Best 13 Tools for Remote Workers Time Tracking

Best 13 Tools for Remote Workers Time Tracking

Bojan Radojičić
May 24, 2023

Looking for a tool that can help you in remote employee time tracking and improve the productivity and transparency of their work? You’re in the right place!

Indeed, when remote employees track their hours, both the employer and the employees have proof of their work. This way you build trust between them.

Still, there are so many options for time tracking software for remote employees on the market.

Finding a software solution for your remote workers that fits your specific needs can be hard work for anyone.

To save you time, we’ve put together a list of the best work-from-home time trackers.

The Ultimate List of Best Tools for Remote Workers

List of Best Tools for Remote Workers

Want to see a detailed review of features, benefits, and and pricing of listed remote employee time tracking tools? Let’s get started.

1. Time Analytics 

Best for remote and hybrid teams that want to improve productivity and work efficiency.

Discover the power of Time Analytics for your remote team!

Tracking time and expenses is vital, and traditional methods like paper timesheets or manual Excel templates fall short.

This time tracking software for remote employees will help you get the best of your team!

The app automates allocation and generates comprehensive reports, including crucial KPIs like time utilization and profit margins. Identify your top clients and optimize profitability effortlessly with Time Analytics.

 Remote Workers Time Tracking - Time Analytics

Special features

A. Time tracking for your remote team

This feature helps remote or hybrid workers track their time on each activity, project, or client:

  • Start timer in one click
  • Add time manually
  • Plan all weekly tasks on one screen
  • View your total hours at one glance
  • Mark each hour as billable or non-billable

B. Team productivity and efficiency reporting

This feature helps you Keep your team productive without checking on them constantly

  • Insights in weekly work hours per activities
  • Reporting on billable vs non-billable hours
  • Overtime work insights
  • Time utilization reporting
  • Time off reporting – daily breaks, vacation etc.

C. Timesheets

  • Daily timesheet showing each time entry per project, client, and task
  • Weekly timesheet for each team member
  • Timesheets review and edit option by the manager
  • Timesheet filtering and export in Excel
Time Analytics timesheets

D. Project time and profit reporting

  • Visual profitability reports and dashboard
  • Revenue reporting per each client or project
  • Powerful visuals
Project time reporting

Support options

  • Written tutorials in-app or help sections
  • Chat and email support
  • Booking 1:1 live demo

Pros of Time Analytics

  • Ease of use
  • Efficient onboarding and quick implementation
  • Actionable productivity reports
  • Detailed timesheets

Cons of Time Analytics

  • The mobile app is still under development
  • No freemium plan
  • No Chrome extension (upcoming feature)

Pricing

Time analytics offers two plans:

  • Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
  • Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
  • Free trial: 14 days (No credit card needed)

For more than 50 users, Time Analytics offers a special pricing discount.

2. TogglTrack 

Best for tracking and reporting billable hours and rates per project. 

Toggl track accurate and transparent

In 2020, Toggl changed his name to Toggl Track as part of a broader rebrand. The time tracking software for remote employees has a new look along with a new name, but the time tracker remains the same. Toggl Plan and Toggl Hire are two other tools that Toggl offers.

Toggl Track collects time tracking data to manage projects across teams and make better business decisions, from project estimates and team planning to profitability analysis to accurate and transparent client billing.

The free plan covers only the basic features and is available for small teams of up to 5 employees. The bigger the team’s size, the bigger the price – depending on the number of users.

Special features

  • One-click timer
  • Performance dashboard
  • Tracking reminders
  • Background tracking
  • Calendar integration
  • Available via the web, desktop, or mobile apps
  • Over 100+ app integrations

Pros of Toggl Track

  • Helps you increase productive time and tracking
  • Ability to classify tasks and schedule accurately
  • Very simple interface

Cons of Toggl Track

  • It is difficult to create branded invoices and time logs for clients
  • It is difficult to see all tasks in chronological order
  • There is no way to share time reports directly via a private or public link

Platforms

Web, Windows, Mac, Linux, Android, iOS, and Chrome extension

Pricing

Monthly Plan

Free: $0 (up to 5 users)
Starter: $10/user
Premium: $20/user

Enterprise: custom pricing

Annual Plan

Starter: $9 per user/per month
Premium: $18 per user/per month

*Custom pricing is available for large or complex organizations, and all paid plans come with a 30-day free trial.

