Top 26 Timesheet Software Solutions for Small Business in 2021

To almost every man worldwide, the last 12 months have been rather strange, to say at least. Even if you or your loved ones haven’t had any health issues this year, your life has changed. Our personal and professional lives, our so beloved work-life balance, have been challenged like never before in decades.

During this pandemic, we got used to working remotely. Regular office talk has almost vanished; communication has gone online almost entirely.

This text will talk about small businesses and how they can use timesheet software to track their remote workers’ time. More than any other sector of the economy, there is a strict dichotomy among small businesses:

  • Those who say ”No, we do not need it. We are a tiny firm; we can track everything ourselves, we do not need any automation.”
  • Those who say ‘’Yes, we need time tracking solution’’ (or they already use one)

If you belong to the first group, my goal is to explain that time tracking software for small businesses can be crucial for their survival. Therefore, you should read this text in the following manner: skip the list of the top 26-time tracking tools for small businesses and other companies with remote work. Go directly to the second part of the text. If you get convinced that you need the best timesheet software for small businesses, get back to the list.

If you believe timekeeping software for small businesses is necessary, go through 26 tools first. After that, relax, get yourself a cup of tea or coffee and read the second part. The second part will help you reflect on your business, get some fresh ideas and new perspectives.

The Best Timesheet Software for Small Business

1 – TimeAnalytics – Timesheet Solutions for Small Business

free timesheet software for small business

What are the main product features?

  • Time and expense tracking: reasonably easy, takes a few minutes.
  • Timesheets: time review for a selected period per each person, client, task, project, and billable/non-billable activity.
  • Advanced reporting for clients, employees, projects, and working tasks.
  • Calculation of billable hours, time utilization, total costs, and cost rate per client, project, and activity.
  • Measurement of employee productivity and profitability

What are the pricing plans?

  • Free plan: up to five unlimited users, 30 clients, 30 projects, and 100 monthly time entries per user (this timesheet system is recommended for small teams).
  • Starter plan: 4.99 $/person monthly or 4.29$/person monthly, if paid on an annual basis. Up to 15 unlimited users and up to 150 clients. The number of projects and time entries is unlimited. You also get 24h e-mail support in comparison with the free version.
  • Optimum plan: 6.99$/person monthly or 5.99$/person monthly, if paid on an annual basis. Compared to the Starter version, you get an unlimited number of users and clients.
  • Premium plan: 12.99$/person monthly or 10.99$/person monthly, if paid on an annual basis. Compared to the Optimum version, you get phone support and profitability tracking.

Who is this software for? This is the best timesheet software for small firms in the field of accounting, tax, and audit, as well as other professional service companies, such as law firms, consulting firms, advertising agencies, etc.

Why do we say that? We come from an accounting, tax, and finance consulting background. Our consulting company faced organizational issues, such as tracking profitability per clients and projects and tracking employee work. Therefore, we internally developed a timesheet solution to solve our problems. Then, we decided to market the solution to similar businesses.

We are not a software development company. We are business doctors. We just prescribe the very medicine we take ourselves.

2 – Clockify – Free Time Tracker Suitable for Small Teams

Clockify time tracker

What are the main product features?

  • Time entries: manual or clockwork (time clock), to get accurate time
  • Producing dashboards: for individuals and the team
  • Producing reports: an overview by day (week), project, activity, and user
  • Calculation of fee per hour on the project

This is a free timesheet software for small business so you can track time for free and later upgrade in case you need more features:

  • Basic plan: 4.99 $/user monthly, or 3.99$/user monthly, for annual payments. With this plan, you get an admin user to audit time entries, set required entry fields, etc.
  • Standard plan: 6.99$/user monthly, or 5.49$/user monthly, if paid annually. With this plan, you get all Basic plan features, plus you can lock timesheets, set targets and reminders, calculate invoicing amounts, etc.
  • PRO plan: 9.99$/user monthly, or 7.99$/user monthly, if paid annually. You get all Standard plan features, plus you can calculate labor cost and profit, set budgets and estimates, schedule reports, get GPS tracking, etc.
  • Enterprise plan: 14.99$/user monthly, or 11.99$/user monthly, if paid annually. You get all PRO plan features, plus you get Single sign-on (SSO), Custom subdomain, and Control accounts.

This time tracking software is a good solution for large enterprises and multinational companies but may also be used by small businesses. Clockify’s clients are IBM, Google, Amazon, Siemens, Cisco, Nike, American Express, etc.

