Privacy Policy

“We”, “us” and “our” refers to the company Time Analytics LTD, which is the owner of the website www.timeanalyticssoftware.com (hereinafter: the Website).

We stand on personal data protection. That’s why is for us very important to explain you which your personal data is collected or processed by us, how it is made and to present your rights about that.

On this page you can find out about our rights regarding the collection, processing, use and disclosure of personal data when you visit our website www.timeanalyticssoftware.com or use its services.

If you do not agree to this Privacy Policy, please do not access or otherwise use the services on the Website.

Any capitalized but undefined term in this Privacy Policy shall have the meaning given to it in the Definitions section of the Terms of Use.

DEFINITIONS

When we say “you”, “your” or “Data Subject” we mean any natural person that shares personal data with us via Website or through our Service on the Website.

“Personal data” is any data relating to a natural person whose identity is determined or identifiable, so that this data, among other things, can be name, surname, address, identification number, but also IP address, telephone or mobile phone number.

Personal data “processing” is any action or set of actions performed automatically or non-automatically with personal data or their sets, such as collecting, recording, classifying, grouping, or structuring, storing, comparing or modifying, detecting, inspecting, using, disclosure by transfer or delivery, duplication, dissemination or otherwise making available, comparing, restricting, deleting or destroying, or any operation or set of operations which is performed on personal data or sets of personal data. Therefore, data about a company or any legal entity is not considered to be personal data but registering on behalf of a legal entity may include sharing personal data. The rules also apply to all personal data relating to natural persons in the course of professional activity, such as the employees of a company or organization or business e-mail addresses.

“Data Controller” represents a person or company which independently or together with others determines the purpose and manner of processing of personal data.

“Data Processor” represents a person or company which independently or together with others processes the data on behalf of the Data Controller. In some cases, Time Analytics LTD is a Data Processor and in others, Data Controller.

When we say “consent” we mean your explicit consent on the processing of personal data. Persons who are 15 years of age or older may give free consent to the processing of their personal data.

“Recipient” means a natural or legal person, ie a public authority to which personal data have been disclosed, regardless of whether it is a third party or not, unless it is a public authority which, in accordance with the law, receives personal data within the research of a certain case and process this data in accordance with the rules on personal data protection.

“Cookies” are small pieces of data stored on your device (computer or mobile). This information is used to track your use of the Website and to compile statistical reports on website activity. For further information about the use of cookies and how you can manage them, please read our Cookie Policy.

“User” is a natural person who uses our service on the Website.

DATA CONTROLLER OR DATA PROCESSOR

In relation to your personal data processed on or via the Website, We may be either a Data Controller or Data Processor.

By visiting the Website, you may disclose, share, record, or otherwise use various types of your personal data.

Personal information that we may collect and process from you when you visiting the Website, and not using the service on the site, are:

  • Name and surname
  • Address
  • Contact phone
  • Email address
  • IP adress
  • Cookies

When We act as Data Processor, we process the data on behalf of the Data Controller. By using the Service, you may disclose, share, record, or otherwise use various types of data as the User of the Service. The type of User Content is determined by the person that owns your workspace – your Employer, and not by us. Thus, we don’t not analyze, disclose or access such date unless a User sends a request for support and, in these cases, the access is limited to enabling the functioning of the Service. Should you wish to send an inquiry or exercise any of the Data Subject’s rights, please contact the owner of the relevant workspace via which your personal data has been processed.

Our Client that purchased our Services on the Website is yours personal data Controller and is responsible for it. In that case we only process your data on behalf of the Data Controller, on the basis of your Consent, our Privacy policy, Terms and conditions and Cookie policy.

The way we COLLECT your data

We may collect and receive personal information about you in various ways:

  • Information you decide to provide through getting in touch with us via support email
  • Information we collect through the use of cookies in accordance with our Cookie Policy
  • Information we collect through the mail correspondence with you
  • Information we got from your employer

If you don’t want to give us above mentioned personal date, please do not share them with us and don’t visit our Website.

We may Process and receive information about you through the use of the Service (when creating your account).

WHY DO WE PROCESS PERSONAL DATA

DATA WE COLLECTPURPOSE
Email address, password, time zone and sometimes profile photo, name and personal API key

(if the User decides to provide such personal data).

Creating and maintaining a User Account on the Website according to the Terms of Use.
Financial Data

such as name, address, bank account and payment card details.

 

When subscribing to any of the Paid Plans or when changing any Paid Plan.

Additional Data

i.e., data you decide to share with us.

If you send us an inquiry at support@timeanalyticssoftware.com  or otherwise request support, we will collect data you decide to share with us.
Email address

If you decide to sign up for our newsletter, we use your e-mail address.

