We’ve taken a look at the benefits and all features in Toggl Track’s free and paid plans for businesses to check if they’re worth the money.
Toggl Track’s main purpose is to allow teams to keep track of their time and remain productive. The software gives a detailed insight into the time every task requires. In other words, it allows you to measure productivity in all teams.
There are four versions of the software. One of them is free, while the other requires payment.
The paid version offers full functionality with a range of prices starting at $10 per user per month.
Toggl Pricing Plans
Toggl offers a free trial as well as three paid plans: Starter, Premium, and Enterprise.
Since Enterprise prices are customizable we present Stater and Premium prices as follows:
The Free Plan
The free version is available for anyone still unsure about purchasing a plan. This plan is equipped with all Toggl’s core features. It is limited to five active users. However, you can create an unlimited number of projects, label, and annotate them.
What is included in the Free Plan?
- Unlimited time tracking
- Unlimited projects, clients, and tags
- Web app, mobile apps, and desktop apps
- Automated time tracking triggers
- Idle time detection
- Pomodoro timer
- CSV imports
- Personal desktop activity tracking
- Track time in 100+ popular tools
What is missing in the Free Plan?
- Time tracking email reminders
- Manage billing rates and labor rates
- Export in Excel
- Tasks (sub-projects)
- Time estimates
- Fixed fees
- Time entry shortcuts
- Projects analytics
- Integration with Jira and Salesforce
The Starter Plan
This plan costs $10 per user per month with the ability to have unlimited projects.
The Starter plan is a great option for small teams. You can create as many projects as you need, and the number of users you can add is also unlimited. That is to say, there are no time or instance-based limitations. Anyone in your organization can use Toggl.
If you are unsure about the platform, you can use its 30-day free trial to make sure Toggl is exactly what you’re looking for.
While Starter has many of the features from the Free plan, it still has some account-related limitations.
What is included in the Starter Plan?
Starter plan includes everything in Free plus:
- Billable rates
- Time rounding for reports
- Favorite time entries
- Create Saved Reports for quick online access
- Project time estimates and alerts
- Tasks (Sub-projects)
- Pre-populated project templates
- View tracked time in your calendar
What is missing in the Starter Plan?
- Team time tracking reminder emails
- Add time for others
- Manage billable rates and labor costs
- Schedule reports via email
- Lock time entries
- Fixed fee projects
The Premium Plan
This plan costs $18 per user per month with access to the Jira integration and priority email support.
Additionally, you will get a Salesforce integration as well. You can add multiple users, so if you want five people on your team using Toggl Premium, that’s a total of $90 per month for all users.
You also get priority email support, which means that if no one is in chat at any given time (which also tends to be true), then you can submit an email. Toggl’s support team will then answer you in 24 hours at most.
What is included in the Premium Plan?
Everything in Starter Plan +
- Fixed fee for projects
- Schedule saved reports via email
- Time tracking audits
- Project forecasts and analysis
- Add time for team members or lock their entries
- Set required fields for time entries
- Native Jira and Salesforce integrations
The Enterprise Plan
The Enterprise plan is custom priced for you. Its biggest advantages are the API usage access, as well as a personalized onboarding session via call. This means you will be able to avoid any uncertainties when setting up the system.
This is Toggl’s middle tier offering when it comes to pricing plans.
The Enterprise Plan includes:
Everything in Premium +
- Manage multiple workspaces under one Organization
- Priority support
- Expert training and assistance
- Customizable solutions
- Large teams get volume discounts
Toggl pricing frequently asked questions
A. Is there a limit for the number of users in the free version?
You can use Toggl for free in a team of up to 5 users.
B. How do you calculate the subscription cost?
You will be charged a monthly fee for each user. If you select a paid plans instead of Free Plan, this fee will apply even if you have fewer than 5 active users. You will not be charged for deactivated users. Additionally, you will be able to access the data of all deactivated users. For example, if you have 20 users in Starter Plan, your monthly Toggl cost will be $200.
C. Does Toggl Track offer discounts?
Yes, Toggl Track offers discounts to nonprofit organizations, students, and educational institutions. For those who do not qualify, Toggl Track offers a volume discount for large teams when you purchase an annual subscription.
D. If you use your premium features during the trial period, what happens to any data related to the paid features when your Workspace is downgraded to the free plan?