Check out our article on what is included in each of Toggl’s pricing plans.

3. Hubstaff 

Best for employee tracking and GPS location tracking (large hybrid and remote teams).

Hubstaff remote employee time tracking with screenshots

Hubstaff offers remote employee time tracking with screenshots, GPS tracking, reporting, scheduling, monitoring, budgeting, invoicing, and automated payroll. It has everything required to track remote teams, but it lacks customization.

The free plan covers only the very basic features, GPS tracking and invoicing are available starting from the Premium plan.

Hubstaff offers Hubstaff Tasks, a project management tool, and Hubstaff Talent a solution for finding remote talent across the world.

Special features

  • Employee GPS tracking
  • Auto screenshots
  • Automated payroll
  • Online scheduling
  • Timesheet templates
  • Over 40+ app integrations

Pros of Hubstaff

  • Good reporting functions
  • You can take screenshots of what they are working on.
  • It is straightforward to use

Cons of Hubsaff

  • There’s no payroll integration with Payoneer
  • Tracking status notifications are sent twice instead of once
  • It doesn’t have the option to track overtime easily

Platforms

Web, Mac, Windows, Chrome extension, Linux, iOS, Android

Pricing

Monthly plan

  • Free – free (single user)
  • Starter – $7 per user month with a minimum of 2 users
  • Grow – $9 per user month with a minimum of 2 users
  • Team – $12 per user month with a minimum of 2 users
  • Enterprise – $25 per user per month

Annual plan

Free – free (single user)

  • Starter – $4.99 per user month with a minimum of 2 users
  • Grow – $7.50 per user month with a minimum of 2 users
  • Team – $10 per user month with a minimum of 2 users
  • Enterprise – $25 per user per month

*All paid plans come with a 14-day free trial. Read more on what is included in each Hubstaff pricing plan.

4. RescueTime

Best for automatic and AI based time tracking for remote teams.

RescueTime Take back control of your time

RescueTime is a web-based time management and analytics time tracking software for remote employees who want to be more efficient and productive. It prevents distractions while keeping track of time spent on applications and websites, giving you a clear picture of your day.

RescueTime helps you understand daily habits, so you can focus and be more productive. RescueTime offers 4 – 4-week Time Management Training Course as well.

No need to hit a start and stop button to switch tasks as RescueTime runs securely in your devices’ background. It also automatically tracks and categorizes where you use your time.

Special features

  • Automated time tracking
  • FocusTime distraction blocking
  • Real-time focus alerts
  • Track offline time with a single click
  • Weekly email reports
  • Integration with popular apps

Pros of RescueTime

  • It seamlessly works in the background and tracks time on  PC and Mobile
  • Automatic triggers can help you save time from distractions
  • It is simple and straightforward

Cons of RescueTime

  • Lack the polish and finish in UI and UX
  • Missing the possibility of assigning work to projects and, clients
  • The exportation feature doesn’t have too many options

Platform

Web, Mac, Windows, Linux, Android, iOS, Apple, Chrome extension

Pricing

RescueTime doesn’t list its pricing plans on its website.to find out more, contact the app’s sales team.

5. Time Doctor 

Best for remote team productivity tracking.

Time Doctor detailed analytics

Time Doctor is one of the longest-standing remote employee time tracking platforms. It offers detailed analytics of where time is going, empowering your team to increase productivity and results.

In addition to the ability to track attendance and time worked by every person on your team, you will also be able to break down how much time is spent on each project, client, or task. The time tracking data is accurate, so you can see exactly where time is spent. These data can be used to bill clients or to have a precise record for payroll.

