10 Best Time Tracking Apps for Consultants In 2021

Operational challenges in the consulting industry

In the first place, due to dramatic changes in the business environment, we always perform deep research about critical movements and challenges of consulting business. We frequently organize focus groups discussion with consultants and discuss their problems in business operations and how they can improve their KPIs.  The main results are:

  • Over 56% of consultants do not track profitability per each client.
  • More than 50% of consultants do not have evidence about cost allocation per project.
  • About 61% cannot have insight into reliable margin per each project.
  • 45% of consultants do not have evidence аbout billable hours per each consultant and project.
  • Only 10% of consulting firms use some type of time tracking for consultants.
  • 45% of managers on projects have clean insight into what their team member does, and how many hours they achieve the required level of efficiently.
  • The majority of consulting firms do not have a clear insight into realistic hourly billable hours to the clients.
  • Consulting firms lose time and efficiency for gathering information for invoice preparation.

Do you really need time tracking for consulting business?

Your consulting firm should implement our free online time tracking for consultants solution only in case some of the further conditions are fulfilled:

  • You or your Managers do a lot of operation work, i.e. they frequently support low valuable working tasks and they do not know how efficiently to overcome this issue?
  • Managers do not have time for strategic thinking, relationship building with new and current clients?
  • Want to see what does each team member does at any moment, day or week, and to check its productivity and efficiency on projects and tasks.
  • Think that you do not have full insight in profitability or margin per each project and client, i.e. you cannot reasonably estimate the cost of engagement.
  • Do not have insight into time consumption per client, people, overtime reasons, etc.
  • Company performance requires better monitoring.
  • Timesheets should be organized automatically.

Here are the top 10 time tracking tools

1. Time Analytics – Easy to use time tracking tool for consultants

Time Analytics tracking time in consulting

What is Time Analytics?

Efficient time tracking is so crucial for consultants, regardless of whether they do their job independently or a part of a large team, so learning how to track consulting hours efficiently is key for any consultant.

With Time Analytics, the best time tracking software for consultants, you can check to see if your team is maximizing profits while providing exceptional service to its clients.

Time Analytics focus is on strategy, not spreadsheets. You will measure employee capacity, improve forecasting, optimize budget and reduce administrative costs, and all of that with this powerful consultant time tracking tool.

Time tracking software for consultants like this one, should simplify recording your time as well as checking in on team members and client projects.

This automatic timesheet for hourly consulting work includes a record of billable and non-billable hours. The reason for tracking billing time is obvious – it helps you determine the exact price of the consulting services you provide and ensures that there is no loss of profit. When you follow both, you develop a more realistic picture of project profitability.

If you want to increase your profit, make more accurate reporting and better projections, you are on the right path.

This tool will answer the question- What Makes a Perfect Time Tracker for Consultants?

Best For

For small firms in the field of accounting, tax, and audit, as well as other professional service companies, such as law firms, consulting firms, advertising agencies, etc.

Main Features & Benefits

  • Comprehensive, intuitive, and detailed timesheets for consultants.
  • Intuitive workflow logging.
  • Calculation of billable hours, time utilization, total costs, and cost rate per client, activity, and project.
  • Time review for a selected period per each person, task, project, client, and billable/non-billable activity.
  • Insight in overtime and overtime reasons.
  • Productivity management-measurement of employee productivity and profitability.
  • Invoicing assistant- preparing data for the invoice, based on hard facts and time utilization.

Trial period

60-days free trial

Mobile App

Yes

Pricing Overview

Monthly plan:

  • Free version for small teams
    Up to 5 users, 30 clients, 30 projects, and 100 monthly time entries per user.
  • Starter 99 $/ person monthly
    Up to 15 unlimited users and up to 150 clients and 24h e-mail support.
  • Optimum plan 6.99$ /person monthly
    Compared to the Starter version, you get an unlimited number of users and clients.
  • Premium plan 99$/person monthly
    Available for up to 15 accountants and 150 accounting clients.

If you have more than 50 users subscribed, Time Analytics offers a special pricing discount.

Annual plan:

  • Starter: $4.29/user
  • Optimum: $5.99/user
  • Premium: $10.99/user

2. Toggl Track

TogglTrack tracking time in consulting

What is Toggl?

Toggl Track is a cloud-based time tracker for consultants that runs a whole business in terms of how we bill clients and generate revenue.

With it, you can share comprehensive data with clients by providing the latest accountability.

Toggl Plan and Toggl Hire are two other tools that Toggl offers.

Toggl track browser add-ons allow you to run the timer directly from online tools such as Asana, Todoist, Trello, and more.

Best For

For companies of all sizes.

