6+ Best Timesheet Tools for Staffing, Recruitment & HR Firms

6+ Best Timesheet Tools for Staffing, Recruitment & HR Firms

Bojan Radojičić
May 29, 2023

Are you on the lookout for the best HR time tracking software? Our list has the 6 top solutions on the market!

Unleash the power of efficient time management in a profession that deals with a lot of paperwork. Discover the ultimate time tracking solutions, designed to revolutionize your operations and elevate productivity.

Join us on a journey to find the crown jewel of time tracking solutions.

A List of the Best Tools for Staffing and HR Firms

Time Analytics

Best For: HR and recruiting SMBs

Starting Price: $4.99 per user per month


Best For: Shift scheduling

Starting Price: $24.95 per user per month 


Best For: Leave management and payroll

Starting Price: $3.50 per user per month

Bamboo HR

Best For: Workflow approvals

Starting Price: /


Best For: Objectives and key results tracking

Starting Price: $6.5 per user per month 


Best For: Large HR teams

Starting Price: $10.80 per user per month

1. Time Analytics

The Best HR Time Tracking Software for HR and recruiting SMBs

Time Analytics — The Best HR Time Tracking Software

Time Analytics is a user-friendly timesheet app designed for HR businesses. With automatic timers and manual entries, tracking and managing employee time has never been easier.

The application allows each employee to track time quickly and efficiently. Every time entry is connected to its project and client, eliminating confusion.

Time Analytics follows all your billing needs. Simply enter your team’s hourly fees or let the team members customize them. Provide a rock-solid proof of work to your clients with invoicing appendices that account for every minute!

Manage PTO with a simple absence calendar with 8 time off categories. Receive insightful reports on the most demanding projects and clients and review your team’s productivity levels with a glance.

Streamline your HR business’s time management with Time Analytics, ensuring accurate tracking, informed decision-making, and transparent billing processes.

Why Choose Time Analytics?

I’ve been using Time Analytics for over two years. The software’s user-friendly interface left me no space for mistakes. Simply put, it took me mere minutes to get a hold of the commands.

The time tracking process is simple and quick as well. I especially appreciate the app’s Chrome extension, as it allows me to track time without toggling tabs and losing track of my work.

I’ve been able to map out my workdays and identify my most productive periods. This helped me make some changes to my schedule and increase productivity by matching tasks to my energy and focus levels.

Product information:

A. Time tracking

  • Time tracking on specified tasks, projects, and clients
  • Add or edit time manually
  • Start timer
  • Mark hours as billable
  • Add notes to each timer
  • Billing and labor rates
  • Automatic cost allocation to the projects
  • No employee monitoring or screen recording

B. Timesheets

  • Daily and weekly timesheets showing time entries per project, client and task
  • Timesheets reviewed and edited by the manager
  • Timesheet filtering and export in Excel

C. Time reporting

  • Project time and cost reporting
  • Revenue and profits reporting
  • Actionable visual reports and performance dashboard

D. Team productivity and efficiency reporting

  • Total vs billable vs non-billable hours reporting
  • Time utilization reporting
  • Insights into overtime hours

E. Time billing

  • Review billable hours for each client before billing
  • Export invoice to Excel and make final adjustments


Time Analytics offers two competitively priced plans for your convenience.

  1. Starter Plan ($5.99 per user per month)
  • Project and client time tracking
  • Two-view timesheets
  • Time off tracking
  • Overtime and utilization tracking
  • Automatic cost allocation
  • Performance dashboard
  • Visual reports
  • Billing rates management
  • Time and cost reporting
  • Data import functionality
  • Exportable reports
  1. Optimum Plan ($8.45 per user per month)
  • All features included in the Starter Plan
  • Invoicing assistant
  • Profit reporting
  • Email reminders for timesheet submission
  • Custom onboarding experience

Both plans come with 24-hour email support to assist you. Explore the app risk-free with a 14-day free trial period.

User Reviews

Time Analytics has a score of 4.9/5 on G2

2. Homebase

Best for shift scheduling

homebase timesheet app for staffing, recruitment and HR firms

Product information:

What is Homebase?

With Homebase, you do less menial work and reduce stress.

This HR time tracking software helps businesses manage team communication and productivity, employee scheduling, and time clocks.

The goals of the platform are to automate and simplify employee scheduling and time tracking by providing features such as automatic notifications, team calendars and budget forecasting.

Why We Picked It

I really appreciate Homebase’s shifting feature. You are able to cover and trade shifts with ease. Team members can also communicate via the app from anywhere.

The app notifies users on any changes via email or texts. I really enjoyed these options as they keep all team members on the same page and remove confusion from the equation.

Best for:

Homebase serves small businesses: restaurants, retail, food and beverage bars, wineries, breweries, food trucks, and catering, health, and beauty.


  • Human resource software
  • Timesheet management
  • Hiring tools
  • Time clock app
  • Automatic reminders
  • Employee management
  • Shift scheduling
  • Absence management
  • Payroll integration
  • Vacation tracking
  • Health & safety checks
  • Communication and productivity


Starting from:  $24.95 per location

Free trial: 14-day

Free version: Yes             

3. Deputy

Best for leave management and payroll

Product information:

What is Deputy?

