Thinking about getting a time tracking solution for your business, but wondering how TimeCamp vs Toggl Track compares?
This article is the right place for you!
More and more companies are denouncing old ways of time tracking. Simply put, paper timesheets and Excel spreadsheets aren’t enough.
They take too much time both to fill and control. That is why businesses are turning to digital time tracking solutions.
The wide variety of solutions can become overwhelming.
Toggl and TimeCamp are quite well-known solutions.
If they’ve caught your eye, we are here to help you make an informed decision that will fit your company’s needs.
Let’s see what these platforms are about!
TimeCamp – a Run Down
TimeCamp is one of the best-known time tracking software solutions on the market. It covers the major elements – time and productivity tracking, attendance and timesheets, billing, and invoicing.
TimeCamp offers two ways to track time. The first one is completely automatic, registering keywords the users type. The second one relies on simple start/stop timers anyone can use.
Other monitoring features include tracking how much time is spent on different apps, websites, and documents. All collected information is accounted for in comprehensive and clear timesheets. There is an optional screenshot option as well.
The application automatically allocates costs to clients based on keywords.
Then, it calculates the total cost of projects. You can use the smart invoicing feature to finalize the billing process as well.
Toggl Track – a Short Resume
Toggl offers Toggl Track as one of its main three products. This particular product is dedicated to time tracking, project, and task management. In other words, it allows users a good base for most business processes.
The platform also has an invoicing feature, as well as profit tracking. All users can mark hours as billable or non-billable to avoid any confusion and keep a good relationship with the clients.
There is a high level of automation with Toggl Track as well. The application also uses keywords to determine tasks, as well as active applications. There is no screenshot option, which is good for employee morale.
TimeCamp vs Toggl Track – Differences and Similarities
TimeCamp and Toggl Track have a similar approach. The time tracking principle is the same with a significant difference when it comes to monitoring.
Let us review and compare the most important aspects of both platforms.
1. Time tracking
Both applications were created to track employee time. Let us inspect this element within both platforms.
A. TimeCamp Time Tracking
TimeCamp approaches time tracking with the intention of simplifying the process as much as possible. in other words, you can set up this activity so the employees have minimal interaction with the platform.
TimeCamp will run in the background, register the keywords connected to specific projects and allocate time to them. the keywords can be mentioned in document names, web pages, or typed into the app’s widget directly. Later, the users can drag and drop entries to merge them.
On the other hand, users can track their time manually as well.
They can choose between a simple time clock that lets them start and stop tracking at any time and manual time entries into the timesheets.
The timesheets themselves are comprehensive and visual and show all activities clearly. The information is shown in a calendar-like color-coordinated overview.
B. Toggl Track Time Tracking
Toggl Track also offers some variety. The users can opt for a manual approach and create their entries one by one with a time tracker. This option is available on desktop, mobile, and web, which makes tracking from anywhere possible.
The employees only have to click the Start/Stop buttons to track their time. this makes tracking extremely simple and quick. The accuracy you will get as the result is a great outcome as well.
Similar to TimeCamp, Toggl Track also monitors the use of different apps. Moreover, it also registers important keywords and uses them to allocate time to specific projects.
This means all the time users spend at the computers will be accounted for.
2. Employee Monitoring
The way a business monitors its employees can tell you a lot about that company’s morale. That is why it is important to approach this matter carefully. Here is how TimeCamp vs Toggl Track compares.
A. TimeCamp Employee Monitoring
TimeCamp offers accurate insight into all employees’ workdays. Even though it isn’t as strict as some similar applications, the monitoring level is quite high.
The options and features that make up the Productivity tracking part of the app monitor user activity in multiple ways. Firstly, the app measures the time users spend on different websites, apps, and documents.
Secondly, idle time is taken very seriously, whether it’s inactive or simply offline. That is to say, the application won’t measure the time spent in meetings, calls, etc. The employees will have to account for the rest of their workdays.
Finally, the platform offers the management the option of taking screenshots of employee devices. This, of course, introduces the issue of privacy. Additionally, screenshots signal distrust, and can negatively impact performance.
There is the option of private mode, which can guarantee some privacy. However, we cannot recommend monitoring the employees as closely.
B. Toggl Track Employee Monitoring
Toggl Track lacks the screenshot option of its rival. However, its tracking options still monitor activity. Hence, the management will have no issue with overviewing all activity within the organization.
