tools- Integrate Scoro with the apps you already use

Pricing: Get started for free, no credit card required

  • Essential- 28 USD per user per month
  • Work Hub- 42 USD per user per month
  • Sales Hub-42 USD per user per month
  • Ultimate- Pricing upon request

7. Project Hours— Tool For Monitoring of Work Hours

project hours work hour tracker

Project Hours is an easy and simple time tracking app that enables you to organize your projects and have a clear and precise picture of how the employees are using their time. Focus on the things that matter with the Project Hours app.

Main features and benefits:

  • Time Tracking- Track time manually or with a timer
  • Materials- Register materials used for a project
  • Project Costs- Use hourly rates per user to calculate the cost
  • Reports- Report on total costs, hours and material used

Pricing: 2-month free trial

2 USD per person per month

8. HourStack— A Simple Time Management Tool for Teams of All Sizes

hours stack work hour tracker

HourStack is a simple-to-use time management software suited for tracking billable hours of the employees, invoicing, and project planning and management. HourStack is the easiest way to boost the productivity of both you and the members of your time so that every task is delivered on time. Start intelligently managing your time now.

Main features and benefits:

  • Track with Ease- Log the time without using the calendar
  • Analyze with Insight- Visual reports help you improve time utilization
  • Plan your success- Build transparent schedules that maximize productive time
  • Remote Teams- Monitor work progress of the whole team

Pricing: Free of charge for 14 days, cancel anytime

  • Personal- 9 USD per month/annually, 12 USD per month/monthly
  • Team- 12 USD per month/annually, 15 USD per month/monthly

9. Everhour— Time Tracking Software with Integrations

ever hour work hour tracker

Everhour is an accurate time tracker for client invoicing, expenses, billing and budgeting, project management, painless payroll and visual planning. It is a project management tool that will help your company grow and profit.

Main features and benefits:

  • Quick Setup- Connect Everhour app with your tool and start tracking working hours
  • Native Integration- Time tracking control automatically appear inside your project management tool
  • Automatic Updates- Your reports will always show the freshest data

Pricing: 14-day free trial

All-in-one: 10 USD per user per month

You can find more information about Everhour pricing here.

10. Easy Projects— Employee Work Hour Tracker with Measurable Success

easy project work hour tracker

Easy Projects is a project management software designed to simplify managing projects, finances as well as to track work hours. Using Easy Projects, you can easily increase your profit, reduce stress in employees, save time while working on projects and others.

Main features and benefits:

  • Integration with the most important tools- Connect the app with Google, Outlook, Slack, and more
  • Project & resource planning- Plan projects and prioritize resources
  • Project finances- Track all relevant finances and calculate a potential profit

Pricing

  • Team- 24 USD per user per month
  • Enterprise- Upon request

11. GoodDay— Productive Work Management and Work Hours Tracker

good day work hour tracker

GoodDay is a work hour tracking software that enables transparency, brings motivation and agility. It is a modern designed platform that tracks billable hours of the employees, helps you with project and task organization, and boosts the productivity of you and your workforce.

Main features and benefits:

  • Project management- GoodDay connects project management with execution and collaboration
  • Team collaboration- GoodDay connects project planning and management with collaboration
  • Product management- Manage of all aspects of product development
  • Marketing teams- GoodDay will improve your marketing team’s productivity and collaboration

Pricing:

  • Free- Free of charge forever for 1-15 users
  • Professional- 4 USD per person per month for a group of 15-250 users
  • Enterprise- Upon request

12. Jibble— Time Clock App for Work Time Tracking

jibble work hour tracker

Jibble is a work hour tracking app specially designed for tracking projects and the attendance of the employees, payroll, and projects. Its easy-to-use automatic timesheets and reports make your payroll a cat’s paw.

Main features and benefits:

  • Timesheets for payroll- Jibble generates timesheets that are essential for a precise payroll
  • Selfie clock-ins- Verify your staff with a facial recognition
  • GPS attendance- Know where your employees are located
  • Project costing- Track projects and work activities easily

Pricing: Free of charge forever

13. HiveDesk—Time tracking software with screenshots for remote work

hive desk work hour tracker

Hivedesk is a time tracking software perfectly designed for employees working from home. With help of Hivedesk software, you will increase productivity, track time and cost, as well as take periodic screenshots so you can see the activity of your employees.