Main Features & Benefits

  • Single-click time tracking-track time across the web, desktop, and mobile app, or browser extension with one click.
  • Online and Offline tracking.
  • Auto tracker- set up Toggl to trigger time entry suggestions.
  • Data is backing up every 12 hours.
  • Toggle integrates with FreshBooks, Basecamp, and more.
  • Detailed reports – all tracking data from Toggl is automatically converted into various charts, designed to give a detailed overview of what users spend their time on.
  • Receiving alerts as the project nears completion.

Trial period

30-day trial

Mobile App

iOS, Android

Pricing Overview

  • Free – Free for up to 5 users.
  • Starter
    • Monthly: $ 10 per user per month
    • Annually: $  9   per user per month
  • Premium
    • Monthly: $  20 per user per month
    • Annually: $  18  per user per month

3. Clockify

Clockify tracking time in consulting

What is Clockify?

Clockify is one of the most popular free time tracking software for consultants. It is a project management solution designed to help businesses of all sizes, NGOs, and educational institutions monitor productivity. The platform allows managers to determine the duration of each project, track employee schedules, and visualize the distribution of time for different tasks.

Best For

Freelancers, consultants, remote workers, small and medium businesses, digital agencies, NGOs, universities, and enterprises.

Main Features & Benefits

  • Tracking billable and non-billable time- tracking time using an online timer or entering manually in a timesheet.
  • Flexible reporting.
  • Informative dashboard.
  • The possibility of expanding Clockify with additional features.
  • Integration with over 50 great apps.

Trial period

7-day trial

Mobile App

Android, IOS

Pricing Overview

  • Basic
    • Annual plan: $3.99  per user, per month
    • Monthly plan: $4.99 per user, per month
  • Standard
    • Annual plan: $5.49 per user, per month
    • Monthly plan: $6.99 per user, per month
  • Pro
    • Annual plan: $7.99 per user, per month
    • Monthly plan: $9.99 per user, per month
  • Enterprise
    • Annual plan: $11.99 per user, per month
    • Monthly plan: $14.99 per user, per month

4. Harvest

 Harvest tracking time in consultingWhat is Harvest?

As a time tracking software for consultants, Harvest helps consultants to make the most of their time. The product offers integration with various solutions, such as Asana, JIRA, Basecamp, GitHub, and Quickbooks.

Harvest makes it easy for you to keep track of time from your desktop and phone and other popular tools. It then combines this timesheet data into intuitive, visual reports that make it easy to see what your team is working on, catch projects before they go over budget, and make smart decisions about your business.

Best For

Harvest is ideal for client services businesses, small businesses, and freelancers.

Main Features & Benefits

  • An intuitive, lightweight time tracking.
  • One-click time entry.
  • Report and Analyze- a wide selection of visual reports.
  • Easy turning tracked time and expenses into invoices.
  • Online payments- PayPal and Stripe.
  • Optimizing the overall workflow with dozens of integrations.

Trial period

30-day trial

Mobile App

Yes

Pricing Overview

  • Free (1 Seat, 2 Projects)
  • Pro (Unlimited Seats, Unlimited Projects)
    • Annual plan: $12 USD per seat per month
    • Monthly plan: $10.80 USD per seat per month

5. Hours

Hours tracking time in consulting

What is Hours?

Hours is a time tracker that works on iOS and in the browser. It makes it easy to follow in real-time by keeping an active list of timers between which you can switch with one touch.

Flexibility makes this the tool to track all of your billable and non-billable hours quickly and easily.

Best For

Hours time Tracking lets you track time as an individual, freelancer, employee, contractor, or as part of a team.

Main Features & Benefits

  • Flexible and easy invoicing.
  • Visual timeline and smart reminders.
  • Friendly interface.
  • Start/stop/switch timers with one tap.
  • Ability to choose between Professional, Team, and Personal versions based on the features you need.

Trial period

Yes

Mobile App

Yes

Pricing Overview

  • Hours Personal  Free (great for the basics)
  • Professional
    • $80.00 / Year
    • $8.00 / Month
  • Teams
    • $6.67 / User / Month

6. Replicon

Replicon tracking time in consultingWhat is Replicon?

If you want to simplify your consultant time-off management and gain visibility into your employee time off usage and availability, the Replicon is an ideal time tracker for you. With this consultant time tracking, you can make faster decisions, increase efficiencies, and improve profits.

Replicon is a great solution for deep project management, resource management, and project accounting solution.

Best For

For enterprises of all sizes.

Main Features & Benefits

  • Flexible Timesheet Capture-fast and easy recording hours spent on project, activity, or task using optimized interfaces.
  • Tracking billable and non-billable hours by project, and easily assign them to single or multiple clients.
  • 100% Accurate Time without data error- verifying, cleansing, analyzing, and reviewing the right workflows.
  • Transformation time data into costs, utilization, billing, pay, and other metrics.
  • Integration makes it easy to share Replicon data with your existing business applications.
  • Mobile Timesheets and GPS time tracking.