The data entered during the trial period will be hidden, but not removed or deleted. If you upgrade to a paid plan at some point in the future, the data will become visible again. All time entries remain visible – only the associated data from paid features such as tasks will be hidden.
E. Does Toggl Track have desktop or mobile apps? Are they free of charge?
Yes, Toggl has desktop and mobile apps. Toggl is available on Windows, Mac, as well as iOS and Android. The applications are free.
F. If you have a paid Toggl Plan subscription, do you have to pay for Toggl Track as well?
Your Toggl Plan subscription does not affect your Toggl Track payment plan. That is to say, you will have to create a separate Toggl Track account, regardless of using Toggl Plan. The billing processes are separate as well.
If you have a paid Toggl Plan subscription, you can take advantage of Toggl Plan and Track integration to track time within Plan.
Time Analytics: Best Pricing Alternative to Toggl
Time Analytics is one of the newest and easiest time tracking software solutions and Toogl alternatives on the market. Its simple and intuitive design makes for quick and easy data entry for all employees.
The Starter plan includes an unlimited number of projects, users, and clients. Some of its features include productivity, cost, and task management, reports you can export as PDF or Excel, and around-the-clock email support.
The Optimum plan includes everything like Starter, plus invoicing, revenue, profit reporting, email reminders, and customized onboarding.
Time Analytics is ideal for small businesses aiming to improve their efficiency, replace manual tasks with automated processes and make better business decisions based on data.
A variety of features, including cost and time tracking offer an accurate insight into your employees’ time and engagement. The hours are broken down by the project, client, and task. The employees can mark their hours as either billable or non-billable and add notes and comments to the tasks.
Time Analytics’ reporting feature allows business owners to evaluate productivity and efficiency during a specific period. You can create separate reports for every client, so you get a clear idea of which projects are profitable, and which need optimization in terms of staff and budget allocated to them.
- Time tracking on projects and clients: Use a timer to track time toward projects and activities or create entries manually
- Calendar time entries view: Workspace that offers clean insights in weekly activities and time spent
- Daily and weekly timesheets: A great way to monitor how your employees spend their time during the day. Employee time can be tracked by task, project, and client. Timesheet edit by managers, filtering, export.
- Paid time off tracking: let the software help you schedule vacation, daily breaks, sick leaves and more
- Expense tracking: allocate all expenses to the right clients and projects automatically
- Utilization and overtime tracking
- Automatic cost allocation: The timesheet calculator automatically allocates all generated costs to projects and clients.
- Performance dashboard: a clear overview will help you evaluate your ROI with ease
- Data Import
- 24 hours e-mail support and in-app chat
(Everything in Starter Plan +)
- Invoicing (Time Billing): Control all tasks and services suitable for billing, and prepare a transparent appendix for the invoice
- Revenue and profit reporting: Receive accurate and easy-to-understand reports on your key metrics, and top performers
- Email reminders
- Customized onboarding
Frequently asked questions
A. Will you be automatically charged once the trial period is over?
No. Time Analytics doesn’t require any credit card information to activate the trial period. You will be charged only when you decide on a plan and purchase kit.
B. What happens after the trial expires and you haven’t chosen a plan?
You will receive another 14 days of service for free once the initial trial expires. After this period you will have to purchase a plan if you want to keep using the platform.
C. How can you calculate the cost of the license?
Time Analytics charges per active employee. That is to say, there aren’t any other fees. So, you can calculate the cost by multiplying the price of the plan you want by the number of active users.
D. What is the policy on counting users?
Time Analytics only charges for the team active members. You can enable/disable the users in the Team section. Once a team member is disabled all their information thus far remains available but they are not charged for.
E. How are monthly and annual plans different?
You will receive an invoice once each payment period. In other words, you will be paying once a month if you choose a monthly plan. On the other hand, if you choose a yearly plan, you will receive a single invoice that year.
Is Toggl worth paying for?
Toggl is a great option for any team. It’s affordable and has a free trial so that you can try it out before committing to the paid version. Toggl has many features that are worth exploring, such as time tracking, goal setting and reporting.
While Toggl may be a great tool for some businesses and freelancers, it’s not the only option out there. Still, there are many Toggl alternatives that offer similar features at less cost or with more features.