If an employee interacts with an application or website for over 10 minutes, Toggl Track will make a note of it. this makes the reports extremely detailed and accurate. However, there will always be issues in practice, so having the option to edit time entries is a good addition.
Finally, Toggl Track doesn’t offer the option of screenshots. This is a polarizing feature among employees and employers alike. Thus, if your decision depends on its presence, you now know what to do.
Using a new software solution for your business isn’t a simple feat. The implementation process can be difficult. Especially so if you’re already using one or multiple other platforms.
This is why the interaction between the new and the old is extremely important. Here are the integration possibilities of both platforms.
A. TimeCamp Integrations
TimeCamp offers a wide variety of integrations with a large number of business apps. The apps it integrates with are some of the most popular project management, helpdesk, collaboration, development, accounting and invoicing, and CRM and sales solutions.
- Project management solutions TimeCamp integrates with include Asana, ClickUp, Jira, Trello, Todoist, and more.
- You need to make sure your clients can get assistance whenever they need it. The helpdesk platforms you can use are alongside TimeCamp Zendesk, Freshdesk, LiveAgent, and others.
- Your team needs to stay in the know of all the moving parts of the business. They can collaborate via Microsoft Teams, Slack, Dropbox, and many calendar integrations.
- Development teams can continue using their favorite software like GitLab, Azure DevOps, MantisHub, Sifter, etc.
- TimeCamp has its own accounting feature. However, you can continue using industry favorites – QuickBooks and Xero.
- Finally, your sales team can keep relying on Pipedrive, Insightly, and other solutions.
B. Toggl Integrations
There are over 100 software integrations available with Toggl. You can manage them directly with the software or as browser extensions.
Toggl Track really understands that different businesses need different solutions. Here are some of the integrations it offers:
- Calendars – Google and Outlook calendar, iCal
- Communication apps – Gmail, Slack, ProtonMail
- HR and accounting – Zoho Books, Xero, Spidergap
- IT and Web development – GitHub, Jira, Codebase, Gogs
- Project management – Trello, Asana, Basecamp
- Sales and customer support – Capsule CRM, Salesforce, LiveAgent, Odoo
- Task management – Todoist, Focuster, GotDone
4. Project Management
Project management is the heart of any company. Transparency and knowledge ensure things are done on time and tasks flow smoothly from one department to another. Let’s see how TimeCamp vs Toggl Track compare in this area.
A. TimeCamp Project Management
TimeCamp isn’t a dedicated project management solution. Still, it offers some important features that help track the status of projects and tasks.
The biggest advantage the software brings is the automation of administrative tasks and paperwork. It also shows how much time is needed for specific tasks and projects. This means you will be able to create more accurate estimates for similar engagements, both time and cost-wise.
Another important project management feature within TimeCamp is tracking time and costs against deadlines and determined budgets.
B. Toggle Track Project Management
Toggle Track has a project dashboard that ensures transparency. Any project’s progress and costs are immediately visible and available.
There is an option that allows users to create time estimates. Then, these estimates can be compared to the actual time a project takes. Users can easily manage their billable rates and recurring projects and tasks.
The software will warn you about incoming deadlines. Then, you will be able to redistribute the workload to be able to meet client expectations when necessary.
Tracking time is an important activity. However, in and of itself, it isn’t enough to manage a company. You need reports that turn the information received from the employees into actionable choices.
That is why we will be looking into the reports both TimeCamp and Toggl Track deliver.
A. TimeCamp Reports
TimeCamp offers ten types of built-in report styles. These reports depend on the plan you choose. That is to say, they’re not all available to all users.
Users can also opt to create custom reports that show relevant information only. There are three report views – summary, daily, or detailed.
You can filter the reports by time, budget, employees, etc. they are meant to cover all aspects of the business, from attendance, over user activity, to payroll calculation.
There is the option of sharing reports with clients directly. You can add them as a guest to allow them to keep an eye on their projects at any time.
On the other hand, you can also export these documents as PDF or Excel documents, as well as send them via email.
B. Toggl Track Reports
Toggl Track also offers some reporting features, even though they’re not as extensive.
- Summary reports show total hours, as well as billable time. You can choose to view them as a graph to visualize and better understand them.
- Detailed reports show all the time tracked during a specific period. This may be overwhelming, so there is a filtering option that helps show only relevant information.
- Weekly reports represent each employee’s working hours within a week in detail.