Special features

  • Daily and weekly summary email reports
  • Online timesheets & payroll
  • Project management & budgeting
  • Distraction alerts
  • Screenshots & activity levels
  • Offline time tracking
  • Over 60+ app integrations

Pros of Time Doctor

  • It provides great support for administering to other team members
  • The Timeline Daily Report has all the information about employees
  • Ability to review screen capture

Cons of Time Doctor

  • There is no option to check all the details in the application window
  • I can not generate reports for Night differential
  • Problem with syncing when switching between multiple computers

Platform

Windows, Mac, Linux, Android, iOS, iPhone, and Chrome extension

Pricing

Monthly plan

Basic:$7/user

Standard: $10/user

Premium: $20/user

*Custom pricing is available for teams of 10+. All paid plans come with a 14-day free trial. Check out what is included in each plan in our article on Time Doctor pricing.

6. Clockify

Best for freelancers and small firms.

Clockify free time tracker and timesheet app

Clockify is a free timesheet and time tracking software for remote employees for remote teams of all sizes. It’s available for an unlimited number of users for free. It can work as an online app in a browser, but you can also install it on your computer or phone. Clockify offers its servers for maximum security and privacy.

This platform enables you to specify time duration for projects, track remote employees’ hourly rates, view current activities, and more. Clockify has options for managers to generate, share, and export customizable reports in different formats.

Special features

  • Start/stop timer manual entry
  • Log activities in less than a minute
  • Calendar
  • Timesheet management
  • Dashboard and reports
  • Alerts
  • Manager role
  • Invoicing
  • Labor cost and profit
  • Over 50+ app integrations

Pros of Clockify

  • Easy to sign up
  • You can do all the calculations within the app
  • Tracking time is very easy and flexible

Cons of Clockify

  • No upper limit to stop at even if you forget to stop it for days
  • Absence of Gantt Chart
  • Automatic time doesn’t save to the server

Platforms

Web, Windows, Mac, Linux, iOS, Android, and Chrome extension

Pricing

Monthly Plan
Free version
Basic: $4.99/user
Standard: $6.99/user
Pro: $9.99/user
Enterprise: $14.99/user

Annual Plan
Basic: $3.99/user
Standard: $5.49/user
Pro: $7.99/user
Enterprise: $11.99/user

*All paid plans come with a 7-day free trial; no credit card required.

7. Timely

Automated work-from-home time tracking is best for visual scheduling.

Timely first AI-based time tracking app

Timely is the world’s first AI-based time tracking app that helps 5,000 companies across 160 countries. It covers payroll, project management, team management, and planning. Timely offers user-level privacy and user–friendly design. It’s a tracking tool that keeps remote workers visible and manageable.

It’s possible to review the project’s dashboard, break down tasks, and see how much each member worked on the project. As for remote employees, it is possible to track KPIs, organize people in teams, etc. Timely also offers various reports for internal and external views.

Special features

  • User-friendly interface nice and creative visuals
  • Privacy-first
  • Notifications
  • Calendar management
  • Automatic time capture
  • Invoice creation and delivery
  • 20+ integrations

Pros of Timely

  • The UX is constantly being improved by the team
  • Cost-effective, easy to implement
  • The interfaces are simple to understand

Cons of Timely

  • Minor issues with the memory app tracking
  • Needs improvement on mobile and web channel experience
  • The reporting function could use a little more branding
  • Pricing

Platforms

Web, iOS, Android, Mac, and Windows

Pricing

  • Build – $25 per month (up to 7 users)
  • Elevate – $35 per month + transaction fees
  • Innovate – $40 per user per month + transaction fees

*Custom pricing is available. All paid plans come with a 14-day free trial.

*Custom pricing is available. All paid plans come with a 14-day free trial.

8. Harvest

Best for tracking remote workers’ productivity and weekly hours. Excellent for time billing. 

Harvest combine time tracking and costs tracking in one

With Harvest, you can start a timer from your desktop, phone, or browser to track time for different clients and projects. You can use integrations with this time tracking software for remote employees as well and turn that timesheet data into reports.

Many advanced reports can help you to manage your remote team and optimize their productivity. It’s possible to adjust budgets and quickly get information on how much your people work when they are working and what projects they are working on. After the project is done, you can create an invoice and send it to the client from the app.