Trial period

14-day trial

Mobile App

iOS, Android

Pricing Overview

By project:

  • TimeBill Quick Start
    • $60 per month for up to 5 users
    • $10per additional user
  • TimeBill Plus
    • $22 per user per month
  • ProjectTime
    • $18per user per month
  • ProjectTimePlus
    • $22 per user per month
  • TimeOff Plus
    • $6 per user per month
  • TimeOff Enterprise
    • $8 per user per month
  • Expense Quick Start
    • $3 per user per month
  • Expense Plus
    • $5 per user per month

 7. Rescuetime

Rescuetime tracking time in consultingWhat is Rescuetime?

ResqueTime is an award-winning tool that helps businesses become more focused, productive, and motivated. With this powerful time tracking and distraction blocking software, you will get more from your day, without working more.

The upgrade version has an advanced report, unlimited data, real-time alerts, and more!

Best For

For companies of all sizes.

Main Features & Benefits

  • Automatic Time Tracking without timers and manual entry.
  • Detailed reports and insights on exactly where your time goes.
  • One-Click Offline Time Tracking for tracking meetings and calls.
  • Blocking distracting websites-possibility of setting daily limits on apps and sites, or schedule focused time directly in your calendar.
  • Integration with Calendar, Slack, and Hundreds More.

Trial period

14-day trial

Mobile App

iOS, Android

Pricing Overview

  • Monthly plan
    Lite: Free $0
    Premium: $12/user
  • Annual plan
    Premium: $78/user

8. TimeCamp

TimeCamp tracking time in consulting

What is TimeCamp?

TimeCamp is a 100% free time tracking software for consultants that helps companies to increase project profitability. This simple, yet powerful free consulting time tracking keeps you stay on top of work.

TimeCamp integrates with a large number of applications and comes with additional features for additional functionality.

Best For

Ideal for professionals across all industries.

Main Features & Benefits

  • Planning, Tracking and Overseeing All Projects.
  • Measuring profitability based on real data.
  • The billing feature allows you to mark the time you track as billable or non-billable, which significantly speeds up invoicing.
  • Sharing automated weekly email addresses that summarize completed work, lost time, productive hours, and lists of time-consuming websites.
  • Measuring team’s productivity and the time spent on sites and other apps.
  • Calculating payrolls and measuring attendance.
  • Operational and managerial reporting.
  • Integration with 100+ other apps and work tools.
  • Easy and insightful reports.

Trial period

14-day trial

Mobile App

Yes

Pricing Overview

  • Free
  • Basic
    • Yearly: $ 25 user/mo
    • Monthly: $ 5.25 user/mo
  • Pro
    • Yearly: $ 50 user/mo
    • Monthly: $ 10 user/mo

 9. Timeneye

Timeneye tracking time in consultingWhat is Timeneye?

Timeneye is the perfect time tracking software for consulting firms that helps small/medium-sized companies track the level of productivity of their teams. Timeneye is much more than a timesheet for consultants: it shows the value of your time. It allows you to track time accurately, build stronger relationships and make better business decisions.

Best For

For small/medium-sized companies.

Main Features & Benefits

  • User-friendly and colorful time tracking.
  • No clunky spreadsheets.
  • Automated timer or manual entries – an effective way to track your time in just one click.
  • Managing billable time-track every minute of your work and invoice your clients accordingly.
  • Project tracking tools – see the progress of your projects in real-time.
  • Reports for meetings and clients- a detailed overview of your business progress.

Trial period

14-day trial

Mobile App

iOS, Android

Pricing Overview

  • $6 per user per month, billed yearly
  • $7 per user per month when paid monthly

10. actiTIME

actiTIME tracking time in consulting

What is actiTIME?

actiTime is the perfect tool for efficient time tracking in a Consulting Firm.

actiTIME can be implemented to make very accurate time estimates for your consulting projects. This tool provides an appropriate way to manage assign tasks, track time, and analyze your business achievement based on the collected data.

Best For

For companies of any size and any business type.

Main Features & Benefits

  • Time Tracking.
  • Scope Management- edit and create tasks directly from your timesheet page without the need to access a separate interface.
  • Team Management- group your employees by departments, locations, or time zones.
  • Billing and Accounting.
  • Data Analysis.
  • Leave Time Management.

Trial

30-day trial

Mobile App

Yes

Pricing Overview

Monthly plan: $7 per user / mo

Annual plan:    $6 per user / mo

Why time tracking is important for consulting business?

How you make sure that each hour in providing services to clients is invoiced?