This newsletter allows us to inform you of the new features of the Service, updates, as well as other news relevant to the company.
Email address

(when provided by other Users)

Users may invite non-users via Clockify to join the Workspace, in which case they provide the non-user’s email address.
Information necessary for identificationTo allow Data Subjects in accordance with this Privacy Policy
Other personal dataFor the prevention and detection of fraud, money laundering or other crimes or to respond to a binding request from a public authority or court.

 

How long we store personal data

 

DATA WE COLLECTRETENTION
Email address, password, time zone and sometimes profile photo, name and personal API key

(if the User decides to provide such personal data).

Until the account is deleted in accordance with the Terms of Use.
Financial Data

such as name, address, bank account and payment card details.

 

When subscribing to any of the Paid Plans or when changing any Paid Plan.

Additional Data

i.e., data you decide to share with us.

If the processing is based on your consent, we keep the information until you withdraw your consent or for one year, whichever date comes first.
Email address

If you decide to sign up for our newsletter, we use your e-mail address.

We may use your email for this purpose until you unsubscribe or until you delete your User Account.
Email address

(when provided by other Users)

After sending the message to you we do not keep your personal data unless you decide to become a User, in which case other purposes apply.
Information necessary for identificationWe keep this information for a period of one year, after deleting your account.
Other personal dataIn accordance with the applicable statutory deadlines.

 

we will never:

Sell any kind of personal information or data

Process your data in any way other than stated in this Privacy Policy, Terms and Conditions and Cookie policy

PERSONAL DATA SECURITY

We take administrative, technical, organizational and other measures to ensure the appropriate level of security of personal data we process. We consider the nature of the personal data we are processing and the nature of the processing operations we perform, the risks to which you are exposed by our processing activities, the costs of the implementation of security measures and other relevant matters in the particular circumstances.

We equip our staff with the appropriate knowledge and understanding of the importance and confidentiality of your personal data security.

PERSONAL DATA SHARING

We may use the services of individuals or legal entities to analyze the use of our services.

Here we primarily mean Google Analytics. Google Analytics is a web analytics service offered by Google Inc. that monitors and reports visits to websites. Google may use the information collected to contextualize and personalize the advertisements of its own advertising network. You can hide your activity available to Google Analytics by installing a browser plug-in to automatically refuse to give consent to Google Analytics. The add-on prevents Google from sharing information with Google Analytics about website traffic activity.

For more information about Google’s privacy, you can visit: https://policies.google.com/privaci?hl=en

We may also share your personal data with our outside accountants, legal counsels and auditors.

We may engage companies and individuals to make it easier for us to provide our services, or to provide services that are related to the service we initially provide to you. Such third parties then appear as sub-Processors of your personal information, and thus have access to your personal data in order to perform the accompanying technical services.

INTERNATIONAL TRANSFER OF YOUR PERSONAL DATA

We may transfer your personal data to countries other than the one you reside in. Given that we follow internal rules for the protection of personal data that are stricter than the applicable law, in these cases, we transfer your personal data only:

  • To the countries within the EEA;
  • To the countries which ensure an adequate level of protection;
  • To the countries which do not belong to those specified under item 1. and 2, but only by applying the appropriate safeguard measures.

HOW LONG DO WE KEEP YOUR DATA?

The period for which we store your personal data depends on a particular purpose for the processing of personal data. We retain personal data for as long as we reasonably require it for legal or business purposes. In determining data retention periods, we take into consideration the applicable law, contractual obligations, and the expectations and requirements of our Users. When we no longer need personal information, or when you request us to delete your information, where this is legal, we will securely delete or destroy it.

YOUR RIGHTS

The right to access, update or delete your personal information

The right to correction

You have the right to object to our processing of your personal data, you can always file a complaint to the commissioner for information of public importance and personal data protection.

The right to restrict processing

The right to a copy of the data, you have the right to be provided with a copy of the information we have about you in a structured, machine-readable and commonly used format.

The right to withdraw consent, you have the right to withdraw your consent to the processing of your personal data.

Please note that we may ask you to verify your identity before we respond to your request.

CHANGES TO PRIVACY POLICY

We reserve the right to update this Privacy Policy.

If we make any changes, we will publish the new rules on this web page and, if we have your e-mail, we will notify you directly.

We encourage you to periodically review this Privacy Policy to be informed of any changes. Changes to this Privacy Policy take effect when posted on this site.

CONTACT US

If you have any questions about our privacy policy, would like to find out more or exercise your rights, you can contact us via the support email.

Privacy Policy page updated 27.09.2020.