Special features

  • Easy to use interface
  • Daily and weekly view of workspace
  • Alerts
  • Invoice creation and delivery
  • Workflow capacity
  • Export data
  • Reminders to clients
  • 100+ integrations
  • Support from real humans

Pros of Harvest

  • Integrates directly with Stripe and Toggl
  • Invoice tracking is good and useful
  • Intuitive and easy to use

Cons of Harvest

  • Project setup scenarios could be simplified
  • The Android app sometimes doesn’t sync in the background
  • There is no history of changed rates
  • Pricing

Platforms

Web, Mac, iOS, Android, Windows, and Chrome extension

Pricing

Monthly Plan
Free version (1 user/2 projects)
Pro: $12/user

Annual Plan
Pro: $10.80/user

All paid plans come with a 30-day free trial.

9. Everhour

Best remote employee time tracking tool for time budgeting and payroll.

Everhour track of all your projects, budgets, scheduling

Everhour is one of the web-based time tracking tools for remote employees. It keeps track of all your projects, budgets, scheduling, and alerts. You can build different kinds of reports and send invoices to the clients.

Over 3,000 companies in over 70 countries trust Everhour. They offer integrations with your project management tool so you can track time on projects from Asana, Basecamp, Trello, Jira, GitHub, and more. All data collected for your projects will automatically sync with Everhour.

Special features

  • Easy time tracking on projects
  • Billing and budgeting
  • Invoicing
  • Projections
  • Reporting & statistics
  • Workflow management
  • Integrations

Pros of Everhour

  • Easy-to-use reporting tools
  • Time can be added individually or in batches per week
  • Very simple yet powerful

Cons of Everhour

  • No offline functionality
  • Pages sometimes slow to load
  • The pricing model is a little expensive

Platforms

Web, Google extension, iOS (beta)

Pricing

Monthly Plan
Lite: $6/user/month (minimum two users)

Team: $10/user/month (minimum five users)

Annual Plan
Lite: $5/user/month (minimum two users)

Team: $8.5/user/month (minimum five users)

*Custom pricing is available. All paid plans come with a 14-day free trial.

10. HourStack

Best for weekly tasks and time scheduling/review.

HourStack schedule tasks, track time, export reports

HourStack is a transparent time management tool that doesn’t require additional training. The calendar helps you see, plan, and track your remote team’s time through tasks and projects.

It is possible to schedule tasks, track time, export actionable reports, and customize your co-working spaces and permissions. It can even take care of the clock to help you stay within the frame you set.

HourStack is a time management software company based in Seattle, Washington. Users can sync their data from other apps with ten integrations in-house and over 1,500 integrations via Zapier.

Special features

  • Calendar management
  • Time tracking
  • Task management and scheduling
  • Timely support
  • Export data
  • 100+ integrations

Pros of HourStack

  • The ability to tag a project or label
  • Easily drag and drop calendar invitations into the calendar
  • Reports are easy to generate

Cons of HourStack

  • Missing some features for the administrators
  • More options are needed to add more categories
  • There are bugs every once in a while

Platforms

Web, Android, iOS

Pricing

Monthly Plan
Personal: $12/user (max 1 user)
Team: $15/user (any size)

*Custom pricing is available. All paid plans come with a 30-day free trial.

11. TimeCamp

Timesheet management for the “work from anywhere” concept.

TimeCamp automatic employee payroll and invoicing

Source: TimeCamp web

TimeCamp is a free work from home time tracker for an unlimited number of users and projects.

TimeCamp is automatic time tracking software that measures the time spent on activities, after which it categorizes these activities. So, it enables you to see people’s productivity during the day. It is possible to create automatic employee payroll and send invoices to clients.

It is suitable for both employees working from an office and remote employees. Integration is possible with over 100 different applications.