Main features and benefits:

  • Employee time tracking- Track where the employees spend working hours and when the employees are actively working
  • Task management- Organize your tasks so you can avoid procrastination
  • Automatic timesheets- Timesheets are automatically generated from time tracking
  • Project cost management- Track the cost of each project and manage the budget
  • Automatic screenshots- Take periodic screenshots to see the activity of team members

Pricing: 14-day free trial. 5 user plans are available:

  • 5 User plan-25 USD per month
  • 10 User plan- 50 USD per month
  • 20 User plan- 100 USD per month
  • 50 User plan-250 USD per month
  • 100 User plan- 500 USD per month

14. BigTime— Billing and tracking of your most important assets

BigTime work hour tracker

BigTime is software created for the purpose of time tracking, billing, and invoicing. Besides this, BigTime also offers a set of features such as resource allocation, project management, reporting and analytics, integrations.

Main features and benefits:

  • Time tracking- Easily visible and transparent data of your team members’ activity
  • Billing & invoicing- Send custom invoices quickly and effortlessly
  • Project management- Organize budgets, expenses, billing, and projection creation
  • Reporting & Analytics- Have a clear picture of how your business looks like with the benefit of advanced dashboards, analytics, and reports.
  • Integrations- BigTime is cloud-based, designed to be integrated with the apps you use the most such as Google Apps, Slack, and many other.

Pricing: BigTime, besides a free trial, offers three plans:

  • Express- 10 USD per month
  • Pro- 30 USD per month
  • Premier- 40 USD per month

15. TaskWorld— Work Smarter Not Harder

task world work hour tracker

TaskWorld is an innovative work hours tracker and project management platform that will be useful to you as well as to your team members.

Main features and benefits:

  • Task Management- Effortlessly track your tasks and projects
  • Project planning- Organize workflows easily with automated templates
  • Team Communication- Attach files, update your employees via direct messaging, public and private channels
  • Analytics- An interactive overview dashboard keeps all projects and invoices in one place

Pricing- Get started for free

  • Professional- 15 USD per person per month
  • Business- 30 USD per person per month
  • Enterprise- Custom pricing

16. BloomUp — The intuitive tool for organizing your teamwork

bloomup work hour tracker

BloomUp is software designed to capture all activities during one’s working hours. Organizing your tasks, knowledge, and processes have never been easier. BloomUp offers all essentials for stress-free work as well as essentials for an organized, clutter-free interface of your tasks.

Main features and benefits:

  • Your projects and knowledge in one place- Keep everything in one place and you won’t be afraid of missing any conversation, document or personal note anymore.
  • Organize according to your needs- Structure your projects as you want. A simple and organized interface shows your tasks, notes, calendar view clearly.
  • The right information at the right time- Focus on the essential information so you’re not distracted and so you are not missing what is important anymore
  • Everyone knows what to do at all times- On account of a to-do list, everyone knows their task
  • Save time at each new project- This feature helps you increase productivity by converting your projects into a template

Pricing– Pricing depends on which plan you choose. You can choose one of four plans:

  • Freemium-0 EUR per month
  • Team- 39 EUR per month
  • Business (recommended)-79 EUR per month
  • Large enterprise-Upon request

17. My Hours— Report Your Work, Organize Projects, Track Time

MyHours work hour tracker

My Hours is a work hour tracking app perfectly suitable for freelancers and members of a team who wish to actively manage their time and work hours. It is also completely beginner-friendly which makes it extremely easy to use.

Main features and benefits:

  • Timesheet report
  • Timer or add manually
  • Timesheet view
  • Task and project templates

Pricing:

  • Free- 0 USD per person who just started using the app
  • Pro- 7 USD per person per month

Benefits of Using a Time Tracking App

Forget Excel and Paper Timesheets

Excel and paper timesheets are slowly becoming a relic of the past. Any modern office manager understands that new solutions are available. These new solutions offer options like calculating key metrics per client, task, employee, and other categories.

Old methods don’t allow managers and admins an automated view of users who have completed their timesheets and those who haven’t. That is why simple timesheet programs and hour tracking apps have become popular. Their biggest advantages are their low pricing (usually only a couple of dollars per user per month), and the efficiency they allow. Namely, the users only need a few minutes at the end of their day to log all their work in detail.

Timesheet software often offers time reporting modules, which calculate and allocate hours per different categories – projects, tasks, clients, etc.

Users who haven’t filled out their timesheets for a week will receive a reminder. This decreases the probability of avoiding work tasks and time theft.

Make Logging Time as Simple as a Single Click

Many time tracking platforms offer a complex system with multiple timers and criteria. The process can take quite some time and disrupt the usual workflow. In other words, the employees will end up taking up more time to track time than on work itself.

That is why it is important to choose a time tracker that allows simple and quick time tracking.