3 – Timesheets.com – Time and Expense Tracking

Timesheets time tracker

The main product features include:

  • Time tracking
  • Time off and PTO: track time-off balances, review usage history, and time off reports
  • Mileage & Expense: track expenses for Billing & Employee Reimbursement
  • Mobile app: mobile time tracking app is browser-based, so it handles time and costs on any device
  • Human Resources: integrated HR system
  • Reporting: tracking time spent for payroll or billing clients

Timesheets.com offers a Freelancer plan (free plan), as well as a Standard plan (4.50$/user monthly) and a NonProfit plan (3.60$/user monthly).

Timesheets.com is small business timesheet software, primarily for businesses situated in the United States, since its payroll features are harmonized with US labor regulation.

4 – Time Doctor

Time Doctor online tracking

Time Doctor offers product features such as:

  • Time tracking
  • Screenshots
  • Web usage reports
  • Information necessary for payroll
  • Reporting on time spent by employees and time spent on projects

After the 14-day free trial, you may choose the following pricing plans:

  • Basic plan: 7$/user monthly. You get time tracking per tasks and projects, unlimited screenshots, and activity tracking.
  • Standard plan: 10$/user monthly. Along with all Basic plan features, you can track apps and URLs, get info for payroll, and can make 60+ integrations.
  • Premium plan: 20$/user monthly. Along with all Standard plan features, you get client login access, VIP support, Concierge Account setup and Video screen captures.

Time Doctor is a good online timesheet software for large American companies. Some of the clients are Verizon, Firehouse Subs, Keller Williams, etc. However, it may be used as timesheet software for small businesses, too.

5 – Scoro

Scoro timesheet solution

Scoro offers the following benefits for your business:

  • The control hub for your business: get all of your work in one place and track everything from projects, sales, and daily activities to team productivity and profitability.
  • Holistic time management: managing your time holistically – knowing precisely what you need to work on and when, and see how changes and delays impact plans in real-time.
  • Easy-to-use collaborative platform: fully end-to-end work management software.
  • Understanding every aspect of both time and money: detailed view of planned and completed activities, time spent (total and billed), revenue and cost, and ensuring optimal utilization.
  • Integration with popular accounting software, cloud storage solutions, and 1,000+ other tools through Zapier.

After the 14-day free trial, you may choose the following pricing plans:

  • Essential: for smaller teams wanting to manage all the vital aspects of their business in one place. Price is 26$/user monthly, for five users minimum.
  • Work hub: getting things done efficiently with holistic time management, effective resource planning, project management, and collaboration tools. Price is 37$/user monthly, for five users minimum.
  • Sales hub: a 360-degree overview of customers, pipeline, finances, forecasts, and reports. The fee is 37$/user monthly, for five users minimum.
  • Ultimate: Bring all of the departments together with all the features Scoro offers, topped with advanced automation and reporting capabilities. The price is provided on demand.

Scoro mainly offers its solutions to larger professional firms, but it may be used as timesheet software for small businesses.

6 – BeeBole – Time Tracking, Payroll, Budget, and Cost Reporting

BeeBole timesheet system

The main product features include:

  • Time tracking: web time-tracking system for businesses to measure the time spent on projects, clients, tasks
  • Payroll & Budget: payroll, budget, and cost analysis
  • Reports: custom reports on employee time, budget, margin, and profit
  • Mobile: mobile timesheet app that works on all devices and in offline mode
  • Security: securing timesheet data, protected at all times
  • Integrations: e.g., Google Suite (Google Apps) for Business

After the 30-day trial version, the price is 5.99 EUR/person per month.

BeeBole is a flexible timesheet system for large companies but is also a timesheet system for small businesses.

7 – Harvest

Harvest online time tracker

The main product features include:

  • Timesheets: tracking time, either manually or by timer. It can be used as both a mobile app and a desktop app
  • Integrations: with software, such as Google Calendar and Outlook
  • Reporting: on teams and projects
  • Invoicing and billing solution: generating and sending invoices to clients, integrations with PayPal and Stripe

There are two main pricing plans:

  • Free plan: up to one seat (user) and two projects
  • Pro plan: 12$ per seat (user) per month

Harvest is a software solution for large enterprises and multinational companies, as well as small companies. Some of the clients are McDonald’s, Columbia University, Dell, Volkswagen, etc.