Deputy is cloud-based HR time tracking software that simplifies your scheduling, tasking, employee communication, timesheets, and administrative tasks.

It helps companies create schedules that can calculate overtime and provide opportunities for staff planning.

With Deputy’s mobile apps you can manage your team from anywhere.

Deputy integrates with leading POS, payrolls, and HR systems and provides you with a seamless experience from day one.

Why We Picked It

Deputy allowed me to create my own set of rules. This was a breath of fresh air, and ensures compliance for teams worldwide.

The schedules are simple and to the point. Additionally, I was able to make weekly templates quickly and without a hiccup.

Best for:

Deputy serves the following industries: construction and engineering, call centers, agriculture, education, entertainment, cleaning services, healthcare, manufacturing and logistics, clinics, charity, hotels & resorts, and others.


  • Time tracking software
  • Workplace communication
  • Time clock app
  • Payroll integration
  • Workforce Management
  • Employee onboarding
  • Leave management software
  • Scheduling software
  • Shift swapping software
  • Break planning compliance


Starting from: $4.50 per user per month

Free trial: 31-day

Free version: No

4. BambooHR

Best for workflow approvals

bambooHR timesheet app for staffing, recruitment and HR firms

Product information:

What is BambooHR?

BambooHR is a comprehensive HR time tracking software made for small and medium enterprises.

It makes it easy to maintain and analyze data, improve the way you hire talent, manage compensation, onboard new employees, and develop your company culture.

Managers can add time-off policies and set billing levels, generate custom time-off reports, and approve time-off requests.

Why We Picked It

I adore BambooHR’s procedure checklists. Creating and implementing new policies is streamlined to perfection.

The app’s record keeping feature is great, and allowed me to keep all documentation in one place. I was also able to make notes on each team member for future reference.

Best for

For small and medium businesses, fewer than 1000 employees.


  • Employee records
  • Mobile app
  • Workflows and approvals
  • Reporting and analytics
  • Mobile hiring app
  • Applicant tracking system
  • Onboarding
  • E-signatures
  • Tracking payroll
  • Employee satisfaction
  • Performance management
  • Time-off management


Starting from: There are two pricing plans, but the information isn’t publicly available.

Free trial: 7 days

Free version: No

5. Mirro

Best for objectives and key results tracking

mirro timesheet app for staffing, recruitment and HR firms

Product information:

What is Mirro?

Mirro is a simple all-in-one performance management software.

With this app for staffing, you can easily set up and track OQRs, guide and lead the growth and development of your employees with continuous 1-on-1 feedback.

Human resource management is woven into the very structure of the Mirro with clear, easy-to-use, time management, customized policies, contracts, and pre-payroll accounting.

Why We Picked It

Mirro’s focus on collaboration and support really impressed me. The app’s notification system keeps the entire team in the loop, and the emoji kudos are very sweet.

The app also offers something I haven’t seen enough – a balance for remote work days. Such a great idea for hybrid teams!

Best for:

Mirro is best suited for goal-oriented companies that want to develop a transparent culture, especially for its workforce.


  • Objectives and key Results
  • Ongoing feedback
  • Performance check-ins
  • HR essentials
  • Onboarding


Starting from: $8 per user per month

Free trial: 14-day

Free version: Yes

6. Harvest 

Best for large HR teams

Product information:

What is Harvest?

Harvest is an HR time tracking software that offers detailed reports. If you are looking for a time tracking software solution that will measure your team’s time and resources as precisely as possible, this option is a great alternative.

Harvest’s biggest strength is its invoicing toolkit, as you can receive payments directly through the platform. Namely, Harvest offers seamless Stripe and PayPal integrations. In other words, the billing process is shorter and simpler than with other solutions.

Why We Picked It

I found Harvest’s time and expense tracking features really helpful and intuitive. The browser extension impressed me as well. It’s quick and simple without hopping tabs.

The overview of current projects and deadlines really helped me. I sorted my daily activities and prioritized them to catch up whenever I needed to.


  • Time tracking – intuitive time tracking that synchronizes throughout devices
  • Reports and analysis – receive insightful reports that will help you make better decisions
  • Billing and invoicing – create invoices and get paid directly through the software


Starting from: 10.80€ / user

Free trial: 30-day

Free version: Yes

Need Help Choosing the Time Tracking Software for Your Agency?

As you can see, HR time tracking software comes in many shapes and sizes. It ranges from simple time tracking to employee management databases and communication channels.

There is no one-size-fits-all solution. However, the software should guarantee easier day to day work. In our opinion, this is a list of must-ask questions:

  • What is the implementation process?
  • What support is provided in implementation?
  • Is the software easy to use?
  • What are user interface experiences?
  • Is my data secure?
  • Can I integrate the software with other apps?
  • How much I should pay for the tool annually?

If you want to try Time Analytics for free, we’ll guide you through the simple onboarding process with full support from our team:

  • In-app tutorials
  • In-app chat and email support
  • Quick demo video
  • Help set up your team, projects, clients and tasks

Remember that you can always book a 1:1 demo with our team and we will show you which benefits and pricing plans best fit your needs.

Bojan Radojičić

Bojan Radojicic, Master Degree in Economics, is a financial performance consultant with more than 15 years of experience. He is responsible for adding value services based on innovative solutions.

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