Different businesses need different reports. If you are getting your information from a different source, it could be an obsolete feature.
6. Payroll Tracking
Time tracking is a crucial part of the payroll calculation process. In other words, this is an extremely valuable feature for a time tracking software solution.
Yet, neither TimeCamp nor Toggl Track has an in-built payroll solution. In other words, you will still have to rely on accountants or other software solutions.
7. Invoice Generation
Again, time tracking gives you all the data necessary for invoices. It shows how long your team has worked on a project, as well as all the activities that took place.
Let’s see how TimeCamp vs Toggl Track handle invoices.
A. TimeCamp Invoicing
TimeCamp has a dedicated invoice feature based on timesheets. That is to say, the price of a project is calculated based on the time it took the participants to complete it.
The platform even takes care of tax rates. Namely, you can adjust these values to fit your country’s laws. The invoices can be exported and shared quickly. Additionally, they are automatically approved and you can set an automatic payment reminder.
Finally, if you offer PayPal as a way of payment, you can receive your earnings directly from the invoice, as there is an integration.
B. Toggl Track Invoicing
Toggl doesn’t have an inbuilt invoicing feature. However, you can use one of the software’s many integration options to finish the job.
An Alternative Time Tracking Solution
We have presented a detailed comparison between two very strong time tracking applications. As you can see, both solutions have their strong suits and faults.
Of course, there isn’t a single perfect solution for every business. the two main flaws of both the solutions we’ve talked about are complexity and a high level of employee monitoring.
Simply put, both TimeCamp and Toggl Track were created for employees who know their way around a computer very well. On the other hand, the constant monitoring of all user activity (and screenshots in TimeCamp’s case) can discourage any employee.
Time Analytics is an alternative that can help you with these issues and more.
Why Time Analytics?
A User-friendly Platform
Time Analytics is a user-oriented platform. This means that the entire interface is created to suit the needs of any employee, no matter their computer skills.
The application is based on timesheets the users fill in. this automatically gets rid of micromanagement and employee monitoring. Let the results do the talking instead of focusing on the minutiae of everyone’s day.
There are two simple time tracking modes – manual entries and automatic time tracking.
Manual entries are created by users selecting a period and adding details on their activities. On the other hand, they can also measure their time by turning on a time clock with a simple click of a button. Both methods are very intuitive and take only a few minutes.
Either way, the entries are saved in employee timesheets and connected to specific tasks, projects, and clients. This way the allocation of costs and time estimates can be completely automatic.
TimeCamp and Toggl Track both have a relatively high price point. Of course, there are free versions of both apps. However, they are meant for small teams and don’t have full functionality.
On the other hand, Time Analytics offers the Starter plan for $4.99 per user per month, while Optimum costs $8.45 per user per month.
This isn’t to say the application is lacking. There is a high standard when it comes to the quality of features. Time Analytics still brings accurate reports and helps you throughout all business processes, from assigning tasks to invoicing a finished project.
Additionally, our clients are charged only for the team members marked as Enabled. However, if you want to disable a former employee, their information will still be available.
Time Off Tracking
Tracking time off is important as all managers should know which employees are currently available. TimeCamp offers a similar feature, and Toggl Track does not. With Time Analytics, you will be able to receive time off requests for any situation and approve it directly through the software.
Your employees will be able to cover any reason for their leave as there are numerous pre-made forms. The management will be notified about any planned absences and be able to plan shifts accordingly.
Neither TimeCamp nor Toggl has this type of feature.
On the other hand, authorized users of Time Analytics can create tasks right in the software. Then, those tasks can be allocated to the employees. This way you will avoid clashes and missed deadlines, as every employee will know what is expected from them.
TimeCamp and Toggl Track are very famous time tracking solutions. They have a similar keyword-based approach to time tracking that automates a large part of the process. However, the data is obtained by monitoring user activity, which can create issues within the team.
The customer profiles of these two solutions are very similar. TimeCamp focuses on functionality, while Toggl Track has a beautiful design. That is to say, the differences between them are minor. We have showcased their most important features and principles so you can decide on the better option for your organization.
However, as we have previously mentioned, there really isn’t a one-size-fits-all perfect solution that will fulfill every business’s needs.
That is why we suggest looking at the age of your team, their computer skills, and the type of work you do (does it demand extremely detailed reports? do you need to account for every minute to prove it is billable? what amount of money can you set aside for a solution like this) before making a decision.
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