8 – Toggl Track – Excellent for Small Firms

Toggl track

There are three main Toggl products:

  • Toggl plan: project planning module
  • Toggl track: time tracking solution
  • Toggl hire: intelligent candidate screening

After the 14 – day free trial, there are two pricing plans to choose from:

  • Team plan: 8$ per user monthly, with standard features
  • Business plan: 13.35$ per user monthly, with all Team plan features plus Access rights, Data exports, SSO (upon request), and Priority support

All paid plans of Toggl track come with a 30-day free trial. Toggl track pricing plans are:

  • Free plan: for up to five users
  • Starter plan: built for small teams (9$ per user monthly)
  • Premium plan: built for facilitating consistent processes across multiple teams (18$ per user monthly)
  • Enterprise plan: solutions for a large and complex organization. The pricing plan is on-demand.

Pricing plans of Toggl hire are:

  • Free plan: unlimited number of candidates, three skills test, one seat per account
  • Standard plan: a compact set of features for small businesses, i.e., everything in Free plan plus unlimited seats, unlimited candidates, Funnel analysis for more efficient hiring, and Candidate sources research. The monthly price is 159$/user monthly (99$/user monthly, if paid every quarter).
  • Premium plan: everything in Standard plan, unlimited skills tests, full access to Test Library, customizable tests, candidate attachments, etc.

Toggl is flexible enough both for large companies as well as small and medium-sized enterprises.

9 – Replicon – Timesheets App Suitable for Small Firms

Replicon tracking time and costs

There are four main Replicon products:

  • TimeBill: tracking project time and costs for accurate billing
  • ProjectTime: tracking all project time to manage costs accurately
  • Expense: simplified project time and expense tracking
  • TimeOff: automated time-off tracking for project resources

The pricing plans are presented in the following picture:

Replicon pricing

Replicon is an online solution mainly made for multinational and large companies. However, it may be used as timesheet software for small businesses.

10 – Clicktime

ClickTime real-time solution

Clicktime markets itself as a user-friendly timesheet solution preferred by small businesses:

  • Employees: both desktop and mobile app; easy ways to edit, add and copy hours; including goals and custom fields are enabled.
  • Managers: keeping projects on track, instantly knowing which projects are over or under budget.
  • Executives: real-time dashboards needed for making business decisions.

All plans include a 14-day free trial and support. Clicktime’s pricing plans include:

  • Starter plan: 12$/user monthly (9$/user if paid annually). It includes easy time tracking, 70+ reports, and e-mail reminders.
  • Team plan: 16$/user monthly (12$/user if paid annually). It includes everything from Starter plan plus Approval Workflows, Advanced Billing rates, and time Off management.
  • Premier plan: 28$/user monthly (24$/user if paid annually). It includes everything from Team plan plus Project Budgeting, Resource Planning and Utilization Goals.
  • Enterprise plan: pricing is on demand. Enterprise plan includes everything from Premier plan plus Single Sign-on, Named Account Manager and Custom Integration.

Clicktime software is a good solution for large enterprises and multinational companies, but medium-sized and small companies may use it. Some of Clicktime’s clients are IBM, American Express, Mitsubishi, etc.

11 – Timecamp

Timecamp monitoring time spent

Timecamp’s main product features include:

  • Tracking a team’s performance: monitoring time spent on a given project/task
  • Tracking project profitability: analyzing profit margins of different projects and tracking whether the project is still on a budget
  • Tracking productivity: getting team’s proof of work; measuring productivity and time spent on different apps and websites

It is possible to use Timecamp on a free plan, which includes:

  • Unlimited users
  • Unlimited projects & tasks
  • Project templates
  • Bulk edit
  • Desktop & mobile app
  • One integration
  • Tags
  • PDF export

The basic plan (5.25$/user, if paid monthly or 7$/user, if paid annually) includes everything from the Free plan, plus:

  • Time rounding
  • Custom report
  • Hide time from users
  • Management roles
  • Team productivity tracking
  • XLS reports export
  • Unlimited integrations
  • Billable time & budgeting

Pro plan (7.50$/user, if paid monthly, or 10$/user, if paid annually) includes everything from the Basic plan, plus:

  • Custom user roles
  • Billing rates
  • Invoicing
  • Timesheet approvals

Enterprise plan includes everything from Pro plan, plus:

  • Personalized training
  • Private cloud implementation
  • Self-hosted server

Pricing of Enterprise plan is on demand.