Special features

  • Automatic tracker
  • Invoice creation and delivery
  • Alerts
  • Customizable templates
  • Real-time data
  • Attendance tracking
  • 100+ integrations

Pros of TimeCamp

  • The reporting function is excellent
  • It’s very easy to switch from one task to another
  • Incredibly easy to set up and use

Cons of TimeCamp

  • You must double-click the timer button to start the clock
  • Mac OS desktop apps a sometimes not very easy to use
  • The website frequently takes long to load
  •  

Platforms

Web, Mac, Windows, Linux, iOS, Android, and Chrome extension

Pricing

Monthly Plan

Free for unlimited users and projects

Starter: $3.99/user/month

Premium: $6.99/user/month

Ultimate: $10.99/user/month

Enterprise: custom plan

Annual Plan

Starter: $2.99/user/month

Premium: $4.99/user/month

Ultimate: $7.99/user/month

All paid plans come with a 14-day free trial.. Read more on TimeCamp pricing plans.

12. ClickTime

Best for large teams working on big projects. 

ClickTme analyze your time into 80+ pre-built reports

Source: ClickTime web

With over 20 years of world-class support and service in over 65 countries, ClickTime offers phone and email support, and a support center is needed.

ClickTime’s easy-to-use automatic remote employee time tracking software can help reduce costs, improve operations, increase remote employee productivity, increase project visibility, and understand performance.

It is possible to track time on your phone or laptop and analyze it into 80+ pre-built reports.

Special features

  • Easy for everyone
  • Real-time reporting
  • Management tools
  • Notifications
  • 80+ pre-built reports
  • 30+ integrations

Pros of ClickTime

  • The reporting is extensive
  • Super intuitive with great customer support
  • The workflow efficiency

Cons of ClickTime

  • The expense report tool is terrible at using data
  • The design is very dry, and it mimics an Excel sheet
  • It does not integrate with Quickbooks

Platforms

Web, Mac, Windows, Linux, Android, iPhone

Pricing

Monthly Plan
Starter: $13/user/month
Team: $17/user/month
Premier: $28/user/month

Annual Pan
Starter: $10/user
Team: $13/user
Premier: $24/user
Enterprise: Customized

*Custom pricing is available for enterprises. All paid plans come with a 14-day free trial.

13. Replicon

Best for large teams and enterprises.

Replicon track your remote teams time and expenses

Replicon platform helps in tracking time and costs across your company for better performance. Notifications, GPS tracking, invoicing, and other features can help to focus on more strategic decisions.

You can capture, analyze, and manage time, your organization’s most important asset, to improve performance and employee satisfaction. Replicon is suitable for remote employees working on payroll because it is simple to enter time, vacation, and expenses through mobile or web applications.

Special features

  • Billing & invoicing
  • Activity tracking
  • Dashboard
  • Payroll management
  • GPS monitoring
  • Team Calendar
  • Integrations

Pros of Replicon

  • The team is quick in their responses
  • Very straightforward
  • Very easy to use and configure to our specifications

Cons of Replicon

  • You cannot see comments quickly for each entry.
  • The main timesheet entry controls are not intuitive and not very customizable
  • There are many limitations to how information is displayed and organized

Platform

Web, Mac, Windows, Android, iPhone

Pricing

Project Time Tracking: starts at $12/month

Time & Attendance: starts at $6/month

PSA & PPM: starts at $29/ month

Choosing the Best Time Tracking App You

 How to make a good choice? Test some of the above tools and make sure your selected tool contains features suitable for work-from-home employees:

  • Timer
  • Adding time manually
  • Daily and calendar view
  • Powerful productivity reporting
  • Timesheet feature – editing, filtering, export
  • Automatically cost allocation to the projects
  • Ability to make team hierarchy
  • Security
  • Privacy
  • Outstanding support (chat, tutorials, videos, email support)
  • Integrations
  • Pricing (plan variation, free trial, discounts)

Ask for a demo, use a free trial, and check implementation barriers.

If you want to try Time Analytics, the most efficient way to get started is to get a 1:1 short demo with us.

Also, you can create your account in one minute and you will get full access with excellent onboarding. We offer 14 14-day free trial of a fully featured version.

Bojan Radojičić

Bojan Radojicic, Master Degree in Economics, is a financial performance consultant with more than 15 years of experience. He is responsible for adding value services based on innovative solutions.

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