Time Analytics dashboard

Make Sure You Are Secure With Transparent Work Hours Tracking Timesheets for Your Employees and Clients

There aren’t many things more important for a company to do well than its reputation. Accurate invoices are the key to your clients understanding the trustworthiness of your business. Including a bill that lists each item – be it resources or time and expertise needed to complete the project – increases the level of trust your clients have for you.

Work hours trackers allow you to make these invoices as detailed and accurate as possible, answering all potential questions your clients may have about the amount you’ve charged them.

On the other hand, it is equally important to have your employees log their time. Once you have the information about their activity, you will be able to see how truly productive they are. Firstly, you will receive information about whether the employee is respecting the contract they have with the company. Secondly, you will see whether they are achieving the results in line with their peers and your expectations.

A work time tracker offers fair and transparent metrics both for your clients and your employees. It also ensures that the employees will fill their timesheets by sending daily or weekly reminders.

Keep an Eye on Profitability

Time tracking apps offer their users to discover their most valuable clients through project profitability reports.

Work hours tracking apps allow a deeper insight into any business by tracking each client’s project progress and important KPIs. This way you will be able to discover whether you should increase fees or terminate the collaboration with a client.

This way you will be able to focus on increasing your company’s billable time and improving overall client profitability.

projprofitability per project

Hours Structure Optimization

Each manager and business owner should understand the structure of billable and non-billable hours in their company. Optimizing this structure means reducing the repetitive and menial tasks that don’t contribute to the overall profit of the company. Instead of wasting time on these activities, you can spend it on the tasks and projects with higher billing rates.

billable and non billable hours

Improve Productivity

Employees can also benefit from using an app to track work hours. Starting to track time is usually followed by a rise in productivity. Simply put, employees can see where their time is going, and measure their productivity during the day. Then, they will be able to dedicate their most productive periods to the most demanding tasks, while using the lulls to rest and do administrative or less demanding assignments.

This way they will be able to remain productive while following their natural work rhythm and without overworking themselves.

Regulatory Compliance

Labor laws vary from country to country. That is why it’s necessary to study the laws in your country, or even state. Simply put, some monitoring practices, like taking screenshots of employee devices could go against time tracking regulations.

On the other hand, the Fair Labor Standards Act (FLSA) demands accurate records of working hours from each business. So, the areas that fall under the FLSA require some form of time tracking, but the method remains up to the company. Time tracking software solutions maintain and keep these logs automatically. So, if a company is under government audit, all the necessary files are in one place and readily available.

Curb Buddy Punching

Buddy punching is the practice of clocking in instead of a coworker who is running late or has left earlier. Once you start using an hours tracker this way to ‘’steal’’ time becomes impossible.

Buddy punching doesn’t usually make a huge dent in a company’s budget. However, not preventing it in time can encourage other employees to start practicing it and taking it further (being absent for an entire day, for example). That is why it is important to make sure all your employees understand that being honest about their time is a high priority.

75% of businesses in the US suffer from the effects of time theft, according to The American Payroll Association. The total productivity losses were calculated to be $400 billion per year.

Immediately React To Overtime

Overtime has become one of the staples of modern workplaces. Time tracking software notifies business owners or managers of the employees working longer. Multiple situations cause overtime. They range from simply forgetting to clock out, over necessary efforts due to an increase in business to lagging behind because of unnecessary time wasting.

Various overtime regulations protect employee interests. That is why it is crucial to catch on and understand the reasons for overtime in your company. This way you’ll give the right compensation where necessary and can work on improving employee work habits and identifying distractions and problematic behaviors.

An employee time tracker will calculate overtime and allocate the hours to projects and clients automatically.

Prevent Time Theft

Different practices that allow employees to log more hours than they have worked (also known as time theft) result in $11 billion of yearly losses for US employers. Having a system that shows exactly what your employees are doing during their work time is a great way to avoid time theft.

Additionally, your teams will be able to conduct accurate time audits. This way each employee will be able to understand their own work rhythm and adjust their daily tasks to bring productivity up while not exhausting themselves.

Different Forms of Time Theft

  • Buddy punching (we have already explained this practice)
  • Stand-in attendance – an employee signing in and out instead of an absent coworker
  • Late starts and early finishes
  • Super long breaks
  • Unauthorized overtime – this means overtime isn’t necessary, but the employee is still getting paid for it
  • Taking care of personal activities at work

As you can see, there are many ways to commit time theft. A single employee won’t see the significance of their actions. Simply put, five or ten minutes doesn’t seem very important. Except, once these practices become common and widespread in a company, the numbers will add up to quite a sum.