Timecamp is used by companies from different sectors (architect studios, law, and accounting firms, education institutions, construction firms, design, and IT firms, non-profit organizations, manufacturing companies, healthcare, etc.) of different sizes.

12 – Quickbooks (Formerly Tsheets.com)

Quickbooks clocking in or out

The main product features of Quickbooks include:

  • Time Tracking: clocking in or out with just one click.
  • Mobile App: download a time clock app for Android or iOS app to track, submit, and approve employee time from virtually anywhere.
  • Scheduling: building employee schedules by jobs or shifts; editing, publishing, and sharing the plan with the crew.
  • Integrations: connecting to accounting or payroll software to automatically sync accurate employee time tracking data for payroll and invoicing.
  • Team Management: project management and geofencing module.
  • Reports: gaining valuable business insight with real-time, interactive reports; predicting time needs for job costs, plan for payroll, and increasing profitability.

After 30-day free trial version, there are two pricing plans:

  • Premium plan: 20$ fixed monthly fee plus 8$ per user monthly
  • Elite plan: 40$ fixed monthly fee plus 10$ per user monthly

The Elite plan includes all elements of the Premium plan, plus the following features:

  • Track project: progress vs. plan
  • Project estimates vs. actuals reporting
  • Project activity feed
  • Timesheet signatures
  • Geofencing

Quickbooks tries to get to all segments of customers, but the main focus is on middle-sized enterprises.

13 – actiTIME

actiTIME recording time spent

actiTIME’s main product features include:

  • Time Tracking: recording time spent on work assignments, leaving comments, or submitting a day off in a weekly timesheet.
  • Work Scope Management: organizing workloads in line with business goals.
  • Reports: analyzing team performance, income, and expenses in depth.
  • Accounting: using time tracking data to calculate revenues and costs.

Pricing depends on whether the client’s data is stored on actiTIME’s server (actiTIME Online) or the client’s server (actiTIME Self-hosted).

The pricing of actiTIME Online is presented in the following picture:

actitime pricing

The pricing of actiTIME Self-hosted is presented in the following pictures:

actitime self hosted

actiTIME focuses mainly on service companies from different sectors (architecture, consulting, design, education, engineering, healthcare, IT, and small businesses) and various sizes.

14 – Vericlock

VeriClock track time from anywhere

VeriClock’s main product features include:

  • Cloud-based solution: accessing VeriClock to track time from anywhere, anytime.
  • Easy to use: simple interface integrating seamlessly with the devices already used.
  • Real-time data: viewing employees clocking in and out, when and where it happens, in real time.
  • Clock in any way: using the App, call in by phone, clock in by text message, or use the VeriClock website. No need to burn data or use minutes.
  • Save time & money: saving time by eliminating manual timesheet entries and calculations and gathering more accurate data.
  • Job costing: monitoring labor costs in real time, comparing similar projects, and getting the data needed to run projects efficiently.

The pricing of VeriClock is presented in the following picture:

VeriClock pricing

VeriClock provides services to companies of different sizes, from local small businesses to multinational corporations.

15 – Redcort

Redcort Virtual TimeClock

Redcort offers Virtual TimeClock software to its customers. Virtual TimeClock is a one-time software purchase that is quickly and easily installed on Windows PC, Windows tablet, or macOS computers.

There are several editions of Virtual TimeClock software:

  • Virtual TimeClock Basic: time tracking software for up to three employees
  • Virtual TimeClock Pro: there is no limit in the number of employees
  • Virtual TimeClock Network: managing time and attendance on multiple computers
  • Virtual TimeClock Payroll Integration: time-tracking software integrated with many payroll solutions

The pricing of Virtual TimeClock is presented in the following picture:

Redcort TimeClock pricing

Virtual TimeClock solution is marketed to primarily small and middle-sized enterprises situated in the United States.