Each consultant and other employee has online access to the time tracking platform. After auto logging, they just need to fill daily planning tasks per client or project.  The optional field is “Details Field” where the Consultant may put a short description of selected activities.

The consultant has an option to primarily select that the current working task is related to the internal (in house activities) which means the time tracker automatically uncheck the billable box.

An example of easy data entry is given below:

Timesheet data entry

All data enables automatic reports and advanced analytics.

Managers or Partners have access to the full timesheet module and can see all data for wished period: day, week, month, or another custom period per each employee, project, client, or task.  A comprehensive timesheet could be exported in excel for each client or employee that is suitable for invoicing or consultant work assessment.

Timesheet - Daily

How does each consultant track his working time, is that easy?

According to provost customer experience, daily time for filling data by the consultant should be in the range from 5 to 7 minutes. In order to avoid losing time while consultants fill repetitive tasks, a tool should offer customized templates for all users.

Additionally, each consultant should be granted his own dashboard and analytics. That may help him to analyze non-productive behavior and improve his performance.

Reports you should get from the time tracking platform?

Client related reports

Analysis of all clients for a certain period presents data on total hours spent for a certain client, how much of total hours is billable, what is labor utilization, how much are costs of engagement for the client, and what is the average cost per hour.

Costs of engagement for the client are calculated based on previously given costs of salaries and other indirect expenses and it is the basis of calculation of the client’s profitability.

Data on work utilization provides information on the percentage of total hours billed to clients and what is the amount of hours covered from internal resources and it is the basis for calculating the realistic price per hour. Data on spent hours and costs for each client provides the possibility to redefine contractual terms with a client in order to optimize profitability, as well as to decide on prices of new engagements.

People related reports

Analysis of the employees shows data on total hours an employee spent, then the number of totals billed hours, and how many hours stayed unbilled. Moreover, the reports show what the work utilization is, how much did each employee cost for a certain period, and what is the average cost per hour.

On the basis of these data, it is possible to minimize the unproductive behavior of employees. Also, you can efficiently evaluate employees, redefine work conditions, salaries and bonuses.

Task-related reports

These data are the basis for decisions on work organization, stopping inefficient and unproductive activities, as well as for outsourcing of certain activities.

Project-related reports

Analysis of projects or service lines provides data on total hours spent on a certain project or service line, how much of total hours was invoiced, how much of total hours stayed not billed, what is the time utilization, how much did the project cost, and what is the average cost per hour.

With cost calculation, you can calculate project profitability, which could be essential for changes consideration in business and pricing policy.

Time tracking per clients

Does time tracking for consultants provide critical KPIs for consulting business?

Time tracking solutions should provide critical KPIs for consulting business. You should see some of them within Dashboard and some of them are countable, based on platform data. Let’s consider the main KPIs

Financial indicators

Revenue per hour is critical KPI in the consulting business. Therefore, in our free time tracking online platform you have time allocation per each client and project. Dividing your revenues with the total time you get the total hourly rate per client or project while dividing your revenues by the billable hour you get net realistic billable hours per client or project.

Costs per project present the total cost of each project of the service line. For each consultant, you put a cost hourly rate. Besides the basic cost hourly rate of consultant, you can also add some fixed cost per hour (e.g. rent, phone costs)

The margin hourly rate per client and project shows the difference between revenue per hour and cost per hour.

Commercial indicators

Some of the commercial indicators very important for consulting business are:

  • Total number of clients.
  • Number of different services per client?
  • Total hours spent on business development activities.

With our time tracking for consultant solutions, you easily monitor activities spent on commercial activities such as targeting, meetings with potential clients, networking, digital marketing activities, etc, and estimate the required ROI.

Employee productivity indicators

  • Total hours (or billable hours) spent per consultant.
  • Time consumption per different working tasks for each consultant.
  • Overtime as a consequence of non-productive behavior of consultants.
  • A number of consultants engaged per project at any moment.

Conclusion

In summary, a time tracking tool for consultants should focus on the following:

  • Strategically thinking – Key Performance indicators monitoring with an excellent dashboard.
  • Simplified implementation and easy to use, fill daily activities and time in five minutes.
  • More automation in planning and monitoring of business activities – use timesheet planning and editing module.
  • More productivity, automatic performance for each individual.
  • Efficient remote work with monitoring all activities per employee.
  • Time utilization measurement.
  • Cost management with аutomatically calculation of cost per clients, project, and activities.
  • More control, track billable hours per client and employees.
  • Improvement in organization design.

If you want more control, more billable hours, more productivity, and efficiency, try our time tracking for consultants. Check out our attractive pricing plans and use a free version for five users.

In the end, we try to make a simple online tool, as part of the infrastructure for consulting business growth.

Start managing your time

FREE 60-days trial – no credit card required

Run Trial