Automatically Track Time Off

Knowing whether your employees are at work, and understanding their planned and emergency time off is an important aspect of any business. Knowing how to plan shifts, as well as whether you’ll be able to rely on a specific employee at a specific date prevents understaffing as well as meeting and shift clashes.

An hour tracking app will automatically log attendance and enable the managers, team leaders, or business owners to plan different activities successfully.

Expense Tracking and Estimates

A time and expense tracking platform will draw the total price of a work hour. This includes direct and indirect costs like office space lease and supplies. The platform then automatically allocates them per project and client.

As you can see, a work hours tracker can be used for cost management too. Simplifying business processes while making them more accurate is beneficial to the total productivity as well.

Frequently Asked Questions About Time Tracking Apps

How does a time tracking app work?

Employees log the time they invest in a specific project, client, or task in. Most systems allow the users to mark the hours they log as either billable or non-billable and give them a field to track their billing rate as well.

Once you create a time tracking sheet, you can use it as a template or recurring task pattern for the future.

You can usually track the time manually or through a stopwatch.

The time tracking app draws all data into its base based on the time the employees have logged. Then it delivers different reports on time usage, productivity, and similar indicators.

How Does a Time Tracker App Address Privacy Concerns?

Implementing a new business practice rarely goes without a problem. Issues are more likely to occur when the said practice concerns their privacy. Time tracking is one of those practices, as it logs and makes observations about an employee’s activities during the entirety of the workday.

That is why making sure your employees’ privacy is protected should be one of your main concerns when choosing a time tracker. That is to say, we suggest using a platform where the employees have some control over the data.

Some platforms track employee time by monitoring the apps and documents they interact with during the day. Others take screenshots of employee computers or track mouse motions and keystrokes.

Clearly, these tracking methods are too invasive and signal a level of distrust. An automatic timesheet program will both give the employers all the key information and allow the employees enough control without unnecessary micromanagement.

How Do the Time Tracking Apps Address Security Concerns?

Time tracking platforms are installed on all company computers, and receive data from all employees. Naturally, some security concerns will arise. Entrusting a third party with such an amount of data, personal and company-related isn’t a simple decision to make. That is why it is important to make sure the platform you are using guarantees security for all users.

Time Analytics takes multiple measures to make sure your data is safe with us. The data is used exclusively by the rules of our Privacy Policy. That means none of your data will ever be sold or used for anything except time tracking and time analysis purposes. We pay great attention to confidentiality and personal as well as business data security. The measures we take are, among other things, technical, administrative, and organizational.

Is an Employee Time Tracking App a Good Fit for Both Small and Large Businesses?

A company of any size can benefit from using a time tracking app. Simply put, accurate employee time tracking will save you time and money no matter the size of your team. It will point to the underlying problems and show both positive and negative practices. It will also save you a lot of effort, as it will help you calculate both invoices and payroll. Even freelancers can use time tracking programs to determine the best way to distribute their time during the day.

Will a Free Time Tracking Application Be Good for My Business?

Some time tracking apps are completely free, while others offer a free plan. The quality of these free options can vary. Using a free program or a free version can be a great option for your business if said software provides all the data you need.

Simply put, some businesses only need a relatively simple solution, while others demand a more complex approach. If the version of the software you’re currently using limits your possibilities significantly, you should look into a paid solution with more options.

How Much Does Time Tracking Software Cost?

Employee time tracking software usually costs only a few euros per employee on a monthly level. This isn’t a big expense for smaller teams. However, larger companies may find the cost burdensome. Hence, some tools offer a discount for a larger number of employees. For example, you may find a plan that suits you on the Time Analytics Pricing page.

Final Thoughts

Wage and time theft cost companies across the world billions of dollars per year. The results of these practices don’t only impact the revenue, but also the reputation of your company.

Salary.com’s statistics show that time-wasting and wage theft are still very prominent. Namely, the data shows that 39% of employees waste up to an hour on non-work-related issues, while 29% waste up to 2 hours. Then there are the extreme cases – 21% of employees waste 5 hours a week, and 3% ‘’steal’’ a quarter of their workweek.

The last year has shown a rise in overall productivity once most employees started working from home. Yet, if this trend is to continue in the future, it is necessary to make sure your employees are using their time the best way they can, while also paying attention to equal and fair work distribution to avoid overwork and burnout. A time tracking system could be the perfect solution if you manage to introduce it as a positive addition to your practices instead of a spying and micromanaging tool.

 

Start managing your time

FREE 14-day trial – no credit card required

Run Trial