16 – WeWorked

WeWorked employee time tracking

The main product features of WeWorked include:

  • Timesheets online or time clock on the location: Choose the manner of entering time – one method or a combination of timesheets or clock in and out a timecard.
  • Timesheet approvals: on a daily, weekly, bi-weekly, and semi-monthly basis
  • Detailed reports: based on timesheet data
  • Track leave balances: setting up leave policy rules
  • Control permissions: having complete control over who can see and do what through permissions.
  • Calculating billable projects: invoicing using chosen rate (person rate, task rate, or fixed project rate)
  • Task customization: selecting to add specialized tasks to track a specific activity, such as development, testing, and meetings.
  • Project templates: to create projects quickly by copying project information, such as people and tasks, to new and other projects.
  • E-mail reminders: setting automatic e-mail reminders
  • Professional invoices: creating invoices directly from timesheet data in seconds

The pricing options of WeWorked are:

  • 99 $/month: this plan includes three users. Recommended for sole proprietors, independent consultants, etc.
  • 99 $/month: up to ten users. According to WeWorked, this solution is the most popular. Recommended for small businesses and startups.
  • 99 $/month: up to 25 users. Recommended for growing small businesses.
  • 99 $/month: includes 100 users and more

WeWorked provides employee time tracking services to remote teams of different sizes and sectors (service, retail, manufacturing, hybrid, etc.).

17 – Hubstaff

Hubstaff GPS mobile tracking

Hubstaff’s main product features include:

  • Time Tracking: web, desktop, and mobile apps recording time spent on projects
  • Geofencing: automated work tracking on custom locations
  • Employee monitoring: App and URL tracking, optional screenshots, etc.
  • GPS tracking: smarter tracking on teams working out of the office
  • Project budgeting: setting project limits and alarms when those limits are passed
  • Timesheets for small business
  • Work orders & jobs: compiling the list of work assignments and giving tasks to employees
  • Online timesheets: detailed timesheets which can be exported
  • Payroll online software: preparing precise time cards for accurate payroll
  • Productivity measurement: thorough team and individual productivity reports for a given period of time
  • Online invoicing: generating invoices from the software
  • Employee scheduling: simplified shift management
  • Mobile time tracking: entering time spent via mobile app

After two month trial period, you may choose between the following pricing plans:

  • Free plan
  • Basic plan: 7$/user monthly
  • Premium plan: 10$/user monthly
  • Enterprise plan: 20$/user monthly

The free plan is for one user and includes the following features:

  • Time tracking
  • Activity levels
  • Limited screenshots
  • Limited payments

The basic plan includes everything from the Free plan plus:

  • One integration
  • 24-hour support
  • Per-user settings

Premium plan includes everything from Basic plan plus:

  • Unlimited integrations
  • Track apps & URLs
  • Mobile GPS tracking
  • Time off & holidays
  • Scheduling & attendance
  • Expense tracking
  • Invoices
  • Payroll
  • Client & project budgets
  • Auto-discard idle time
  • Timesheet approvals
  • Weekly limits
  • Fleet tracking
  • Unlimited teams

Enterprise plan includes everything from Premium plan plus:

  • VIP support
  • Unlimited job sites
  • Concierge account setup
  • Higher limits on public API

Hubstaff mainly markets its solution to service companies, both medium and small enterprises, and large companies.

18 – Connecteam

Connecteam time clock and sheduling

The main product features of Connecteam can be divided into the following categories:

  • Time Management
  • Daily Operations
  • Internal Communication (designed for employees and teams working out of office)
  • Education & Onboarding (easy and customizable mobile training courses)

The Time Management category includes two main product features:

  • Employee time clock: tracking work hours on jobs and projects
  • Employee scheduling: simplified scheduling of all project phases, from planning to distribution; creating work schedules quickly using templates, in-shift tasks, and more features; keeping the team up-to-date, even when working out of office

Daily Operations category includes the following product features:

  • Digital Forms & Checklist: mobile field reports and automated workflows
  • Task Management: quick mobile task allocation and oversight

The pricing plans are presented in the following picture:

Connecteam pricing plans

Connecteam markets its solution mainly to multinational companies (Nike, BCG, EY, American Eagle, Mango, Phifer Incorporated., HerbaLife, etc.). Still, it may be used as a timesheet software for small businesses.

19 – Timely

Timely automated time tracking

Timely represent excellent timesheet software for small business. Product features of Timely time tracking solution include:

  • Automated time tracking
  • Project tracking: planning, collaborating, and reporting effectively, knowing exactly where project time goes
  • Team tracking: keeping work of remote teams visible
  • Project and team planning: visualizing projects coordinating team schedules, and planning work in seconds
  • Integrations (Azure, Toggl, Harvest, Jira, GitHub, Asana, Trello, Zoom, etc.)

After the 14-day free trial, there are several pricing plans:

  • Starter plan: 10$/user monthly or 8$/user monthly, if paid on an annual basis. This plan includes 50 projects and three teams
  • Premium plan (marked as the most popular): 18$/user monthly or 14$/user monthly, if paid annually. This plan includes unlimited projects and unlimited teams.
  • Unlimited plan: 26$/user monthly or 20$/user monthly, if paid on an annual basis. The Unlimited plan includes everything from the Premium plan, plus unlimited teams and individual capacity.
  • Unlimited +: tailored to the client. Pricing is available on-demand.

Timely is used mainly by professional service companies (law firms, web design agencies, auditing firms, etc.) of different sizes.

20 – ProofHub

ProofHub project management platform

ProofHub is a project management platform that includes time tracking features:

  • Adding timesheets
  • Setting time estimates
  • Tracking time manually or via timer
  • Exporting timesheets
  • Creating time reports

ProofHub may provide the following project management features:

  • Team discussions
  • Review of main activities in table view
  • Kanban boards
  • Gantt charts
  • Calendar

ProofHub offers flat pricing without a per-user fee. A free trial version is included.

The Essential plan requires a 50$ monthly fee, or 45$ per month if paid annually. The plan includes 40 projects, unlimited users, and 15 GB of storage.

The Ultimate Control plan requires a 99$ monthly fee, or 89$ per month if paid annually. The plan includes unlimited project, unlimited users, 100 GB storage, and the following benefits:

  • Custom roles
  • White labeling
  • Custom workflows
  • Project manager
  • Network control
  • Manage trashed items
  • API access for data transport
  • Project and resource reports
  • Advanced activity logs
  • Account transfer tool
  • Priority support
  • Data export

ProofHub provides services to different companies and sectors, from small and medium-sized enterprises to large global companies.

21 – When I Work

When I Work integrated online timesheets

When I Work provides the following product features:

  • Timesheets: integrated online timesheets which can be helpful for payroll purposes
  • Team messaging: team communication platform
  • Time & Attendance: tracking attendance, breaks, and time off, manually or via time clock
  • Employee scheduling

There are two main Pricing plans:

  • Small Business plan: up to 100 employees (2$/user monthly)
  • Enterprise plan: more than 100 employees (pricing on demand)

When I Work is made primarily for middle-sized enterprises and larger companies, they can be timesheet software for small businesses.

22 – Avaza – excellent for small business timesheet management

Avaza tracking time and projects

The main product features of Avaza include:

  • Project Management: tracking project from the very beginning to the project delivery
  • Project Resource Scheduling: planning of work of project team members on one page
  • Team Chat: project team communication
  • Online Timesheets: tracking time on projects with flexible billing and cost rates
  • Expense Management: tracking project expenses
  • Online Invoicing: sending customized invoices, tracking each payment, automated recurring revenue, and running reports
  • Recurring invoices: automatically billing customers regularly
  • Quotes & Estimates: streamlining sales workflow with fast and easy quoting software
  • Business Reporting: turning business data into intuitive visual reports for making management decisions
  • Integrations: Zapier, QuickBooks, Trello, Google Docs, Google Sheets, etc.

The pricing plans are presented in the following picture:

Avaza pricing

Avaza provides services to different companies and sectors, from small and medium-sized enterprises to large global companies.

23 – Jibble

Jibble selfie clock-ins

The main product features include:

  • Selfie clock-ins: verifying staff’s Biometric Attendance with Facial Recognition
  • GPS attendance: tracking  staff’s time and attendance with their locations
  • Offline mode
  • Timesheets for payroll: using monthly and weekly timesheets for payroll review
  • Project costing: gathering data for job costing, productivity improvement, and client billing
  • Automatic overtime: managing work hours, breaks, and overtime calculation with Work Schedules

Following monthly pricing plans of Jibble are available:

  • Free plan: unlimited users. The plan includes attendance with facial recognition, GPS, and timesheet reporting.
  • Premium plan: 2$ per active user monthly or 1.50$ per active user monthly, if paid annually. The plan includes attendance with user policies, time approvals, and multiple user levels.
  • Ultimate plan: 4$ per active user monthly or 3$ per active user monthly, if paid annually. This plan is for desktop teams that want to track time on projects and track productivity.

Jibble provides services to different companies and sectors, from small and medium-sized enterprises to large global companies.

24 – Zoho Projects

Zoho task management

Zoho Projects’ main product features include:

  • Task Management: managing both simple and complex projects by breaking them down into milestones, task lists, tasks, and subtasks; visualizing projects efficiently with the help of Gantt charts and Kanban boards.
  • Task Automation: Automatizing task processes with Blueprints
  • Time Tracking: recording time spent working on a task, billable or otherwise
  • Charts & Reporting: using multiple types of charts for planning projects and managing team, tracking project progress accurately with detailed reports, and getting deep insights into how work is moving forward.
  • Issue Tracking and Workflow: recording issues and bugs in projects
  • Team Collaboration: project team communication platform
  • Integrations: Zoho apps, Google apps, Microsoft apps, etc.

After the 10-day free trial, there are the following pricing plans:

  • Free plan: up to three users, two projects max; it is possible to attach files up to 10MB. Additional features are simple task tracking, Gantt Chat Viewer, and Mobile apps (iOS, Android).
  • Premium plan: 5 EUR/user monthly or 4 EUR/user monthly if payment is made annually. Up to 50 users, an unlimited number of projects, 20 project templates can attach files up to 100 GB.
  • Enterprise plan: 10 EUR/user monthly or 9 EUR/user monthly for annual payments. There is no upper limit in the number of users, an unlimited number of projects, 30 project templates, and possible to attach files up to 120 GB.

Zoho Projects provides services to different companies and sectors, from small and medium-sized enterprises to large global companies.

25 – Paymo

Paymo task planning

The main product features of Paymo include:

  • Time Tracking: registering time, monitoring time, customizing timesheet settings, analyzing time, etc.
  • Task Management: Planning out tasks in detail and monitoring their progress
  • Kanban board
  • Team Collaboration: measuring and prioritizing work, ordering tasks logically, viewing the team’s workload in a resource calendar, a team communication platform, etc.
  • Team Scheduling: managing workloads, availabilities, and leave days on a visual schedule
  • Leave Planner: planning vacations and leave days both at a company and user level.
  • Gantt Chart: planning tasks and projects on a timeline
  • Invoicing & Estimates: creating invoices, managing expenses, and automating payments
  • File Proofing: providing actionable feedback
  • Integration: Google Apps, Google Calendar, Zapier, Slack, etc.

After 15-day free trial, it is possible to choose one of three pricing plans:

  • Free plan: up to ten users
  • Small office plan: for growing teams and departments; no user limit; 11.95$/user monthly or 9.95$/user monthly, if paid annually.
  • Business plan: for larger teams; no user limit; 18.95$/user monthly or 15.79$/user monthly, if paid annually.

Paymo provides services to different companies and sectors, from small and medium-sized enterprises to large global companies.

26. RemoteDesk

remote time tracking

RemoteDesk delivers remote worker management, and it is the best solution for corporate companies, call centers, and eDiscovery firms.

The main product features include:

  • Prohibited Devices – detecting the use of prohibited items such as mobile phones and cameras
  • Identity Verification – securing the identities of remote agents
  • Desktop Screencapture – monitoring desktop activity is possible by way of intermittent desktop screenshots
  • Productivity Analysis- this tool allows you to access reports that record an agent’s productive and unproductive hours.
  • Stealth App Detection- scanning and detecting unauthorized apps like spyware, malware, and viruses
  • Url Tracking- RemoteDesk tracks applications, links, and browsers visited by a remote agent

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Timesheet Software for Small Businesses – is it Necessary?

Timesheet software is a crucial management tool to increase the profitability of your company. Metaphorically, if you are General of the Army, a time tracking solution is an interactive map of the battlefield. Using timesheet software, you can see where your company stands both long- and short-term and regroup your troops, if and where necessary.

A widespread response from small business owners on our proposal is: We are a small firm. Our organization is pretty simple since we employ only six people. We do not need such a solution; we manage to track everything ourselves.

But is it so?

Even if it’s true right now, it won’t be for a very long time. As an owner/manager of the company, you are the only person responsible for developing your business. The time of scaling will come when you won’t be able to manage everything by yourself. Additionally, you need to make your business flexible and prepare it for significant disruption, like the current pandemic. As a small business, we managed to use Time Analytics in 2020 to increase remote work productivity, communicate effectively, and finish all projects on time while working from our office.

Business Owner’s Perspective: Time is Priceless

One of the most cited definitions of management is from Mary Parker Follet:

Management is the art of getting things done through (other) people.

This is the leading manager’s job: to ensure that other people do the work. To ensure that the best decision is made and implemented. The manager mustn’t get drowned in day-to-day work. Yes, sometimes you need to roll up your sleeves so you don’t lose touch with business operations, motivate your employees, and train them or solve exceptional problems no other team member can solve. But, most of the days, you need time to think, be creative and get a larger view of the current business situation.

Let us go through some questions:

  • Do you have time and energy for business development?
  • Are your employees trained to make decisions and solve problems without you?

Did you answer No on both of the previous questions?

Have you come home on time (not working extra hours) more than ten times this month?

Did you answer No on this one, too?

For high earners, coming home on time has become a luxury. Namely, the National Bureau of Economic Research research showed that the frequency of long working hours increased by 14.4% points among the top quintile of salary earners.

If you answered No on at least two out of three questions, you should consider timesheet software. It could be a tool to help you get back control over your business:

  • You can track time of the employees
  • Get an automated KPI dashboard
  • Monitor profitability of clients, projects, and service lines
  • Get a quantitative basis for management decisions

Fewer Headaches with Tracking Employee’s Hours

Why can a timesheet software be crucial in solving the main management issues?

Well, with time tracking software, you will have much better control over current operations and, therefore, be able to micro-manage less. You can then use your time to think about business and organizational development. Most importantly, you will set an infrastructure to manage many more employees and projects than you currently have.

The Legal View of Timesheet Software for Small Business

Even if you believe you do not need timesheet software for management purposes, it may be legally binding in your country to set up a tracking system of employees’ working time. All European Union member states must set up an objective, reliable and accessible system enabling the duration of time for each worker each day by the Court of Justice of the European Union. If your business is established in the European Union, please see more information about daily working time tracking.

On the other hand, in the USA, The Fair Labor Standards Act (FLSA) establishes rules on working hours, overtime and records keeping. Employees may not be employed more than 40 hours a week without receiving overtime pay.  Besides, the wage that employees should receive cannot be calculated without records of the number of hours worked. Recordkeeping regulations are summarized by Fact Sheet #21.

Each employer must keep certain records for each non-exempt worker. A specific form of the records is not required, but the act does require that the records include detailed identifying information about the employee and data about the hours worked. An excellent solution for preparing an accurate recording of working hours could be Timesheet online platform.

An example of an online timesheet for small business is presented in the following picture:

What Are the Key Features of Timesheet Software for Small Business ?

The main factors in choosing adequate timesheet software for small business are:

  • Industry of your business (professional services, tourism, hospitality, trade, manufacturing, construction, etc.)
  • The number of employees
  • The internal organization of the business
  • Management issues you want to solve with time tracking solution
  • Management goals you want to achieve with the help of timesheet software

Just like in your case, we started with these questions above when constructing the software. After that, we answered three following questions:

  • What time categories will we track?
  • Which KPIs will be calculated?
  • What reports do we need for making business decisions?

We fill-in time and track it through the following categories:

  • Employee
  • Client
  • Activity (Working Task)
  • Project (Service line)
  • Billable/non – billable hours

By using TimeAnalytics, we get three main categories of KPIs:

  • Financial KPIs: for example, % of billable hours, revenue per hour spent, and cost per client (project)
  • Commercial (marketing) KPIs: for example, the total number of clients, the average number of service lines per customer, and total hours spent on commercial (marketing) activities.
  • Employee productivity KPIs: for example, total hours spent per employee, the structure of work activities per employee, overtime, and number of employees per project (client).

We provided more information on TimeAnalytics’ KPIs: timesheet solutions for consulting firms.

We may get reports and timesheet calculation for hours and costs in the following categories:

  • Employees
  • Clients
  • Tasks
  • Projects

Conclusion

To sum up our text in a few bullet points:

  • Time tracking software for small business is only helpful if you define what management issues you want to solve with it and what management goals you want to achieve.
  • There is no one timesheet software that is the best for all companies in the world. There are only the best solutions for specific types of companies. We believe Time Analytics is the best timesheet app for small businesses providing professional services, such as accounting firms, law firms, design studios, advertising agencies, etc. Our belief is based on the facts that we have experience in managing such a type of business and that TimeAnalytics was the answer to our organizational problems, the same problems professional firms all over the world face.
  • Even if you believe you do not need an automated time tracking solution right now, things can change quickly. This solution may provide you saved time and money and provide you with fewer headaches about your business.

Our company offers Time Analytics software, a tailor-made timesheet software for small businesses. In case you are interested in the 60-day Trial version, please start with employee timesheet automation.

To conclude this text, my team and I would like to wish you good luck with developing your business. Let’s grow together!

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